Loading...
HomeMy WebLinkAboutbocc.con.005.202017-11-13 btf Contract Information Contract Number Project Name Contractor Budget Line Item 40451513.531000 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form. Contact Information: Department County Representative Caroline Bonynge County Representative Phone (970) 429-1881 Provide a brief description of the contract: Contract Value Summary: $ 30,000.00 $ 30,000.00 NOTE: Clerks Office will keep original documents in compliance with Colorado State Archives retainage Airport Roofing services to maintain AOC and Terminal roofs and on-call for repairs and emergency service. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount New Contract Total No Airport Roofing On-Call & Maintenance CRW, Inc. $ 30,000.00 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 30,000.00 Formal Services/Maintenance 6/1/2020 5/31/2021 New Contract 005.20 Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Bid # 005.20 Rev. 2018-10-10 btf Budget Line Item # 40451513.531000 NOTICE OF AWARD Date: May 14, 2020 To: CRW, Inc. Pete Holt, President 1850 W. Baker Avenue Englewood, CO 80110 RE: Airport Roofing On-Call & Maintenance The County, having duly considered the Proposal submitted on May 8, 2020 for the work or purchase covered by the Contract Document titled Airport Roofing On-Call & Maintenance in the amount of Not to Exceed Thirty Thousand dollars and Zero cents ($30,000.00), and it appearing that the Price and other information in your Proposal Form is fair, equitable and to the best interest of the County, the offer in your Proposal Form is hereby accepted. In accordance with the terms of the Contract Documents, you are required to execute the Agreement in one original of contract within ten (10) consecutive days from this Notice of Award. In addition, you are required to furnish in the said time Certificates of Insurance evidencing compliance with the requirement for insurance as stated in the Contract Documents to Procurement via email at procurement@pitkincounty.com. PITKIN COUNTY ________________________________________________ !#COUNTY REPRESENTATIVE#! Date ======================ACCEPTANCE OF NOTICE=================== Receipt of the above Notice of Award is hereby acknowledged ________________________________________________ !#VENDOR SIGNATURE#! Date May-15-2020 Caroline Bonynge Director of Operations, Safety & ARFF Pete Holt May-15-2020 President, CRW, Inc. Certificate Of Completion Envelope Id: C5C7273E9CEC4C43A7B6CCD554EE91C7 Status: Completed Subject: CRW | Pitkin County Notice of Award 005.20 for Review and Signature Source Envelope: Document Pages: 1 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 24.9.118.68 Record Tracking Status: Original 5/14/2020 4:47:28 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Caroline Bonynge caroline.bonynge@aspenairport.com Director of Operations, Safety & ARFF Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 5/15/2020 9:28:04 AM Viewed: 5/15/2020 3:28:14 PM Signed: 5/15/2020 3:28:31 PM Electronic Record and Signature Disclosure: Accepted: 5/15/2020 3:28:14 PM ID: bbf489dc-6aa0-4389-b7f4-66626c9302be Company Name: Pitkin County, Colorado Pete Holt Pete@CRWroofing.com President, CRW, Inc. Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 96.87.55.65 Sent: 5/15/2020 3:28:33 PM Viewed: 5/15/2020 5:45:02 PM Signed: 5/15/2020 5:58:05 PM Electronic Record and Signature Disclosure: Accepted: 5/15/2020 5:45:02 PM ID: 201125c8-a251-499a-bc63-642d5a0f987e Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Hilary Burgess Hilary.Burgess@AspenAirport.com Pitkin County Colorado Security Level: Email, Account Authentication (None) Using IP Address: 67.44.160.248 Sent: 5/14/2020 4:57:09 PM Viewed: 5/14/2020 5:28:45 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Certified Delivery Events Status Timestamp Chris Padilla chris.padilla@aspenairport.com Airport Controller Aspen/Pitkin County Airport Security Level: Email, Account Authentication (None) Using IP Address: 73.78.53.43 Sent: 5/14/2020 5:28:46 PM Viewed: 5/15/2020 9:28:03 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Pitkin County Security Level: Email, Account Authentication (None) Sent: 5/15/2020 5:58:08 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 5/15/2020 5:58:09 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 5/15/2020 5:58:09 PM Certified Delivered Security Checked 5/15/2020 5:58:09 PM Completed Security Checked 5/15/2020 5:58:09 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access, Intent, and Consent to Receive and Sign Materials Electronically To confirm that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receive notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that:  I am establishing my intent to be bound to the transaction, and indicating that I am fully aware of the purpose for which the signature is being provided.  I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and  I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and  Until or unless I notify Pitkin County as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to me by Pitkin County during the course of my relationship with you. Signing Documents without a Pitkin County DocuSign Account: Pitkin County may not require all document signers to be authorized users of the Pitkin County DocuSign Account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. When you don't have a DocuSign account, you will be provided the opportunity to agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can download and retain this disclosure. Pitkin County will forward completed documents that you've reviewed, processed or signed via email. Should you require copies of these signed documents (e.g., if they get deleted from your email account) you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. Signing Documents with a Pitkin County DocuSign Account: Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM Parties agreed to: Caroline Bonynge, Pete Holt Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper or electronic copies At any time, you may request from us a paper or electronic copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper or electronic copies of any such documents from our office to you, you may be charged a per-page fee. You may request delivery of such paper or electronic copies from us by following the procedure described below. Withdrawing your consent If you are an authorized DocuSign Account holder, you can decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. Described below is the process for informing us of your decision to receive future notices and disclosure in paper format and also how to withdraw your consent to receive notices and disclosures electronically. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Pitkin County: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to Helpdesk@provelocity.com To advise Pitkin County of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at Helpdesk@provelocity.com and in the body of such request you must state: your previous e-mail address, your new e-mail address . In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper or electronic copies from Pitkin County To request delivery from us of paper or electronic copies of the notices and disclosures previously provided by us to you electronically, you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. To withdraw your consent with Pitkin County To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you must state your e-mail, full name, Postal Address, telephone number, and account number. Contract # 005.20 Revision: 2018-06-13 btf Budget Line Item # 40451513.531000 1 PITKIN COUNTY CONTRACT FOR PROVISION OF SERVICES THIS CONTRACT, made June 1, 2020 by and between the Board of County Commissioners of Pitkin County, Colorado, 530 E. Main St., Suite #302, Aspen, CO 81611, (hereinafter called the “County”) and CRW, Inc., 1850 W. Baker Avenue, Englewood, CO 80110 (hereinafter called the “Contractor”) to perform the following work: Airport Roofing On-Call & Maintenance (“Project”). I. Term of Contract: The term of this Contract is from June 1, 2020 to May 31, 2021. At the expiration of the initial term, the contract may be extended for five (5) additional terms of one (1) year by the express written consent of both parties. II. Contractor’s Obligations. Contractor shall perform routine maintenance and repairs and will be on call as per attached proposal (Attachment A) submitted May 8, 2020. III. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph II. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of Not to Exceed Thirty Thousand dollars and Zero cents ($30,000.00) for all services rendered. By contract or amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice. Any payment by the County may be offset by any amount the Contractor owes the County for any reason. IV. County’s Exclusive Ownership of Work Product. Drawings, specifications, guidelines and other documents prepared by Contractor in connection with this Contract shall be the property of the County. However, Contractor shall have the right to utilize such documents in the course of its marketing, professional presentations, and for other business purposes. Contractor assigns to County the copyrights to all work prepared, developed, or created pursuant to this Contract, including the right to: 1) reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4) perform the works publicly; and 5) to display the work publicly. Contractor shall have right to use materials produced in the course of Contract # 005.20 Revision: 2018-06-13 btf Budget Line Item # 40451513.531000 2 this Contract for marketing purposes and professional presentations, articles, speeches and other business purposes. V. Pitkin County’s Obligations. Pitkin County shall administer this Contract through a County Representative. Caroline Bonynge, Director of Operations, Safety & ARFF will manage the project as the County’s Representative. In the event that Caroline Bonynge is not available, Matt Whitelock, Director of Security and Construction shall assume the County Representative’s duties. The services provided and products delivered by the Contractor under this Contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. VI. Termination Prior to Expiration of Contract Term. The County has the right to terminate this Contract, with or without cause, by giving written notice to the Contractor of such termination and specifying the effective date thereof. Such notice shall be given at least ten (10) days before the effective date of such termination. In such event all finished or unfinished documents, data, studies and reports prepared by the Contractor pursuant to this Contract shall become the County’s property. Contractor shall be entitled to receive compensation in accordance with the Contract for any satisfactory work completed pursuant to the terms of this Contract prior to the date of termination. Notwithstanding the above, Contractor shall not be relieved of liability to the County for damages sustained by the County by virtue of any breach of the Contract by the Contractor. VII. Independent Contractor Status. A. The parties to this Contract intend that the relationship between them contemplated by the Contract is that of independent contractor. Contractor, and any agent, employee, or servant of Contractor shall not be deemed to be an employee, agent, or servant of Pitkin County. B. Contractor is not required to offer his services exclusively to Pitkin County under this Contract. Contractor may choose to work for other individuals or entities during the term of this Contract, provided that the basic services and deliverable products required under this Contract are submitted in the manner and on the schedule defined under this Contract. C. Contractor warrants that all work produced will conform to all applicable industry standard of care, skill and diligence in the performance of Contractor’s obligations under this Contract. D. Contractor shall not attempt to oversee or supervise the work or actions of any Pitkin County employee, servant or agent in the course of completing work under this Contract. E. Contractor is not entitled to any Workers’ Compensation benefits through Pitkin County and is responsible for payment of any federal, state, FICA and other income taxes. Contract # 005.20 Revision: 2018-06-13 btf Budget Line Item # 40451513.531000 3 VIII. Assignability. This Contract is not assignable by either party. Any use of subcontractors by the Contractor for performance of this Contract must be accepted in writing by the County. IX. Severability. In the event that any provision of this Contract shall be held to be invalid or unenforceable, the remaining provisions of this Contract shall remain valid and binding upon the parties hereto. X. Integration and Modification. A. This Contract represents the entire and integrated Contract between the County and the Contractor and supersedes all prior negotiations, representations, or contract, either written or oral. This Contract may be amended only by written contract signed by both the County and the Contractor. B. The County may, from time to time, request changes in the scope of services of the Contractor to be performed hereunder. Such changes, including the increase or decrease in the amount of the Contractor’s compensation, which are mutually agreed upon between the County and the Contractor, shall be in writing and upon execution shall become part of this Contract. XI. Indemnity. A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's right to participate, defend the County, its subsidiary, parent, associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, volunteers, and any jurisdiction or agency issuing permits for any work included in the project, hereinafter referred to as indemnitee, from all suits and claims, including attorney's fees and cost of litigation, actions, loss, damage, expense, cost or claims of any character or any nature arising out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, law or court decree. It is agreed that the Contractor will be responsible for primary loss investigation, defense and judgment costs where this Contract of indemnity applies. In consideration of the award of this Contract, the Contractor agrees to waive all rights of subrogation against the County its subsidiary, parent, associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work performed by the Contractor for the County. B. The Contractor further shall investigate, process, respond to, adjust, provide defense for and defend, pay or settle all claims, demands, or lawsuits related hereto at its sole expense and shall bear all other costs and expenses related thereto, even if the claim, demand or lawsuit is groundless, false or fraudulent. Contract # 005.20 Revision: 2018-06-13 btf Budget Line Item # 40451513.531000 4 XII. Insurance. Contractor and subcontractors shall procure and maintain until all of their obligations have been discharged, including any warranty periods under this Contract are satisfied, insurance against claims for injury to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, employees or subcontractors. The insurance requirements herein are minimum requirements for this Contract and in no way limit the indemnity covenants contained in this Contract. The policies shall include, or be endorsed to include, the following provision: On insurance policies where the County is named as an additional insured, the County shall be an additional insured to the full limits of liability purchased by the Contractor even if those limits of liability are in excess of those required by this Contract. The County in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance of the work under this Contract by the Contractor, its agents, representatives, employees, or subcontractors. The Contractor shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. Commercial General Liability Completed Operations coverage must be kept in effect for up to three (3) years after completion of the project. A. Coverage and Limits of Insurance. Contractor shall provide coverage with limits of liability requirements provided that the coverage is written on a “following form” basis. 1) Statutory Workers’ Compensation: Colorado statutory minimums a. Policy shall contain a waiver of subrogation against the County. b. This requirement shall not apply when a contractor or subcontractor is exempt under Colorado Workers’ Compensation Act AND when such contractor or subcontractor executes the appropriate sole proprietor waiver form. Minimum Limits: Coverage A (Workers’ Compensation) Statutory Coverage B (Employers Liability) $ 500,000 $ 500,000 $ 500,000 2) Commercial General Liability – ISO 1CG 0001 form or equivalent. (With County named as an additional insured) Minimum Limits: General Aggregate $ 2,000,000 Contract # 005.20 Revision: 2018-06-13 btf Budget Line Item # 40451513.531000 5 Products/Completed Operations Aggregate $ 2,000,000 Each Occurrence Limit $ 1,000,000 Personal/Advertising Injury $ 1,000,000 Fire Damage (Any One Fire) $ 50,000 Medical Payments (Any One Person) $ 5,000 Coverage to include:  Premises and Operations  Explosions, Collapse and Underground Hazards  Personal / Advertising Injury  Products / Completed Operations  Liability assumed under an Insured Contract (including defense costs assumed under contract)  Independent Contractors  Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997 Edition or equivalent)  Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010 (2004 Edition or equivalent)  Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037 (2004 Edition or equivalent)  The policy shall be endorsed to include the following additional insured language on the Additional Insured Endorsements specified above: “County, its subsidiary, parent, associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers named as an additional insured with respect to liability and defense of suits arising out of the activities performed by, or on behalf of the Contractor, including completed operations”. 3) Auto Liability: Bodily injury and property damage for any owned, hired and non-owned vehicles used in the performance of this Contract. Minimum Limits: Statutory Coverage Bodily/Property Damage (Each Accident) $ 1,000,000 4) Special Coverages (check as appropriate and insert amount): a. ☐ Performance Bond $ b. ☐ Professional Errors and Omissions c. ☐ Aircraft Liability d. ☐ Owner’s Protective e. ☐ Builder’s Risk f. ☐ Boiler and Machinery g. ☐ Loss of Use Insurance Contract # 005.20 Revision: 2018-06-13 btf Budget Line Item # 40451513.531000 6 h. ☐ Pollution Liability i. ☐ Crime, including Employee Dishonesty Coverage, or Fidelity Bond B. Proof of Insurance: 1) Each insurance policy required by the insurance provisions of this Contract shall provide the required coverage and shall not be suspended, voided or canceled except after thirty (30) days prior written notice has been given to the County, except when cancellation is for non-payment of premium, then ten (10) days prior notice may be given. Such notice shall be emailed directly to Procurement@pitkincounty.com. If the insurance carrier will not provide the required notice, the Consultant/Contractor and or its insurance broker shall notify the County of any cancellation, or reduction in coverage or limits of any insurance within seven (7) days of receipt of insurers’ notification to that effect. Simultaneously with the Certificates of Insurance, the Contractor shall file with the Project Lead a certified statement as to claims pending against the required coverages, reserves established on account of such claims, defense costs expended and amounts remaining on policy limits. 2) In addition, these Certificates of Insurance shall contain the following clauses: a. The contractor’s insurance shall be primary and non-contributory with any insurance or self-insurance purchased by the County. b. The insurance companies issuing the policy or policies hereunder shall have no recourse against the County of Pitkin for payment of any premiums or for assessments under any form of policy. c. Any and all deductibles or self-insured retentions in the above- described insurance policies shall be assumed by and be for the amount of, and at the sole expense of the Contractor. d. Location of operations shall be: “all operations and locations at which work for the referenced Project is being done.” 3) Certificates of Insurance for all renewal policies shall be delivered to the County’s Representative at least fifteen (15) days prior to a policy’s expiration date except for any policy expiring on the expiration date of this Contract or thereafter. 4) The County reserves the right to request and receive a copy of any policy and any policy endorsement at any time during the term of this Contract. XIII. Exemptions and Preferences. All purchases of construction or building or any other materials for this Contract shall not include Federal Excise Taxes or Colorado State or local sales or use taxes. Pitkin County is exempt from such taxes under registration numbers 98-02624 and 84-78000-5k. Contract # 005.20 Revision: 2018-06-13 btf Budget Line Item # 40451513.531000 7 XIV. Records. The Contractor shall maintain comprehensive, complete and accurate books, records, and documents concerning its performance relating to this Contract for a period of three (3) years after final payment under the Contract and the County shall have the right within the three (3) year period to inspect and audit these books, records and documents, upon demand, in a reasonable manner and at reasonable times, for the purpose of determining, by accepted accounting and auditing standards, compliance with all provisions of the Contract and applicable law. XV. Contract Made in Colorado. The parties agree that this Contract was made in accordance with the laws of the State of Colorado and shall be so construed. Venue is agreed to be exclusively in the courts of Pitkin County, Colorado. XVI. Attorney’s Fees. In the event that legal action is necessary to enforce any of the provisions of this Contract, the substantially prevailing party shall be entitled to its costs and reasonable attorney’s fees. XVII. Governmental Immunity. Contractor agrees and understands that Pitkin County is relying on and does not waive, by any provision of this Contract, the monetary limitations or terms (presently $150,000 per person and $600,000 per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise available to Pitkin County or any of its officers, agents or employees. Further, nothing in this Contract shall be construed or interpreted to require or provide for indemnification of the Contractor by the County for any injury to any person or any property damage whatsoever which is caused by the negligence or other misconduct of the County or its agent or employees. XVIII. Current Year Obligations. The parties acknowledge and agree that any payments provided for hereunder or requirements for future appropriations shall constitute only currently budgeted expenditures of Pitkin County. Pitkin County’s obligations under this Contract are subject to Pitkin County’s annual right to budget and appropriate the sums necessary to provide the services set forth herein. No provisions of the Contract shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond the then current fiscal year of Pitkin County. No provision of the Contract shall be construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other financial obligation of Pitkin County within the meaning of any constitutional or statutory debt limitation. This Contract shall not directly or indirectly obligate Pitkin County to make any payments beyond those appropriated for Pitkin County’s then current fiscal year. No provisions of this Contract shall be construed to pledge or create a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this Contract restrict the future issuance of Pitkin County’s bonds or any obligations payable from any class or source of Pitkin County’s money. Contract # 005.20 Revision: 2018-06-13 btf Budget Line Item # 40451513.531000 8 XIX. Notice. Any notice required or permitted under this Agreement shall be in writing and shall be provided by electronic delivery to the e-mail addresses set forth below and by one of the following methods 1) hand-delivery or 2) registered or certified mail, postage pre-paid to the mailing addresses set forth below. Each party by notice sent under this paragraph may change the address to which future notices should be sent. Electronic delivery of notices shall be considered delivered upon receipt of confirmation of delivery on the part of the sender. Nothing contained herein shall be construed to preclude personal service of any notice in the manner prescribed for personal service of a summons or other legal process. To Pitkin County: Caroline Bonynge 233 East Airport Road Aspen, CO 81611 Email: Caroline.Bonynge@AspenAirport.com with copies to: Pitkin County Attorney’s Office 530 E. Main St., Suite #301 Aspen, Colorado 81611 Email: Attorney@pitkincounty.com To Contractor: CRW, Inc. 1850 W. Baker Avenue Englewood, CO 80110 Phone: (720) 348-0438 Email: Pete@CRWroofing.com XX. Public Contracts for Services and Public Contracts with Natural Persons. In conformance with the provisions of C.R.S. §§ 8-17.5-101, et seq., as amended and C.R.S. §§ 24-76.5-101, et seq., as amended: A. PUBLIC CONTRACTS FOR SERVICES. §§8-17.5-101, et seq. C.R.S. [Not applicable to agreements relating to the offer, issuance, or sale of securities, investment advisory services or fund management services, sponsored projects, intergovernmental agreements, or information technology services or products and services] Contractor certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this Contract and will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Contract, through participation in the E-Verify Program established under Pub. L. 104-208 or the State verification program established pursuant to §8-17.5-102(5)(c), C.R.S., Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Contract or enter into a contract with a Subcontractor that fails to certify to Contractor that the Subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Contract. Contractor (i) shall not use E-Verify Program or State program procedures to undertake pre-employment screening of job applicants while this Contract is being performed, (ii) shall notify the Subcontractor and the contracting State agency within 3 days if Contractor has actual knowledge that a Subcontractor is employing or contracting with an illegal alien for work under Contract # 005.20 Revision: 2018-06-13 btf Budget Line Item # 40451513.531000 9 this Contract, (iii) shall terminate the subcontract if a Subcontractor does not stop employing or contracting with the illegal alien within 3 days of receiving the notice, and (iv) shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to §8-17.5-102(5), C.R.S., by the Colorado Department of Labor and Employment. If Contractor participates in the State program, Contractor shall deliver to the contracting State agency, Institution of Higher Education or political subdivision, a written, notarized affirmation, affirming that Contractor has examined the legal work status of such employee, and shall comply with all of the other requirements of the State program. If Contractor fails to comply with any requirement of this provision or §§8-17.5-101 et seq., C.R.S., the contracting State agency, institution of higher education or political subdivision may terminate this Contract for breach and, if so terminated, Contractor shall be liable for damages. B. PUBLIC CONTRACTS WITH NATURAL PERSONS. §§24-76.5-101, et seq., C.R.S. Contractor, if a natural person 18 years of age or older, hereby swears and affirms under penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the United States pursuant to federal law, (ii) shall comply with the provisions of §§24-76.5-101 et seq., C.R.S., and (iii) has produced one form of identification required by §24-76.5-103, C.R.S. prior to the Effective Date of this Contract. Contract # 005.20 Revision: 2018-06-13 btf Budget Line Item # 40451513.531000 10 IN WITNESS WHEREOF, the parties have executed this Contract as of the date first set out herein above. CRW, INC. ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO _________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date May-28-2020 Caroline Bonynge Director of Operations, Safety & ARFF Jun-02-2020 Pete Holt President, CRW, Inc. CRW, INC. – COMMERCIAL ROOFING & WEATHERPROOFING Company Profile Denver / Front Range Office Grand Junction / Western Slope Office RFP 005.20 Contact Address: 1850 W. Baker Ave. Englewood, CO 80110 Contact: Pete Holt, President Office: 720.348.0438 Direct: 720.998.0343 Mobile: 720.641.1697 Email: Pete@CRWroofing.com Address: 566 S. Westgate Drive Grand Junction, CO 81505 Contact: Zane Pinnt, General Manager Office: 970.241.1018 Mobile: 970.270.3071 Email: Zane@CRWroofing.com Total Employees: 60 Number of Office Locations: (2) – Denver, CO & Grand Junction, CO COMPANY OVERVIEW CRW, Inc. was formed and incorporated in the State of Colorado in 2004 under the direction of the owner and founder, Pete Holt. Since inception, CRW has provided quality-roofing and weatherproofing services to its customers throughout Colorado and Southern Wyoming. Our two office locations, Denver and Grand Junction, employ the most experienced and talented roofers in the industry. At CRW, we align ourselves with our customers as partners to assist them in the repair, maintenance and replacement of their roofing assets. CRW specializes in all types of commercial and institutional roofing systems including; single-ply membrane systems, hot and cold asphaltic systems, concrete tile, composition shingles and metal roofing systems. Our clients include public and private schools, commercial and retail facilities, property managers, industrial production and warehouse facilities, hospitals and institutional facilities. 005.20 ATTACHMENT A CRW is a certified and authorized applicator for most leading roof system manufactures including; Carlisle Firestone Johns Manville Versico Genflex, Neogard Roof Coating System Certainteed Tamko Butler Metal Roof Systems Tremco Garland Fabral Metal Roof and Soffit Systems Roofing and Weatherproofing Services Include: • Full Service Commercial Roofing, Sheet Metal and Weatherproofing Contractor • 24hr. Emergency Response – Roof Leak Repair • Photo Documented Roof Repair Services with cloud-based storage and client access portal • Vertical and Horizontal (above grade applications) Weatherproofing and Concrete Coating Systems • Transferable Annual or Multi-Year Preventive Maintenance Programs • Roof Replacements, Inspections*, Reporting* and Budgeting Services* Proposed Approach For anyone who has had the responsibility for facilities maintenance, it is commonly understood that low-sloped roof systems can be a potentially problematic and costly component of their buildings. At CRW, we have the experience, expertise and tools to assist Pitkin County and their facility managers and building engineers in the repair, maintenance and management of the Pitkin County Airports roofing assets. CRW’s approach to the RFP and the roof systems at the Pitkin County Airport is founded on solid data and an understanding of the building operations, the building façade and structural components and a complete representation of the building roof systems and construction. CRW utilizes a cloud-based software system that provides real-time processing and allows roof data from the field to be captured remotely and shared with our clients electronically via a web- based client portal. Attached is a sample roof condition report. The report was created, compiled and presented utilizing CRW’s cloud-based software program. All roofing data and information that is collected and maintained by CRW is also available to our clients via the online client portal. Establish a Repair and Maintenance Program A planned preventive maintenance and repair program is simply a program of scheduled inspections and performance of the required corrective action. The best time to initiate a preventive maintenance program is during the design and installation stages of a new roof system. Key elements of a program should include the following: Historical File At the time of acceptance an owner should require the following information be compiled and submitted as a part of the closeout documentation. If a preventive maintenance program is being established for an existing roof, research of the archives should produce some if not all of the desired documentation. Once compiled, this information should be maintained in a central location to permit easy access and updating. • As-built plans and specifications, including any addenda • Current roof plans showing locations of penetrations and equipment • Minutes of pre-bid and pre-construction meetings • Shop drawings and product data submittals • Daily construction quality assurance reports • Change orders • Correspondence relating to the installation of the roof system • Manufacturer or contractor warranties • Documentation of roof inspections or evaluations, including photos • Documentation of repairs or corrective action performed • Documentation of changes made to the roof or new equipment installed Historical file information assists in the diagnosis of conditions observed during roof surveys and facilitates accurate and complete development of remedial actions. Roof Survey Visual roof survey will be performed by CRW twice a year, in the spring and fall. The spring survey allows observation of possible winter damage and performance of the repairs during favorable weather conditions. Fall surveys allow identification and repair of the roof prior to the onset of severe winter weather. Additional surveys should be performed after major storms or construction activities. The survey will consist of the visual evaluation of the various roof components, identification of deficiencies requiring corrective action, development of long range preventive maintenance needs, and discussions of conditions observed that may impact the long term performance of the roof system. Documentation of the survey will consist of both a written and cloud based electronic format of the report, photographs, and notations on a roof plan indicating the conditions observed. The roof plan will supply sufficient data to facilitate performance of the corrective action required. Corrective Action Once the roof survey information is obtained, corrective activities will be implemented. Frequency The frequency of performing the various tasks associated with a roof preventive maintenance program depends on the age and condition of the roof, environmental influences, roof-top traffic, occupancy sensitivity, size and accessibility of the roof area. The following guidelines are provided for determining the frequency of the work elements involved: • Comprehensive visual roof surveys will be performed semi-annually. • Housekeeping surveys are generally recommended on most roof areas monthly. These surveys are intended to keep drainage devices open and to identify potential damaging conditions. It may be necessary to increase the frequency of these surveys during certain times of the year. For example, roofs adjacent to trees may require removing vegetation from drains a weekly event during the fall. • Corrective action or repairs will be accomplished soon after the survey is conducted. If corrective action is delayed, small isolated deficiencies may become major problems that can be expensive and difficult to repair. What to do Each type of roof system has its own potential for failure. Understanding these potential influences and the overall modes of failure provides significant insight into the development of corrective action to maintain or extend the life of a roof system. This insight comes with years of evaluating and repairing roofs and should be one of the key services obtained in the comprehensive visual roof survey. The following is a listing of common problems encountered during housekeeping or limited overview surveys. • Debris - Debris such as vegetation, construction materials and other foreign matter should be removed from the roof surface. This includes all drains, scuppers, gutters and downspouts. Allowing debris to accumulate on the roof restricts drainage, accelerates membrane deterioration, and poses a potential for punctures from sharp edges or wind driven movement. If vegetation has penetrated the membrane, removal should only be done when a roofing professional is available to perform the necessary membrane repairs. Trees should be trimmed back from the roof surface to prevent accelerated surface erosion from movement of the branches by wind. • Ice/Snow - If a drain, scupper or gutter is restricted by ice or snow, removal of the blocking material may become necessary to facilitate drainage and reduce detrimental structural loading. Extreme caution should be exercised when removing frozen material with scrapers or shovels so as not to damage the membrane. A heat tape can be utilized to eliminate blockage. The use of de-icing salt should be closely monitored as it tends to accelerate corrosion of metal drain lines. • Traffic Patterns - Continual traffic patterns cause erosion of the surface and accelerated deterioration of the roof system. If these areas are noticed, precautions should be taken by installing walkways or additional surfacing to protect the membrane. • Aggregate Ballast - One of the primary functions of aggregate ballast on a roof is to hold it in place. During periods of high winds this ballast can become displaced and the membrane is subject to wind up-lift. Redistribution of displaced ballast can be accomplished using a push broom. If ballast redistribution becomes a frequent requirement alternate ballasting solution should be investigated. • Aggregate Surfacing - Wind erosion of the aggregate surfacing is common, especially in corners. Unlike ballast, this aggregate is embedded into a bitumen flood coat and provides protection to the flood coat from the sun's actinic rays. Resurfacing can be accomplished by broadcasting aggregate into a compatible cold process coating over the eroded area. • Roof Field Membrane - Examine the roof membrane for evidence of physical damage and environmental deterioration. Take immediate action to prevent further damage by installing emergency repairs to the affected areas. Permanent corrective action should be accomplished by qualified roofing mechanics. • Flashing - The flashing of a roof system is the material that provides waterproofing at the transition from horizontal to vertical surfaces, such as perimeter parapet walls, interior elevation transitions, equipment curbs and penthouses. During the survey, flashings should be examined for physical damage and deterioration from weathering. Due to their exposed nature, flashings are highly susceptible to damage and deterioration. Common areas of damage are at curbs where window washers tie off ropes and at access points (ladders and hatches) where toes tend to get kicked into the flashing. Weather exposure can cause accelerated deterioration of the flashing. Periodic coating of flashings can assist in extending its serviceable life. Again, emergency repairs should be performed to prevent further damage and permanent corrective action accomplished within a reasonable time period. Performance Benefits Primary performance benefits of an established preventive maintenance program are extended service and reduced leakage. Secondary benefits include minimizing or reducing: • Costly emergency or crisis repairs • Product damage • Building structural damage, including framing members and exterior finishes • Interior finish damage, including walls, floors and ceilings • Occupancy downtime Hourly Rate for Roofing and Weatherproofing Services: • Roofing service rates are billed out on an $80 per technician-hour, portal-to-portal basis. Roofing service crews are comprised and billed as a two-person team as required by Federal safety regulations. Job Description Labor Rates Regular Hourly Rates (per roof technician) $80.00 / hour Overtime Hourly Rates (per roof technician) $120.00 / hour Double Time Hourly Rates (per roof technician) $160.00 / hour Truck Charge None / Included in hourly Rate Project Description Estimated Costs Initial Roof Survey, Data Review and Report Compilation $3,500.00 Repair Material Mark-up 20% Client Portal and Cloud Based Access Included with Roof Survey Costs Above References and Completed Similar Projects Rose Medical Center Mike Johnson – Chief Engineer 4567 East 9th Ave. Denver, CO 80220 O (303) 320-2797 C (303) 356-8379 mike.johnson@healthonecares.com Bluefin, llc. Nick Lovato – Roof Consultant, Senior VP 6312 S Fiddlers Green #100E, Greenwood Village, CO 80111 C (303) 808-5883 O (720) 749-6424 nlovato@blufinllc.com Cushman & Wakefield Chris Atwood - General Manager 3033 S. Parker Rd., Suite 600 Aurora, CO. 80014 O (303) 988-2505 C (303) 419-3817 Chris.Atwood@cushwake.com Cushman and Wakefield Mike Walker - Chief Engineer Cushman and Wakefield 4600 South Syracuse Street, Suite 180 Denver, Co. 80237 O (303) 221-4644 C (303) 961-2352 Mike.walker@cis.cushwake.com Shea Properties Kelly Cook - Senior Portfolio Manager Commercial Management Group 6380 S. Fiddlers Green Cir., Ste. 400 Greenwood Village, CO 80111 O (303) 804-3900 Kelly.Cook@sheaproperties.com Drake Asset Management Ryan Morgan - Senior Property Manager 496 S. Broadway Denver, CO 80209 C (303) 825-7200 ryan@drakeam.com Colliers International Sherry Bennett, RPA - Property Manager 4643 South Ulster St. Ste. 1000 Denver, CO 80237 O (720) 833 4606 C (720) 301 9083 Sherry.Bennett@colliers.com Centura Health Ramy G. Hanna - Senior Vice President of Shared Service and Operations 9100 E. Mineral Circle, Centennial, CO. 80112 Office: 303.673.7310 | Mobile: 303.887.9416 RamyHanna@Centura.org Certificate Of Completion Envelope Id: 73311EFBEA0C4BB68FD512F1B78AAF9F Status: Completed Subject: CRW | Pitkin County Contract 005.20 for Review and Signature Source Envelope: Document Pages: 24 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 24.9.118.68 Record Tracking Status: Original 5/22/2020 2:51:13 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Caroline Bonynge caroline.bonynge@aspenairport.com Director of Operations, Safety & ARFF Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 5/26/2020 8:56:05 AM Viewed: 5/28/2020 12:46:59 PM Signed: 5/28/2020 12:47:10 PM Electronic Record and Signature Disclosure: Accepted: 5/28/2020 12:46:59 PM ID: fb44b1f0-fcd5-4edf-ab93-ffab6ef64148 Company Name: Pitkin County, Colorado Pete Holt Pete@CRWroofing.com President, CRW, Inc. CRW, Inc. Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 96.87.55.65 Sent: 5/28/2020 12:47:14 PM Viewed: 5/28/2020 2:00:11 PM Signed: 6/2/2020 11:24:08 AM Electronic Record and Signature Disclosure: Accepted: 5/28/2020 2:00:11 PM ID: 44c18a04-d815-4532-bf5b-2377984b39d5 Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Hilary Burgess Hilary.Burgess@AspenAirport.com Pitkin County Colorado Security Level: Email, Account Authentication (None) Using IP Address: 67.44.160.17 Sent: 5/22/2020 2:54:16 PM Viewed: 5/22/2020 2:55:22 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Certified Delivery Events Status Timestamp Chris Padilla chris.padilla@aspenairport.com Airport Controller Aspen/Pitkin County Airport Security Level: Email, Account Authentication (None) Using IP Address: 75.71.107.147 Sent: 5/22/2020 2:55:22 PM Viewed: 5/26/2020 8:56:04 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Pitkin County Security Level: Email, Account Authentication (None) Sent: 6/2/2020 11:24:11 AM Resent: 6/2/2020 11:24:20 AM Viewed: 1/26/2021 3:58:59 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 6/2/2020 11:24:14 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Evelyn Cruz evelyn.cruz@aspenairport.com Aspen/Pitkin County Airport Security Level: Email, Account Authentication (None) Sent: 6/2/2020 11:24:16 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 5/22/2020 2:54:16 PM Certified Delivered Security Checked 5/28/2020 2:00:11 PM Signing Complete Security Checked 6/2/2020 11:24:08 AM Completed Security Checked 6/2/2020 11:24:16 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access, Intent, and Consent to Receive and Sign Materials Electronically To confirm that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receive notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that:  I am establishing my intent to be bound to the transaction, and indicating that I am fully aware of the purpose for which the signature is being provided.  I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and  I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and  Until or unless I notify Pitkin County as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to me by Pitkin County during the course of my relationship with you. Signing Documents without a Pitkin County DocuSign Account: Pitkin County may not require all document signers to be authorized users of the Pitkin County DocuSign Account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. When you don't have a DocuSign account, you will be provided the opportunity to agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can download and retain this disclosure. Pitkin County will forward completed documents that you've reviewed, processed or signed via email. Should you require copies of these signed documents (e.g., if they get deleted from your email account) you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. Signing Documents with a Pitkin County DocuSign Account: Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM Parties agreed to: Caroline Bonynge, Pete Holt Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper or electronic copies At any time, you may request from us a paper or electronic copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper or electronic copies of any such documents from our office to you, you may be charged a per-page fee. You may request delivery of such paper or electronic copies from us by following the procedure described below. Withdrawing your consent If you are an authorized DocuSign Account holder, you can decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. Described below is the process for informing us of your decision to receive future notices and disclosure in paper format and also how to withdraw your consent to receive notices and disclosures electronically. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Pitkin County: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to Helpdesk@provelocity.com To advise Pitkin County of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at Helpdesk@provelocity.com and in the body of such request you must state: your previous e-mail address, your new e-mail address . In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper or electronic copies from Pitkin County To request delivery from us of paper or electronic copies of the notices and disclosures previously provided by us to you electronically, you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. To withdraw your consent with Pitkin County To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you must state your e-mail, full name, Postal Address, telephone number, and account number.