HomeMy WebLinkAboutbocc.con.002.20 B-42019-12-17 CDD
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item R2011-R2017; Site Specific
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department
County Representative Christian Baroody County Representative
Phone (970) 920-5291
Provide a brief description of the contract:
Contract Value Summary:
$ 44,000.00
$ -
$ -
$ 44,000.00
002.20 B-4
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
No
2020 Countywide Paving Surveying and Materials Testing
SGM
$ -
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$ -
$ -
$ -
$ -
Formal
Services/Maintenance
9/2/2020
11/30/2020
Task Order
Engineering & Transportation
Materials testing and survey services for the countywide paving project. Billing/coding will be site specific and
must be broken out by SGM per location.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
New Contract Total
Master Service Agreement #: 002.20 Rev: 2018-10-10 btf
1
TASK ORDER
Task Order/Project Name: 2020 Countywide Paving Surveying and Testing
Task Order Number: 002.20 B-4
Task Order Budget Line Item: Multiple - See Cover
OWNER: CONTRACTOR:
Pitkin County SGM
Chris Baroody – Engineering Mike Fowler
76 Service Center Road 118 West 6th Street, Suite 200
Aspen, CO 81611 Glenwood Springs, CO 81601
Phone: (970) 920-5291 Phone: (970) 945-1004
Chris.Baroody@PitkinCounty.com MikeF@sgm-inc.com
PROJECT NAME: 2020 COUNTYWIDE PAVING SURVEYING AND TESTING
START DATE: September 2, 2020
END DATE: November 30, 2020
The All-County On-Call Engineering (the “Agreement”) dated Agreement Start Date between the Board
of County Commissioners of Pitkin County (the “County”) and SGM 118 West 6th Street, Suite 200
Glenwood Springs, CO 81601 (the “Contractor”), shall include the following services.
1. Contractor’s Obligations. Contractor shall perform surveying and materials testing as directed by the
County’s project lead and in accordance with the attached scope of services.
2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate
Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1
of this Task Order. It is expressly understood and agreed that in no event will the total compensation
and reimbursement to be paid hereunder exceed the sum of Forty-Four Thousand dollars and Zero
cents ($44,000.00) for all services rendered. By Task Order or Task Order Amendment, the County
and Contractor may reallocate the budget among project tasks if the total budget amount remains
unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment
expected within thirty (30) days of invoice, but any payment by the County may be offset by any
amount the Contractor owes the County for any reason.
Any invoices not sent in the following manner may have payment delayed. All invoices for this Task
Order shall reference Task Order 002.20 B-4 and 2020 Countywide Paving Surveying and Testing.
Invoices shall be sent electronically in PDF format to Chris.Baroody@PitkinCounty.com.
Master Service Agreement #: 002.20 Rev: 2018-10-10 btf
2
3. Pitkin County’s Obligations. Pitkin County shall administer this contract through a County
Representative. Chris Baroody, Pitkin County Project Engineer will manage the project as the County’s
Representative. The services provided and products delivered by the Contractor under this contract
will be subject to review by the County’s Representatives, or a designee, for compliance with
Contractor’s obligations prior to final payment.
4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the
Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the
avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects
the Agreement is in full force and effect and remains unchanged by this Task Order.
SGM
________________________________________________
!#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
________________________________________________
!#DEPARTMENT REPRESENTATIVE#!Date
Pitkin County Project Engineer
Chris Baroody
Sep-02-2020
Project Manager
Sep-02-2020
Mike Fowler
Pitkin County On-Call Engineering Services Master Service Agreement #: 002.20
1
TASK ORDER SCOPE OF WORK AND COST ESTIMATE
Requesting Department: Public Works - Engineering
Department Contact: Chris Baroody
Task Order Name: 2020 Paving Project Construction
Task Order Number: 002.20 B-4
Task Order Start Date: 8/17/2020
Task Order End Date: 10/31/2020
SGM Project Manager: Mike Fowler
(970) 945-1004
mikef@sgm-inc.com
1. Contractor’s Obligations.
A. Project Description
This project consists of the following materials testing and construction survey tasks
associated with Pitkin County Public Works 2020 Countywide Paving Project. The materials
testing tasks outlined below are referenced from the email dated 8/11/20 from Chris
Baroody to Mike Fowler. The construction surveying tasks outlined below are referenced
from the email dated 2/18/20 from Chris Baroody to Mike Fowler, as well as the Pitkin
County Construction Plans dated August 11, 2020.
B. Work Plan
Task 1. Materials Testing
The materials sampling and testing will be limited to HMA, Concrete and ABC for the
project. The following is an estimated schedule for testing at each location. Each day would
require associated testing (density/compaction for HMA and ABC) and cylinders for each
day of concrete placement. GROUND Engineering will perform the materials sampling and
testing – see attached cost proposal from GROUND. A nominal amount of project
management time for SGM is also included.
Task 1. Materials Testing Total Cost Estimate: $9,000
Pitkin County On-Call Engineering Services Master Service Agreement #: 002.20
2
LOCATION
ITEM Orchard
Estates
Horseshoe
Drive
Watson
Divide
Gleneagle
Drive
Maroon
Creek Road
HMA 1 Day 1 Day 2 Days 1 Day 5 Days
Concrete (Curb & Gutter)----3 Days
Concrete (Pavement)----2 Days
ABC (Class 6)--1 Day -4 Days
Task 2. Construction Surveying
Office surveying and project management:
1. Survey calculations, staff resource coordination, construction staking lineouts for field
crew.
Watson Divide Road and Bridge at Snowmass Creek:
2. Construction survey of the bridge deck paving and approaches. Staking of centerline
and edge of pavements every 10-feet on bridge deck and about 80-feet of both
approaches.
Maroon Creek Road:
1.Construction staking required for grade control of Maroon Creek Road primarily
during milling of Maroon Creek Road. Depending on Contractor, SGM would need to
be available to stake grades and cross slopes for contractor to follow during milling
or paving. Final design surfaces will be provided by Pitkin County.
2. Construction staking of permanent striping of Maroon Creek Road as shown in the
plans.
Task 2. Construction Surveying Cost Estimate: $35,000
C. Deliverables
Testing reports will be provided by GROUND through their online project portal.
D. Schedule
Per contractor’s schedule.
E. Exclusions and Limitations
No additional traffic control will be required for GROUND or SGM activities and all
required traffic control will be provided by the Contractor.
2. Compensation and Expenses.
Total compensation and reimbursement to be paid hereunder exceed the sum of:
Forty-four thousand dollars and zero cents ($44,000.00) for all services rendered.
August 12, 2020
Subject: Proposal for Materials Testing Services,
City Wide Paving – Pitkin County
Proposal No. 2008-1516
Mr. Mike Fowler, P.E.
SGM, Inc.
118 W Sixth St., Suite 200
Glenwood Springs, Colorado 81601
Dear Mr. Fowler,
Ground Engineering Consultants, Inc. (GROUND) appreciates the opportunity to prepare a proposal to
perform materials testing services for the City Paving Project located in Pitkin County, Colorado. It is our
understanding that our scope of services will include materials testing services, specifically soils
compaction testing, concrete testing, asphalt testing and associated laboratory services. Please note that
the services will only be provided as scheduled by the Owner, Owner’s Representative, Contractor, or
applicable Subcontractors. Additional services beyond those below can be provided. Please contact this
office for a fee estimate for additional services that may be needed.
Proposed Unit Rates/Fees – our services will be completed at the rates outlined in the attached fee
schedule. For budgetary purposes, we have provided a total fee estimate below based on quantities
estimated from the plans and an estimated scope of services to be scheduled:
Soils Technician $55.00 per hour 20 Hours $1,100.00
Concrete Technician $55.00 per hour 25 Hours $1,375.00
Asphalt Technician $55.00 per hour 60 Hours $3,300.00
PM Management/Meetings/Review $105.00 per hour 10 Hours $1,050.00
Soil
Proctor Compaction 1 Tests @ $110.00
Gradation 1 Tests @ $60.00
Atterberg Limit 1 Tests @ $65.00
Concrete
Concrete Compression Test, Cylinders (each)20 Tests @ $14.00
Asphalt
AC Content and Extracted Gradation 5 Tests @ $160.00
Theoretical Maximum Specific Gravity 5 Tests @ $100.00
Estimated Time
Laboratory Testing and Unit Billing
$65.00
$800.00
$500.00
$110.00
$60.00
This estimate has been compiled based on information provided to GROUND Engi neering Consultants, Inc. as of the date of proposal.
General Conditions and Limitations of Liability have been submitted herewith, and are incorporated herein by reference. This estimate
is not inclusive of any retests, nor of any changes to scope or schedule of work.
$280.00
$8,640.00Total Proposed Estimate
County Wide Paving
Pitkin County, Colorado
8/12/2020 Proposal No. 2008-1516 Page 3 of 4
County Wide Paving
Pitkin County, Colorado
8/12/2020 Proposal No. 2008-1516 Page 4 of 4
GENERAL CONDITIONS
INTENT OF SERVICES: The services and any subsequent analysis and reporting performed by the Consultant under this agreement are intended to assist the Client.
It must be understood that the Consultant’s tests, observations, or inspection results do not mean that Consultant is approving any aspect of the design, or the work
performed or materials used by the Contractor or any Subcontractors. Client acknowledges that Consultant is not responsible for the contractor’s or subcontractor’s
compliance with regulating agencies, safety, materials, means, methods, techniques, sequences, procedures of construction, nor for contractor’s failure to follow
recommendations or good construction practices, and that the services provided by the Consultant shall not relieve the contractor of its obligation to perform the Work
in accordance with the project plans and specifications, as well as use materials that are in accordance with the plans and specifications.
The observation and testing services outlined herein, or lack thereof, do not relieve the contractor, subcontractors or any other applicable trades of their responsibilities
to perform their portion of this project in conformance to the project plans, specifications, and other applicable documents.
Any exploration, testing, specific observations, inspection and/or analysis associated with the services will be performed by Consultant solely to fulfill the purpose of this
Service Agreement and Consultant is not responsible for interpretation by others of the information developed. Client recognizes that conditions on the project site may
vary from those encountered during testing and that information generated by Consultant is based solely on the information available to the Consultant at the time and
location of such testing. Furthermore, the Client acknowledges that actual testing, observation, or inspection performed is likely on a very small percentage of the
overall project and that as such, may not fully reflect the work performed or materials used by Project Contractors or Subcontractors.
The proposed scope of services provided herein does not include engineering review of the project documents in regard to the geotechnical aspects of the project such
as foundations, slabs, pavements, drains, walls, etc; nor does the proposed scope of work consist of construction management services relating to acceptance of
materials, material types, or placement methodology. It is not the responsibility of the Consultant to accept or reject material placement or material types, nor to alter,
amend, or revise project specifications. If required, these services can be provided under a separate scope of work.
RIGHT-OF-ENTRY: Unless otherwise agreed, Client will furnish right-of-entry for Consultant to take the scheduled tests or observations. Consultant will take
reasonable precautions to reduce damage to property. However, cost of restoration or damage that may result from field operations are not included in the fee unless
otherwise stated, and Consultant cannot be held responsible. Any construction debris or waste generated as a result of the required testing is the responsibility of the
Client and their respective Contractor or Subcontractors.
SCHEDULING OF SERVICES: ALL observation and testing requests must be scheduled through our Main Office (970-524-0720 at least 24 hours in advance of each
required observation or test. Verbal test results can be provided to the Contractor/Subcontractor and/or any other entities or representatives as designated by the Client
as tests are completed, and formal, typed reports can be forwarded once they have been processed and reviewed. Unless specifically scheduled through our main
office for a specific test/observation, date, and time, testing or observations may not occur.
The required amount of work for materials testing depends on the Client’s, Contractor’s, Subcontractor’s, or other Entity’s scheduling of our services, as well as their
production schedule. Having no control over these factors, our proposed scope of work is in general accordance to the attached Fee Schedule.
The proposed scope of work is for periodic testing and observation. It is therefore important that the Client, Contractor, or Subcontractors schedule our field
technicians such that: (1) Sufficient tests are conducted to comply with project specifications; and, (2) That such testing occurs at locations that are randomly
distributed throughout the materials being tested. The quantity of tests provided for the various elements in the attached sheets are estimates; actual amounts of
individual tests and locations are highly dependent on the Contractor’s schedule and the scheduling of our field personnel (technicians, CWI, utility inspectors or
building inspectors) by the Client, Contractor and/or Subcontractors.
INVOICES: Consultant will submit progress invoices to client monthly and a final bill upon completion of the services. Invoices will show charges for different personnel
and expense classifications. Each invoice is due on presentation and is past-due thirty (30) days from invoice date. Rates quoted in this proposal reflect a 3%
cash/check discount. Pricing will be adjusted to remove this discount in the event client prefers to pay by credit card. Client agrees to pay a finance charge of one and
one-half percent (1.5%) per month, or the maximum rate allowed by law, on past-due accounts. Should Consultant bring suit to recover past due payment for services
rendered to Client, Consultant shall be entitled to recover all costs of collection, including reasonable attorneys’ fees.
REPORTS: Reports, plans and other work products prepared by Consultant remain the property of Consultant until all fees for Consultant's services have been paid.
Client agrees that all reports and other documents furnished to the Client and his agents not paid for will be returned upon demand, and will not be used for licensing,
permits, design and/or construction. Any Contractor or Subcontractor other than the Client who uses any test data or other information provided by Consultant in
support of this scope of work must indemnify the Consultant from and against any and all claims resulting from such use.
FINAL LETTERS: Many governing agencies require that the Consultant provide some form of final letter at the completion of a project. Such letters are usually
required to state that the project was constructed in compliance or general compliance to certain specifications, plans, or codes. As professional consulting engineers,
it is not possible or reasonable to state with certainty that all work completed by others completely complied with any specification, plan, or code, and any interpretation
as such is incorrect. The Consultant can only make such statements based on the best of their knowledge, their experience, as well as on the specific periodic testing
and/or observations that were performed and for the time they were performed. Any use of the word “inspection” shall be assumed to mean “observation” in any
document provided by our office that is in any way connected with this project. Such letters do not constitute any form of warranty, guarantee, or certification,
expressed or implied, regardless of the wording used.
It must also be understood that such testing and observation only occur when properly scheduled by the owner, owner’s representatives, contractor, or subcontractors,
and therefore, it is their responsibility to schedule accordingly and in a manner consistent with the project specifications and the scope of work provided herein.
USE OF ELECTRONIC OR OTHER SUPPLIED DATA: Electronic documents, site plans, or other information provided to Consultant for the subject project may be
used in compiling geotechnical, environmental, or construction-related reports for the subject project. It is the responsibility of the Owner or Supplier of such
documents to ensure that our use does not violate any copyright or confidentiality that may be pertinent to the supplied information.
LIMITATION OF LIABILITY: Consultant agrees in connection with services performed under this Agreement that such services are performed with the care and skill
ordinarily exercised by members of the profession practicing under similar conditions at the same time and in the same or a similar locality and scope. No warranty,
expressed or implied, is made or intended by rendition of consulting services or by furnishing oral or written reports of the findings made. Liability of Consultant or
Subconsultant(s) for damages due to or arising from professional negligence, breach of contract, or any cause of action, shall be limited to the Consultant’s fee for this
project.
Any exploration, testing, specific observations and analysis associated with the services will be performed by Consultant solely to fulfill the purpose of this Service
Agreement and Consultant is not responsible for interpretation by others of the information developed. The services we have been retained to provide consist of
periodic material testing and/or observations to assist the client, owner, construction manager and design team members with evaluating compliance with project
specifications.
STANDARD OF CARE: In providing its services, Consultant shall perform in a manner consistent with that degree of care and skill ordinarily exercised by members of
Consultant’s profession practicing under the same or similar circumstances.
CORPORATE PROTECTION: It must be agreed to by all parties affiliated with this agreement that the services provided by the Consultant that are in any way
connected to this project shall not connect Consultant’s employees, owners, directors, or officers to any personal exposure for risks associated with any portion of this
project. Therefore, and not withstanding anything to the contrary that may be contained herein or in any other document related to this project, the Client, future
owners, future users, and/or any other trade or professional, agrees that as the sole and exclusive remedy for any claim, demand, or suit shall be directed and/or
asserted against the Consultant, a Colorado Corporation, and not against any of GROUND’s employees, owners, officers, or directors.
Certificate Of Completion
Envelope Id: 299D64AC9FB749009B55D4E105D47465 Status: Completed
Subject: SGM Pitkin County Task Order 002.20 B-4 for Review and Signature
Source Envelope:
Document Pages: 8 Signatures: 2 Envelope Originator:
Certificate Pages: 5 Initials: 0 Pitkin County Procurement
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 107.77.198.102
Record Tracking
Status: Original
9/2/2020 12:46:06 PM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Chris Baroody
chris.baroody@pitkincounty.com
Pitkin County Project Engineer
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 65.38.144.66
Sent: 9/2/2020 12:55:57 PM
Viewed: 9/2/2020 1:09:19 PM
Signed: 9/2/2020 1:09:41 PM
Electronic Record and Signature Disclosure:
Accepted: 9/2/2020 1:09:19 PM
ID: b33e5048-04b0-4f51-b3f6-0b531b9cf208
Company Name: Pitkin County, Colorado
Mike Fowler
mikef@sgm-inc.com
Project Manager
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 208.72.68.35
Sent: 9/2/2020 1:09:43 PM
Viewed: 9/2/2020 5:34:13 PM
Signed: 9/2/2020 5:34:51 PM
Electronic Record and Signature Disclosure:
Accepted: 9/2/2020 5:34:13 PM
ID: 88435fcb-ee6d-4d3a-8f3a-e73ae8a6dfba
Company Name: Pitkin County, Colorado
In Person Signer Events Signature Timestamp
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Pitkin County Procurement
procurement@pitkincounty.com
Procurement
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 9/2/2020 5:34:52 PM
Resent: 9/2/2020 5:35:02 PM
Viewed: 1/26/2021 4:12:54 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Accounts Payable
AP@pitkincounty.com
Accounts Payable
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 9/2/2020 5:34:56 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Romany Iacono
romany.iacono@pitkincounty.com
SSA
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 9/2/2020 5:34:58 PM
Viewed: 9/3/2020 10:19:24 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 9/2/2020 12:55:57 PM
Certified Delivered Security Checked 9/2/2020 5:34:13 PM
Signing Complete Security Checked 9/2/2020 5:34:51 PM
Completed Security Checked 9/2/2020 5:34:58 PM
Payment Events Status Timestamps
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