HomeMy WebLinkAboutbocc.res.069.2003 A RESOLUTION OF THE BOARD OF
COUNTY COMMISSIONERS OF PITKIN COUNTY, COLORADO,
PROVIDING SUPPLEMENTAL APPROPRIATIONS TO THE
2003 BUDGET FOR 2002 CARRYOVER PROJECTS
AND OTHER 2003 PROJECTS APPROVED TO DATE
Resolution # 03-/~t¢~
Recitals
1) Unanticipated revenues were received in 2003 than were appropriated, resulting in a portion of unappropriated fund balance
available for unanticipated expenditures that occur during the 2003 budget year; and
2) Certain revenues will become available that were not anticipated during the preparation of the 2003 budget; and
3) Funds for certain purposes were appropriated in the 2002 budget, and in fact, these purposes will not be completed until
2003, resulting in the need to appropriate these funds into the 2003 budget; and
4) Upon due and proper notice, published in accordance with the law, said supplemental budget was open for inspection by the
public at a designated place, a public hearing was held on June '11, 2003, and interested citizens were given an opportunity to file
or register any objections to said supplemental budget.
NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Pitkin County, Colorado that adjustments be
made to the 2003 budget as follows:
The carry forward projects in the 2003 budget are as follows:
2002 Original I 2003Original I Th,s ..v,..~r
Budget Budget Change Budget
$ $ $ $
IGENERAL FUND I
GENERAL REVENUES
Sales Tax to cover Road & Bridge carryover projects 3,870,33t 3,640,499
229,832
PLANNING & ZONING DIVISION OF COMMUNITY DEVELOPMENT
Computer software updates for 2003 7,841 7,841 2,400 10,241
Historical preservation regulations 13,295 7,05t 7,051
(Combined Historic Grant Inventory amount of St,0tS)
File clean-scan 19,544 17,525 17,525
Land Use Code Update-TDR Research 15,000 5,000 5,000
Crystal River Master Plan 22,436 14,580 14,580
Capitol-Snowmass Master Plan 40,000 50,000 34,712 84,712
Land Use code rewrite 7,500 7~500 7,500
88,768
BUILDING INSPECTION OF COMMUNITY DEVELOPMENT
Energy Code comparison 1,500 1,500 1,500
Permit Address File cleanup 8,682 6,260 6,260
7,760
Page1 /
2002 Original J 2003 Original I This Revised
Budget Budget Change Budget
INFORMATION SYSTEMS $ $ $ $
We will carryover 50% of the departmental savings par City budget policy
Relmbureement to City for County share of Web master (2002)
Operational savings IS 33,750
Operational savings GIS 58,483
5~762
97,995
INFORMATION SYSTEMS PLAN:
Finance Application 50,000 25,670 25,670
GIS replacement of digital othrophotographic maps (aerial maps) 6t,789 58,869 58,869
Assessor Plotter 10,000 10,000 10,000
IS common equipment:
Network Hardware 6,000 6,000 6,000
IS Personal Computer 8,200 7,410 7,410
Main Frame Components 27,032 27,032 27,032
GIS Computer 28,725 18,352 18,352
GIS Plotter 10,000 10,000 10,000
Large Scale Scanner 15,750 15~750 15,750
84,544 84,544
277,078
ELECTIONS
Training for the voting system 113,000 4,000 4,000
4,000
CLERK & RECORDER
Purchase transcribing equipment 6,300 900 6,300 7,200
Purchase printer for microfilm reader 5,718 5,7t8 5,718
Typewriter 1,200 t ~00 1,200
TREASURER 13,218
Personal Computers 7,400 1,500 1,500
Office Furnishings 1,350 450 t,350 1,800
Software update not purchased in 2001 25,000 25,000 25,000
(Saving from software update would provide the Assessor to update web page)
27,850
ATTORNEY
Land Use Litigation 15t,60t 66,430 78~586 145,0t6
This balance is net of other departmental overages. 78,586
BOCC
Office furniture not purchased in 2000 2,411 1,202 1,202
Holiday Party Contributions Surplus 10,753 2,000 500 2,800
1,702
Page 2 ~
Budget Budget Change Budget
ASSESSOR $ $ $
Office Furniture 8,784 2,350 6,673 9,023
Personal Computers 4,700 2,9'16 2,916
File clean-scan purchased services 12,000 7,500 7,500
File clesn-scan temp help
4~500 4,500
12,000
21,589
FINANCE
Printer not purchased In 2001 13,500 13,500 13,500
Office Furnishing 4,100 1,000 3~687 4,687
17,187
COURTHOUSE BLDG MTNC
Painting Exterior 53,000 11,044 11,044
Painting Interior 50,000 19,710 19,710
Attic insulation 10,890 20,890 20,890
Window Sill t20,000 t2,9t4 12,9t4
Lighting Design & Contract 12,600 66,000 7,200 73,200
71,758
COURTHOUSE PLAZA BLDG MTNC
Basement Remodel 19,800 19,800 19,800
Roof Repair 5,000 5,000 5,000
Lighting Improvements t6,500 t6,500 16,500
Elevator ADA compliance 126,500 178,161 178,161
219,461
COUNTY MGR
Records management project 6,000 'l,500 '1,500
Strategic planning 22,706 2,500 2,500
Fax Machine 2,500 2,500 2,500
6,500
COMMUNITY RELATIONS
Public process survey 25,000 25,000 25,000
Web site design project 68,320 33,197 33,197
BUILDINGSIBUILDING PROJECT/CAPITAL REPAIR CONTINGENCY 58,t97
County Asset Appraisal Project 20,000 15,750 t5,750
t5,750
DISTRICT ATrORNEY
Printer 1,900 1,900 1,900
1,900
Page
2002 Original I I 2003 OriginalI This J Revised
Budget Budget Change Budget
SHERIFF $ $ $ $
Radio base repeater not purchased in 2002 32,000 23,545 23,545
Technical equipment replacement includes the following items
Radar Equipment 3,200 32,000 3,065 35,065
Ballistic vest replacement 5,400 2,800 1,716 4,516
Medical Emergency Equipment 10,000 10~000 10,000
14,78t 14,781
Firearms training program
2002 budget unspent including $ 35,134 38,000 6,489 44,489
PS entity sinking fund for FATS machine 0 t,051
44,815 I
DETENTION
VCR-TV equipment 500 420 420
Kitchen equipment 900 800 900 1,700
Detox collections from 2002 for Detox transport in 2003 20,548 20,548
21,868
JAIL BUILDING
Painting interior 25,000 17,331 17,331
Painting exterior 1,200 408 408
Basement remodel 83,078 24,029 24,029
Security system 250,000
(Tech services) 246,954 246,954
288,722
EMERGENCY MGMT COORDINATOR
Since this is a jointly funded program, all excess collections from the previous year are budgeted in the following year.
EMC unspent budget from entities 28,309 20,000 16,1t8 36,118
Ambulance License 1,700 350 t,700 2,050
CO Dept of Public Health & Environment EMS subsidy 2001 1,902 1,902 t,902
CO Dept of Public Health & Environment EMS subsidy 2002 12,000 209 209
Disaster Training 7,734 7,734 7,734
27,663
COMMUNICATIONS
Non-FA Office Furnishings 1,400 1~000 1,000
1,000
PUB WKS ADMIN.
Office furniture not purchased in 2002 2,483 t,300 1,272 2,572
GPS Equipment training 9,000 1,500 t,500
FEMA study Grant expenditures 7,456 7,456 7,456
Rebstoce Flood Grant revenues 5,625
~ ~i~ 5,625
1,831 1,831
4,603
Page 4 ~/
Budget Budget Change Budget
COUNTY HOUSING - Restricted PILH funding $ $ $ $
AVIG purchase service 5,000 5,000 5,000
Lazy Glen Home Owners Assoc. 16,0t5 10,330 10,330
15,330
SUPERFUND CLEANUP - restricted landfill fee funding
Ground Water Study 10,500 10,500 10,500
10,500
HUMAN SERVICES AGENCIES
Network Equipment 5,000 5,000 5,000
Community Svc Block Grant (02) Expense 9,299 5,056 5,056
Community Svc Block Grant (02) Revenue 9,299 ~ ~ ~ ~ 5,056
0
5,000
GENERAL FUND OPEN SPACE
Thomasville Lime Kilns Stabilization 48,000 45,558 45,558
Revenue (Grant)) 40,000 40~000 40,000
5,558
TECHNICAL SERVICES
Mountain Top site links 130,000 25,000 58,186 83,186
Radio test equipment not purchased in 2000 9,000 7,709 7,700
65,886
GENERAL FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE (1,632,081)
I FUND BALANCE CODING: i
General fund:
PILH (t,606,251)
EPA smuggler grant (15,330)
General fund open space (10,500)
0
(t,632,081)
ITRANSLATOR
TRANSLATOR
William Peak Tower replacement 22,000 22,000 22,000
Crown Mountain 45,000 45,000 45,000
Translator purchases 69,962 130,750 .. 39~57'1 170,321
106,571
TRANSLATOR FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE (106,571)
2002 Original 2003 OriginalI This Revised I
Budget Budget Change Budget
$ $ $ $
lUSE TAX FUND
USE TAX PROJECTS
COUNTY-SIDE ROAD PROJECTS:
Capital repair (Woody Creek culvert) t00,000 15,000 15,000
Maroon Creek Road and 7th St Annex 20,000 7,353 7,353
Owl Creek Road (savings in Woody Ck ProJect) 666,813 637,400 285,000 922,400
Brush Creek Road ~ Medicine Bow road intersection 10,000 5,922 5,922
COUNTY-SIDE ROAD REPAIR:
Castle Creek Road 500,000 500,000 91~797 591,797
405,072
COUNTY-SIDE STATE GRANT PROJECTS:
Owl Creek CMAQ grant paving 14,450 14,450 t4,450
419,522
USE TAX FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE (419,622)
IROAD & BRIDGE FUND I
FLEET
Computers not purchased in 2001 5,550 1,850 5,550 7,400
The 2002 contingency will be used to improve the hoist 50,~00 50,000 50,000
in the fleet building
ROAD & BRIDGE
Office Furniture not purchased in 2002 2,350 2,350 2,350
Vehicles not purchased in 2002 422,853 10,500 133,674 144,174
Sale of Fixed Asset revenue 7t ,500 500 7,239
t26,935
129,285
FLEET SERVICE CENTER BUILDING
Lighting Retrofit 47,000 44,997 44,997
44,997
Sales tax to cover carryovers 229,832 229,832
(229,832)
0
ROAD & BRIDGE FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE 0
Page 6 ~
2002 Original 2003 Original I This Revised
Budget Budget I Change Budget
$ $ $ $
ISOCIAL SERVICES FUND
SOCIAL SERVICES
Fax Machine 1,800 1,800 t ,800
1,800
SOCIAL SERVICE FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE (1,800)
IHEALTH & HUMAN SERVICE FUND
SENIOR SERVICES
Enrichment/Purchased Services 12,525 12,825 5,000 17,825
Community programs 3,450 3,450 1~000 4,450
(In 2002 Senior received an extra donation of $4000 in the 6,000
food program and would like to use the money for the enrichment
and community programs)
Kitchen Equipment t2,525 4,000 4,000 8,000
6,870 10,000
HEALTH & HUMAN SERVICE FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE (10,000)
ILIBRARY FUND
LIBRARY
Personal computer 17,951 10,578 10,578
Marmot computers 45,758 13,100 13,100
LIBRARY BUILDING
Sprinkler System t8,868 18,832 18,832
42,510
LIBRARY FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE (42,5t0)
LOPEN SPACE FUND --I
Office furniture not purchased in 2002 7,347 350 1,500 1,850
Bio Inventory/Bird Survey 15,400 20,000 5,400 25,400
Stein Trail 36,217 36,217 36,217
Jaffee Senior park 71,002 58,384 58,384
Hunter Creek Trail 17,427 17,427 17,427
Extension of the Aspen East trail t,304,579 t,298,264 1,298,264
D&RGW-RFRHA Trail Overpass Bridge 1,064,795 536,922 536,922
Misc State Revenue 150,000 t50,000
386,922
Aspen Mass Trail 163,000 67,356 67,356
Page 7
Budget Budget Change Budget
$ $ $ S
Redstone Park Bathrooms 61,000 61,000 61,000
Northstar Deck 26,000 1,500 1,500
Capital Creek Ranch South Conservation easement 1,522,500 t,517,500 1,5t7,500
Capital Creek Ranch North Conservation easement 162,500 t62~500 162,500
1,680,000
Filoha Meadows 800,000 775,000 775,000
Misc State Grant 235,000 ' ~
235,000
540,000
4,153,970
OPEN SPACE FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE (4,153,970)
10.5 S.T. TRANSIT FUND J
CEIS purchase services 628,530 192,888 192,888
CEIS grant revenues 628,530 192,888
0
0.5 S.T. TRANSIT FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE 0
[AIRPORT FUND I
Automatic Doom 140,000 140,000 140,000
CMAQ Paving-Rental Car Let-Project Mgr 3,726 3,726 3,726
Purchased Svc 124,174 t24,174 124,174
Misc State Grants 102,804 102,804
25,096
Airport Master Plan 511,180 244,066 244,066
FAA operating grant revenue @ 90% 460,062 210,410
33,656
FAA part 161 noise study expenditures 44,170 44,170 44,170
Patio Shelter (T hangers) 1,063,361 174,760 174,760
1,258,000 82,200
Advance lease reimbursement revenue
92,560
Paid Parking 235,000 235,000 235,000
Caf~ HVAC Capital 7,000 47,000 47,000
North GA apron FAA-20 ramp expansion 476,759 318,363 318,363
FAA grant revenue @ 901/, 476,702 299,547
18,8t6
North GA apron FAA-20 ramp rehabilitation 491,025 489,525 489,525
FAA grant revenue @ 90% 480,000 480,000
9,525
Localizer 534,500 482,426 482,426
MALSF Lighting ALP24 307,078
FAA grant revenue @ 90% 49,839 49,839
49,839
Page 8
Budget Budget Change Budget
$ $ $ $
ESID Planning ALP22 930,058 605,612 605,6t2
FAA grant revenue 843,532 544,799
Miscellaneous State revenue 150,000 75,403
(14,5g0)
ESID Runway ALP25 2,033,334 94,562 94,562
FAA grant revenue ~ 90% t,830,000 ,, ,~ ~, ~, 138,244
(43,682)
1,119,816
AIRPORT FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE (1,119,816)
[SOLID WASTE CENTER FUND ~
SWC CAPITAL PROJECTS:
Portable radio purchase 24,000 9,000 9,000
Vehicle replacements purchase 202,750 78,000 117 343 195,343
Sale of Fixed Asset revenue 98,500 67,000 ~. :~i ~t~ 34,583
149,760
158,760
Common =roiects
Work Equipment 1,500 1,500 1,500
Buildings, Signs, Grounds 10,000 7,450 7,450
Signage for the buildings 7,304 7,304 7,304
Shop improvements 4,859 4,859 4,859
Compost 21,113 21,113
Site preparation 50,000 50,000 50,000
Landfill
Master Plan 1t,893 10,118 10,118
Scale improvements 10,000 10,000 10,000
Fence 8,230 8,230 8,230
Facilities Permitting 45,787 35,529 35,529
Ground Water remediation 130,000 130,000 t30,000
Recycling
Materials Recovery Facilities Barn (outside improvements) 37,338 5,985 37,338 43,323
MRF Improvements 17,328 17,328 17,328
Roll off boxes 20,000 9,750 9,750
Rio Grande drop off location t0,000 10,000 10,000
Basalt-Woody Creek drop off Iocetion 15,000 15,000 t5,000
Page 9 (~
Budget Budget Change Budget
$ $ $ $
Surge Bin/Sort Cony 15,000 15,000 15,000
Bailer Purchase 300,000 300,000 300,000
648,293
SOLID WASTE CENTER FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE (828,t66)
TOTAL CARRYOVER PROJECT TOTAL
NET REVENUE (EXPENDITURES) CHANGE {8,314,436)
OTHER 2003 PROJECTS
LGENERAL FUND j
GIS
A designated fund balance of $32,913 representing revenues collected from GIS services have been "saved" to help pay for
the update of digital imagey used for the GIS system. The financial plan has a $60,000 budget in 2004 to complete this
project. In addition, there was $58,869 budget that has not been spent in the previous two years to complete this project.
Accumulating these resources will allow for the digital photos to be updated for the entire County in 2003. It has been
deemed to be more cost effective to combine all resources to update all areas of the County at the same time.
Digital Orthophoto revenues
Digital Orthophoto expenditure 58,869 . 92~913 151,782
92,913
SHERIFF
The sheriff's office received reimbursement for security services to ESPN provided at the 2003 X Games. This reimbursement will be used
to cover the additional overtime incurred by the department during this event. Some of the cost reimbursed was absorbed within the
department budget and will be added back to the general fund.
Sheriff revenues 0 t4,700
Sheriff overtime expenditures 61,500 ?t795 69,295
0,905
The sheriff's office will be replacing administration vehicle scheduled for replacement in 2003 with a patrol vehicle. A patrol vehicle
scheduled in 2003 will not be replaces. Although there is an budget increase in 2003 for the difference in cost between an administration
vehicle and a patrol vehicle, the department will be eliminating an administration vehicle from the fleet in 2004.
Sheriff vehicle expenditures 31,000 11,000 42,000
Sheriff fleet cost center expenditures 100,109 460 100,569
11,460
The Colorado Concealed Weapons permit mandated by the State. It is expected that the permit revenues will offset direct operating
expenses.
Sheriff concealed weapons revenues 0 ' i~ ~'1~000~: 1,000
Sheriff concealed weapons expenditures 0 1,000 1,000
0
The public works department has received a grant from the State to assist with the update of the Regional Transportation Planning Study.
There is not local match for this grant.
Public Works RTP (Regional Transportation Planning Study) Grant revenues 0: '! 65,000
Public Works RTP (Regional Transportation Planning Study) expenditures 0 65~000 65,000
0
General Fund Total
Net revenues (expenditures) change (97~468)
Page 10 /~
Budget Budget Change Budget
$ $ $ $
(HEALTH AND HUMAN SERVICE FUND
The original budget for the non profit contributions was over budget by $57,463.
Additional Health and Human Service expenditures 288,465 {57,463) 231,002
Health & Human Service Fund Total 0
Net revenues (expenditures) change 57~463
LLIBRARY ENDOWMENT FUND _.j
The original budget for interest income for the library endowment investments was overstated. This adjustment reflects the revised
investment income based on a modest rebound in the mutual fund market.
Investment interest revenue 327,875 77,875
Library endowment Fund Total
Net revenues (expenditures) change (250~000I
[AIRPORT FUND /
A budget for interest income for the airport fund was not included in the original budget.
Interest income revenue t25,000
125,000
Airport Fund Total
Net revenues (expenditures) change 125~000
ISOLID WASTE CENTER
The Solid Waste Center will place final cover on seven acres of completed landfill as required by State and Federal Law. Accounting
standards required that the landfill accrue funds to fund postclosure costs and completing this phase of the postclosure will reduce that
long term liability.
Closure expenditures
694~9O0 694,900
694,9O0
Airport Fund Total
Net revenues (expenditures) change (694~9O0)
TOTAL RESOLUTION WITH CARRYOVERS TOTAL
NET REVENUE (EXPENDITURES) CHANGE
(9,174,34t)
Page 11 //
2002 Original 2003 Original I This Revised
Budget Budget I Change Budget
$ $ $
INTRODUCEO, FIRST READ, AND SET FOR PUBLIC HEARING AT THE REGULAR MEETING ON THE 28TH DAY OF MAY,
2003.
NOTICE OF PUBLIC HEARING PUBLISHED IN THE ASPEN TIMES ON THE 14TH DAY OF JUNE 2003.
INTRODUCED, SECOND READING, AND PUBLIC HEARING AT THE REGULAR MEETING ON THE 25TH DAY OF JUNE, 2003.
PUBLISHED AFTER ADOPTION IN THE ASPEN TIMES ON THE 5TH DAY OF JULY, 2003.
· ~q-'l'~T: BOARD OF COUNTY COMMISSIONERS
JEA~'~'~'IE'JONE~S ' -- JACK HATFIELD, CHAIRMAN
DE?TY COUNTY CLE DATE:
APPROVED AS TO FORM: MANAGER APPROVAL:
JOHN M, ~
COUNTY A']-rORNEY
APPROVED AS TO CONTENT:
DEBE NELSON /
FINANCE DIRECTOR
(G:~budg et~00 budg etna rryover~car~/00.xl$)
Plge 12