HomeMy WebLinkAboutbocc.con.199.202019-12-17 CDD
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 40451100.532500
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department
County Representative Chris Padilla County Representative
Phone (970) 429-1888
Provide a brief description of the contract:
Contract Value Summary:
$ 60,000.00
$ -
$ -
$ 60,000.00
199.20
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
No
ASE Director of Aviation Executive Recruitment
ACS Firm, LLC
$ -
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$ -
$ -
$ -
$ -
Sole Source
Services/Maintenance
11/1/2020
10/31/2021
New Contract
Airport
Executive search and recruitement of Director of Aviation for Aspen/Pitkin County Airport. Recruitment charges
plus reimbursable expenses shall in no event exceed the sum of $60,000.00.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
New Contract Total
Rev 2018-10-10 btf
Note: Every effort should be made to obtain a written contract when otherwise required under County
procedures. When a contract is obtained, complete the Clerk’s check list and send the original signed contract
with coversheet to clerk’s office for archiving.
1
PITKIN COUNTY
SOLE SOURCE PROCUREMENT
JUSTIFICATION REQUEST
TO: Jon Peacock, County Manager
DATE: Wednesday September 23rd 2020
FROM: Jeff Hembury, Human Resources Business Partner
Proposed Contractor: ACS Firm
Product/Service: Airport Executive Recruitment
Estimate expenditure for the above Product/Service: $ 60,000.00 – Not to Exceed
This form is required, and is to aid you, in documenting your Sole Source request. Complete all portions of
this form. This purchase is clearly and legitimately limited to a Single or Sole Source. (Examples: original
manufacturer, no regional distributor, standardization etc):
Explain:
ACS Firm is a minority owned full service recruitment firm which specializes in the Aviation
industry. An established presence in the field of recruiting and executive search specific to the
unique characteristics of the aviation industry. ACS Firm specialize in boutique recruitment,
meaning that they are a small firm which is able to focus their full attention on screening,
interviewing, reference checking and communicating with candidates for Executive level
positions with Aspen Pitkin County Airport. ACS Firm is a leader in Aviation recruitment when it
comes to diversity, with a track record of delivering a candi date pool which includes both
minorities and females. As a small firm, ACS are able to offer a highly personalized and
customized recruitment experience that larger firms cannot replicate. They have an expertise in
the field, the ability to connect with a diverse network of qualified individuals and ability to
provide a full service recruitment in coordination with the County. By consolidating our recruiting
efforts with one company with this level of expertise in the field, the County will be able to keep
consistent messaging and gain efficiencies through limiting the knowledge transfer process to
one team.
Rev 2018-10-10 btf
Note: Every effort should be made to obtain a written contract when otherwise required under County
procedures. When a contract is obtained, complete the Clerk’s check list and send the original signed contract
with coversheet to clerk’s office for archiving.
2
The undersigned requests that Pitkin County waive other procurement requirements and recognize this
transaction as a sole source exception to the Pitkin County Procurement Code.
Department Head Section Head
Date!#COUNTY REPRESENTA Date
County Manager
Reason for Denial:
______________________________________________
!#COUNTY MANAGER SOLE#! Date
Airport Controller
Chris Padilla
Oct-29-2020
Deputy County Manager
Oct-29-2020
Rich Englehart
Jon Peacock
Nov-06-2020
County Manager
Contract # 199.20 Revision: 2018-06-13 btf
Budget Line Item # 40451100.532500
1
PITKIN COUNTY CONTRACT FOR PROVISION OF SERVICES
THIS CONTRACT, made October 26, 2020 by and between the Board of County Commissioners
of Pitkin County, Colorado, 530 E. Main St., Suite #302, Aspen, CO 81611, (hereinafter called the
“County”) and ACS Firm, LLC - Chicago, 6177 North Lincoln Avenue, Suite # 227, Chicago, IL
60659 (hereinafter called the “Contractor”) to perform the following work: ASE Director of
Aviation Executive Recruitment (“Project”).
I. Term of Contract: The term of this Contract is from November 1, 2020 to October 31,
2021.
II. Contractor’s Obligations. Contractor shall assist in the recruitment, employment
negotiation, and hiring of an Aviation Director for the Aspen/Pitkin County as detailed
in the attached proposal. Recruitment activities are anticipated to be completed by late
March of 2021 per the included project schedule. Any and all expenditures related to
the subject recruitment shall be billed at cost, with invoices attached to respective
invoicing.
III. Compensation and Expenses, Invoicing, Payment and Offset. The County shall
compensate Contractor for its services in accordance with the Project Budget and
Schedule set out in Paragraph II. It is expressly understood and agreed that in no event
will the total compensation and reimbursement to be paid hereunder exceed the sum of
Sixty-Thousand dollars and Zero cents ($60,000.00) for all services rendered. By
contract or amendment, the County and Contractor may reallocate the budget among
project tasks if the total budget amount remains unchanged. Contractor shall invoice
for the project monthly based on hours worked, with payment expected within thirty
(30) days of invoice. Any payment by the County may be offset by any amount the
Contractor owes the County for any reason.
IV. County’s Exclusive Ownership of Work Product. Drawings, specifications,
guidelines and other documents prepared by Contractor in connection with this
Contract shall be the property of the County. However, Contractor shall have the right
to utilize such documents in the course of its marketing, professional presentations, and
for other business purposes. Contractor assigns to County the copyrights to all work
prepared, developed, or created pursuant to this Contract, including the right to: 1)
reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4)
Contract # 199.20 Revision: 2018-06-13 btf
Budget Line Item # 40451100.532500
2
perform the works publicly; and 5) to display the work publicly. Contractor shall have
right to use materials produced in the course of this Contract for marketing purposes
and professional presentations, articles, speeches and other business purposes.
V. Pitkin County’s Obligations. Pitkin County shall administer this Contract through
a County Representative. Chris Padilla, Airport Controller will manage the project as
the County’s Representative. In the event that Chris Padilla is not available, Jeff
Hembury shall assume the County Representative’s duties. The services provided and
products delivered by the Contractor under this Contract will be subject to review by
the County’s Representatives, or a designee, for compliance with Contractor’s
obligations prior to final payment.
VI. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this Contract, with or without cause, by giving written notice to the
Contractor of such termination and specifying the effective date thereof. Such notice
shall be given at least ten (10) days before the effective date of such termination. In
such event all finished or unfinished documents, data, studies and reports prepared by
the Contractor pursuant to this Contract shall become the County’s property. Contractor
shall be entitled to receive compensation in accordance with the Contract for any
satisfactory work completed pursuant to the terms of this Contract prior to the date of
termination. Notwithstanding the above, Contractor shall not be relieved of liability to
the County for damages sustained by the County by virtue of any breach of the Contract
by the Contractor.
VII. Independent Contractor Status.
A. The parties to this Contract intend that the relationship between them contemplated
by the Contract is that of independent contractor. Contractor, and any agent,
employee, or servant of Contractor shall not be deemed to be an employee, agent,
or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under
this Contract. Contractor may choose to work for other individuals or entities
during the term of this Contract, provided that the basic services and deliverable
products required under this Contract are submitted in the manner and on the
schedule defined under this Contract.
C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor’s obligations
under this Contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under
this Contract.
E. Contractor is not entitled to any Workers’ Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income
taxes.
Contract # 199.20 Revision: 2018-06-13 btf
Budget Line Item # 40451100.532500
3
VIII. Assignability. This Contract is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this Contract must be accepted in
writing by the County.
IX. Severability. In the event that any provision of this Contract shall be held to be invalid
or unenforceable, the remaining provisions of this Contract shall remain valid and
binding upon the parties hereto.
X. Integration and Modification.
A. This Contract represents the entire and integrated Contract between the County and
the Contractor and supersedes all prior negotiations, representations, or contract,
either written or oral. This Contract may be amended only by written contract
signed by both the County and the Contractor.
B. The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor’s compensation, which are mutually
agreed upon between the County and the Contractor, shall be in writing and upon
execution shall become part of this Contract.
XI. Indemnity.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project, hereinafter referred to as indemnitee, from all suits and
claims, including attorney's fees and cost of litigation, actions, loss, damage,
expense, cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Contract or on account of any act, claim or amount
arising or recovered under workers' compensation law or arising out of the failure
of the Contractor to conform to any statutes, ordinances, regulation, law or court
decree. It is agreed that the Contractor will be responsible for primary loss
investigation, defense and judgment costs where this Contract of indemnity applies.
In consideration of the award of this Contract, the Contractor agrees to waive all
rights of subrogation against the County its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, and volunteers for losses arising from the work performed by the Contractor
for the County.
B. The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend, pay or settle all claims, demands, or lawsuits related hereto
at its sole expense and shall bear all other costs and expenses related thereto, even
if the claim, demand or lawsuit is groundless, false or fraudulent.
Contract # 199.20 Revision: 2018-06-13 btf
Budget Line Item # 40451100.532500
4
XII. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract
are satisfied, insurance against claims for injury to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Contractor, its agents, representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in
no way limit the indemnity covenants contained in this Contract. The policies shall
include, or be endorsed to include, the following provision: On insurance policies
where the County is named as an additional insured, the County shall be an additional
insured to the full limits of liability purchased by the Contractor even if those limits of
liability are in excess of those required by this Contract.
The County in no way warrants that the minimum limits contained herein are sufficient
to protect the Contractor from liabilities that might arise out of the performance of the
work under this Contract by the Contractor, its agents, representatives, employees, or
subcontractors. The Contractor shall assess its own risks and if it deems appropriate
and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not
relieved of any liability or other obligations assumed or pursuant to the Contract by
reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or
types. Commercial General Liability Completed Operations coverage must be kept in
effect for up to three (3) years after completion of the project.
A. Coverage and Limits of Insurance. Contractor shall provide coverage with limits
of liability requirements provided that the coverage is written on a “following form”
basis.
1) Statutory Workers’ Compensation: Colorado statutory minimums
a. Policy shall contain a waiver of subrogation against the County.
b. This requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers’ Compensation Act AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form.
Minimum Limits:
Coverage A (Workers’ Compensation) Statutory
Coverage B (Employers Liability)
$ 500,000
$ 500,000
$ 500,000
2) Commercial General Liability – ISO 1CG 0001 form or equivalent.
(With County named as an additional insured)
Minimum Limits:
General Aggregate $ 2,000,000
Contract # 199.20 Revision: 2018-06-13 btf
Budget Line Item # 40451100.532500
5
Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Fire Damage (Any One Fire) $ 50,000
Medical Payments (Any One Person) $ 5,000
Coverage to include:
Premises and Operations
Explosions, Collapse and Underground Hazards
Personal / Advertising Injury
Products / Completed Operations
Liability assumed under an Insured Contract (including defense costs assumed under
contract)
Independent Contractors
Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997
Edition or equivalent)
Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010
(2004 Edition or equivalent)
Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition or equivalent)
The policy shall be endorsed to include the following additional insured language
on the Additional Insured Endorsements specified above: “County, its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected
officials, trustees, employees, agents, and volunteers named as an additional insured
with respect to liability and defense of suits arising out of the activities performed
by, or on behalf of the Contractor, including completed operations”.
3) Auto Liability: Bodily injury and property damage for any owned,
hired and non-owned vehicles used in the performance of this Contract.
Minimum Limits: Statutory
Coverage Bodily/Property Damage (Each Accident)
$ 1,000,000
4) Special Coverages (check as appropriate and insert amount):
a. ☐ Performance Bond $
b. ☐ Professional Errors and Omissions
c. ☐ Aircraft Liability
d. ☐ Owner’s Protective
e. ☐ Builder’s Risk
f. ☐ Boiler and Machinery
g. ☐ Loss of Use Insurance
Contract # 199.20 Revision: 2018-06-13 btf
Budget Line Item # 40451100.532500
6
h. ☐ Pollution Liability
i. ☐ Crime, including Employee Dishonesty Coverage, or Fidelity
Bond
B. Proof of Insurance:
1) Each insurance policy required by the insurance provisions of this
Contract shall provide the required coverage and shall not be suspended,
voided or canceled except after thirty (30) days prior written notice has been
given to the County, except when cancellation is for non -payment of
premium, then ten (10) days prior notice may be given. Such notice shall
be emailed directly to Procurement@pitkincounty.com. If the insurance
carrier will not provide the required notice, the Consultant/Contractor and
or its insurance broker shall notify the County of any cancellation, or
reduction in coverage or limits of any insurance within seven (7) days of
receipt of insurers’ notification to that effect. Simultaneously with the
Certificates of Insurance, the Contractor shall file with the Project Lead a
certified statement as to claims pending against the required coverages,
reserves established on account of such claims, defense costs expended and
amounts remaining on policy limits.
2) In addition, these Certificates of Insurance shall contain the following
clauses:
a. The contractor’s insurance shall be primary and non-contributory with
any insurance or self-insurance purchased by the County.
b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
c. Any and all deductibles or self-insured retentions in the above-
described insurance policies shall be assumed by and be for the
amount of, and at the sole expense of the Contractor.
d. Location of operations shall be: “all operations and locations at which
work for the referenced Project is being done.”
3) Certificates of Insurance for all renewal policies shall be delivered to
the County’s Representative at least fifteen (15) days prior to a policy’s
expiration date except for any policy expiring on the expiration date of this
Contract or thereafter.
4) The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this
Contract.
XIII. Exemptions and Preferences. All purchases of construction or building or any other
materials for this Contract shall not include Federal Excise Taxes or Colorado State or
local sales or use taxes. Pitkin County is exempt from such taxes under registration
numbers 98-02624 and 84-78000-5k.
Contract # 199.20 Revision: 2018-06-13 btf
Budget Line Item # 40451100.532500
7
XIV. Records. The Contractor shall maintain comprehensive, complete and accurate
books, records, and documents concerning its performance relating to this Contract for
a period of three (3) years after final payment under the Contract and the County shall
have the right within the three (3) year period to inspect and audit these books, records
and documents, upon demand, in a reasonable manner and at reasonable times, for the
purpose of determining, by accepted accounting and auditing standards, compliance
with all provisions of the Contract and applicable law.
XV. Contract Made in Colorado. The parties agree that this Contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
XVI. Attorney’s Fees. In the event that legal action is necessary to enforce any of the
provisions of this Contract, the substantially prevailing party shall be entitled to its costs
and reasonable attorney’s fees.
XVII. Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this Contract, the monetary
limitations or terms (presently $150,000 per person and $600,000 per occurrence) or
any other rights, immunities, and protections provided by the Colorado Governmental
Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise
available to Pitkin County or any of its officers, agents or employees. Further, nothing
in this Contract shall be construed or interpreted to require or provide for indemnification
of the Contractor by the County for any injury to any person or any property damage
whatsoever which is caused by the negligence or other misconduct of the County or its
agent or employees.
XVIII. Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County. Pitkin County’s obligations under
this Contract are subject to Pitkin County’s annual right to budget and appropriate the
sums necessary to provide the services set forth herein. No provisions of the Contract
shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond
the then current fiscal year of Pitkin County. No provision of the Contract shall be
construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or
statutory debt limitation. This Contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County’s then
current fiscal year. No provisions of this Contract shall be construed to pledge or create
a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this
Contract restrict the future issuance of Pitkin County’s bonds or any obligations
payable from any class or source of Pitkin County’s money.
Contract # 199.20 Revision: 2018-06-13 btf
Budget Line Item # 40451100.532500
8
XIX. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below and
by one of the following methods 1) hand-delivery or 2) registered or certified mail,
postage pre-paid to the mailing addresses set forth below. Each party by notice sent
under this paragraph may change the address to which future notices should be sent.
Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall be
construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
To Pitkin County:
Chris Padilla
0233 E. Airport Road, Suite A
Aspen, CO 81611
Email: Chris.Padilla@AspenAirport.com
with copies to:
Pitkin County Attorney’s Office
530 E. Main St., Suite #301
Aspen, Colorado 81611
Email: Attorney@pitkincounty.com
To Contractor:
ACS Firm, LLC - Chicago
6177 North Lincoln Avenue, Suite # 227
Chicago, IL 60659
Phone: (424) 218-9950
Email: Eric@ACSFirm.com
XX. Public Contracts for Services and Public Contracts with Natural Persons. In
conformance with the provisions of C.R.S. §§ 8-17.5-101, et seq., as amended and
C.R.S. §§ 24-76.5-101, et seq., as amended:
A. PUBLIC CONTRACTS FOR SERVICES. §§8-17.5-101, et seq. C.R.S.
[Not applicable to agreements relating to the offer, issuance, or sale of securities,
investment advisory services or fund management services, sponsored projects,
intergovernmental agreements, or information technology services or products and
services] Contractor certifies, warrants, and agrees that it does not knowingly employ
or contract with an illegal alien who will perform work under this Contract and will
confirm the employment eligibility of all employees who are newly hired for
employment in the United States to perform work under this Contract, through
participation in the E-Verify Program established under Pub. L. 104-208 or the State
verification program established pursuant to §8-17.5-102(5)(c), C.R.S., Contractor
shall not knowingly employ or contract with an illegal alien to perform work under this
Contract or enter into a contract with a Subcontractor that fails to certify to Contractor
that the Subcontractor shall not knowingly employ or contract with an illegal alien to
perform work under this Contract. Contractor (i) shall not use E-Verify Program or
State program procedures to undertake pre-employment screening of job applicants
while this Contract is being performed, (ii) shall notify the Subcontractor and the
contracting State agency within 3 days if Contractor has actual knowledge that a
Subcontractor is employing or contracting with an illegal alien for work under this
Contract # 199.20 Revision: 2018-06-13 btf
Budget Line Item # 40451100.532500
9
Contract, (iii) shall terminate the subcontract if a Subcontractor does not stop
employing or contracting with the illegal alien within 3 days of receiving the notice,
and (iv) shall comply with reasonable requests made in the course of an investigation,
undertaken pursuant to §8-17.5-102(5), C.R.S., by the Colorado Department of Labor
and Employment. If Contractor participates in the State program, Contractor shall
deliver to the contracting State agency, Institution of Higher Education or political
subdivision, a written, notarized affirmation, affirming that Contractor has examined
the legal work status of such employee, and shall comply with all of the other
requirements of the State program. If Contractor fails to comply with any requirement
of this provision or §§8-17.5-101 et seq., C.R.S., the contracting State agency,
institution of higher education or political subdivision may terminate this Contract for
breach and, if so terminated, Contractor shall be liable for damages.
B. PUBLIC CONTRACTS WITH NATURAL PERSONS. §§24-76.5-101, et seq.,
C.R.S.
Contractor, if a natural person 18 years of age or older, hereby swears and affirms under
penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the
United States pursuant to federal law, (ii) shall comply with the provisions of §§24-
76.5-101 et seq., C.R.S., and (iii) has produced one form of identification required by
§24-76.5-103, C.R.S. prior to the Effective Date of this Contract.
Contract # 199.20 Revision: 2018-06-13 btf
Budget Line Item # 40451100.532500
10
IN WITNESS WHEREOF, the parties have executed this Contract as of the date first set out herein
above.
ACS FIRM, LLC - Chicago
________________________________________________
!#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
RECOMMENDED FOR APPROVAL:
_________________________________________________
!#DEPARTMENT REPRESENTATIVE#! Date
AIRPORT DIRECTOR APPROVAL:
________________________________________________
Date
MANAGER APPROVAL:
________________________________________________
!#COUNTY MANAGER#! Date
Airport Controller
Oct-29-2020
Chris Padilla
Deputy County Manager
Rich Englehart
Oct-29-2020
Chief Executive Officer
Eric Mercado
Nov-02-2020
Jon Peacock
County Manager
Nov-06-2020
1
10/7/20
Elevating the Industry
Proposal
for
Director of Aviation
Prepared for:
Pitkin County Government
&
Aspen/Pitkin County Airport (ASE)
Prepared by:
ACS Firm, LLC (ACS)
ACSFirm.com 2
Contents
Who We Are ............................................................................................................................. 3
What We Do ............................................................................................................................. 4
Recruitment Team ................................................................................................................. 6
Project Understanding ........................................................................................................ 8
Project Plan & Approach .................................................................................................... 9
Schedule .................................................................................................................................. 12
Fees ............................................................................................................................................ 14
Guarantee ............................................................................................................................... 15
Terms & Conditions ............................................................................................................ 15
Agreement & Authorization ............................................................................................ 15
Elevating the Industry 3
Who We Are
ACS Firm, formerly Aviation Career Services (ACS) is a Minority-Owned, full-service human
capital management firm for the aviation, transportation and municipal government industries.
Mission
To strategically develop organizations by providing superior service in diverse recruitment,
assessment and adult learning solutions that empower their people and teams.
Vision
To be recognized as the premier airport recruiter and people developer in the industries we
serve; elevating people and disrupting the status quo.
Core Values
Q Integrity
Q Diversity
Q Service-Minded
Q Knowledge
Q Innovation
Q Passion
We Are Aviation
We're rooted in the industry.
Having come up through aviation over the last four decades, our select and diverse team of
human capital experts understand the industry inside and out. Our team’s experiences lie in
starting as a frontline employee and leading through the executive levels of various sized airports,
large and small. Adding to this mix, our team are experts in assessment, staff development, adult
education and human resources. These unique experiences set us apart from other firms, as
experts of aviation human resources and people development.
We Know People
People are at the center of everything we do.
Whether it's identifying the right individual, assessing and developing capabilities or building
strategies to retain and motivate, we know what works best. Good people are critical to
managing your organization, but high-performing professionals are key to achieving your
business and profitability goals.
Our team members are expert assessors of employees at various levels including executives,
mid-level management and frontline contributors. We’re also certified in a variety of assessment
tools to suite any need and budget.
ACSFirm.com 4
Diversity is in our DNA
Diversity is critical to profitability and success.
We are a Minority-Owned full-service human capital firm, comprised of diverse and seasoned
executives. Our team’s diversity is demonstrated in ethnicity, gender, age, experience and more.
As with all that we do, we embrace this spirit of diversity because it’s the right thing to do for us
and for any organization; and we’re proud to be an example of the positivity that sprouts from
differences in people.
AFFILIATIONS
Our firm not only has practical experience in the airport industry, we’re connected to a network
of the largest associations in both the aviation and human resources industries. Our experiences
with these organizations include being members, special committee members, panelists and
expert topic speakers. Our firm’s background, local and national experiences, paired with our
practical experience and connections gives us the ability to make the inroads to support our
clients.
Airport Council International – North America (ACI-NA), American Association of Airport
Executives (AAAE), Airport Minority Advisory Council (AMAC), Aircraft Owners & Pilots
Association (AOPA), Florida Airports Council (FAC) and the Society for Human Resource
Management (SHRM).
ACS is represented throughout the United States and headquartered in Chicago, IL. Our
regional representation spans the entire United States.
What We Do
We bring end-to-end solutions in organizational and team Assessments, Adult Learning, and
Diverse Recruiting to the clients we serve. This sets ACS apart from the competition, as we view
human resources holistically, therefore enabling us to provide our clients with streamlined
solutions and a unique strategic value. In our view, our clients benefit from the experience,
resources, and insights that our team of industry experts are positioned to provide. Our
professionals draw from many specialized skill sets and experiences to provide solutions in the
following areas:
Assessments
Our Assessment Solutions serve to assist our clients as they evaluate, manage, develop, retain
and empower their organization’s individuals and teams. From executive leadership to entry-
level employees, ACS offers a variety of programs including (but not limited to) human capital
Elevating the Industry 5
strategy, organizational assessments, leadership and team assessments, succession planning,
executive coaching, employee engagement, business resumption and strategic consulting.
Because diversity is critical to any organization’s success, and because we know that individual
connections, coaching style, background and experience are different, we are regularly adding
to our team of consultants as needed to meet our clients’ needs.
Adult Learning
We train teams and individuals to excel in the workplace by developing hard and soft skills
geared toward their individual needs. Our expertise in adult learning, municipal government and
aviation coupled with our educational delivery methods showcase the material to the adult
learners in ways that resonate with them. It is also designed to illustrate examples in their
respective workplace environments. Our trainings offer the learners a greater opportunity to
retain the knowledge and skills as they work to improve performance and achieve excellence.
Our Learning Solutions offer strategies, curriculum and a comprehensive selection of coursework
in both online training and in-classroom workshops to compliment any organization’s human
capital strategy. Certain topics can be tailored for specific audiences including Executives, Board
Members, Commissioners, Managers, Supervisors and Front-Line employees.
Diverse Recruitment
We understand that diversity is critical to any organization’s environment and success. ACS
strives and succeeds to engage our clients and the national industry workforce to achieve the
most diverse teams the industry can offer. Through our premier full-service recruiting solutions,
we recruit high-quality and diverse professionals for our clients every time. Our demonstrated
success amounts to sixty (60%) percent of our final candidate pool identifying as minority, female
or both. This proven success is easily replicated for any level in the organization. Rest assured
that no matter the candidates’ make-up, if they’re not qualified, they don’t make the cut.
Our commitment to recruiting high-quality and diverse candidates lies in our client relations and
methodology. The amount of time we take to get to know our clients, the level of service we offer
them, and the depth in which we evaluate the candidates sets us apart from other recruiting
firms active in the aviation sector.
Along with our recruiting services, we offer interim management services to the aviation industry.
If you have a departure of one of your key executive-level professionals, ACS has the bench
strength to support most roles for you on an interim basis. Whether you need an executive or
manager, ACS’ network is able to help.
ACSFirm.com 6
Recruitment Team
The ACS team that will work hand-in-hand with your staff include:
Eric L. Mercado, C.M., ACE
Project Manager, Recruitment & Selection
Location: Chicago, IL
Eric founded ACS with the vision of offering a fresh recruiting,
leadership development and consulting experience to the airport and
aviation industry. His experience spans general aviation, Part 139
commercial service, and shared-use airport management ranging from
non-hub to large hub airports. He has managed airports and their
operations and maintenance departments as a supervisor and
manager while recruiting and developing their respective staff.
Eric is a Certified Member, Airport Certified Employee (ACE) – Operations, and ACE – Security,
through the American Association of Airport Executives. He holds a Bachelor’s Degree in
Aviation Management and Minors in Airport Management & Planning and Spanish from Southern
Illinois University Carbondale (SIUC). He also earned his Private Pilot Certificate through the
SIUC’s Part 141 Aviation Flight Program. Eric is currently working toward a Master of Business
Administration in Human Resource Management from Fitchburg State University. He has also
completed several courses in talent acquisition from the University of California Los Angeles
(UCLA). Eric is also involved in various organizations including Airport Minority Advisory Council
(AMAC), Conference of Minority Transportation Officials (COMTO), ACI-NA, AAAE, National
Association of State Aviation Officials (NASAO) and others where he lends his expertise to
committees and is a regular speaker on a variety of human capital topics.
As the Chief Executive Officer of Aviation Career Services, Eric has led the strategic vision, day-
to-day operations, administration and consulting assignments for the firm from its inception.
Bill McKeown, MBA, GPHR, SPHR, SHRM – SCP
Project Associate, Interviewing & Selection
Location: Chicago, IL
Bill McKeown has over 25 years of experience in human resources. His
experience spans both public and private sector industries. He has
worked domestic and international operations for an India-based
pharmaceutical company that provides healthcare products and
services to global markets across India, USA, Europe, Asia and the
Middle East. He also served as the Assistant Commissioner of Human
Resources for the City of Chicago, Department of Aviation where he
oversaw all human resources functions for an extended staff of approximately 2,000 employees
who maintain the daily operations of the Chicago O’Hare and Midway International Airports.
Aside from his work in Human Resources, Bill is an Adjunct Lecturer at Lewis University in
Romeoville, Illinois where he teaches “Introduction to Strategic Management” for the College of
Elevating the Industry 7
Business and “Human Resource Management” and “Labor Relations in the Aviation and
Transportation Industries” for the College of Arts and Sciences.
Bill received his MBA from the Keller Graduate School of Management and his Bachelor of
Science Degree from the University of Illinois. He also earned his Commercial Pilot Certificate
through the University of Illinois – Institute of Aviation Part 141 Aviation Flight Program. He is
one of only 1,500 Human Resources Professionals to hold both the Global Professional in Human
Resources (GPHR®) and Senior Professional in Human Resources (SPHR®) certifications.
As part of ACS, Bill adds a great deal of expertise in the areas of public, private and international
sectors of human resources, executive-level recruitment and organizational development to the
ACS team and its clients.
Greg S. Chenoweth, A.A.E., C.A.E.
Airport Management
Location: Topeka, KS
Greg brings nearly 30 years of direct airport management
experience with almost 20 of those years as an Airport Manager in
Arizona to the ACS team. His background includes the
management, staff selection, and development of both general
aviation and FAR Part 139 certificated airports.
He has a Bachelor of Arts degree in Social Sciences from Wichita
State University and has completed numerous graduate level
courses specializing in aviation management. He is a licensed private pilot and is certified as
both an Accredited Airport Executive (A.A.E.) and a Certified Airport Executive (C.A.E.).
Greg’s experience as an airport executive of several facilities coupled with education add
tremendous value to his role with ACS. He assists our clients by applying his rich and practical
experience, knowledge and understanding of airports and airlines to the varied needs of our
clients and professionals.
Desiree Perez, M.S.
Leadership Assessment & Coaching
Location: Port St. Lucie, FL
Desiree brings nearly two decades of in-depth Aviation experience to
the team. Desiree served as a senior leader in the aviation industry on
a global level, leading multicultural customer excellence teams for
some of the most recognized airlines, airports, and service providers.
Desiree holds a MBA and a Master of Science in Leadership & Strategic
Management and is a Professional Coach Certification. Her solid
education, experience and strong interest in developing people and teams is a huge asset to the
aviation industry and the ACS Team.
Desiree’s experience and knowledge of Human Capital development coupled with her Aviation
expertise add tremendous value to the ACS Team.
ACSFirm.com 8
Ken Greene, MBA
Airport Management
Location: Tampa, FL
Ken Greene has over 30 years of expertise in airport management and
leadership of their teams. He began his career at the Port Authority of
New York and New Jersey and was one a key team member that was
involved in the 911 terrorist attacks on the former World Trade Center
Twin Towers. Over the course of his career, he’s worked in some of
the largest airport operations including as the Chief Operating Officer
for the Denver International Airport. In that capacity, he led the
operations, planning, maintenance, security and human resources divisions for the busy large
hub airport. Outside of aviation, he has managed and operated his own business and has spent
time in the private sector leading operations and teams.
Ken earned a Bachelor of Science in Business Administration from Boston University and
achieved an MBA in Management from Pace University in New York. Over the years, he’s been
active in the Airport Minority Advisory Council (AMAC), Airports Council International – North
America (ACI-NA) and the American Association of Airport Executives.
As an ACS team member, Ken brings in-depth knowledge of airports, airlines, operations, people
and strategy to each of the clients he works with.
Project Understanding
ACS will partner with the Selection Committee to recruit diverse and world-class candidates with
public and/or private sector experience. Working closely with the Selection Committee, ACS will
gain an intimate understanding of your culture, strategic direction and priorities. Utilizing this
information, ACS will develop a comprehensive recruitment plan that includes candidate
requirements and qualities, goals, action items, timelines, assignments, and metrics. The
particulars incorporated into the plan will be used during the candidate sourcing phase to field
candidates that would fit with the position and the organizational criteria defined by the Selection
Committee.
While conventional advertisements in professional journals and on websites may be helpful,
many of the best candidates must be actively pursued and their interest in a position
encouraged. Our experience in and our understanding of the airport industry coupled with our
team’s experience and knowledge of high-performing industry sectors provides us insight into
potential candidates and sources. Additionally, our relationships with professional organizations
and professionals in and out of the industry make us uniquely qualified to develop a strong list
of candidates. The following points explain in detail how the ACS team proposes to work with
the Selection Committee to meet the goals throughout the entire recruitment process. If
requested by the Selection Committee, this plan can be adjusted to better suit your needs.
Elevating the Industry 9
Project Plan & Approach
Communication & Support
1. Kick-Off Meeting & Expectations: At the start of the recruitment, ACS will meet with the
Selection Committee through video conference (unless otherwise requested) to understand
the culture, position priorities and strategic direction of the recruitment. We’ll also clarify
communication needs, expectations and frequency of communication.
2. Unlimited Communication: We’re able to provide you unlimited communication via
teleconference, video conference and/or e-mail.
3. Face-to-Face Meetings: Up to three (3) face-to-face meetings with the Selection Committee.
Should additional meetings be requested, we can certainly accommodate the request and
would notify you in advance if additional costs would be incurred.
4. Candidate Communication: Provide an e-mail so candidates can communicate with us.
5. Salary Study, Job Description & Benefit Advisement: Included in the professional fee, we’ll
conduct an independent salary study for the position to ensure alignment with the type of
airport and position. We’ll assist in rewriting the job description (as needed) and provide other
advice regarding fringe benefits, relocation trends and other elements of the employment
package.
6. Candidate Reimbursement of Expenses: Should there be a need, ACS is able to coordinate
reimbursement of candidate expenses and make timely payment to them on your behalf.
7. Candidate Notification: Notification to candidates of their status in the recruitment process.
Advertising & Outreach
8. Recruitment Profile: Development of full-color recruitment profile announcing the
recruitment, description of candidate requirements including qualifications, attributes,
experience and personal characteristics along with key criteria for success in the role and
information about the organization and the area.
9. Advertising (Career Opportunity Announcement): We are able to source candidates from
our internal database of airport and “other” industry professionals as well as our connections
within and outside the aviation industry. We intend to conduct a successful and broad nation-
wide advertising campaign to include advertisements, placement of recruitment profile on our
website, direct contact and announcements in airport/aviation related specific trade and
professional association websites and periodicals, discipline specific media, social media, and
targeted outreach via phone, e-mails and conferences.
10. Targeted Outreach: We have a comprehensive database of aviation and non-aviation
professionals which we intend to reach out to on behalf of this recruitment. Our personal
outreach to targeted professionals (typically the passive candidates) using our database of
over 9,000 contacts produces highly qualified and diverse candidates for our clients.
11. Candidate Engagement: One of our key differences is our focus on candidate
engagement. Engaging with the potential candidates in various ways is key to understanding
the true person/professional. The more we engage with them, the better we get to know and
understand them. That said, we work to engage candidates via email, text, phone, video
ACSFirm.com 10
conference and in-person as we are able. Our interviews are a key engagement point where
two to three (2-3) ACS team members communicate and evaluate the candidates for an
extended period of time. Utilizing the feedback from each engagement allows us to better
understand their ability to be the “right fit” for your organization.
Candidate Screening & Preliminary Interviews
12.Application Intake and Screening: With our use of technology, candidates are able to apply
via our website applicant tracking system in one easy-to-use format. They are able to complete
our online application and submit their cover letter, resume and other supplemental documents
on our site. The added benefit to this technological use is the candidate submits all their
materials in one location and they are dated and time stamped in our system. Should the
Selection Committee discover candidates and/or receive applications, they are asked to
forward all candidates and materials to ACS for processing. Further any internal candidates
should be processed in the same manner as externally developed candidates.
13.Supplemental Questions: ACS will develop supplemental questions for select candidates to
complete. This will allow us to gain a greater understanding of their writing skills and experience
in key areas and potential challenges of the position.
14.Preliminary Interviews: ACS will conduct telephone and/or video conference (preferred
method) screening with preliminary candidates.
Assessments, Background Checks, Final Report & Presentation
15.Assessment Testing: In order to gain a greater understanding of the final candidates that will
proceed to the next level in the process, ACS uses a battery of leadership assessment tests.
The most common tool we use is the Hogan Assessment Series which provides in-depth
information and insights into how the professional may be observed to lead on a daily basis,
how they might respond under stress and what are the key motivating drivers of their
personality.
16.Background Checks: ACS will conduct preliminary background investigations on the
shortlisted candidates (typically up to 5 per position). Investigations may include education
verification, media, driving, residential, motor vehicle report, social security number
verification, civil suit checks, credit checks and preliminary reference checks as appropriate.
17.Introductory Videos: As part of the Final Recommended Candidate Report, our team records
the final recommended candidates during a one-sided viewing process. During this process,
the respective candidate is displayed on the screen alone, while an ACS team member asks
the candidate a series of questions to provide the selection committee reviewer a holistic
introduction into individual and their career path. This video introduction is approximately ten
to fifteen (10-15) minutes of video time where each of the finalist are asked the same series of
questions under similar conditions. It allows you as the client an opportunity evaluate the
candidate by viewing and listening to them present on various topics
18.Final Recommended Candidate(s): We’ll produce a packet that will provide an overview of
the process with information such as the locations advertised, the efforts placed on targeted
outreach, the total number of applications received and a complete picture of the top candidate
and/or candidates, most qualified to proceed to the next phase of the recruitment process with
the Selection Committee. The final candidate portion of the report would include in-depth
Elevating the Industry 11
information and insights as well as qualitative data gathered during the screening process. This
information includes, the initial application materials, resumes, supplemental questions,
assessments, background results and other critical information gathered during the screening
process. We also provide our clients with links to introductory videos for each of the shortlisted
candidates. During the video clip, you’ll be able to place the person with the information you
read about them. Collectively, the information in the entire report will describe the process we
used to provide the Selection Committee the final recommended candidate(s) for further review
and interviewing.
19.Client Presentations of Final Recommended Candidates: During this process, our team is
either on-site to deliver an in-person presentation or alternatively, we can provide this via a
video conference meeting. This portion of the process is used to provide feedback regarding
the final candidate(s) and the overall process. Our goal would be to provide you a high-level
review of the process and answer any questions to assist you in making a selection of final
candidates to invite for an in-person interview.
Final Interview Coordination & Guidance
20.Final Interviews: Assist the Selection Committee as specifically requested with interview
evaluation forms and exercises (as requested).
21.Candidate Evaluation Guidance: Provide the Selection Committee guidance, evaluation and
measurements of candidate qualifications as requested.
22.Employment Verification: ACS will complete employment verification and reference checks
on the final candidate chosen by the Selection Committee.
23.Press Release: Upon request from the Selection Committee, ACS will develop a press release
introducing the selected candidate for dissemination as requested by the Selection Committee.
Other Services
24.On-Boarding & Team Building Assistance: Due to the nature of new leadership in an
organization, we highly recommend the Selection Committee utilize our on-boarding and team
building assistance for the selected candidate, leadership and their team. Through this service,
we would be able to ensure a smooth introduction with the selected candidate to the leadership
as well as the teams this person will lead. This service assists the organization, the selected
candidate and the existing team in knowing and understanding one another right away;
ultimately achieving rapid organizational success, cohesive work environment and longevity in
the role (additional fee is explained at the end under the Fee section).
12
10/7/20
Elevating the Industry
Schedule
We have developed a draft project timeline for the recruitment in order to provide you with a
shortlist of up to six (up to 6) candidates by the end of February 2021. Given the need for a
selection in the middle to end of March, we have extended our typical schedule to meet that
request. The finalized timeline will be specifically tailored to suit the Selection Committee’s needs
after discussion with you. We ask that the finalized timeline remain adhered to for success with
the project as well as the ability to keep potential candidates in the candidate pool.
Draft Project Schedule
Tasks
Week of
Nov
1-15
Nov
15
Nov
22
Dec
31
Jan
3
Jan
10
Jan
17-24
Jan
24
Jan
31
Feb
7
Feb
14
Feb
21
Feb
28
Mar
7
Mar
14
Recruitment
Profile, & Salary
Comparison.
Kick-Off
Meeting.
Advertising
Period & Active
Recruitment.
Candidate
Screening.
Develop
Candidate
Shortlist and
Schedule First
Interviews.
ACS Conducts
Initial Interviews
via video
conferencing.
ACS Narrows
Candidates to
top 6 for ASE
Review.
ASE Reviews &
Narrows
Candidates to 2-
3 Finalists.
ACS Administers
Background
Checks and
Assessments on
up to 3
Candidates.
Prepare and
Deliver Final
Elevating the Industry 13
Report on up to
3 Candidates.
Video Call
Presentations
and Narrow
Finalists for In-
Person
Interviews.
ACS Final
Interview &
Meet & Greet
Scheduling and
Preparation.
Final Interviews.
Conduct
Negotiations.
14
10/7/20
Elevating the Industry
Fees
Professional Fee:
25% of first year hiring salary + potential bonus
Installments shall be paid as follows:
1)1/3 is due within 15 days of contract signing
2)1/3 is due within 45 days of contract signing
3)1/3 is due upon contract completion (offer has been accepted by candidate and/or no later
than 30 days after submission of final report.)
Special Note: Should payment date exceed the set deadlines as listed, a $200 late fee and
1.75% interest will be applied to the amount past due. If account is 15 calendar days past due,
ACS shall have the right to suspend work until account is brought current. Any suspension of
work will modify the project schedule.
Expenses:
Expenses will be invoiced at cost.
Q Expenses shall be paid as invoiced.
The expenses include such items as advertising, printing, shipping and postage, travel for ACS (air
fare, lodging, meals, ground transportation) sourcing, testing, background checks, interviewing
and any other related items as listed in the proposal. Note: this amount does not include
reimbursement of candidate travel and lodging to and from interviews with the Selection
Committee. As previously noted in the proposal, ACS is able to assist in expediting reimbursement
of travel, rental car meals and other approved expenses to the candidates. This service would be
a direct pass-through cost for candidate expenses. Given your relationships with the local hotels,
we’d ask if you would please arrange hotel stays and payment for the candidates.
Additional Fees (Upon Request)
Q Candidate Expenses Reimbursement (as noted in Item #6):
o ACS would reimburse candidates on approved travel expenses exclusive of hotel.
We ask that given your relationships with local hotels, if you would be able to
arrange hotel stays and associated payment.
Q On-Boarding & Team Building Assistance (as noted in Item 24):
o Due to the many forms this service can take, we can discuss options for the
Selection Committee to review and offer discounted pricing of at least 15% due to
the multiple services associated with this recruitment.
Elevating the Industry 15
Guarantee
This full-service search qualifies the client for another ACS benefit, our no-hassle guarantee. It’s
important to note that we do not prorate our guarantee. That said, if the candidate chosen from
the ACS recommended candidates is hired (other than an internal candidate) and leaves or is
terminated for cause within the first year of employment (excluding employment termination as a
result of health-related issues), ACS will conduct another search to replace that individual at no
additional cost to the client, other than expenses associated with the additional search.
Terms & Conditions
A)Term Duration: The term of this agreement is for one (1) year from the signature date of
ACS Firm’s Authorized Signer.
B)Individual Recruitment Duration: Each recruitment will have a project timeline that we
coordinate with you. We intend to follow the timeline as best as possible to successfully
secure a candidate(s) for you.
C)No Selection, Halt and/or Cancellation of Individual Positions: If the client is unable
to make a selection within 45 days after final candidate presentation, 100% of the project
fees and associated expenses will be due within 15 calendar days of notice of project
completion.
a.If client wishes to halt and/or cancel services on any position prior to the project
completion, 50% or the amount for the work performed (whichever is greater) of
the Professional Fee for the position(s) and any Expenses will be due to ACS Firm,
LLC within 15 calendar days of written notification of halt and/or termination.
D)Agreement Cancellation: Should either party wish to end this agreement, a 30-day
written notice is required, at which time, the work shall cease, and ACS shall be paid for
the work performed through the termination period, but no less than 50% of the fees per
position (whichever is greater) in addition to any expenses.
ACSFirm.com 16
Thank You
Point of Contact Eric L. Mercado, C.M., ACE
CEO
Chicago 424.218.9950
6177 N. Lincoln Ave. #227 Eric@ACSFirm.com
Chicago, IL 60659 www.ACSFirm.com
Certificate Of Completion
Envelope Id: 0B237B662F05495C85275685BD02D4E5 Status: Completed
Subject: ACS Firm, LLC | Pitkin County Contract 199.20 for Review and Signature
Source Envelope:
Document Pages: 29 Signatures: 7 Envelope Originator:
Certificate Pages: 5 Initials: 0 Pitkin County Procurement
AutoNav: Enabled
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Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 107.77.198.188
Record Tracking
Status: Original
10/28/2020 11:45:46 AM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Chris Padilla
chris.padilla@aspenairport.com
Airport Controller
Aspen/Pitkin County Airport
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 65.38.144.66
Sent: 10/28/2020 12:33:13 PM
Viewed: 10/29/2020 11:52:37 AM
Signed: 10/29/2020 11:52:58 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Rich Englehart
Rich.Englehart@PitkinCounty.com
Deputy County Manager
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 73.34.180.169
Sent: 10/29/2020 11:53:00 AM
Viewed: 10/29/2020 9:52:21 PM
Signed: 10/29/2020 9:52:39 PM
Electronic Record and Signature Disclosure:
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Eric Mercado
Eric@ACSFirm.com
Security Level: Email, Account Authentication
(None)
Signature Adoption: Drawn on Device
Using IP Address: 71.57.73.141
Sent: 10/29/2020 9:52:42 PM
Viewed: 11/2/2020 1:27:41 PM
Signed: 11/2/2020 5:31:09 PM
Electronic Record and Signature Disclosure:
Accepted: 11/2/2020 1:27:41 PM
ID: 7a2dce4f-1f07-46e4-8146-bef9c1a92993
Company Name: Pitkin County, Colorado
Jon Peacock
Jon.Peacock@PitkinCounty.com
County Manager
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Drawn on Device
Using IP Address: 75.71.107.170
Sent: 11/2/2020 5:31:13 PM
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Pitkin County Procurement
procurement@pitkincounty.com
Procurement
Pitkin County
Security Level: Email, Account Authentication
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Sent: 11/6/2020 7:53:48 AM
Resent: 11/6/2020 7:54:02 AM
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Accounts Payable
AP@pitkincounty.com
Accounts Payable
Pitkin County
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Sent: 11/6/2020 7:53:51 AM
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Jeff Hembury
jeff.hembury@pitkincounty.com
HR BP
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Sent: 11/6/2020 7:53:55 AM
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Certified Delivered Security Checked 11/6/2020 7:53:09 AM
Signing Complete Security Checked 11/6/2020 7:53:45 AM
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speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign user account to receive required notices and consents electronically from us or to sign
electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgments, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Pitkin County:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to Helpdesk@provelocity.com
To advise Pitkin County of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at Helpdesk@provelocity.com and
in the body of such request you must state: your previous e-mail address, your new e-mail
address .
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper or electronic copies from Pitkin County
To request delivery from us of paper or electronic copies of the notices and disclosures
previously provided by us to you electronically, you should request those documents from Pitkin
County under the Colorado Open Records Act by contacting the Pitkin County custodian who
sent you the document for signature.
To withdraw your consent with Pitkin County
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you
must state your e-mail, full name, Postal Address, telephone number, and account
number.