HomeMy WebLinkAboutbocc.con.amended.032.20 A2019-12-17 CDD
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 15021213.573000
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department
County Representative Jodi Smith County Representative
Phone (970) 920-5396
Provide a brief description of the contract:
Contract Value Summary:
$ 25,000.00
$ -
$ 121,875.00
$ 146,875.00
032.20 A
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
No
Pitkin County Jail Risk Assessment and Planning Services
Wold Architects and Engineers
$-
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$-
$-
$-
$-
Informal
Services/Maintenance
3/31/2020
12/31/2021
Change Order/Contract Amendment
Facilities
Change order to provide planning services (Scopes A and B) and project schedulefor the Pitkin County Jail
Remodel.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
New Contract Total
Rev 2018-10-10 btf
Note: Every effort should be made to obtain a written contract when otherwise required under County
procedures. When a contract is obtained, complete the Clerk’s check list and send the original signed contract
with coversheet to clerk’s office for archiving.
1
PITKIN COUNTY
SOLE SOURCE PROCUREMENT
JUSTIFICATION REQUEST
TO: Jon Peacock, County Manager
DATE: December 10, 2020
FROM: Jodi Smith, Facilities Director
Proposed Contractor: Wold Architects and Engineers
Product/Service: Architectural Services
Estimate expenditure for the above Product/Service: $ 121,875.00
This form is required, and is to aid you, in documenting your Sole Source request. Complete all portions of
this form. This purchase is clearly and legitimately limited to a Single or Sole Source. (Examples: original
manufacturer, no regional distributor, standardization etc):
Explain:
Wold was awarded the original contract through a very thorough informal process that included a site
tour/in-person interviews. At this stage, it is in the County's best interest to move forward with Wold as
they are up to speed and familiar with our inmate facilities, jail procedures, safety deficiencies, and project
objectives. Switching to an alternate service provider would delay the project(s) and require significant
County resources.
Rev 2018-10-10 btf
Note: Every effort should be made to obtain a written contract when otherwise required under County
procedures. When a contract is obtained, complete the Clerk’s check list and send the original signed contract
with coversheet to clerk’s office for archiving.
2
The undersigned requests that Pitkin County waive other procurement requirements and recognize this
transaction as a sole source exception to the Pitkin County Procurement Code.
Department Head Section Head
!#COUNTY REPRESENTATIVE#! Date !#SECTION LEADER#! Date
County Manager
Reason for Denial:
______________________________________________
!#COUNTY MANAGER SOLE#! Date
Director - Facilities
Jodi Smith
Jan-07-2021 Jan-08-2021
Interim Internal Services Director
Ann Driggers
County Manager
Jan-08-2021
Jon Peacock
Contract #: 032.20 Rev. 2018.06.13 btf
Budget Line Item #: 15021213.573000
*Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must
have County Manager signature. 1
CHANGE ORDER / CONTRACT AMENDMENT
Change Order Number: 032.20 A
OWNER:
Pitkin County, Colorado
530 E. Main St., Suite #302
Aspen, CO 81611
CONTRACTOR:
Wold Architects and Engineers
1553 Platte Street, Suite 201
Denver, CO 80202
The Provision of Pitkin County Jail Risk Assessment and Planning Services (the “Contract”)
dated March 11, 2020 between the Board of County Commissioners of Pitkin County, Colorado
(the “County”) and Wold Architects and Engineers (the “Contractor”), is hereby amended as
follows:
Description of Change: This change order includes additional funds to allow Wold to move
forward designing a renovation at the Pitkin County Jail that addresses short term-health and
safety risks. The full scope of work is included as Scopes A and B in Attachment A – Wold
Scope of Work. Contract is also extended through December 31, 2021. Work shall be performed
in accordance with the project schedule included hereto as Attachment B.
Cost for this change order is broken out as follows:
$48,875.00 – Scope A – Remodel
$63,000.00 – Scope B – Programming
$10,000.00 – Allowance for reimbursable expenses; billable only as incurred
Reason for Change: Increase in contract value to continue the work with Wold on the Pitkin
County Jail.
Original Contract Amount $ 25,000.00
Previous Change Order/Amendment Amount $ 0.00
This Change Order/Amendment Amount $ 121,875.00
New Contract Total $ 146,875.00
Contract #: 032.20 Rev. 2018.06.13 btf
Budget Line Item #: 15021213.573000
*Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must
have County Manager signature. 2
Contract #: 032.20 Rev. 2018.06.13 btf
Budget Line Item #: 15021213.573000
*Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must
have County Manager signature. 3
In all other respects, the Contract is in full force and effect and remains unchanged by this
Amendment.
WOLD ARCHITECTS AND ENGINEERS
________________________________________________
!#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
RECOMMENDED FOR APPROVAL:
_________________________________________________
!#DEPARTMENT REPRESENTATIVE#! Date
MANAGER APPROVAL:
________________________________________________
!#COUNTY MANAGER#! Date
Jan-07-2021
Director - Facilities
Jodi Smith
Partner
Jan-08-2021
Roger Schroepfer
Jon Peacock
County Manager
Jan-08-2021
October 23, 2020
Jodi Smith
Pitkin County
485 Rio Grande Place, Unit 101
Aspen, Colorado 81611-1948
Re: Pitkin County Jail Preliminary Planning for Jail Remodel/Addition/Replacement
Pitkin County Jail
Commission No. 9999
Dear Jodi:
We appreciate the opportunity to continue our partnership with Pitkin County with the Pitkin
County Jail Remodel at the Pitkin County Jail. We are pleased to present our Fixed Fee Proposal for
two separate scopes of work described below at the Pitkin County Jail located at 485 Rio Grande
Place in Aspen, Colorado.
Scope of Work:
Scope A – Remodel for Immediate Short-Term Needs
Description:
Conceptual Design through Construction Administration A/E services, to address short-term
(next 1-3 years) health and safety risks. This includes but is not limited to:
• Booking/Control – Increase safety for staff and detainees
• Dress-Out – Increase safety and security
• Work Release – Safety improvements
• Intoxilyzer – Safety improvements; potentially create a dedicated space
• Other selective improvements to safely house detainees
Recommended Project Budget:
The construction cost this scope of work, based on our assumptions (attached) is estimated at
$500,000. However we understand that the scope will be refined during the preliminary design
process. For this type of renovation, we recommend adding a project cost factor of 1.25 to cover
contingency, design fees, permit fees, FF&E and other miscellaneous soft costs. We anticipate
the budget would break down as follows, based upon the anticipated “all-in” total
recommended project budget of $ 625,000:
$ 500,000 Estimated Construction Cost
$ 50,000 10% Construction Contingency
$ 70,000 15% Fees and Miscellaneous Costs
$ 625,000 Total Recommended Project Budget
Letter to Jodi Smith
Page 2
Proposed Fixed Fee:
Fixed Fee = (Estimated Construction Cost + 1/2 of the Contingency) x 10.5%
Fixed Fee = ($500,000 + $25,000) x .105 = $55,125 plus actual reimbursable expenses
Less credit from Risk Assessment Study:
Total Fixed Fee = $55,125 - $6,250 = $48,875 plus actual reimbursable expenses
If the scope is adjusted significantly from the assumption above (i.e. more than $50,000), we
respectfully request that Pitkin County be open to revisit our fixed fee proposal.
Proposed Schedule:
The proposed project scope of work will require field verification of the existing space and
inputting the facility into our BIM software. This will require approximately 2 weeks of effort.
After we complete this initial work, our team will commence with the design process with the
following durations:
Phase of Design Duration
Schematic Design 6 Weeks
Design Development 6 Weeks
Construction Documents 6 Weeks
Bidding 4-6 Weeks
Construction (Estimated) 16-20 Weeks
Scope B - Programming and Preliminary Planning for Full Jail Remodel/Addition/Replacement
Description:
We will work with Pitkin County to create a long-range plan with options for jail facilities that
take into consideration the needs of operations, current facility conditions and site constraints.
The summary of our approach is tailored to effectively and efficiently address your challenges
and identify effective solutions:
Task 1: Establish project foundation
Task 2: Conduct additional meetings/interviews
Task 3: Collect and analyze population data (Optional Service)
Task 4: Project population growth & jail bed capacity needs (Optional Service)
Task 5: Consensus upon needs/programming of space (BOCC update following this task)
Task 6: Develop options & analyze cost implications
Task 7: Further develop preferred options to a Schematic Design level
Task 8: Recommendations to board, stakeholders & community
Letter to Jodi Smith
Page 3
This scope includes all concept and presentation drawings for presentation to the Board of
County Commissioners. It also includes outreach meetings with your stakeholders and
collaboration with County staff for identification of advantages and disadvantages of each
option and estimated costs of implementing each of the various options.
Additional information on jail population analysis and projections is attached for reference, as
well as example graphics from other jail programming studies.
We understand you intend to engage a contractor for pre-construction services as well, and we
look forward to collaborating with them to review construction considerations and costs for
design options.
Proposed Fixed Fee:
Task 1: Foundation $ 1,000
Task 2: Meetings $ 2,000
Task 3 & 4: Bed Needs $ 45,000 (Optional)
Task 5: Programming $ 5,000
Task 6: Options $ 10,000
Task 7: Schematic Design TBD – Based on following fixed fee formula:
(Estimated Construction Cost + ½ Contingency) x
(10.5% x 15% for SD) – ($18,000 for tasks 1, 2, 5 & 6)
Task 8: Board Presentation No Charge
Reimbursable expenses will be billed in addition to the fixed fee at actual costs.
Proposed Schedule:
Capital Improvements require a proactive engagement approach and plan to achieve
community support. Wold will develop a timetable for the November 2021 bond election that
will set a direction for improving your jail facility and establish accurate budgets. We anticipate
2-3 months to complete Tasks 1-6, and an additional 3 months to complete Tasks 7 and 8. We
are ready to begin this preliminary planning as soon as you are ready for us to begin.
Letter to Jodi Smith
Page 4
We are excited for the opportunity to continue working with Pitkin County. Please contact me with
any questions or comments.
Sincerely,
Wold Architects and Engineers
Roger Schroepfer |AIA, LEED AP BD+C, NENA
Partner-in-Charge
Enclosure
cc: Job Gutierrez, Partner
Aimee LaLone, Project Manager
Michelle Kruta, Accounting
KH/V:/Promo/COU_Pitkin/crsp/oct20
Pitkin Safety Risk Assessment - Detail
Construction Construction Project
CELLS Qty Unit Unit Cost Total Total Low Notes
1.01 Install detention-grade shrouds to enclose exposed electrical wires and cords 18 cell 2,500$ 45,000$ 1.3 58,500$ 58,500$
1.02 Install secure receptacle in one cell per pod 5 cell 2,500$ 12,500$ 1.3 16,250$ 16,250$
1.03 Replace bunks in cells with anti-ligature 18 cell 1,600$ 28,800$ 1.3 37,440$ 37,440$ Assumes floor mounted welded single steel painted bunk or concrete
1.04 Replace porcelain plumbing fixtures with detention stainless steel combi-units 18 cell 6,000$ 108,000$ 1.3 140,400$ 150,000$ Adams 2018 estimate was 5400/ea
1.05 Replace hardware on existing doors with anti-ligature 18 cell 2,400$ 43,200$ 1.3 56,160$ 60,000$ Anti-ligature hardware replacement only
1.06 Replace doors, frames and hardware 18 cell 6,000$ 108,000$ 1.3 140,400$ 140,000$ Assumes doors, frames, hardware are replaced
1.07 Install cuff-ports on (4) max cells 4 cell 1,800$ 7,200$ 1.3 9,360$ 9,360$
1.08 Provide master control of light fixtures 18 cell -$ -$ 1.3 -$ Included in 1.09
1.09
Provide night lights in all cells 18 cell 2,200$ 39,600$ 1.3 51,480$ 51,480$
1.10 Replace HVAC grilles with detention-grade, non-ligature 18 cell 2,400$ 43,200$ 1.3 56,160$ 56,160$ Assumes add'l perf metal ceiling work for larger grille
1.11 Remove bars from windows 18 cell 3,600$ 64,800$ 1.3 84,240$ 84,240$ Assumes window replacement w/ fully grouted steel frames and detention glazing
1.12 Provide water isolation and control of plumbing fixtures 4 pod 8,800$ 35,200$ 1.3 45,760$ 45,000$ Corvinas cost.
1.13 Install reverse air flow to one booking cell 1 cell 28,000$ 28,000$ 1.3 36,400$ 36,000$ Assumes new ductwork to unit & controls.
WORK RELEASE DORM
2.01 Cells - Install detention-grade shrouds to enclose exposed electrical wires and cords 6 cell 2,500$ 15,000$ 1.3 19,500$ 19,500$
2.02 Install secure receptacle in one cell 1 cell 2,500$ 2,500$ 1.3 3,250$ 3,250$
2.03 Replace HVAC grilles with detention-grade, non-ligature 6 cell 2,400$ 14,400$ 1.3 18,720$ 18,720$ Assumes add'l perf metal ceiling work for larger grille
2.04 Day Room - Install detention-grade shrouds to enclose exposed electrical wires and cords 1 dayroom 5,000$ 5,000$ 1.3 6,500$ 6,500$
SUB-DAYROOMS
3.01 Install detention-grade shrouds to enclose exposed electrical wires and cords 5 dayroom 5,000$ 25,000$ 1.3 32,500$ 32,500$
MULTI-PURPOSE ROOM
4.01 Install detention-grade shrouds to enclose exposed electrical wires and cords 1 ea 8,000$ 8,000$ 1.3 10,400$ 10,400$
4.02 Replace library shelving with secure detention-grade shelving 1 ea 5,000$ 5,000$ 1.3 6,500$ 6,500$ Assumes some wall patching from demo.
4.03 Remove refrigerator 1 ea 1,500$ 1,500$ 1.3 1,950$ 2,000$ Misc clean-up where fridge removed. Security shroud cover plates, finishes
4.04 Install commercial grade washer/dryer for inmate use 1 ea 26,000$ 26,000$ 1.3 33,800$ 34,000$ Casework, equipment, security shroud
4.05 Replace window tint film 500 sf 40$ 20,000$ 1.3 26,000$ 26,000$
OUTDOOR RECREATION
5.01 Create secure path to outdoor rec that is separate from Intake/Booking 1 ls -$ 1.3 -$ -$
INDOOR RECREATION / GYM
6.01 Enclose and prevent access to mechanical equipment 1300 sf 15$ 19,500$ 1.3 25,350$ 25,350$
6.02 Provide acoustic enclosure around mechanical equipment 1300 sf 32$ 41,600$ 1.3 54,080$ 54,080$
6.03 Provide operable windows 288 sf 175$ 50,400$ 1.3 65,520$ 65,520$
6.04 Provide secure controls at operable windows 12 ea 1,500$ 18,000$ 1.3 23,400$ 23,400$
6.05 Divide space into 2 areas with secure access 600 sf 200$ 120,000$ 1.3 156,000$ 156,000$
BOOKING / INTAKE
7.01 Install detention-grade shrouds to enclose exposed electrical wires and cords 2 cell 2,500$ 5,000$ 1.3 6,500$ 6,500$
7.02 Provide secure intake/release path separate from staff areas 0 sf -$ -$ 1.3 -$ -$
7.03 Remodel old Sallyport to provide a dedicated intake/prebooking area 600 sf 225$ 135,000$ 1.3 175,500$ 175,500$ Assumes casework, security/data/cameras
7.04 Replace HVAC grilles in holding cells with detention-grade, non-ligature 2 cell 2,400$ 4,800$ 1.3 6,240$ 6,240$ Assumes add'l perf metal ceiling work for larger grille
7.05 Add holding cell 200 sf 350$ 70,000$ 1.3 91,000$ 91,000$
7.06 Install secure barrier between detainee and staff at booking desk 400 sf 350$ 140,000$ 1.3 182,000$ 182,000$ Assumes remodel of desk, wall, stair, add secure HM frame and glazing
7.07 Install bench with cuff rings 1 ea 2,100$ 2,100$ 1.3 2,730$ 2,730$
7.08 Install cuff-ports on 2 booking cells 2 ea 2,000$ 4,000$ 1.3 5,200$ 5,200$
7.09 Replace window between Booking and public lobby with ballstic glazing and security frame 1 ea 25,000$ 25,000$ 1.3 32,500$ 32,500$
7.10 Replace intercom phone between Booking and public lobby 1 ea 18,000$ 18,000$ 1.3 23,400$ 23,400$
MASTER CONTROL
8.01 Install secure enclosure 150 sf 250$ 37,500$ 1.3 48,750$ 48,750$
8.02 Add exterior door access to Master Control 1 ea 3,000$ 3,000$ 1.3 3,900$ 3,900$ Corvinas: already been done; need to change the user capabilities to accommodate the control of the exterior doors. Very minimal amount of work.
DRESS OUT / PROPERTY STORAGE
Remodel to provide safe/secure dress-out process and property storage 3000 sf 250$ 750,000$ 1.3 975,000$ 975,000$
VISITATION
10.01 Remodel to provide dedicated in-person visitation 100 sf -$ -$ 1.3 -$ -$
KITCHEN
11.01 Remodel to provide in-house food preparation 600 sf -$ -$ 1.3 -$ -$
MEDICAL
12.01 Remodel Intoxilizer Room 15 to be a Medical Exam Room and move intoxilyzer to old Sallyport 100 sf 120$ 12,000$ 1.3 15,600$ 15,600$ New casework, wall patching and finishes
STAFF
13.01 Relocate sergeants desk area separate from Intake/Booking 300 sf 200$ 60,000$ 1.3 78,000$ 78,000$
13.02 Remodel staff break area to provide space for rest away from work zone 350 sf 175$ 61,250$ 1.3 79,625$ 79,625$
13.03 Remodel to provide staff meeting/conference 200 sf 200$ 40,000$ 1.3 52,000$ 52,000$
GEN'L SAFETY & SECURITY
14.01 Add cameras for areas that are under-covered (lines of sight)
6 ea 3,000$ 18,000$ 1.3 78,400$ 78,400$
14.02 Provide duress button in Medical Exam Room 1 ea 5,500$ 5,500$ 1.3 7,150$ 7,150$ The PLC has the capacity. This will entail new wiring and buttons with additional programming time. Estimated budgetary number is $5,500.00.
14.03 Replace all non-secure and missing screws with security screws 1 ls 6,000$ 6,000$ 1.3 7,800$ 7,800$
14.04 Add security caulk in areas susceptible to contraband 1 ls 7,000$ 7,000$ 1.3 9,100$ 9,100$
14.05 Remove carpet in max sub dayroom, strip adhesives and grind/seal 320 sf 28$ 8,960$ 1.3 11,648$ 11,648$
14.06 Replace all electrical receptacles to detention-grade 1 ls 25,000$ 25,000$ 1.3 32,500$ 32,500$ detainee areas only
TOTAL 3,152,693$
This was discussed with Chris Kopcha and there is a concern of the video storage capacity. Currently, there is ~ 20 days
retention, the addition of the 6 cameras will have a detrimental affect on this. The estimate per camera is accurate, the
budgetary estimate for the additional storage is $55,000.00. This will include all hardware and labor.
Project
Factor
Project Cost
Pitkin County
Jail Safety Risk Assessment
July 20, 2020
Existing dimming master controlled system installed pre-2010 not operating. Corvinas estimate $35K-$45K to troubleshoot and
upgrade to become functional
Booking Items highlighted: 202,670 x 1.05 = 212,803
Add window/door opening, duress button, camera 50,000
Work Release Items highlighted: 77,220 x 1.05 (escalation for 2021) = 81,081
No work assumed. MC will be separated from detainees but will remain open to booking desk.
15,600 x 1.05 = 16,380
Cell Items highlighted: 51,000 x 1.05 (escalation for 2021) = 158,655
total highlighted items/notes in red above = 518,919
Pitkin County Jail Remodel and Planning Proposal
Attachment:
Scope A Cost Estimate Assumptions
Adams County, Request for Proposals – Jail Master Plan 4
JAIL POPULATION GROWTH
& INFLUENTIAL FACTORS
The assessment of factors affecting jail growth is important
to take into account when attempting to forecast jail housing
populations. A practice that was popular in the 1980s and 1990s
was to forecast jail growth using only historical jail growth and/
or county growth. This practice is known as “naive forecasting”
because it fails to understand why growth has occurred or what
might be done to reduce the future demand for jail beds.
The following list of factors will need to be examined. The list
contains factors related to the pretrial inmate population as well
as the sentenced population. This takes into account that the
largest group of jail inmates in most jails is the pretrial group.
The list is not exhaustive as additional factors may be found that
are unique to the county.
1. number of admissions to jail 2. average length of stay
• County population
• Number of law enforcement officers
• Law enforcement alternatives to arrest (e.g., Crisis
intervention teams)
• Availability of prebooking alternatives (e.g., Notice to
appear at the time of booking)
• Availability of pretrial release program
• Rates of violation of pretrial supervision & failure to
appear
• Pretrial violation revocation policy
• State policy transferring an inmate to other counties
• Contracts with other agencies
• Courtesy holds for other agencies
• Sentencing mandates
• Access to swift pretrial release assessment
• Early appointment of counsel
• Pretrial release options
• Early screening of charges
• Formal & informal early plea negotiation policies
• Differentiated case management by courts (e.g.,
Expedited track for detained defendants)
• Diversion of deferred sentence options by prosecutor
• Availability of specialty courts
• Speed of criminal case processing (as affected by
practices in the courts & court-related offices)
• Availability of detention facility alternatives, work
release, etc.
• Paperwork processing and transfer of state-sentenced
inmates to prison
TWO MAJOR FACTORS THAT INFLUENCE JAIL POPULATION SIZE
Pitkin County Jail Remodel and Planning Proposal
Attachment:
Task 3 & 4 Services
Adams County, Request for Proposals – Jail Master Plan 8
Patterns in County population growth, historical trends in crime and arrest rates, and Adams County
Sheriff’s Detention Facility clients will be examined to determine their impact on inmate population,
alternative diversion programs, program spaces, and staffing needs. Trends that may cause unexpected
and unplanned increases in spaces and staffing needs will also be analyzed.
During meetings with officials and/or staff of local agencies the team will request and collect all
relevant data as available for the most recent 10-years of historic caseload data to be used in developing
projection models. For each agency or organization, an overall organizational chart will be requested
that also specifies each staff position by count and position or category. This data will include but not
be limited to:
• Reported crime• Arrests, bookings, and warrants from local and state law enforcement agencies• Annual Courts criminal case filings, case dispositions and, age of pending cases (District Court
and Court of Common Pleas)• Detention annual admissions (ADM), sentenced and pretrial detention average daily inmate
population counts (ADP) and average length of stay (ALOS) by sentenced and pretrial status• ADP year-end counts by gender, classification, security and custody breakdowns • Detention diversion programs annual caseload counts• Local County Probation Department annual caseload counts by type of supervision• Other community corrections or community-based correctional programs with caseload counts as
available• Official County population projections for at least 20 years ahead • Current and historical staffing for the sheriff’s office and detention facility • Summary of County annual total operating and capital project expenditures for the Adams
County Sheriff’s Detention Facility agencies, programs, or facility operations with indication by
general line item categories
TASK 3
COLLECT AND ANALYZE DATA
Pitkin County
Pitkin
Adams County, Request for Proposals – Jail Master Plan 9
TASK 4
PROJECTION OF DETENTION HOUSING CAPACITY
In addition to providing the base data for the detention and
community corrections population projections, this data will
be useful to help identify where “bottlenecks” and resulting
delays in the criminal process may occur.
One focus of the detention assessment will be a profile of
the existing inmate population. Using information from the
current classification system and other relevant records, the
inmate population will be disaggregated into the following
categories: male/ female, adult, pre-trial/ sentenced, nature
of charges (felon/ misdemeanant/ holds/ other), special
custody including mental and medical cases, disciplinary
segregation, administrative segregation, work release, and
substance abusers. An effort will be made to determine
changes in the composition of the correctional population in
these various categories.
The historical patterns in alternative forms of incarceration,
including the use of specialty courts, will be analyzed in
conjunction with the assessment. Caseloads will be analyzed
for each criminal justice agency or department and of
the community-based correctional programs operating in
the County, such as pre-trial release, supervised release,
probation, specialty court, etc. The objective of this analysis
will be to identify the impact these programs have on the
need for bed space in the detention facility.
Alternative future outcome projections will be reviewed
with the County and Detention staff as to which alternative
projection appears to provide the most realistic outcome for
detention capacity planning purposes.
The data gathered will be used to develop a future client and
population projection analysis for the next 20-years facility
planning and development terms in 5-year increments.
The resulting projections will provide the average annual
inmate population projection. This will include the
resulting number of jail beds needed to accommodate the
“average count,” by custody and classification separations
plus enough beds for periodic peaks and spikes. The total
number of beds needed for initial build-out and each of the
increments will be developed.
Current and future staffing for all detention facility
components will be developed for the next 20 years in 5-year
increments.
macro building
diagram
jail population projections
in
m
a
t
e
p
o
p
u
l
a
t
i
o
n
year
Population projections show need for additional beds and
current numbers exceed capabilities.
Scott County JDC and Jail Assessment
400 West Fourth Street
Davenport, Iowa 52801
June 25, 2019
Pitkin County Jail Remodel and Planning Proposal
Attachment:
Select Pages from Scott County Jail Assessment and
Concept Plan
Scott County
JDC and Jail Assessment
June 25, 2019
Page 1 Commission No. 183064
TABLE OF CONTENTS:
Special Thanks Page 2
Executive Summary Page 3
Juvenile Detention Center Needs Assessment
Executive Summary Page 7
Staffing Page 12
JDC Phased-Additional Capacity Page 15
Introduction Page 17
Background Page 18
Expectations Page 19
Historic Data and Trends Page 20
Projection Overview Page 29
Juvenile Detention Center Projections Page 31
Additional Space Summary for the JDC Page 44
JDC Staffing Page 45
JDC Phased Additional Capacity Page 52
Jail Needs Assessment
Executive Summary Page 55
Staffing Page 59
Jail Phased-Additional Capacity Page 64
Introduction Page 67
Background Page 67
Expectations Page 68
Historic Data and Trends Page 70
Projections Overview Page 80
Adult Jail Projections Page 83
Jail Staffing Page 92
Jail Phased Additional Capacity Page 105
Site/Building Options Page 107
Option 1 – Separate Buildings on Downtown Campus Site Page 110
JDC Budget Estimate Page 111
Jail Budget Estimate Page 111
Option 2 – Combined JCD and Jail on Downtown Campus Site Page 112
JDC Budget Estimate Page 114
Jail Budget Estimate Page 114
Option 3 – Separate Buildings and Separate Sites Page 115
JDC Budget Estimate Page 116
Jail Budget Estimate Page 116
Option 3A – Jail Short Term Renovations Page 117
Option 3B – Jail Short Term Renovations Page 119
Jail Budget Estimate Page 120
Scott County
JDC and Jail Assessment
June 25, 2019
Page 55 Commission No. 183064
JAIL NEEDS ASSESSMENT
Executive Summary
The Scott County Jail has been experiencing growth in their inmate populations. Even though the
County’s general population has been increasing each year, the number of people booked into the County
Jail was slowly decreasing until 2018. The average number of inmates held has been increasing since
2012, which means the inmates are staying in jail longer. The jail is built to hold a maximum of 363
inmates but, due to separation requirements, is considered “full” when the inmate population reaches 80-
85% of capacity (around 300 inmates). In 2018 the average daily population (ADP) was 342 inmates. This
includes an average of 19 inmates that were housed at other agencies due to a lack of adequate space. The
number of beds is not sufficient to house the ADP in the adult jail, nor does it have the right types of beds
to manage the risks and needs of the current (and projected population).
County Trends
In the last decade, from 2008 through 2017, the general population in Scott County has grown from
164,437 to 172,509, a 4.9 percent increase. By the year 2037 this is expected to increase to 182,434 residents.
And while the general population is increasing, the number of juveniles aged 15 to 19 is projected to
decline steadily.
Figure COU-1
Historic and Projected Scott County
Population
Figure COU-2
Historic and Projected Scott County Juvenile
Population
The total number of reported criminal offenses have fluctuated over the last 10 years but were only about
10% higher in 2017 than in 2008. This rate has kept pace with the overall increase in the general
population.
Scott County
JDC and Jail Assessment
June 25, 2019
Page 56 Commission No. 183064
Jail Trends
The annual admissions to the jail decreased from 292 in 2008 to 263 in 2018, a decrease of 9.8 percent. This
is somewhat surprising since the County’s general population is steadily increasing. The overall monthly
average for admissions has been 21.5 for this same period.
Figure JAIL ES-1
Scott County: Historic Bookings
Figure JAIL ES-2
Scott County: ADP by Gender
The average daily population in the jail has risen from 252 in 2008 to a high of just over 300 in 2016. This
does not include those inmates housed in other counties due to a lack of appropriate bedspaces. If all
inmates were kept in the adult jail, the 2018 ADP would have been 342 inmates. As with the juvenile
population in the Juvenile Detention Center (JDC), the adult inmates are staying longer which drives the
demand for more beds. In 2009 the average length of stay (ALOS) for the adult inmate population was 9
days. It increased to a high of 11.4 days in 2016 before falling off to 10.4 days in 2018. This may not sound
like a big increase, but the difference of 2.4 days for 300 inmates means and additional 720 jail days
served each year.
Jail Projections
Baseline estimates of the jail population were generated in five-year increments using twelve projection
models. Each model uses different independent variables and different statistical methods to analyze and
project historic data. The 2018 annual average daily population served as the base year.
Scott County
JDC and Jail Assessment
June 25, 2019
Page 57 Commission No. 183064
The recommended adult ADP, including those inmates housed out of county, is projected to be 425 in
2037. This will be an annual increase of 1.2 percent, a much slower rate than the projected juvenile ADP.
Figure JAIL ES-3
Scott County Jail ADP Projections
Figure JAIL ES-4
Jail ADP Projections: Lower, Middle and
Upper Bounds
The same models used in the projected ADP are used for the lower and upper bound projections.
The lower bound ADP is projected to increase to 338 in 2027 and 375 in 2037, an increase of 12.1 percent.
The upper bound ADP is projected to increase to 384 in 2027 and to 433 in 2037, an increase of 29.4
percent. The recommended middle series total ADP projection is closer to the upper bound, reflecting the
historic growth of most indicators.
Jail Bedspace Needs
The peaking value of the Scott County Jail is calculated using monthly data from January 2008 to August
2018. The percentage difference from the highest months was compared to the annual ADP for each year
to determine the peaking factor of 9.0 percent.
It is very difficult to ascertain a historic percentage for a classification factor, as systems do not retain
classification data in an aggregate manner historically. As such, a 5 percent classification factor has been
applied based on experience working with similar sized jails.
The peaking and classification factors are added together and then added to the projections to calculate
the number of beds needed. The recommended total projected bedspace need for Scott County is 428 in
2027 and grows to 484 beds in 2037.
Table JAIL ES-1
Scott County Jail Bedspace Projections
Proposed Jail Expansion
Bedspace Projections 2017 2022 2027 2032 2037
Adult ADP - Projected 335 352 375 400 425
Peaking (9.0%)30 32 34 36 38
Classification (5.0%)17 18 19 20 21
Bedspace Needed - Projected 382 401 428 456 484
Source: Justice Planners, January 2019.
Scott County
JDC and Jail Assessment
June 25, 2019
Page 58 Commission No. 183064
To increase the housing capacity of the jail to meet the projected 2037 need would require the addition of
120 inmate beds to the current facility. This could be accomplished by adding two housing units with
capacities of 48 beds each and one housing unit of 24 beds. An assessment of all existing housing should
be compared with the make-up of the inmate population to ensure that all inmates are properly placed
according to their classification and levels of risks and needs. Some reconfiguration of the classification
process, housing plan, and possibly the existing housing units themselves should be undertaken to
ensure the most efficient and secure operations possible for Scott County.
Table JAIL ES-2
Adult Jail Expansion Space Requirement
As the new housing units may be located separate from the existing housing a Housing Control room has
been included to maximize staff presence and security of the new spaces.
The smaller 24-bed Housing Unit may be appropriate for specialty groups of inmates such as those in
need of protective custody, inmates with medical needs or mental illness, or others that should not be
housed with the general inmate population. The two additional 48-bed Housing Units may house various
groups of inmates based upon the objective classification system.
Component Net Square
Feet
Department
Gross SF
Bldg Gross -
15% Total BGSF
1.100 Housing Control 135.00 209.25 31.39 240.64
1.200 24-Bed Housing Unit 3,626.00 5,620.30 843.05 6,463.35
1.300 48- Bed Housing Units (2) 10,344.00 16,033.20 2,404.98 18,438.18
GRAND TOTALS 14,105.00 21,862.75 3,279.41 25,142.16
Scott County
JDC and Jail Assessment
June 25, 2019
Page 74 Commission No. 183064
Jail Bookings:
Historic jail admissions (ADM) annual data was provided by the Scott County Sheriff’s Office. The data
was shown as a monthly average, which was transformed to an annual total for the analysis. The annual
ADM has decreased from 292 to 263, a decrease of 9.8 percent from 2008 to 2017. The peak annual ADM
occurred in the first year. Overall the monthly average for ADM ranges from 19.6 to 24.3, reference Table
JAIL-1.
Table JAIL-1
Scott County: Historic Bookings
Figure JAIL-1 illustrates the annual ADM and highlights the peak in 2008 and subsequent decrease over
time. The figure shows a recent uptick in jail bookings in 2017.
Figure JAIL-1
Scott County: Historic Bookings
Year 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 # Change % Change CAGR Average
Scott County Population 164,437 166,650 165,261 166,521 168,266 170,071 171,118 171,724 172,054 172,509 173,484 9,047 5.5% 0.5% 169,281
Booked In Monthly 24.3 23.7 23.0 21.0 20.1 21.7 21.0 20.0 19.7 19.6 21.9 -2 -9.8% -1.0% 21
Booked In Annually 291.8 283.9 275.8 252.2 241.1 260.3 251.7 240.4 235.8 234.8 263.3 -28 -9.8% -1.0% 257
Bookings per 1,000 Population 1.8 1.7 1.7 1.5 1.4 1.5 1.5 1.4 1.4 1.4 1.5 0 -14.5% -1.5% 2
Source: US Census Bureau, Scott County Sheriff's Office, October 2018.
Scott County
JDC and Jail Assessment
June 25, 2019
Page 75 Commission No. 183064
Figure JAIL-2 shows the annual jail bookings per 1,000 Scott County residents from 2008 to 2017. The
number of bookings per 1,000 residents has decreased 14.5 percent, from 1.8 jail bookings per 1,000
residents to 1.5 jail booking per 1,000 residents.
Figure JAIL-2
Scott County Jail Bookings per 1,000 Residents
The bookings per 1,000 residents as well as the overall annual number of jail bookings is used in the
projection models.
Jail Average Daily Population:
The historic annual ADP from 2008 to 2018 is the average daily number of inmates held in the Scott
County jail facilities. The Scott County ADP is calculated by the number of average inmates in the Scott
County jail, plus the average daily number of inmates that are housed in detention facilities outside of
Scott County.
In the Scott County jail, the annual ADP has increased from 252 in 2008 to 283 in 2018, an increase of 12.3
percent. The average for annual ADP in the Scott County Jail is 275. The highest annual ADP was in 2016
at 298. The number of inmates housed out of county was five in 2008 and zero for the next three years.
The number of inmates housed out of county has steadily increased since 2012, growing from three to 19
in 2018. There has been a 320.6 increase of inmates housed out of county.
Scott County
JDC and Jail Assessment
June 25, 2019
Page 76 Commission No. 183064
Summing the ADP for the Scott County jail and the ADP of inmates housed out of county results in the
total ADP for Scott County. The total ADP is used for the projections modelling, while the ADP in the
Scott County jail is used as an alternative model. The total ADP in Scott County has increased from 272 in
2008 to 342 in 2018, an increase of 25.5 percent, see Table JAIL-2.
Table JAIL-2
Scott County Historic Jail ADP
The highest monthly ADP for each year is compared to each year’s average annual ADP to calculate the
peaking value. This factor is used to account for periodic spikes in the inmate population throughout the
years. The peaking value will be used to determine the bedspace need from the projected ADP later in the
report.
The incarceration rate (IR) measures the ADP in relation to the resident population. The IR in Scott
County has increased 19.0 percent from 2008 to 2018. The average IR is 1.8 inmates per 1,000 residents.
The IR in 2018 was 2.0, slightly below the peak IR in 2015 at 2.1 inmates per 1,000 residents.
Figure JAIL-3 shows the annual ADP for the Scott County jail and the ADP of inmates held out of county
from 2008 to 2018.
Figure JAIL-3
Scott County: In House and Out of County Jail ADP
Year 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 # Change % Change CAGR Average
Scott County Population 164,437 166,650 165,261 166,521 168,266 170,071 171,118 171,724 172,054 172,509 173,484 9,047 5.5% 0.5% 169,281
Average Daily Population (ADP) 252 257 268 261 256 283 290 291 298 286 283 31 12.3% 1.2% 275
Housed Out of County 5 0 0 0 3 9 8 9 12 10 19 15 320.6% 15.4% 7
TOTAL Average Daily Population (ADP) 272 267 273 286 294 330 343 354 340 335 342 70 25.5% 2.3% 312
IR per 1,000 residents 1.7 1.6 1.7 1.7 1.7 1.9 2.0 2.1 2.0 1.9 2.0 0.3 19.0% 1.8% 1.8
Source: US Census Bureau, Scott County Sheriff's Office, October 2018.
Scott County
JDC and Jail Assessment
June 25, 2019
Page 77 Commission No. 183064
Figure JAIL-4 shows the total ADP from 2008 to 2018.
Figure JAIL-4
Scott County Total Jail ADP (Including House Outs)
The low, average and high peaking values are used in bedspace need projections. The lowest peaking
was 2.7 percent, which will be used in the lower bound bedspace need projections. The average peaking
value was 9.0 percent and is used in the recommended projection. The highest peaking year was 17.6
percent which will be used in the upper bound bedspace projections.
Figure JAIL-5 shows the type on inmate held in Scott County and out of county from 2008 to 2018. The
pretrial population is the largest segment of population in Scott County, growing from 187 in 2008 to 258
in 2018, an increase of 37.7 percent. The sentenced inmate population increased as well, by 7.8 percent.
The sentenced population grew from 78 to 84.
The inmates with felony charges outpace the number of inmates held on misdemeanor charges
throughout the data set. The inmates with felony charges increased from 144 to 200, an increase of 39.2
percent. The inmates with misdemeanor charges increased at a faster pace than the felons, increasing by
59.1 percent. The misdemeanor population increased from 114 in 2008 to 181 in 2018.
Scott County
JDC and Jail Assessment
June 25, 2019
Page 78 Commission No. 183064
Figure JAIL-5
Scott County Total Jail ADP by Type
The historic number of inmates by gender is illustrated in Figure JAIL-6. The number of males in the
system increased from 242 to 262, an increase of 8.3 percent. The peak number of males in the system total
was 278 in 2016, and the average number of males in the system was 257. The number of females
increased at a slower pace than the males, increasing 4.9 percent. The female inmate population was 47 in
2008 and 49 in 2018. The average annual number of females in the Scott County system was 43.
Figure JAIL 6
Scott County Jail ADP by Gender
Figure JAIL-7 shows the annual IR per 1,000 residents from 2008 to 2018. The IR peaked in 2015 at 2.1.
The lowest IR was in 2008 at 1.6.
Scott County
JDC and Jail Assessment
June 25, 2019
Page 79 Commission No. 183064
Figure JAIL-7
Scott County Incarceration Rate per 1,000 Residents
Jail Average Length of Stay (ALOS):
The annual average length of stay (ALOS) of inmates in the system was provided by the Scott County
Sheriff’s Office as a monthly figure. This monthly ALOS was converted to annual ALOS. This ALOS
shows how many days the average inmate spent in jail. ALOS has a significant effect on jail populations,
with higher ALOS often resulting in higher ADP and bedspace need.
The annual ALOS has increased 12.9 percent from 2008 to 2018, from 9.2 days to 10.4 days. The highest
ALOS was in 2016 at 11.4 days. The recent upswing in ALOS is causing higher ADPs because the annual
bookings have lowered. In conclusion, fewer inmates are being booked in the jail but are staying longer.
Table JAIL-3
Scott County Total Jail Historic ALOS
The male inmate ALOS has increased from 9.9 days to 11.6 days from 2008 to 2018, an increase of 17.3
percent. The female inmate ALOS has remained relatively flat, decreasing from 6.9 days to 6.8 days. The
average male inmate ALOS was 11.1 days, while the average female inmate was 6.8 days. Figure JAIL-8
plots the annual ALOS in Scott County, by gender.
Year 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 # Change % Change CAGR Average
ALOS Male 9.9 9.7 10.3 10.7 11.1 11.2 11.5 11.9 12.4 12.2 11.6 1.7 17.3% 1.6% 11.1
ALOS Female 6.9 6.7 5.9 6.7 6.1 6.6 7.2 7.5 7.5 7.1 6.8 -0.1 -1.4% -0.1% 6.8
ALOS Total 9.2 9.0 9.4 9.8 10.1 10.3 10.6 10.9 11.4 11.1 10.4 1.2 12.9% 1.2% 10.2
Source: US Census Bureau, Scott County Sheriff's Office, October 2018.
Scott County
JDC and Jail Assessment
June 25, 2019
Page 80 Commission No. 183064
Figure JAIL-8
Scott County Annual Total Jail ALOS by Gender
The average ALOS is used in the inmate and bedspace projections, modelled with a projected number of
bookings.
Projections Overview
Baseline estimates of the jail population was generated in five-year increments. The estimates model the
historical patterns and project those trends out to the planning horizon. The baseline estimates model
growth scenarios based on various assumptions about changes in jail bookings and ALOS.
The next step of this task was to transform the baseline estimates into a forecast of the future inmate
population. This conversion process involved modifying the baseline estimates to account for policy and
programmatic impacts.
The consensus forecast reflects the County’s fiscal conditions as demands for correctional and other
criminal justice services are balanced with other County public service obligations.
The development of the Needs Assessment projection model centered around twelve forecast models to
the year 2037. The primary factors used for the models were the annual average inmate counts and
population projections for Scott County.
A total of twelve projection models using different independent variables and different statistical
methods were used to analyze and project historic data. The 2018 annual average daily population served
as the base year.
Statistical Models Employed
Scott County
JDC and Jail Assessment
June 25, 2019
Page 108 Commission No. 183064
Existing Building/Site Electrical Requirements:
Site:
· Electrical power utilities (Midamerican) do not appear to conflict with the proposed addition
footprints.
· One portion of the County-owned fiber loop appears to conflict with both proposed addition
footprints. The project should include a budget to relocate the affected section.
Juvenile Detention Center:
· The electrical service is a 208V 800A switchboard of recent vintage fed from a utility
transformer on the east side of the facility. The switchboard is not in an easily accessible
location. An addition may require the service be upsized and/or relocated.
· The generator is a 35kW interior natural gas unit. It can likely handle emergency lighting
associated with the proposed addition. A second life transfer switch would be required to
provide separate life safety loads.
Jail:
· The electrical service to the jail was installed as part of the 2006 jail addition. It is a 3000A 480V
switchboard located on the north side of the building. The switchboard has capacity for
expansion and there is physical space adjacent to it to tap off a new disconnect if needed.
· Emergency power is fed from two paralleled exterior generators. The generators have adequate
capacity to handle building expansion loads. The generators feed paralleling equipment which
in turn feeds at least five transfer switches. The transfer switches feed various portions of the
building but do not appear to have “life safety” loads (such as emergency lighting) separated
from “legally-required” loads. This separation is required by code so new construction likely
requires at least one new transfer switch to be installed.
Existing Building/Site Mechanical Requirements:
Site:
· Existing natural gas, sanitary sewer, and storm sewer branch mains are routed north-south
along the west side of the Jail. It is likely any new construction in this area will be impacted by
the location of these utilities. The extent of impact cannot be determined until a design is
determined and a survey is completed. It is possible the utilities can remain in place, but
budgets should reflect relocating these pipes until a more cost effective solution can be
determined.
Scott County
JDC and Jail Assessment
June 25, 2019
Page 109 Commission No. 183064
Juvenile Detention Center:
· The existing wet-pipe fire suppression system should be extended into any addition as a
separate zone from the existing service. Specialized spaces may require different fire
suppression systems locally, which will be determined at a later date.
· It is likely any addition to the JDC facility will require a larger, or separate, domestic water
service to accommodate the increase in plumbing fixtures. Similarly, new sanitary and storm
sewer building mains will be necessary, with connections to the utility mains in Western
Avenue and/or 4th Street.
· The rooftop units serving the existing JDC were recently replaced and should remain in use,
with duct modifications as necessary to serve the existing spaces. New rooftop units and/or
indoor air handling units should be provided for any addition to the building. A high
efficiency central heating plant should also be considered as part of any addition, to allow for
improved zoning and temperature control throughout the building. The natural gas service to
the building will need to upsized to accommodate the additional load.
Jail:
· The existing central heating and chilled water plants should provide heating and chilled water
to any proposed addition. Additional boilers, chillers, and/or pumps may be necessary,
depending on the extent of any work. It’s possible a separate central heating/cooling plant may
be more cost effective, depending on final design.
· New indoor air handling units will be provided for any building additions, with individual
units serving each inmate housing pod.
Scott County
JDC and Jail Assessment
June 25, 2019
Page 110 Commission No. 183064
Option #1 – Separate JDC and Jail buildings located on the Downtown Campus Site
Option #1 looks to keep both facilities located at the Courthouse campus yet keep both facilities
independent of each other.
Juvenile Detention Center:
Addition of four (4) stacked living units and programmed support spaces to the north of the existing
building. Minimum of one (1) living unit to be shelled for future build-out phase. Renovations required in
the vacated P&D/open areas on the east of the existing building. Full extent of renovations needed in the
existing detention center dependent on final design decisions, but the ideal design would work to
minimize renovations in that area.
Jail:
Addition of two-story, stacked, living unit accommodating 72 beds on the first floor, with the second
floor being shelled for future build-out phase. Addition requires new building link through the current
courtyard between the Jail and Courthouse Entrance Pavilion.
Scott County
JDC and Jail Assessment
June 25, 2019
Page 111 Commission No. 183064
Advantages:
1. Both facilities retain the current proximities to other County Departments.
2. Reuse of existing areas of the JDC.
3. Construction for the new areas of both buildings can be completed with minor disruptions to the
existing facilities. No need to find additional housing for inmates during construction.
Disadvantages:
1. JDC requires expansion of separate kitchen and laundry facilities; requiring additional staff
position.
2. Loss of over 100 parking spaces.
3. Site grading may require difficult ramping requirements at the JDC addition.
4. The Jail maxes out their expansion potential with 120 beds (unless all living units are designed to
be 48 beds with a total max capacity of (192). This does max out the capacity for additional
support spaces.
5. Limits ability for JDC to reorganize public and staff access to building.
6. Compromises required for available outdoor space for inmates.
Option #1 – JDC Addition/Renovations Budget Estimate
Addition (full build-out) 23,150 SF x $425 = $ 9,838,750
Addition (shelled space) 2,840 SF x $175 = $ 497,000
Renovations 4,200 SF x $350 = $ 1,470,000
Additional Site Work/Grading = $ 750,000
Total Construction Cost = $12,555,750
Project Cost Multiplier x 1.3
Total Project Costs = $16,322,475
Option #1 – Jail Addition Budget Estimate
Addition (full build-out) 16,265 SF x $425 = $ 6,912,625
Addition (shelled space) 12,725 SF x $175 = $ 2,226,875
Fiber Relocate = $ 35,000
Total Construction Cost = $ 9,147,500
Project Cost Multiplier x 1.3
Total Project Costs = $11,926,850
Total Option #1 Project Costs = $28,249,325
Scott County
JDC and Jail Assessment
June 25, 2019
Page 112 Commission No. 183064
Option #2 – Combined JDC and Jail buildings located on the Downtown Campus Site
Option #2 looks to combine both facilities while still located on the Downtown Courthouse Campus.
MAIN LEVEL
UPPER LEVEL
Scott County
JDC and Jail Assessment
June 25, 2019
Page 113 Commission No. 183064
Juvenile Detention Center:
All new JDC spaces as shared addition to the existing Jail. Four (4) of the stacked living units to be built-
out with a minimum of one (1) living unit shelled for future construction. The existing JDC building
would be demolished for parking or future space needs for the JDC or Courthouse.
Jail:
Addition of stacked living unit accommodating 72 beds on the second floor of the jail additional above
the JDC. The south half of the second floor being shelled for future build-out phase. Addition requires
new building link through the current courtyard between the Jail and Courthouse Entrance Pavilion.
Renovations in the Jail to improve on Booking functions and the relocation of receiving in the addition.
Advantages:
1. Both facilities retain the current proximities to other County Departments.
2. Space made available in the Jail to renovate/expand Booking.
3. Construction for the new areas of both buildings can be completed with minor disruptions to the
existing facilities except for the Booking area. No need to find additional housing for inmates
during construction.
4. JDC and Jail to share kitchen and laundry facilities.
5. Minor expansion space available for the JDC with demolition of the current facility.
Disadvantages:
1. Loss of over 100 parking spaces.
2. The Jail maxes out their expansion potential with 120 beds (unless all living units are designed to
be 48 beds with a total max capacity of (192). This does max out the capacity for additional
support spaces unless located as a second floor over the JDC support areas.
3. Possible issue in providing true sight/sound separation between juvenile and adult inmates
(sound transfer between floors).
Scott County
JDC and Jail Assessment
June 25, 2019
Page 114 Commission No. 183064
Option #2 – JDC Addition Budget Estimate
Addition (full build-out) 41,910 SF x $425 = $17,811,750
Addition (shelled space) 3,300 SF x $175 = $ 577,500
Fiber Relocation = $ 35,000
Total Construction Cost = $18,424,250
Project Cost Multiplier x 1.3
Total Project Costs = $23,951,525
Option #2 – Jail Addition/Renovations Budget Estimate
Addition (full build-out) 13,600 SF x $425 = $ 5,780,000
Addition (shelled space) 11,200 SF x $175 = $ 1,960,000
Booking Addition 2,800 SF x $425 = $ 1,190,000
Booking Renovations 2,650 SF x $350 = $ 927,500
Total Construction Cost = $ 9,857,500
Project Cost Multiplier x 1.3
Total Project Costs = $12,814,750
Total Option 2 Project Costs = $36,766,275
Scott County
JDC and Jail Assessment
June 25, 2019
Page 115 Commission No. 183064
Option #3 – Addition to Jail on Downtown Courthouse Campus; Relocate the JDC to new facility on new
site. Option #3 looks to completely relocate the JDC to a separate site to allow for maximum future jail
expansion.
JDC – NEW BUILDING NEW SITE
JAIL ADDITION – SHOWING MAX FOOTPRINT POTENTIAL
Note: Location of New JDC is not
determined. The JDC plan is
shown to scale as it relates to the
existing site.
Scott County
JDC and Jail Assessment
June 25, 2019
Page 116 Commission No. 183064
Juvenile Detention Center:
Full JDC programmatic needs to be accommodated in a new building on a new site. Four (4) of the living
units to be built-out with a minimum of one (1) living unit shelled for future construction. The existing
JDC building would remain for the County to repurpose as they deem appropriate to their needs.
Jail:
Jail expansion is open to provide more or less construction as the need adjusts. To accommodate the
study projections, an addition of a stacked living unit accommodating 72 beds would be built to the west
with a building link through the current courtyard between the Jail and Courthouse Entrance Pavilion.
Additional space could be shelled out for future construction, as the County requires.
Advantages:
1. Jail expansion potential extends beyond 2037 study.
2. Construction for the Jail building can be completed with minor disruptions to the existing
facilities. Construction for the new JDC would require no disruptions to the existing facility. No
need to find additional housing for inmates during construction.
3. Expansion potential for the JDC can be planned into the design depending on the size of the site.
Disadvantages:
1. JDC loses proximity to the Courthouse.
2. Cost of land purchase for the JDC.
3. Lose of parking spaces dependent on extent of Jail additions completed.
Option #3 – JDC Addition Budget Estimate
Addition (full build-out) 40,190 SF x $425 = $17,080,750
Addition (shelled space) 3,200 SF x $175 = $ 560,000
New Parking 75 spots x 3,750 = $ 281,250
Total Construction Cost = $17,922,000
Project Cost Multiplier x 1.3
Total Project Costs = $23,298,600
Option #3 – Jail Addition/Renovations Budget Estimate
Addition (full build-out) 14,350 SF x $425 = $ 6,098,750
Addition (shelled space) 28,900 SF x $175 = $ 5,057,500
Fiber Relocation = $ 35,000
Total Construction Cost = $11,191,250
Project Cost Multiplier x 1.3
Total Project Costs = $14,548,625
Total Option 3 Project Costs = $37,847,255
Option #3A and #3B – Short Term Renovations at the Jail
Scott County
JDC and Jail Assessment
June 25, 2019
Page 117 Commission No. 183064
Option #3A looked at swapping the location of the female population with the location of Jail special
management and renovating areas of booking to provide additional holding cells.
MAIL LEVEL
UPPER LEVEL
Advantages:
Scott County
JDC and Jail Assessment
June 25, 2019
Page 118 Commission No. 183064
1. Female population bed count is increased.
Disadvantages:
1. Special Management bed count is reduced.
2. Extensive renovations are required to provide additional toilet facilities within the divided
Special Management area.
Scott County
JDC and Jail Assessment
June 25, 2019
Page 119 Commission No. 183064
Option #3B looked at swapping the location of the female population with the location of Jail special
management and renovating areas of booking to provide additional holding cells.
MAIL LEVEL
UPPER LEVEL
Scott County
JDC and Jail Assessment
June 25, 2019
Page 120 Commission No. 183064
Advantages:
1. Special Management bed count can be increased by changing out single bunks cells to double
bunk cells.
2. Additional separation walls at Special Management will allow for better use of the available
space.
Disadvantages:
1. Extensive renovations are required to provide additional toilet facilities within the divided
Special Management area.
Option #3A and #3B – Jail Renovations Budget Estimate
Relocate Female Population/ 12,500 SF x $350 = $ 4,375,000
Renovate Special Management
Additional Holding Cells 1,360 SF x $350 = $ 476,000
Office Relocation 625 SF x $350 = $ 218,750
Total Construction Cost = $ 5,069,750
Project Cost Multiplier x 1.3
Total Project Costs = $ 6,590,675
Total Option 3A/3B Project Costs = $ 6,590,675
Pitkin County
Jail Remodel and Planning
December 16, 2020
JAIL REMODEL PROJECT SCHEDULE
D J F M A M J J A S O N D
SCHEMATIC DESIGN
DESIGN DEVELOPMENT
CONSTRUCTION DOCUMENTS
BIDDING/PERMITTING
CONSTRUCTION
PROJECT COMPLETION
PLANNING SCHEDULE
D J F M A M J J A S O N D
ASSESS NEEDS & DEVELOP OPTIONS (TASKS 1-7)
CONSENSUS ON CORE MESSAGING
COMMUNITY OUTREACH (TASK 8)
GO / NO-GO BALLOT QUESTION
BOND CAMPAIGN
ELECTION
2021
2021
Commission No. 9999
Certificate Of Completion
Envelope Id: 6FDA887438C74649B479A933A6D08046 Status: Completed
Subject: Wold | Pitkin County Contract 032.20 A R1 for Review and Signature
Source Envelope:
Document Pages: 41 Signatures: 6 Envelope Originator:
Certificate Pages: 5 Initials: 0 Pitkin County Procurement
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 107.77.196.153
Record Tracking
Status: Original
1/7/2021 2:07:37 PM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Jodi Smith
jodi.smith@pitkincounty.com
Director - Facilities
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 73.78.59.70
Sent: 1/7/2021 2:12:20 PM
Viewed: 1/7/2021 2:30:43 PM
Signed: 1/7/2021 2:32:20 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Roger Schroepfer
rschroepfer@woldae.com
Partner
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 209.170.226.93
Sent: 1/7/2021 2:32:23 PM
Viewed: 1/7/2021 2:40:40 PM
Signed: 1/8/2021 10:28:43 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Ann Driggers
ann.driggers@pitkincounty.com
Interim Internal Services Director
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 216.237.91.56
Sent: 1/8/2021 10:28:45 AM
Viewed: 1/8/2021 11:28:01 AM
Signed: 1/8/2021 11:28:38 AM
Electronic Record and Signature Disclosure:
Accepted: 1/8/2021 11:28:01 AM
ID: 3afd9c04-f6cb-491f-80be-b48632eaf79d
Company Name: Pitkin County, Colorado
Jon Peacock
Jon.Peacock@PitkinCounty.com
County Manager
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Drawn on Device
Using IP Address: 75.71.107.170
Sent: 1/8/2021 11:28:41 AM
Viewed: 1/8/2021 3:59:47 PM
Signed: 1/8/2021 3:59:59 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Pitkin County Procurement
procurement@pitkincounty.com
Procurement
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 1/8/2021 4:00:02 PM
Resent: 1/8/2021 4:00:12 PM
Viewed: 1/26/2021 11:26:17 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Accounts Payable
AP@pitkincounty.com
Accounts Payable
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 1/8/2021 4:00:05 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Facilities Admin
facilities_admin@pitkincounty.com
Security Level: Email, Account Authentication
(None)
Sent: 1/8/2021 4:00:07 PM
Viewed: 1/12/2021 1:09:01 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 1/7/2021 2:12:20 PM
Certified Delivered Security Checked 1/8/2021 3:59:47 PM
Signing Complete Security Checked 1/8/2021 3:59:59 PM
Completed Security Checked 1/8/2021 4:00:07 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide
you with certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically when we send you documents for
electronic signature.
Acknowledging your Access, Intent, and Consent to Receive and Sign Materials
Electronically
To confirm that you can access this information electronically, which will be similar to other
electronic notices and disclosures that we will provide to you, please verify that you were able to
read this electronic disclosure and that you also were able to print on paper or electronically save
this page for your future reference and access or that you were able to e-mail this disclosure and
consent to an address where you will be able to print on paper or save it for your future reference
and access. Further, if you consent to receive notices and disclosures exclusively in electronic
format on the terms and conditions described above, please let us know by clicking the 'I agree'
button below.
By checking the 'I Agree' box, I confirm that:
I am establishing my intent to be bound to the transaction, and indicating that I am fully
aware of the purpose for which the signature is being provided.
I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
Until or unless I notify Pitkin County as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgments, and other documents that are required to be provided or made
available to me by Pitkin County during the course of my relationship with you.
Signing Documents without a Pitkin County DocuSign Account:
Pitkin County may not require all document signers to be authorized users of the Pitkin County
DocuSign Account. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to these terms and
conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this
document. When you don't have a DocuSign account, you will be provided the opportunity to
agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can
download and retain this disclosure. Pitkin County will forward completed documents that
you've reviewed, processed or signed via email. Should you require copies of these signed
documents (e.g., if they get deleted from your email account) you should request those
documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin
County custodian who sent you the document for signature.
Signing Documents with a Pitkin County DocuSign Account:
Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM
Parties agreed to: Ann Driggers
Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to these terms and conditions, please
confirm your agreement by clicking the 'I agree' button at the bottom of this document.
Getting paper or electronic copies
At any time, you may request from us a paper or electronic copy of any record provided or made
available electronically to you by us. For such copies, as long as you are an authorized user of
the DocuSign system you will have the ability to download and print any documents we send to
you through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper or
electronic copies of any such documents from our office to you, you may be charged a per-page
fee. You may request delivery of such paper or electronic copies from us by following the
procedure described below.
Withdrawing your consent
If you are an authorized DocuSign Account holder, you can decide to receive notices and
disclosures from us electronically, you may at any time change your mind and tell us that
thereafter you want to receive required notices and disclosures only in paper format. Described
below is the process for informing us of your decision to receive future notices and disclosure in
paper format and also how to withdraw your consent to receive notices and disclosures
electronically.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign user account to receive required notices and consents electronically from us or to sign
electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgments, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Pitkin County:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to Helpdesk@provelocity.com
To advise Pitkin County of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at Helpdesk@provelocity.com and
in the body of such request you must state: your previous e-mail address, your new e-mail
address .
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper or electronic copies from Pitkin County
To request delivery from us of paper or electronic copies of the notices and disclosures
previously provided by us to you electronically, you should request those documents from Pitkin
County under the Colorado Open Records Act by contacting the Pitkin County custodian who
sent you the document for signature.
To withdraw your consent with Pitkin County
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you
must state your e-mail, full name, Postal Address, telephone number, and account
number.