HomeMy WebLinkAboutbocc.con.032.202019-12-17 CDD
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 10021213.531000
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department
County Representative jodi smith County Representative
Phone (970) 920-5396
Provide a brief description of the contract:
Contract Value Summary:
$ 25,000.00
$ -
$ -
$ 25,000.00
032.20
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
No
Pitkin County Jail Risk Assessment and Planning Services
Wold Architects and Engineers
$ -
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$ -
$ -
$ -
$ -
Informal
Services/Maintenance
3/31/2020
12/1/2020
New Contract
Facilities
Pitkin County Jail Safety Risk assessment and recommendations; Phases I & II as described in the attached
documentation.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
New Contract Total
Contract #: 032.20 Rev. 2018.10.10 btf
Budget Line Item #: 10021213.531000
PITKIN COUNTY, COLORADO
INFORMAL PROCUREMENT MEMORANDUM
TO: File
FROM: Jodi Smith, Facilities Director
RE: Informal Procurement under $50,000
DATE: March 31, 2020
Description of Project: Pitkin County Jail Risk Assessment and Planning Services
Budgeted Amount: $25,000.00
On project list approved by BOCC: Yes
Contractors Contacted: Wold Architects and Engineers, Reilly Johnson Architects, and Casey
Construction
Proposals Received:
Vendor Name Proposal Amount Timeline Other Information
Wold Architects and
Engineers
$25,000.00 120 days +/- All inclusive, came
on-site to tour jail
before proposing
Reilly Johnson
Architects
$16,500.00 Unclear Pricing for Phase I
only and lack of
detail
Casey Construction $17,000.00 One week +/- Already performed
spacial assessment,
but was found to be
lacking in detail
regarding laws and
regulations
Firms chosen: Wold Architects and Engineering, Wold's approach and team experience appear
to bring the best value and expertise for the assessment.
COUNTY REPRESENTATIVE:
________________________________________________
!#DEPARTMENT REPRESENTATIVE#! Date Jodi Smith
Apr-01-2020
Director - Facilities
Contract # 032.20 Revision: 2018-06-13 btf
Budget Line Item # 10021213.531000
1
PITKIN COUNTY CONTRACT FOR PROVISION OF SERVICES
THIS CONTRACT, made March 31, 2020 by and between the Board of County Commissioners
of Pitkin County, Colorado, 530 E. Main St., Suite #302, Aspen, CO 81611, (hereinafter called the
“County”) and Wold Architects and Engineers, 1553 Platte Street, Suite 201, Denver, CO 80202
(hereinafter called the “Contractor”) to perform the following work: Pitkin County Jail Risk
Assessment and Planning Services (“Project”).
I. Term of Contract: The term of this Contract is from March 31, 2020 to December 1,
2020.
II. Contractor’s Obligations. Contractor shall conduct a facilities risk assessment of the
Pitkin County Jail as detailed in the attached proposal, included hereto as Attachment
A. Initial and final reporting shall occur in accordance with the following schedule:
A. Initial Report – 60 working days following project commencement
B. Final Report – 90 working days following project commencement
This Contract does not include Design of Bid Documents, Bid Assistance, and/or
Construction Administration at this time. Phase I and Phase II pricing and deliverables
are accepted by Pitkin County as presented in Attachment A.
III. Compensation and Expenses, Invoicing, Payment and Offset. The County shall
compensate Contractor for its services in accordance with the Project Budget and
Schedule set out in Paragraph II. It is expressly understood and agreed that in no event
will the total compensation and reimbursement to be paid hereunder exceed the sum of
Twenty-Five Thousand dollars and Zero cents ($25,000.00) for all services rendered.
By contract or amendment, the County and Contractor may reallocate the budget
among project tasks if the total budget amount remains unchanged. Contractor shall
invoice for the project monthly, or as otherwise agreed, based on hours worked or work
performed, with payment expected within thirty (30) days of invoice. Any payment by
the County may be offset by any amount the Contractor owes the County for any
reason.
Invoice Requirements:
Any and all invoices and/or pay applications submitted under this Contract must
include, at minimum, the following information in order to be processed for payment.
Contract # 032.20 Revision: 2018-06-13 btf
Budget Line Item # 10021213.531000
2
Invoices received not containing the specified information may be rejected, with notice,
at the discretion of Pitkin County’s Accounts Payable department:
· Contract Number
· Contractor Name, including any DBA
· Project Name, Description(s) of Work performed, and/or Good delivered
· Date of Invoice and Terms
· Contact Information for any required clarifications
IV. County’s Exclusive Ownership of Work Product. Drawings, specifications,
guidelines and other documents prepared by Contractor in connection with this
Contract shall be the property of the County. However, Contractor shall have the right
to utilize such documents in the course of its marketing, professional presentations, and
for other business purposes. Contractor assigns to County the copyrights to all work
prepared, developed, or created pursuant to this Contract, including the right to: 1)
reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4)
perform the works publicly; and 5) to display the work publicly. Contractor shall have
right to use materials produced in the course of this Contract for marketing purposes
and professional presentations, articles, speeches and other business purposes.
V. Pitkin County’s Obligations. Pitkin County shall administer this Contract through
a County Representative. Jodi Smith, Facilities Director will manage the project as the
County’s Representative. In the event that Jodi Smith is not available, authorized
designee shall assume the County Representative’s duties. The services provided and
products delivered by the Contractor under this Contract will be subject to review by
the County’s Representatives, or a designee, for compliance with Contractor’s
obligations prior to final payment.
VI. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this Contract, with or without cause, by giving written notice to the
Contractor of such termination and specifying the effective date thereof. Such notice
shall be given at least ten (10) days before the effective date of such termination. In
such event all finished or unfinished documents, data, studies and reports prepared by
the Contractor pursuant to this Contract shall become the County’s property. Contractor
shall be entitled to receive compensation in accordance with the Contract for any
satisfactory work completed pursuant to the terms of this Contract prior to the date of
termination. Notwithstanding the above, Contractor shall not be relieved of liability to
the County for damages sustained by the County by virtue of any breach of the Contract
by the Contractor.
VII. Independent Contractor Status.
A. The parties to this Contract intend that the relationship between them contemplated
by the Contract is that of independent contractor. Contractor, and any agent,
Contract # 032.20 Revision: 2018-06-13 btf
Budget Line Item # 10021213.531000
3
employee, or servant of Contractor shall not be deemed to be an employee, agent,
or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under
this Contract. Contractor may choose to work for other individuals or entities
during the term of this Contract, provided that the basic services and deliverable
products required under this Contract are submitted in the manner and on the
schedule defined under this Contract.
C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor’s obligations
under this Contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under
this Contract.
E. Contractor is not entitled to any Workers’ Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income
taxes.
VIII. Assignability. This Contract is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this Contract must be accepted in
writing by the County.
IX. Severability. In the event that any provision of this Contract shall be held to be invalid
or unenforceable, the remaining provisions of this Contract shall remain valid and
binding upon the parties hereto.
X. Integration and Modification.
A. This Contract represents the entire and integrated Contract between the County and
the Contractor and supersedes all prior negotiations, representations, or contract,
either written or oral. This Contract may be amended only by written contract
signed by both the County and the Contractor.
B. The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor’s compensation, which are mutually
agreed upon between the County and the Contractor, shall be in writing and upon
execution shall become part of this Contract.
XI. Indemnity.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project, hereinafter referred to as indemnitee, from all suits and
claims, including attorney's fees and cost of litigation, actions, loss, damage,
Contract # 032.20 Revision: 2018-06-13 btf
Budget Line Item # 10021213.531000
4
expense, cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Contract or on account of any act, claim or amount
arising or recovered under workers' compensation law or arising out of the failure
of the Contractor to conform to any statutes, ordinances, regulation, law or court
decree. It is agreed that the Contractor will be responsible for primary loss
investigation, defense and judgment costs where this Contract of indemnity applies.
In consideration of the award of this Contract, the Contractor agrees to waive all
rights of subrogation against the County its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, and volunteers for losses arising from the work performed by the Contractor
for the County.
The Contractor’s obligation to indemnify Pitkin County under this Contract shall in
no circumstance be interpreted as a requirement or obligation for Contractor
to indemnify Pitkin County, or its' affiliated stakeholders, from its’ own negligence
or willful wrongdoing
B. The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend, pay or settle all claims, demands, or lawsuits related hereto
at its sole expense and shall bear all other costs and expenses related thereto, even
if the claim, demand or lawsuit is groundless, false or fraudulent.
XII. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract
are satisfied, insurance against claims for injury to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Contractor, its agents, representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in
no way limit the indemnity covenants contained in this Contract. The policies shall
include, or be endorsed to include, the following provision: On insurance policies
where the County is named as an additional insured, the County shall be an additional
insured to the full limits of liability purchased by the Contractor even if those limits of
liability are in excess of those required by this Contract.
The County in no way warrants that the minimum limits contained herein are sufficient
to protect the Contractor from liabilities that might arise out of the performance of the
work under this Contract by the Contractor, its agents, representatives, employees, or
subcontractors. The Contractor shall assess its own risks and if it deems appropriate
and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not
relieved of any liability or other obligations assumed or pursuant to the Contract by
reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or
Contract # 032.20 Revision: 2018-06-13 btf
Budget Line Item # 10021213.531000
5
types. Commercial General Liability Completed Operations coverage must be kept in
effect for up to three (3) years after completion of the project.
A. Coverage and Limits of Insurance. Contractor shall provide coverage with limits
of liability requirements provided that the coverage is written on a “following form”
basis.
1) Statutory Workers’ Compensation: Colorado statutory minimums
a. Policy shall contain a waiver of subrogation against the County.
b. This requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers’ Compensation Act AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form.
Minimum Limits:
Coverage A (Workers’ Compensation) Statutory
Coverage B (Employers Liability)
$ 500,000
$ 500,000
$ 500,000
2) Commercial General Liability – ISO 1CG 0001 form or equivalent.
(With County named as an additional insured)
Minimum Limits:
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Fire Damage (Any One Fire) $ 50,000
Medical Payments (Any One Person) $ 5,000
Coverage to include:
Premises and Operations
Explosions, Collapse and Underground Hazards
Personal / Advertising Injury
Products / Completed Operations
Liability assumed under an Insured Contract (including defense costs assumed under
contract)
Independent Contractors
Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997
Edition or equivalent)
Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010
(2004 Edition or equivalent)
Contract # 032.20 Revision: 2018-06-13 btf
Budget Line Item # 10021213.531000
6
Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition or equivalent)
The policy shall be endorsed to include the following additional insured language
on the Additional Insured Endorsements specified above: “County, its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected
officials, trustees, employees, agents, and volunteers named as an additional insured
with respect to liability and defense of suits arising out of the activities performed
by, or on behalf of the Contractor, including completed operations”.
3) Auto Liability: Bodily injury and property damage for any owned,
hired and non-owned vehicles used in the performance of this Contract.
Minimum Limits: Statutory
Coverage Bodily/Property Damage (Each Accident)
$ 1,000,000
4) Special Coverages (check as appropriate and insert amount):
a. ☐ Performance Bond $
b. ☐ Professional Errors and Omissions
c. ☐ Aircraft Liability
d. ☐ Owner’s Protective
e. ☐ Builder’s Risk
f. ☐ Boiler and Machinery
g. ☐ Loss of Use Insurance
h. ☐ Pollution Liability
i. ☐ Crime, including Employee Dishonesty Coverage, or Fidelity
Bond
B. Proof of Insurance:
1) Each insurance policy required by the insurance provisions of this
Contract shall provide the required coverage and shall not be suspended,
voided or canceled except after thirty (30) days prior written notice has been
given to the County, except when cancellation is for non -payment of
premium, then ten (10) days prior notice may be given. Such notice shall
be emailed directly to Procurement@pitkincounty.com. If the insurance
carrier will not provide the required notice, the Consultant/Contractor and
or its insurance broker shall notify the County of any cancellation, or
reduction in coverage or limits of any insurance within seven (7) days of
receipt of insurers’ notification to that effect. Simultaneously with the
Certificates of Insurance, the Contractor shall file with the Project Lead a
certified statement as to claims pending against the required coverages,
reserves established on account of such claims, defense costs expended and
amounts remaining on policy limits.
Contract # 032.20 Revision: 2018-06-13 btf
Budget Line Item # 10021213.531000
7
2) In addition, these Certificates of Insurance shall contain the following
clauses:
a. The contractor’s insurance shall be primary and non-contributory with
any insurance or self-insurance purchased by the County.
b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
c. Any and all deductibles or self-insured retentions in the above-
described insurance policies shall be assumed by and be for the
amount of, and at the sole expense of the Contractor.
d. Location of operations shall be: “all operations and locations at which
work for the referenced Project is being done.”
3) Certificates of Insurance for all renewal policies shall be delivered to
the County’s Representative at least fifteen (15) days prior to a policy’s
expiration date except for any policy expiring on the expiration date of this
Contract or thereafter.
4) The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this
Contract.
XIII. Exemptions and Preferences. All purchases of construction or building or any other
materials for this Contract shall not include Federal Excise Taxes or Colorado State or
local sales or use taxes. Pitkin County is exempt from such taxes under registration
numbers 98-02624 and 84-78000-5k.
XIV. Records. The Contractor shall maintain comprehensive, complete and accurate
books, records, and documents concerning its performance relating to this Contract for
a period of three (3) years after final payment under the Contract and the County shall
have the right within the three (3) year period to inspect and audit these books, records
and documents, upon demand, in a reasonable manner and at reasonable times, for the
purpose of determining, by accepted accounting and auditing standards, compliance
with all provisions of the Contract and applicable law.
XV. Contract Made in Colorado. The parties agree that this Contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
XVI. Attorney’s Fees. In the event that legal action is necessary to enforce any of the
provisions of this Contract, the substantially prevailing party shall be entitled to its costs
and reasonable attorney’s fees.
XVII. Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this Contract, the monetary
Contract # 032.20 Revision: 2018-06-13 btf
Budget Line Item # 10021213.531000
8
limitations or terms (presently $150,000 per person and $600,000 per occurrence) or
any other rights, immunities, and protections provided by the Colorado Governmental
Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise
available to Pitkin County or any of its officers, agents or employees. Further, nothing
in this Contract shall be construed or interpreted to require or provide for indemnification
of the Contractor by the County for any injury to any person or any property damage
whatsoever which is caused by the negligence or other misconduct of the County or its
agent or employees.
XVIII. Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County. Pitkin County’s obligations under
this Contract are subject to Pitkin County’s annual right to budget and appropriate the
sums necessary to provide the services set forth herein. No provisions of the Contract
shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond
the then current fiscal year of Pitkin County. No provision of the Contract shall be
construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or
statutory debt limitation. This Contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County’s then
current fiscal year. No provisions of this Contract shall be construed to pledge or create
a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this
Contract restrict the future issuance of Pitkin County’s bonds or any obligations
payable from any class or source of Pitkin County’s money.
XIX. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below and
by one of the following methods 1) hand-delivery or 2) registered or certified mail,
postage pre-paid to the mailing addresses set forth below. Each party by notice sent
under this paragraph may change the address to which future notices should be sent.
Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall be
construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
To Pitkin County:
Jodi Smith
485 Rio Grande Place, Suite 101
Aspen, CO 81611
Email: Jodi.Smith@pitkincounty.com
with copies to:
Pitkin County Attorney’s Office
530 E. Main St., Suite #301
Aspen, Colorado 81611
Email: Attorney@pitkincounty.com
To Contractor:
Wold Architects and Engineers
1553 Platte Street, Suite 201
Contract # 032.20 Revision: 2018-06-13 btf
Budget Line Item # 10021213.531000
9
Denver, CO 80202
Phone: (303) 928-8800
Email: RSchroepfer@WoldAE.com
XX. Public Contracts for Services and Public Contracts with Natural Persons. In
conformance with the provisions of C.R.S. §§ 8-17.5-101, et seq., as amended and
C.R.S. §§ 24-76.5-101, et seq., as amended:
A. PUBLIC CONTRACTS FOR SERVICES. §§8-17.5-101, et seq. C.R.S.
[Not applicable to agreements relating to the offer, issuance, or sale of securities,
investment advisory services or fund management services, sponsored projects,
intergovernmental agreements, or information technology services or products and
services] Contractor certifies, warrants, and agrees that it does not knowingly employ
or contract with an illegal alien who will perform work under this Contract and will
confirm the employment eligibility of all employees who are newly hired for
employment in the United States to perform work under this Contract, through
participation in the E-Verify Program established under Pub. L. 104-208 or the State
verification program established pursuant to §8-17.5-102(5)(c), C.R.S., Contractor
shall not knowingly employ or contract with an illegal alien to perform work under this
Contract or enter into a contract with a Subcontractor that fails to certify to Contractor
that the Subcontractor shall not knowingly employ or contract with an illegal alien to
perform work under this Contract. Contractor (i) shall not use E-Verify Program or
State program procedures to undertake pre-employment screening of job applicants
while this Contract is being performed, (ii) shall notify the Subcontractor and the
contracting State agency within 3 days if Contractor has actual knowledge that a
Subcontractor is employing or contracting with an illegal alien for work under this
Contract, (iii) shall terminate the subcontract if a Subcontractor does not stop
employing or contracting with the illegal alien within 3 days of receiving the notice,
and (iv) shall comply with reasonable requests made in the course of an investigation,
undertaken pursuant to §8-17.5-102(5), C.R.S., by the Colorado Department of Labor
and Employment. If Contractor participates in the State program, Contractor shall
deliver to the contracting State agency, Institution of Higher Education or political
subdivision, a written, notarized affirmation, affirming that Contractor has examined
the legal work status of such employee, and shall comply with all of the other
requirements of the State program. If Contractor fails to comply with any requirement
of this provision or §§8-17.5-101 et seq., C.R.S., the contracting State agency,
institution of higher education or political subdivision may terminate this Contract for
breach and, if so terminated, Contractor shall be liable for damages.
B. PUBLIC CONTRACTS WITH NATURAL PERSONS. §§24-76.5-101, et seq.,
C.R.S.
Contractor, if a natural person 18 years of age or older, hereby swears and affirms under
penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the
United States pursuant to federal law, (ii) shall comply with the provisions of §§24-
Contract # 032.20 Revision: 2018-06-13 btf
Budget Line Item # 10021213.531000
10
76.5-101 et seq., C.R.S., and (iii) has produced one form of identification required by
§24-76.5-103, C.R.S. prior to the Effective Date of this Contract.
Contract # 032.20 Revision: 2018-06-13 btf
Budget Line Item # 10021213.531000
11
IN WITNESS WHEREOF, the parties have executed this Contract as of the date first set out herein
above.
WOLD ARCHITECTS AND Engineers
________________________________________________
!#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
_________________________________________________
!#DEPARTMENT REPRESENTATIVE#! Date
Jodi Smith
Director - Facilities
Apr-01-2020
Roger Schroepfer
Apr-01-2020
Partner
PITKIN COUNTY JAIL
Request for Proposal - For Pitkin County Jail
Facility Risk Assessment
January 31, 2020
WOLD ARCHITECTS & ENGINEERS
PLANNERS
ARCHITECTS
ENGINEERS
Wold Architects and Engineers
1553 Platte Street Suite 201
Denver, CO 80202
woldae.com | 303 928 8800
January 31, 2020
Jodi Smith, Facilities Director
Pitkin County
485 Rio Grande Place, Unit 101
Aspen, CO 81611
RE: Request for Proposal for Pitkin County Jail Facility Risk Assessment
Dear Jodi:
Pitkin County is in need of a Jail Facility Risk Assessment (Phase 1 and Phase 2) to address facility
improvements to reduce detainee suicide risk & improve officer safety. We want to help you in every way
possible with a comprehensive study which creates viable options and to help you communicate to the county
board the facility needs within the existing jail.
Your main objectives are very clear. Success with a comprehensive study starts with listening to all concerns,
establishing outcome criteria, and working as a team. We will involve all Pitkin County leaders and
stakeholders in a planning process collaboratively to create effective options. Our systematic process will
consider all of your need assessment requirements.
Our approach is tailored to effectively and efficiently address your challenges and identify effective solutions:
Task 1: establish study goals & objectives
Task 2: review best practices & agree on facility needs
Task 3: conduct a facility risk assessment
Task 4: develop options & analyze cost implications
Task 5: recommendations to Board, stakeholders, & community
We take pride in aligning our clients needs with the right expertise, to that end we are including Alan
Richardson with Justice Planners, a national expert in jail planning and an integral member of our team. Our
team has successfully completed over 40 similar Justice Needs and Facility Programming Studies together.
Please review our experience, approach, and fixed fee proposal in the following pages. We will work closely
with you by listening to your goals, criteria, objectives, and concerns. The Wold team will help you successfully
achieve your goal of a safer facility for the detainees and officers working within the Pitkin Jail.
Sincerely,
Wold Architects and Engineers
Roger Schroepfer, AIA, LEED AP BD+C
Partner-in-Charge
Wold Architects and Engineers 3
1553 Platte Street, Suite 201
Denver, Colorado 80202
t 303 928 8800 | f 303 928 8801
www.woldae.com
main contact
Roger Schroepfer, AIA, LEED AP BD+C
Partner-in-Charge
c 847 609 0128
rschroepfer@woldae.com
date established | 1968
established in colorado | 2002
legal status | Corporation
ownership | Privately Owned
office location(s) | Colorado,
Illinois, Minnesota, Tennessee
general description & history
With client service as a focus, we take a
long-term posture of keeping our clients’
interests as our goal. We believe our role
is much more than just a facility designer.
Because facility issues are ongoing, we
offer our continuing support from initial
space needs analysis, through design and
construction project, continuing through
post-occupancy.
services
Our 300+ person, multi-disciplinary
staff provides facility analysis, facility
planning and programming, architectural
design and specifications, mechanical and
electrical design and specifications, space
planning, interior design, cost estimating,
and construction administration.
WOLD ARCHITECTS
& ENGINEERS
staff counts NAT’L CO
Registered Architects 58 6
Graduate Architects 137 15
Registered Engineers 17 2
Graduate Engineers 63 1
Interior Designers 11 0
Administrative Support 32 2
Total 316 26
our values
• Great projects start with challenging conversations
• Every community is unique, with their own values and traditions
• In order to understand, we need to listen
• An established process ensures ownership, consensus, and approval
• We commit to more than a project--we commit to full service on
everything we do
Wold Architects and Engineers 4
OUR PHILOSOPHY
EXPERIENCE IN MASTER PLANNING & DESIGN OF DETENTION FACILITIES
Our philosophy of approaching a client's Facility Risk Assessment can be
summarized in six principles:
1. We recognize that successful facilities begin and end with people and
the policies and operational practices which define their work and lives.
2. We establish a clear linkage in planning between law, policy,
operations, staffing, design, and transition in the development of all
projects.
3. We seek innovations that improve the operational environment (safety,
efficiency, security, morale) and that attain operational, staff and,
architectural economies.
4. We involve facility users and owners in an incremental, participatory,
and reciprocal process (i.e. neither client nor consultant dominated)
which generate understanding, consensus support and, client
ownership of the project.
5. We provide comprehensive, coordinated, and detailed information that
serves as full documentation of the process and its results.
6. We facilitate projects that are economically viable and politically and
publicly supportable.
our vision for pitkin county
• Promote community involvement in the Pitkin County justice system• Advance the understanding of the jail operations• Provide a forum to explore all ideas• Ensure that the community’s values and needs are met• Build/maintain broad community support for a jail that is:• Constitutional• State standard and national guideline compliant• Staff efficient• Adequate to support future needs• Safe & secure• Fiscally/operationally responsive
colorado
Adams County
City and County of
Denver
Elbert County
El Paso County
Jefferson County
Washington County
illinois
Cook County
Lake County
LaSalle County
Kendall County
Kane County
Piatt County
Dekalb County
McHenry County
michigan
Berrien County
indiana
Lake County
minnesota
Jackson County
Anoka County
Carlton County
Carver County
Cass County
Cook County
Crow Wing County
Dakota County
Goodhue County
Hennepin County
Martin County
McLeod County
Meeker County
Ramsey County
Redwood County
Renville County
Rice County
Stearns County
Swift County
Winona County
clients we have conducted jail
studies and needs assessments:
Wold Architects and Engineers 5
WE KNOW CORRECTIONAL FACILITIES
OUR EXPERTISE
innovation
At the very core of correctional facility design is the concept
of keeping both the staff and the inmates safe and secure.
We are proud to always be open to innovative designs. Wold
worked with Stearns County to design and build the first direct
supervision pods in Minnesota. This design is now the standard
for facilities that house over 48 inmates per classification.
Wold worked with Ramsey County in 2000 to introduce open,
bus stop booking to Minnesota at their LEC. This concept
allows a calmer environment in the chaotic booking process. It
also introduces the concept of direct supervision to the inmates
upon their initiation into the facility.
Also introduced at Ramsey LEC was the first instance of video
visitation in the state. This allows visitation to occur without
having to either escort the inmate out of their housing pod or to
escort the public to areas of the facility by a complex mezzanine
circulation system to an area.
We recently worked with Adams County Colorado to analyze
their existing housing units to create the highest level of ligature
resident cells possible.
mental health crisis in jails
The need for providing mental health services to inmates in
correctional facilities is on the rise and has seen significant
attention across the nation. The estimates of the number of
inmates with mental illnesses in jails varies depending on a
number of factors, including the type of illness and the type of
facility, but generally the consensus is that there is a significant
number of inmates suffering from mental illnesses that need
treatment. Traditional jails are not set up to deal with this
population and are generally designed for individuals with a
relatively short sentence or at most one year. Because most of
the inmates are there for a shorter period of time, it is difficult to
provide them with any sort of mental health services.
The National Alliance on Mental Illness (NAMI) reports that,
on average, 15% of men and 30% of women in jails across
the country have a serious mental health condition. Many of
these individuals are not violent criminals and are at risk of
victimization while housed in a jail facility and, while in custody,
often do not receive the treatment they need and end up getting
worse. NAMI also reports that at least 83% of jail inmates with
a mental illness did not receive access to needed treatment and
after leaving jail, many no longer have access to needed medical
benefits. This often leads to recidivism, homelessness, and often
they wind up in emergency rooms. Should these individuals act
out when in the healthcare system, they are often remanded to
the local jail facility and the cycle repeats.
There are few jails in the state that are set up to handle and
provide treatment for individuals with mental health, drug and
alcohol issues. Mental illness treatment is not something that
jails historically have had to manage. With the current crisis in
America’s mental health system, law enforcement has had little
choice but to address this issue in their facilities. Ideally, there
would be programs in place to divert this population to alternate
treatment facilities, but there is a nationwide shortage of mental
health, reentry and crisis beds across the nation.
So, without access to diversionary programs or facilities it
is prudent when planning for modifications to give special
attention to the design of the facility to allow for as much
treatment and access to medication and support. Ideally, this
area would be isolated from the rest of the general population
with support systems that would allow access to programs that
support education, health coverage, housing and treatment of
mental health issues as well as drug and alcohol use.
Wold Architects and Engineers 6
WE KNOW CORRECTIONAL FACILITIES
NORMATIVE ENVIRONMENTS
• Evidence-based recidivism reduction program• Conditions exacerbated by containment• Assessment and Treatment processes
-Medication
-Counseling
-Crisis Intervention
-Detox and Rehabilitation
• Increased Training and Monitoring• Designated, specialized housing needs
-Supervision
-Acoustics, Lighting, Nature
-National Alliance on Mental Illness (NAMI)
requirements
creating a normative environment• Promote Normal Activities
-Use of wash cloths
-Exercise
-Laundry
-Cooking• Use porcelain toilets instead of stainless steel• Utilize acoustic materials to reduce noise levels• Utilize a warm color palette• Utilize movable furniture
• Instill a sense of nature
-Murals
-Large Windows
-Wood Finishes
-Fresh Air
Creating a sense of privacy without compromising security
-Use shower and toilet partitions that cover more area
-Provide individual storage bins for personal items
-Pair female and male correctional officers
CREATING AN ENVIRONMENT FOCUSED ON SAFETY, RESPECT, AND DIGNITY
It is important for inmates to have a softer, warmer environment to instill a normative environment during their time of
incarceration. Studies show that overall inmates are less violent and will better care for themselves and their surroundings. Some ideas
catering around this notion include:
DEVELOP PROGRAMS AND POLICIES THAT PROMOTE HEALTHY CONNECTIONS
Inmates have a deep need for interaction to create relationships and a sense of community. For this to occur, you must also address
the individual needs of the detainee.
address individual needs• Addictions• Mental health issues• Training for socioeconomic conditions
accommodate interactions• Longer day room privileges• Direct supervised pod without a guard station (use PDA
devices)• Dorm room settings vs individuals or dual cells
EFFECTIVE TREATMENT VS. CONTAINMENT
The purpose of effective treatment is to offer county based services to inmates while in custody to get them on the right track after
their release.
Wold Architects and Engineers 7
OUR UNDERSTANDING
ADDRESSING THE NEEDS OF PITKIN COUNTY
Wold will work closely with Pitkin County to thoroughly understand the relationships, uses and functions
of the county jail. The purpose of this Jail Facility Risk Assessment for Pitkin County is to develop an
immediate plan that addresses the following facility needs:
phase 1 and 2• Ligature resistant detainee housing • Identify facility deficiencies that increase the risks for both safety of detainees & officers• Identify facility solutions with costs to resolve or reduce safety risks
phase 3• Provide advice on jail improvements which will improve work flow or other efficiencies • Provide a full needs assessment for Long Term Facilities Renovations/Improvements
The goal of this study will be to enable the County to make informed decisions on the short-term & long-term
needs of the jail in an effective and efficient manner.
Wold Architects and Engineers 8
DESIGN PROCESS
CONSIDERATIONS FOR DETENTION DESIGN
safety and security for staff and detainees
• Provide an environment that discourages acting out while
providing security for the worst case scenario• Secure perimeter• Good sight lines for staff supervision• Multiple housing units with flexibility for classification
interaction between staff and detainees
• Minimize physical barriers to improve communication,
control, and safety• Ability to isolate units
efficiency
• Fixed staff posts that are carefully defined to maximize staff
flexibility• Maximize back-up staff support by utilizing good sight lines • Good transition spaces of adequate size, supervision, and
visibility• Simplicity and ease of management• Appropriate spaces and materials to support the jail
program• Visibility that enables efficient supervision
program opportunities
• Mental stimulation in all areas supported by the
environments• Controlled access to assure the security of staff and
detainees
operations-driven
• Understand operations and input of staff• Design to fit operation of facility• Minimize disruption during construction• Flexibility to accommodate ever-changing needs• Testing of design against operations• Maximize staff efficiency
durability
• Materials that can withstand 24-hour use• Flexibility in space definition and use• Cleanable• Abuse resistant• Accessible for maintenance
Wold’s extensive experience planning, designing and implementing county jail projects has been structured around the concept of
making the most secure, staff efficient and lowest operational cost facilities we can for our clients. With thousands of jail beds having
been designed, we know what’s important to consider for long term viability of a jail. The following planning principles are more
important background for the updating of your detainee/inmate housing:
Wold Architects and Engineers 9
OUTLINE OF WORK PLAN
ROAD MAP TO FINDING THE RIGHT SOLUTION
task 1 | establish study goals & objectives
Begin collaboration discussion with county leadership regarding
expectations, goals, past findings, political issues, etc. to establish
clear understanding and open, clear lines of communication. We
emphasize user and owner participation throughout the entire
process to ensure a partnership, ensuring that design solutions
are based truly on the needs of the owner and users. Issues and
special circumstances impacting both the owner and users would
be addressed and resolved to the mutual satisfaction of both.
task 2 | review best practices & agreed upon
facility needs
Identify jail housing trends, facility opportunities, jail needs,
technological innovation, financial or political scenarios which
will require a facility response.
A cornerstone to Wold’s success has been a commitment to
addressing constantly changing technologies and evolving
operational models. Consequently, the staff remains cognizant
of the many special requirements imposed by accreditation
agencies and the continually transforming federal regulatory
requirements regarding health and safety. Wold is also aware of
the critical importance of mechanical and plumbing design in the
modern jail facility. At the heart of successful jail design is careful
consideration to the planning of features.
As you consider facility options, it is imperative that you be
exposed to all relevant/potential trends affecting jails across the
country and world. Tours of similar facilities have proven to be
beneficial. Much can be learned regarding the needs and desires
of a staff while touring other and dialoguing with peers. Wold
realizes there are a number of issues in common for jail facilities
across North America and that each agency and its facility needs
are unique. Each agency has specific requirements and constraints
that relate directly to its operational structure and objectives.
Significant on-site work by the team will facilitate users’ response
with access to the jail environment. The responses of the staff can
be comprehensive and being on-site allows the consultant team to
identify true needs to ensure a safe and humanized environment.
This also allows us to gain quick responses for preliminary findings.
Validation interviews and work sessions are important for the
client, its staff, and our team. Following the first of work sessions,
we will present our preliminary findings. This provides the team
with the opportunity to share new ideas and concepts and will
ultimately reveal the appropriate response to the needs. The
validation process also aids in the understanding of vital project
information, leading to confident decision-making. Once this
process has been completed, the basis for initial and future space
needs, demands on infrastructure, along with the operational
requirements and furniture solutions will allow for reasonable
project costing.
DEVELOP OPTIONS & ANALYZE COSTS
b c da
REVIEW BEST PRACTICES AND AGREE
UPON FACILITY NEEDS
CONDUCT A FACILITY
RISK ASSESSMENT
RECOMMENDATION TO BOARD,
STAKEHOLDERS, & COMMUNITY
ESTABLISH STUDY GOALS
& OBJECTIVES
task 1
task 2
task 3
task 4
task 5
Wold Architects and Engineers 10
task 3 | conduct a facility risk assessment
The team will first conduct an overall evaluation of the existing
jail. We will also evaluate it to understand how it functions and
will likely need change over time. The overview evaluation of
the jail facility will focus on jail standards and ADA compliance,
functionality, security, expandability, mechanical and electrical
systems, technology, etc.
The objective of this task then is to generate a thorough
understanding of the problems of greatest importance to Pitkin
County, particularly as they relate to the existing facility, its staff,
and its operation. These problems, once identified, will allow a
discussion and prioritization of problems that will:
1. Heighten overall awareness of operational and facility issues
2. Develop a consensus on what must be done in specific
terms
3. Create a checklist of solutions to pursue
Along with our own observations, we will solicit input from
County Commissioners, jail staff, facility maintenance staff,
and so on. We plan to assist them in identifying problems and
needs early in the process. We will seek input from the staff
that operate the jail in order to get a detailed itemization of the
problems that should be overcome. The existing jail condition
will be analyzed to determine what deficiencies exist and the
viability of making changes.
Our Facility Risk Assessment will give you the tools to establish
priorities based on your values. Wold will create a document
from which you can establish priorities and build a plan for
implementing the improvements.
We do this by spending time in your buildings, visiting with
the “users” of the facilities and identifying needs and issues.
These needs and issues are prioritized, with your input, costs
are assigned and all information is analyzed. The findings are
then compiled into a user-friendly tool on which you can rely to
develop long-range goals and will include the following:
• A list of analysis statements which describe conditions
or deficiencies.
• A list of issues which describes the action necessary to
resolve mentioned conditions or deficiencies.
• Accompanying each issue is a photo and cost.
unique situations require appropriate solutions
The Wold team will provide unique knowledge and experience
in all aspects of security operations and security system design
and engineering. We believe in producing clear, definitive
documentation that can be easily understood.
OUTLINE OF WORK PLAN
ROAD MAP TO FINDING THE RIGHT SOLUTION
Wold Architects and Engineers 11
task 4 | develop options & analyze cost
Without predetermining solutions for your facility, Wold illustrates
key concepts and details to clients. Experience has shown that the
client often has difficulty visualizing the physical requirements. We
will therefore utilize 3D modeling and a virtual fly through to assist
in visualizing optional solutions. It is also possible to coordinate a
mock up of the desired solution within one jail cell to ensure the
solution is perfected.
The Wold team and county will collaborate on real and perceived
advantages and disadvantages to each facility or furniture response.
Budget management & value engineering are ongoing tasks.
Early planning for public facilities sets the framework for future
costs. Eighty percent of the cost for a project is determined by
the first 20% of the decisions. Because of public funding, it is
imperative to use quality estimating from start to finish to ensure
cost control and our clients’ success. Consulting cost estimators,
trend analysis, and internal cost estimators create an effective
cost-benefit analysis starting with this study phase.
task 5 | recommendations to board, stakeholders,
& community
Summarize and simplify findings into concise, legible reports to
allow for easy understanding of facts. Review with decision makers
for suitability and context.
Our team will prepare presentation material(s) for various
report needs including stockholders, facilities, and the county
commissioners. Upon further input and confirmation, a final
report would be drafted to reflect discussions and conclusions.
OUTLINE OF WORK PLAN
ROAD MAP TO FINDING THE RIGHT SOLUTION
Wold Architects and Engineers 12
PROPOSED TEAM ORGANIZATION
FOR PITKIN COUNTY
about this team
The proposed team that would work on
implementing your project is comprised
of local team members who have worked
together on similar projects in the past
as well as our in-house national experts.
Due to their recent relevant experience
on similar projects, this team is well
aligned with your key objects to help
you be successful. Our mechanical
and electrical engineers are in-house
to provide additional benefit to you
during the concept design process. All
of our consultants have long-standing
relationships with Wold and would be
included in our design fee, as well as
any additional consultants we may find
necessary to assist with key project issues.
availability statement
All team members are available to begin
work on the project upon notification
of our selection. Wold works diligently
to manage our workload to the number
of staff employed at any time. We
understand that our workload needs to
match our availability in order to provide
our clients with exceptional service,
quality, and experience.
LEADERSHIP
roger schroepfer | Principal-in-Charge
alan richardson | Criminal Justice Analyst
aimee lalone | Lead Architect
ASSESSMENT TEAM
richard markovich | Senior Planner
ed mitchell | Project Architect
joe scaglione | Mechanical Engineer
bradley johannsen | Electrical Engineer
loeffler construction & cost estimating | Cost Estimating
Plus over 300 dedicated professional and administrative team members
Wold Architects and Engineers 13
adams county, co
Jail Master Plan
Jail Booking Renovation
city and county of denver, co
Jail Buildout and Renovation
el paso county, co
Existing Facility Assessment
Long-Range Facility Planning
911/Evidence/Medical Examiner
Consolidation
LEC Consolidation Study
scott county, ia
New 911/EOC
Jail & Juvenile Needs Assessment Study
County-wide Space Study
Courthouse Renovations New Sheriff’s
Patrol Building
kankakee correctional center, il
Juvenile Housing Addition
dwight correctional center, il
Housing Unit Renovations
Security Lock Replacement
stateville correctional center, il
Cell Front Replacement
Max Security Housing Unit Renovation
jefferson county, co
JeffCom 911 Dispatch
lasalle county, il
Sheriff Office Addition and Renovation
New Jail
911/Dispatch Remodel
Existing Jail Renovation
Cell Front Replacement
Juvenile Detention Generator
piatt county, il
New Jail and LEC
mchenry county, il
Jail Electronic Security Replacement
Courthouse and Jail Roof Replacement
Clerks and Break Room Renovation
woodstock, il
New Police Facility
village of north aurora, il
New Police Facility
Facilities Master Plan
berrien county, mi
Jail Needs Assessment
carver county, mn
New Courthouse and Jail
cook county, il
Dept. of Homeland Security and
Emergency Management Agency
Relocation
years of experience | 31
university of minnesota | Bachelor of Architecture
During his time with Wold, Roger has become an expert in the field of
corrections and governmental design, leading many of Wold’s most successful
county projects to completion. As your Partner-in-Charge, Roger will serve as
the overseer of Wold’s resources and staff, while simultaneously infusing the team
dedicated to your project with the collective insight, wisdom and enthusiasm for
justice facility design that comes with his experience.
PARTNER-IN-CHARGE
ROGER SCHROEPFER, AIA, LEED AP BD+C, NENA 911
Wold Architects and Engineers 14
CRIMINAL JUSTICE ANALYST
JUSTICE PLANNERS, LLC
ALAN RICHARDSON, CCHIP
university of south carolina | B.S. Business Administration
professional affiliations | American Correctional Association, American
Jail Association, South Carolina Jail Administrators Association, National
Commission on Correctional Healthcare
Alan Richardson has nearly 30 years of experience in the correctional field. Mr.
Richardson’s experience in operations, project management, training, consulting
and communications enables him to lead local and state corrections projects on
needs assessments, programming, staffing analysis and training.
Mr. Richardson started his corrections career with the Lexington County Sheriff’s
Department, South Carolina as a Correctional Officer. He then advanced from this
position to become the Jail Administrator and eventually the Commander of the
Detention Bureau with the County. During his tenure with Lexington County he
coordinated the transition and training to a new correctional facility and managed
the design and construction of a 404-bed addition to the facility.
At the National Institute of Corrections Mr. Richardson worked as a correctional
program specialist where he developed numerous programs for local correctional
agencies. Key achievements while with NIC included developing and managing
training programs for local correctional agencies and assisting in the development
of a web-based Management Information System for technical assistance
coordination.
Mr. Richardson’s hands on experience with day-to-day operations enable him to
evaluate projects in terms of efficiency and effectiveness. His training background
and experience enables him to assist clients in the planning, development and
implementation of comprehensive staff development and preparation leading up to
facility activation.
publications
While employed with the National
Institute of Corrections Mr. Richardson
managed the development of resource
documents for local correctional agencies
that include:
Staffing Analysis Workbook for Jails: Second
Edition
Resource Guide for Jail Administrators
Resource Manual for Transition to a New
Jail
Building Community Support for New Jail
Construction
Risk Management Guide for Jails
Jail Management and Operations Guide for
Sheriffs
*Mr. Richardson’s additional
qualifications and experience may be
found on Justice Planners Experience
overview page (pg. 17).
Wold Architects and Engineers 15
university of minnesota | Master of Architecture
st. john’s college | Bachelor of Arts
Aimee has experience across a wide range of government project types, from
facilities and long-range planning, to complex renovations and additions, to
new facilities. As Lead Architect, she will coordinate all of the communication
between disciplines and with your contractor and work with the team to develop
options, analyze impacts, and keep a constant eye on the budget and schedule to
ensure that your expectations are understood and surpassed.
adams county
Detention Center Master Plan
Jail Booking Area/Satellite Office
Remodel
On-call Justice Design Services
On-call General Design Services
Government Center Programming
city and county of denver
Jail Build-out and Renovation
Existing 911 Facility Analysis &
Supporting Documents for Facility
Relocation
elbert county
Jail Needs Assessment
el paso county
Existing Facility Assessment
Long-Range Facility Planning
el paso county/city of colorado
springs
911/Evidence Consolidation & Regional
Law Enforcement Facility Study
jefferson county
JeffCom 911 Dispatch Study
JeffCom 911 Dispatch
LEAD ARCHITECT
AIMEE LALONE, AIA, LEED AP BD+C
Wold Architects and Engineers 16
SENIOR PLANNER
RICHARD MARKOVICH, AIA
university of new mexico | Bachelor of Architecture
Richard will leverage his 30+ years as an Owner’s Representative,
Architect, and Senior Planner to help the county develop their
vision, scope, budget, and schedule; and ensure the highest
functioning facilities of all types, sizes, and complexity. Richard
is recognized as a leader in the industry with a specialization in
additions, remodels & renovations. Richard will guide the team
through the process to create functional, secure, and energy
efficient facilities.
colorado department of military and veterans
affairs | Remodeling and Security Improvements at National
Guard Facilities Statewide, First Responders Campus in G.I.
Plan for HAATS in Eagle, Tenant Finish Program
colorado department of corrections (cdoc) |
Security Improvements and Master Plan for CDOC
Headquarters and 14 Correctional Facilities Statewide, $24 M in
Energy Performance Contracts
PROJECT
ARCHITECT
ED MITCHELL, ASSOC. AIA
newschool of architecture | Bachelor of Architecture
Ed will be responsible for the overall planning and monitoring
of your project and will work closely with your staff. Ed believes
in providing functional and staff efficient facilities centered
around how you function and choose to operate.
adams county | Jail Booking & Satellite Office Remodel,
On-Call Services Contract for General Government Facility
Design, On-Call Services Contract for Justice Government
Facility Design
city & county of denver | Jail Build-out &
Renovation, Existing 911 Facility Analysis & Supporting
Documents for Facility Relocation
autumn care residential care facility | Assisted
Living & Memory Care Units (work completed at a previous
firm)
Wold Architects and Engineers 17
CITY & COUNTY OF DENVER
JAIL BUILD-OUT
The City and County of Denver hired Wold to relocate female
inmate cells to the unfinished sixth and seventh floor of their
east housing building 24.
The design centers around rehabilitation for women whose
crime is trauma-informed, utilizing softer elements in the
environment to provide support and ideally reduce the risk of
repeat offenders returning to jail. Ample daylighting, a hearth
space for community living and engagement, a mural for visual
interest, and plastic furniture that resembles home furniture set
the backdrop for these women’s environment.
The housing unit serves 3-5 classification inmates with two
inmates per cell.
ADAMS COUNTY
PROGRAMMING MASTER PLAN, HOUSING
LIGATURE STUDY & KITCHEN/BOOKING
REMODEL
This project is focused on renovating the housing units and the
booking area within the existing jail.
The project develops a plan to renovate all housing unit cell
areas and the booking area to provide a safer environment
for detainees and staff that will also result in greater ease of
maintenance, operational efficiencies, and encourages greater
respect for the facilities by detainees.
Wold has since been retained to complete a master plan for
understanding the long-term need of the jail.
Wold Architects and Engineers 18
RAMSEY COUNTY
MENTAL HEALTH FACILITY
In collaboration with McGough Construction, Wold
developed a uniquely new building type, different than any
other example within the nation.
A facility was desired that allocated mental health crisis
services, chemical health detoxification services, and the Second
District Court’s commitment court. The three distinct county
departments all service many of the same clientele who have
multiple sources of problems. The facility allows the tenants
to directly coordinate with one another while allowing the
participants of each program the discreet dignity they deserve.
Building features include:
• Secure Detox Center environment to care for the chemically
dependent• Respectful, secure environment in the Commitment Court• Welcoming Mental Health Crisis Center, spatially distinct
from the Detox Center and Commitment Court
SCOTT COUNTY
JAIL & JUVENILE DETENTION FACILITY NEEDS
AND PROGRAMING MASTER PLAN
Scott County retained Wold Architects and Engineers and
Justice Planners to conduct a comprehensive juvenile detention
and adult jail Needs Assessment.
The purpose of the study is to develop a plan that will establish
current and future capacity requirements for both facilities
over the next 20 years. The study includes separate bedspace
projections for the juvenile detention center and the jail.
Internal and external factors contributing to the populations in
these facilities were examined, most of which jails have little or no
control over.
The practices of other components of the County’s criminal justice
system have the largest effect on populations, including the speed
of criminal case processing, county population trends and local
crime rates. These external factors impact nearly every aspect of
a facility’s operation including staff workload, the number of staff
needed, and the capacity and type of youth housing required.
Therefore, an accurate assessment of practices within the entire
County’s criminal justice system was required to clearly project
future needs and to develop a sound, rational proposal for key
system stakeholders.
Wold Architects and Engineers 19
EL PASO COUNTY (CO)
REGIONAL LAW ENFORCEMENT CENTER
Wold provided planning services to study the feasibility of
creating a regional 911 communication operations center and
evidence facility for the El Paso County Sheriff and the City of
Colorado Springs Police Department.
The overall mission of the planning project was to create a
program, site options, and analysis for a new regional law
enforcement center including a 911 communication operations
center, Evidence facility, Crime lab, Records (future),VNI
(future).
After carefully analyzing an existing county-owned property
with existing facilities, the city, county, and Wold concluded that
options which replace existing buildings with new construction
is preferred, as it would satisfy operational and space needs, meet
essential service standards for communication facilities, create
desired efficiencies and joint operation without compromises,
create durable, long-term buildings, provide "open ends" for
growth, & create an ideal functional master plan with phased
implementation potential. Options for reuse of existing
buildings concluded the sensitive nature of long-term evidence
storage and workplace environments limited the utilization
of below grade existing buildings. Considering the long-term
nature of these facilities, it became evident that a new facility
was appropriate for a potential master plan of functions.
BERRIEN COUNTY
JAIL & LAW ENFORCEMENT CENTER, NEEDS
ASSESSMENT & MASTER PLAN STUDY
The purpose of this study was to identify the capacity and
programmatic challenges of the existing Berrien County
Correctional Facility. Ultimately, the study was to improve
operational efficiency and staff / inmate safety by utilizing
the vacated space on the Ground Level to improve the areas
of greatest immediate need (including Booking, Visitation,
Receiving, Kitchen, Laundry, and Property Storage). The
following guiding principals serve as the foundational
philosophy behind the Explored Growth Options defined in
this study:
• Develop a strategy to maintain existing staffing level despite
increased capacity.• Upgrade facility with long-term solutions to accommodate
current capacity needs and allow for future growth. • Evaluate the existing jail conditions to maximize a safe and
secure environment for inmates, staff, and visitors.• Evaluate and maintain a process that establishes operational
cooperation between the jail and the court system. • Encourage alternative sentencing practices and programs
regardless of jail capacity. • Develop solutions which improve jail operations and
efficiencies. • Mechanical/Electrical/Plumbing systems to be energy efficient
and easy to operate and maintain.
Wold Architects and Engineers 20
REDWOOD COUNTY
JAIL & LAW ENFORCEMENT CENTER
As part of a three-phase effort to improve county facilities,
this phase provides added space for the County Sheriff’s
department and improvements to their connected jail.
This project was constructed in phases that allowed for
continued jail operations throughout construction.
• New booking and processing area with holding cells• New recreation space for jail inmates• Replacement of all cell door hardware• New jail security controls and equipment• New exterior jail windows• New paint and finishes in cell housing units• New jail plumbing fixtures• New HVAC throughout
CARLTON COUNTY
JAIL STUDY
Wold Architects and Engineers was hired by the county
to perform a study of the jail to determine the correct
operational model. This effort included site meetings with the
CCJCP, the county board, administration, sheriff, and staff.
The study looked at all aspects of jail operations including
pre-trial release programs, programming, treatment programs
for mental illness and drug addiction, re-entry programs, and
modifications to the court process for initial hearings.
All this was in advance of determining the right population
for the jail. The goal of the county board and CCJCP was to
reduce jail population and recidivism as well as to provide
services for those suffering from mental illness and drug
addiction. The end result was a comprehensive report with
recommended changes for the county to consider.
Wold Architects and Engineers 21
EXPERIENCE OVERVIEW:
JUSTICE PLANNERS, LLC
RICHLAND COUNTY, SC
COUNTY JAIL NEEDS ASSESSMENT
After reaching an all-time high inmate population in five years previous, the current
population had reduced to a manageable number. The County decided the time was
right to make necessary adjustments for the future of the detention center.
An assessment was conducted of the physical plant, and the inmate population. Inmate
profiles and projections were made for the next 20 years. The recommendation was
made to convert some dormitory housing into cells due to the changing inmate
demographic. Additional housing was recommended specifically for inmates with
medical-related issues as well as a dedicated “Mental Health Services Center” for the
acute and subacute inmate population.
FAYETTE COUNTY, PA
COUNTY PRISON FEASIBILITY STUDY
The Fayette County Prison in Uniontown, PA has been in operation since 1889. Many
inmates are housed with neighboring jurisdictions due to the prison being overcrowded
and understaffed. The design is outdated, inefficient and dangerous to staff and inmates
alike. Severe maintenance issues involve deteriorating plumbing, electrical and HVAC.
Our tasks included assessing the criminal justice system and County prisoner data,
preparing projections and profiles of the prisoner population (including alternate
projections for greater use of alternatives to incarceration), and determining future
facility space needs and costing estimates.
While there was a need for additional beds in a modern facility, we determined a
smaller need for beds than previous studies due to changing demographics and a greater
focus on properly managing the prisoner population.
FULTON COUNTY, GA
SHERIFF’S DEPARTMENT STAFFING STUDY
After years of operating under a federal consent decree for conditions of confinement
and inadequate staffing levels, the Fulton County Sheriff’s Office recognized the
need for a professional staffing analysis of their patrol division, court security, inmate
transportation, the main jail and three annex detention facilities. An assessment was
conducted for all necessary staffing to include a customized relief factor for all staffing
positions and all shifts.
Wold Architects and Engineers 22
EXPERIENCE OVERVIEW:
JUSTICE PLANNERS, LLC
detention experience
Allegan County, Michigan - detention center transition and activation
Anderson County, South Carolina – detention center staffing analysis
Athens-Clarke County, Georgia – jail needs assessment update
Cabarrus County, North Carolina – inmate population projection and staffing analysis
Caswell County, North Carolina – detention center staffing analysis
Columbia County, Georgia – detention center staffing analysis
Columbia County, Oregon – detention performa cost analysis staffing study
Fayette County, Pennsylvania – county prison feasibility study
Fulton County, Georgia – staffing analysis
Hamblen County, Tennessee - jail needs assessment
Harris County, Texas - jail intake center program
King County, Washington – city jail administration group regional jail study
Lexington County, South Carolina – transition activation for facility expansion -1990
Lexington County, South Carolina – transition activation for facility expansion -1999
Maricopa County, Arizona - corrections master plan
McIntosh County, Georgia – detention facility assessment
Mecklenburg County, North Carolina – arrest processing center needs assessment
Mecklenburg County, North Carolina – detention center expansion program
Merced County, California – detention center expansion program
Oconee County, South Carolina – detention center program verification study and
transition activation services
Orleans Parish, Louisiana - detention staffing analysis
Pierce County, Washington - detention staffing analysis
Pitt County, North Carolina – detention center staffing analysis
Richland County, South Carolina – detention center needs assessment
San Mateo County, California – jail renovation project planning
Santa Barbara County, California – detention center staffing analysis
Seattle, Washington – jail feasibility study
Sullivan County, New York – transition and activation services
Travis County, Texas - jail staffing analysis
Washtenaw County, Michigan – jail staffing analysis
Washtenaw County, Michigan – social justice campus master plan
Will County, Illinois – detention per-accreditation assessment
justice and public safety experience
Caddo Parish, Louisiana – jail and justice system assessment
Camden County, Georgia – jail and justice system assessment
Washington County, Illinois – jail and justice system assessment
Will County, Illinois - justice center program
Wold Architects and Engineers 23
FEE PROPOSAL
COST FOR PERFORMING FACILITY RISK ASSESSMENT SERVICES
Wold believes in establishing trusted, long term relationships
with our clients. We understand that building trust takes
time and shared experiences together. As a professional service
provider we also believe in no surprises. In proposing fees, we
attempt to determine the challenge ahead and present a fair fixed
fee that we believe will provide the required service. We avoid
hourly fees that can eventually go beyond your comfort level and
we resist charging additional fees that create surprises for our
clients.
facility planning
We will work with Pitkin County to create a comprehensive
study with options for the Justice Center’s that take into
consideration the needs of the department, current facility
conditions and site constraints. This fee includes all concept
drawings and three dimensional concept renderings.
This fee also includes any outreach meetings with your
community and collaboration with city staff for identification of
advantages and disadvantages of each option and estimated costs
of implementing each of the various options.
all inclusive services
We do not limit the number of meetings in our fixed fee, we are
committed to a successful project outcome and believe limiting
the number of meetings we attend is too restrictive. We will be
there for you when and as often as you need.
* Please note: if we are retained to implement any of the
solutions, we will credit you up to 25% of this fee. We
believe strongly that our needs assessment study will be so
comprehensive that it will save time on the design of the
implemented solution.
all reimbursable costs are included in
the fixed fee
Includes all travel, printing, postage, etc.
All reimbursables will be invoiced at cost without any markup
phase 1 phase 2
task 1: Establish Study Goals & Objectives $1,000 included in phase 1
task 2: Review Best Practices and Agree Upon Facility Needs $3,000 included in phase 1
task 3: Conduct a Facility Risk Assessment $7,000 $7,000
task 4: Develop and Analyze Costs $3,000 $3,000
task 5: Recommendation to Board, Stakeholders, & Community $1,000 included in phase 1
total fixed fee proposal $15,000*$10,000*
jail facility risk assessment
FIXED FEE FOR DESIGN BID DOCUMENTS, BIDDING, AND CONSTRUCTION
ADMINISTRATION WILL BE CALCULATED AS FOLLOWS:
ESTIMATED CONSTRUCTION COSTS X 10.5% = TOTAL FIXED FEE PLUS ACTUAL REIMBURSABLES
Wold Architects and Engineers 24
WHY WOLD?
MEETING YOUR CRITERIA
WE ARE EXCITED ABOUT THIS OPPORTUNITY
OUR GOAL IS FOR YOU TO BE SUCCESSFUL
We greatly appreciate the opportunity to present our firm, our
beliefs, and our process for your consideration.
everything we do focuses on listening to you to
achieve your long-term goals
We have no preconceived agenda for what we think your project
should be. We believe our job is to ask the right questions to
understand all of your needs, and bring innovative solutions to
solve those challenges.
No other firm has as many tools and processes focused
specifically on gaining feedback and input to guarantee your
involvement and ownership at every stage of the process.
Our services are not limited to a set number of meetings
or hours for a given phase or task. They are full service and
inclusive of anything necessary to make the project a successful
experience for you.
our approach considers the big picture
We understand the importance of the decisions we make today
and how they will impact future changes. Our process focus
on asking questions not just for today, but for the future as
well. The solutions we develop together need to adapt to future
opportunities and be flexible enough to change without major
facility upgrades.
We work with dozens of public sector clients to give you greater
insight on how others are handling similar situations and to
inform your decision making process.
our focus on building relationships gives us a
different motivation
When we develop a new relationship, we expect it to last for
many years to come. With this in mind, we take a more cautious
approach in considering the implications of every step we take
and its impact on your community and future stake holders.
We don’t disappear when the project is over. We intend to be
around long after the project is over to help with any on-going
issues, future planning initiatives, or facility questions—whatever
you might need.
Wold Architects and Engineers 25
REFERENCES
FOR PERFORMANCE ON PAST PROJECTS el paso county
Brian Olson, Executive Director of
Facilities
719 520 6927
adams county
Sean Braden, Facility Manager
720 523 6003
scott county
Tammy Speidel, Director of Facilities
563 326 8285
city of lone tree
Kirk Wilson, Lone Tree Police Chief
303 339 8150
jeffcom 911
Jeff Streeter, Executive Director
303 472 4180
elbert county
Sam Albrecht, County Manager
303 621 3106
colorado | minnesota | illinois | tennessee
Certificate Of Completion
Envelope Id: 9B6E724ACD884594B780D64324B5AB22 Status: Completed
Subject: Wold Architects and Engineers | Pitkin County Contract 032.20 for Review and Signature
Source Envelope:
Document Pages: 39 Signatures: 3 Envelope Originator:
Certificate Pages: 5 Initials: 0 Pitkin County Procurement
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 24.9.207.158
Record Tracking
Status: Original
3/31/2020 2:36:59 PM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Jodi Smith
jodi.smith@pitkincounty.com
Director - Facilities
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 73.78.59.70
Signed using mobile
Sent: 3/31/2020 2:42:01 PM
Viewed: 4/1/2020 10:45:36 AM
Signed: 4/1/2020 10:46:27 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Roger Schroepfer
rschroepfer@woldae.com
Partner
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 76.29.54.172
Sent: 4/1/2020 10:46:29 AM
Viewed: 4/1/2020 12:02:02 PM
Signed: 4/1/2020 12:06:20 PM
Electronic Record and Signature Disclosure:
Accepted: 4/1/2020 12:02:02 PM
ID: e3c5e853-1859-487a-8cc1-cddc4eeb9488
Company Name: Pitkin County, Colorado
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Pitkin County Procurement
procurement@pitkincounty.com
Procurement
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 4/1/2020 12:06:24 PM
Resent: 4/1/2020 12:06:32 PM
Viewed: 12/10/2020 4:20:45 PM
Electronic Record and Signature Disclosure:
Carbon Copy Events Status Timestamp
Not Offered via DocuSign
Accounts Payable
AP@pitkincounty.com
Accounts Payable
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 4/1/2020 12:06:26 PM
Viewed: 4/1/2020 12:09:16 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Facilities Admin
facilities_admin@pitkincounty.com
Security Level: Email, Account Authentication
(None)
Sent: 4/1/2020 12:06:27 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 3/31/2020 2:42:01 PM
Certified Delivered Security Checked 4/1/2020 12:02:02 PM
Signing Complete Security Checked 4/1/2020 12:06:20 PM
Completed Security Checked 4/1/2020 12:06:27 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide
you with certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically when we send you documents for
electronic signature.
Acknowledging your Access, Intent, and Consent to Receive and Sign Materials
Electronically
To confirm that you can access this information electronically, which will be similar to other
electronic notices and disclosures that we will provide to you, please verify that you were able to
read this electronic disclosure and that you also were able to print on paper or electronically save
this page for your future reference and access or that you were able to e-mail this disclosure and
consent to an address where you will be able to print on paper or save it for your future reference
and access. Further, if you consent to receive notices and disclosures exclusively in electronic
format on the terms and conditions described above, please let us know by clicking the 'I agree'
button below.
By checking the 'I Agree' box, I confirm that:
I am establishing my intent to be bound to the transaction, and indicating that I am fully
aware of the purpose for which the signature is being provided.
I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
Until or unless I notify Pitkin County as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgments, and other documents that are required to be provided or made
available to me by Pitkin County during the course of my relationship with you.
Signing Documents without a Pitkin County DocuSign Account:
Pitkin County may not require all document signers to be authorized users of the Pitkin County
DocuSign Account. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to these terms and
conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this
document. When you don't have a DocuSign account, you will be provided the opportunity to
agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can
download and retain this disclosure. Pitkin County will forward completed documents that
you've reviewed, processed or signed via email. Should you require copies of these signed
documents (e.g., if they get deleted from your email account) you should request those
documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin
County custodian who sent you the document for signature.
Signing Documents with a Pitkin County DocuSign Account:
Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM
Parties agreed to: Roger Schroepfer
Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to these terms and conditions, please
confirm your agreement by clicking the 'I agree' button at the bottom of this document.
Getting paper or electronic copies
At any time, you may request from us a paper or electronic copy of any record provided or made
available electronically to you by us. For such copies, as long as you are an authorized user of
the DocuSign system you will have the ability to download and print any documents we send to
you through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper or
electronic copies of any such documents from our office to you, you may be charged a per-page
fee. You may request delivery of such paper or electronic copies from us by following the
procedure described below.
Withdrawing your consent
If you are an authorized DocuSign Account holder, you can decide to receive notices and
disclosures from us electronically, you may at any time change your mind and tell us that
thereafter you want to receive required notices and disclosures only in paper format. Described
below is the process for informing us of your decision to receive future notices and disclosure in
paper format and also how to withdraw your consent to receive notices and disclosures
electronically.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign user account to receive required notices and consents electronically from us or to sign
electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgments, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Pitkin County:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to Helpdesk@provelocity.com
To advise Pitkin County of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at Helpdesk@provelocity.com and
in the body of such request you must state: your previous e-mail address, your new e-mail
address .
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper or electronic copies from Pitkin County
To request delivery from us of paper or electronic copies of the notices and disclosures
previously provided by us to you electronically, you should request those documents from Pitkin
County under the Colorado Open Records Act by contacting the Pitkin County custodian who
sent you the document for signature.
To withdraw your consent with Pitkin County
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you
must state your e-mail, full name, Postal Address, telephone number, and account
number.