HomeMy WebLinkAboutbocc.work.session.minutesBOCC WORK SESSION MINUTES FOR MAY 06, 2003, MAY 20, 2003, MAY 27,
2003, JUNE 03, 2003, JUNE 17, 2003 AND JUNE 24, 2003
MINUTES OF WORK SESSION
Date: May 6, 2003 Meeting Start Ti~ne: 1:35 pm
Cotnmissioners present: Commissioners m}t present:
[] Jack Hatfield X Jack llatlield
X Dorothea Farris [] Dorothea Farris
[] Michael h'eland X Michael h'eland
X Shellie Roy [] Shellie Roy
X Patti Clapper [] Patti Clapper
WORK SESSION ITEM: Memos of Interest
STAFF DIRECTION:
1. Redstonc Waste Water Treatment Plant, Miles Stotts. The BOCC requested stafl'to ask R. oaring Fork
Conservancy to do more monitoring.
2. Highway 82 Chip & Seal, Bert Pearce. Informational only, no direction needed.
3. Climate Protection Workshop, Debbie Quires. Inlbrmational only, no direction needed.
4. Rocky Mountain Institute Special Review, Lance Clarke - Board requested clarification o ~' Michael
Kinslcy's role on RM[ and caucus master planning.
5. Science Outreach Letter. Informational only, no direction needed.
6. Family Visitor Program Letter. Informational only, no direction needed.
7. Aspen Valley Ski Club Letter. Informational only, no direction needed.
8. Roaring Fork Family Resource Center Letter. Informational only, no direction needed.
9. Airport Update, Jim Elwood. The Board inquired if the General Aviation nttmbers were indicative ot'a
national trend and inquired if the Transportation Security Administration building is big enough. The
Board was complimentary, on thc FAA inspection and requested that Community ReIations produce a
press release on the inspection.
10. Water Conservation Measures, Debbie Quinn. Commissioner Roy requested infomaation about using
non-potable water for irrigation.
11. Weed Board Letter, [im Lewis. informational only, no direction needed.
12. Kaplan Annexation, Ellen Sassano. The Board concurred and stated the letter was well done.
WORK SESSION ITEM: Future Agendas/Agenda Requests
STAFF DIRECTION:
1. May 12th Policy Governance Workshop ~, Carbondale. BOCC members will not bc attending.
2. May 13th work session -entire meeting will be conducted in Redstone.
3. Executive Session reminder May 14th (prior to May 19th Special Meeting)
4. May 27th
a. Joint Meeting with Basalt Town Council - May 27t}~. Agenda: Roaring Fork Mobile }tOlteC
Park
b. Little Cloud Site Visit moved to earlier time, l:30pm.
5. May 28th Regular Meeting - reschedule code amcndments to late June and notify applicants that only
three Board members will be present.
6. Joint Meeting with Aspen City Council ----June 3rd. Agenda: UGBs, Growth, Annexation & Housing
Budget.
7. Wingo Bridge Ribbon Cutting - June t)th Commissioners Farris, Roy, Clapper will be present.
WORK SESSION ITEM: BOCC Membership Reports
STAFF DIRECTION: No updates provided.
WORK SESSION ITEM: BOCC Open Discussion
STAFF DIRECTION:
1. Request ['rom Roaring Fork High School students regarding Piti<in County govt. Colnmissioners Farris
and Roy will respond to the student requests.
2. Ambulance District efficiency study clarification. Board requested costs tbr third party consultant
further consideration.
WORK SESSION ITEM: Non Profit Agency Updates, Nan Sundeen
STAFF DIRECTION: Mark Fuller with the Independence Pass Foundation provided a video review et'the
rehabilitation work done on Independence Pass. Commissioner Roy inquired about reduction el'rock thll. [Vii'.
Fuller indicated that rock l;all is virtually non-existent in these rehabilitated areas. He l'urlher reviewed tile
future projects for the Foundation.
David Hamilton representing Roaring Fork Outdoor Volunteers presented an overview of the work
accomplished. In addition, he provided an update of upcoming projects. One of the major projects will bc thc
overlook on Smuggler Mountain. Work was just completed on the Coal Seam Fire rehabilitation project with
ovcr 450 volunteers from around the state. The Progt'am has been in existence tbr eight years anti they have
worked on a strategic plan to grow the organization.
Commissioner Farris requested fi.~rther information regarding roadless area maps ~br the ~'uel reduction program
with NWCCOG.
WORK SESSION ITEM: Letter of Permission to Pursue Land Use Approvals, Bud Eylar
STAFF DIRECTION: City Parks staff presented a brief overvicw of the trail design. The Board directed staff
to sign a letter granting permission f'or the City to submit an application fbr 104I review.
WORK SESSION ITEM: Legislative Update, Debbie Quilm
STAFF DIRECTION: Debbie Quinn provided a current update of recent legislative activity.
HB 1056 passed.
HB 1111 passed with amendments.
SB 49 passed.
SB 124 still in committee.
Discussion ensued regarding the possible return ofpossessory interest tax for federal lands in the future
regarding the categories of ski areas, logging and ranching.
SB 236 passed.
SB 251 passed.
SB315 postponed indefinitely.
SB 317 passed.
SB 319 postponed indefinitely.
SB 265 passed.
SB 274 passed.
HB1351 passed.
HB1164 passed.
SB350 oassed in Senate. Letter has been s~nt in opposition.
Rcdistricting bill {no numbcr assigned yet). No position.-
Board concurred with supporl:ot'reinstatement ol'federal rural add-on lbr home health services. Commissioner
Farris requested monitoring ol'the el'[~cls of local management control over lbdcral lbrests, HB l I00.
Adjourned for at 3:45 pm.
Prepared by: Respecte~lly submitted:
5tilary Fle~er Smith, County Manager Silvia Davis, Clerk and Rccorder
MINUTES OF X¥ORKSI,SSION
Dale: May 20, 2003 [Meeting Start Fime: 1:10
Connnissioncrs present: Colnmissioners ~lot prese~lt:
X .lack I:tattield [] .lack l-tat field
[] Dorothea Farris X Dorothea Farris
X lVlichael Ireland [~ Michael Ireland
X Shellic Roy [] Shellie Roy
X Patti Clapper ~-~ Patti Clapper
WORK SESSION ITEM: Memos of Interest
STAFF DIRECTION:
l. Stillwatcr Bedroom Inventory, Troy Raybum. Board concurred with sta[`f recommendation.
2. Ski Company Weed Letter, Jim Lewis - Commissioner Roy rcqucstcd an opportunity to provided some
amended language. Tim Board concurred with her rcquest.
WORK SESSION ITEM: Future Agendas/Agenda Requests
STAFF DIRECTION:
1. AVI-t Strategic Plan Commissioner Clapper will attend and represent the County.
2. Re~nindcr: County Office closure 5/26, Com Dcv 5/22, 5/23 lbr carpet.
3. Prep mtg for Base Village Discussion -- Monday 6/2/03 -- Board members requested a copy of the
application.
4. Commissioners Clapper and Farris will be attending the Wildfire Fuel Reduction Meeting c~City tfall
on June 16th.
5. Commissioner Clapper will be attending thc CORE meeting Junc 10, 2003 noon-l: 30 pm.
6. Commissioner Clapper bas been requestcd to serve for jury duty on June 6, 2003.
7. Commissioner Ireland will be attending a Special Resources Committee meeting on May 23, 2003.
8. Commissioner Ireland has been invited to Club 20 on June 12, 2003 to make a presentation regarding the
TPR planning process. Commissioner Roy has not received meeting notice and requestcd staffto
confirm meeting.
9. Commissioner Ireland will be out for Ride the Rockies thc week of June 2?.
10. Commissioner Clapper will be out ['or vacation July 19th through August 2nd.
l 1. Commissioner Ireland will attend the Rural Resort Region meeting on May 22, 2003.
WORK SESSION ITEM: BOCC Open Discussion
STAFF DIRECTION:
1. OST Fundraiser as follow up from a Board request, staff infbrmed the Board that the specific event
would acknowledge the Pitkin County Open Space program.
2. Housing Board role for Stillwater - the Board stated that they would like to avoid redundancy and asked
that staff, Brian Pettet, review items first. If he feels there is an advantage, he should refer items to the
APCHA Board. Timing, budget projections and categories are appropriate for their review.
3. Reminder: CCI Legislative Wrap-up Report and Budget Wrap-up Report are in the BOCC General
Read Box.
4~ The Board directed staff to draft meeting invitations for Rippy and Entz for a summer meeting to discuss
issues of mutual concern.
5. Request [Yom Camilla Auger to join in the redistricting litigation. Tile Board directed staffto meet with
Mrs. Auger to scope the issue and bring back to the Board. Discussion ensued regarding tt~e
redistricting. (See below for further discussion that occurred later in the work session).
I"he Board dircclcd a loller lo Rcpresentalivcs Mchmis and Lldall to amend Tree Farm legislation allot
~eeking input fi'om the Cotmty Attorney.
Basalt Forest thinning prt~jcct thc Board directed staffto &'ail a letter to LISFS on thc matter. Board
directed inpul Ii'om Connnissioner Fan'is lbr drafiiug ot' 111o letler.
WORK SESSION ITEM: Non-Profit Updates, Nan Sundccn
STAFF DIRECTION: Virginia Newton presentcd an overview of the Roaring Fork Leadership program
([bmmrly Leadership Aspen). Connie Overton spoke about the benefits of the program as a recent graduate.
This year's class project is for a Youth Leadership Initiative program and they will likely join other efforts '.ar a
high school program.
Colin Laird presented an overview ol'llealthy Mountain Communitics. l-to reviewed the trainings, meetings and
services offered by HMC. Discnssion ensued regarding public education on several community issues.
Commissioner Clapper raised thc issues of regional GIS services and in£onnation. Discussion ensued. Mr.
Laird will schedule work session time this summer to discuss the formation of a regional afibrdable housing
autht~rity tbr the downvalley jurisdictions.
WORK SESSION ITEM: Citizen Grant Rcview Committce Mission Review, Nan Sundecn
STAFF DIRECTION: Nan Sundeen provided a stimmary of the citizen grant committee purpose and mission.
Discussion ensued rcgarding duplication of services and rcsidcncy requirements. Commissioner Roy raised her
concern regarding thc appropriateness of ftmdiug sources. She suggested the need to consolidate funding
sources to streamline the need for agencies to make multiple grm-tt applications. Discussion ensued.
Commissioner Hatfield inquired about the mission statement being driven by the ballot language. The Board
concurred with the languagc. Commissioner Ireland requested that volunteer Board members bc registered
votcrs. Thc Board concurred and also required that citizens must be residents/'or a minimum of two years.
WORK SESSION ITEM: Water Updatc, Tom Dunlop
STAFF DIRECTION: Tom Dunlop came belbre the Board to discuss several items. Mr. Dunlop sought
clarification from the Board regarding any professional conflict with his role as the Public Health Advocate.
Discussion ensued. Mr. Dunlop indicated that he would continue to disclose any potential conflict as soon as he
is aware of the potential. The Board requested that John Ely discuss this at an executive session in order to
better understand the issue. Mr. Dunlop then discussed his involvement with setting up a national network for a
disease-tracking program as part of his role as our public health advocate. Discussion ensued.
Mr. Dunlop reviewed his process for mining Board direction on water issues regarding his representation on the
Colorado River District Water Conservation Board. He askcd the Board if this communication method worked
successfully for BOCC members. Debbie Quinn suggested that she work directly with Mr. Dunlop in advance
of the 2004 session to improve tracking of water legislation. Mr. Dunlop also raised the likelihood of a ballot
issue for an increased mill levy. Commissioner Ireland raised thc issue of the statewide initiative for
development of new water strtxctures and it could be confusing for voters to realize that the District question is
dedicated to the improvement of existing facilitics. Discussion ensued regarding ballot options. Mr. Dunlop
ndicated that a survey of the fifteen counties (500 citizens) was sent out to find out ~vhat they l, mow or do not
know :~bout water issues. Mr. Dunlop also provided the Board with an update on several legal water issues,
speciiically the use of Ruedi water for the operational management of the Green Mountain Reservoir. The
Board supported the direction of the District Board on this issue and directed a letter on this matter.
Commissioner Hatfield rcq~ested that Mr. Dunlop '.,:eep the Board apprised of any development on the
Homestake II project.
WORK SESSION ITEM: Courthouse Sidewalk Update, Ten?le Glassicr
2
STAFI; DIRECTION: The Board :supported lIte replacement of the paV~r~ With stamped
maint%mnce ;tnd sal'ety reasons.
WORK SESSION ITEM: P, equcst Ibr Rcdislricting I,itigation,.Iohn Ely
STAFF DIRECTION: .Iohn Ely stated that lie received a request l¥om Camilla Augcr to enter into thc
Supreme Court litigation on the Federal redistricting. The State Attorney General's et'rice has requested that
Pitkin County intervene in the case. Discussion ensued. The Board directed the County Attomeyto.join as an
intervcner in thc litigation as soon as possible and participate regarding procedures, regional issues and
competitivcncss of the districts. Mr. Ely suggested that the Board review the filing in advance of submittal.
Thc Board concurred.
WORK SESSION ITEM: Open Spacc and Trails Leash Law Discussion, Dalc Will
STAFF DIRECTION: GaryTcnncnbaum stated that thc recent lilting ora ranger and cn£orcemcnt el'thc
County's leash law has raised citizen complaints. SlafFhas tbcuscd their work on education !n order to achieve
protection ofopcn space propertics. Mr. Tcnnenbaum also identified areas that havc specific dog bans
(Northstar and Emma). Commissioner Clapper raised her desire to revisit the leash law on the Emma parcel
once there is documented improvement/success. Staff indicated that they have also received positive comments
on thc enforccment. Commissioner Clapper stated hcr concern about having a place to let dogs offtheir leash.
She suggested that places need to be identified where dogs do not need to be on a leash such as the Mollie
Gibson Park. She fimher clarified that she was not suggesting such areas be Pitkin Cotmty Open Space
properties but simply to identify other dog parks (such as those in the City of Aspen). Mr. Tcnnenbaum l'urther
stated that the conflicts are enormous with horses, runners, and kids. Commissioner Roy inquired if there arc
trails that cottld be specifically identified for voice control. Mr. Tennenbaurn stated that he discussed this issue
with Boulder Cotmty Open Space and they stated that it is truly unenforceable. Steve Aldridge, a Brush Creek
rcsideut, requested that the "social trail" into Jaffee Park should not be regulated with the leash law. He stated
!hat this co-habitation of users has not created problcms for users and also £elt that enforcement would be
m~realistic. He also stated that there is no need for urban growth regulations in this rural area, Jaffee Park.
Commissioner Clapper stated that she would go and walk that trail and observe the uses. Commissioner Roy
asked if conflicts svith wildlife exist mid-day. Jonathan Lowsky indicatcd that there are many types ofwildlil'e
present. He indicated that some properties absolutely need "no tolerance" because of wildlife issues. Mr.
Lowsky stated that Jaffee Park is an example of a conflict between users rather than wildlife disturbance. He
t'urther stated that different rules for different properties will confuse users and stated that there are Forest
Service trails that allow unleashed dogs. Bland Nesbitt stated that she has used the social trail since 1989 and it
is a wonderful trail for users to socialize their dogs. Shc stated that people with dogs primarily use the trail and
there arc occasional conflicts with dogs. She felt that a county this size should have a place to take their dogs.
Commissioner Hatfield reminded Ms. Nesbitt that 82% of the County is made up of public lands. Staff stated
that they would look into thc Woody Creek area. Ms. Nesbitt stated that no problems have occurred. Mr.
Tennenbaum stated that work is ongoing to evaluate the impacts. Mr. Aldridge stated that designated areas for
unleashed dogs will heighten owner education and awareness. Hal Clarke stated the social trail is likely thc t~rst
county road into Aspen. He further stated that he believes that when the County vacated the road, it reserved a
fishing easement and he believes it is the first trail in Pitkin County. Mr. Clarke stated that he has not observed
any conflicts with dogs and users. He stated he has observed the gentrification of the park. He stated a
preference for the social trail to be open for unleashed dogs during the daytime but that enforcement should
occur for nighttime. He further stated that new subdivisions should have leash laws but hc stated his pret:crence
that existing situations should not be subject to these regulations. Mr. Clarke stated his support of"bark parks"
where dogs are unleashed. He also statcd his concern about publishing the social trail as an unleashed trail and
the associated impacts. Commissioner Hatfield stated bis concern regarding the difficulty in enforcing in somc
areas and not in other areas. He stated that he is concerned about the impacts overall to the trail system. Dale
Will sI:ated that the prohibitic, n on unleashed dogs has been in e~'fec~ for ~tt least ten years. Hc further stated that
it would be I~cst lo cnlbrcc the slandards and then cventu'.ally consider rclaxing thc standards il' ihe public
responds. Commissioner Roy stated that dog owners have a right lo use Irails and she inquircd il'we can have
Ibis usc in a controlled manner. She stated that hecausc el'the geographic constraints, she would he v~illing to
do a one-year or two-year experiment lbr this trail only. Mr. Tcnnenbaum stated timt only one user group is
represented today and suggcsted that discussions nccd to occur with all user groups. Itc fi,'ther statcd Ihat other
groups, such as l'alters and fishermen, are also in need oi-' public education on use regulations. Allyn Harvey
questioned the need to consult all user groups on this dog issue. Dale Will stated tha[public cumment was
taken when the management plan was created £or JaEt'cc Park. Mr. Lowsky stated that there is tremendous
di£ficulty to relax standards and thcn to restrict them. He further stated that once the public is aware, there could
be significant increase in the usage. Commissioner Ilatfield stated that staffnccds to research legal
.iurisdictional issues oflhe social trail and that a site visit might be appropriate. Commissioner Ireland stated
that the fimdamental issue is not individual right, but individual responsibility. He stated that no one has his or
her dog on a leash. He further stated concern about thc impact to ,laffce Park il'it is designated lbr tmlcashcd
dogs. He stated that he doubted the likelihood of success of cffccting change by enforcing the leash law and he
suggested this needs further consideration. Commissioner Ireland suggested that enforcement and fines would
not deter the behavior of users. Commissioner H'atfield statcd that the emphasis lbr the first year needs to be
education and that stalTwill evaluate options over thc past year. Commissioner Clapper asked that staffprovidc
disposable leashcs. Hal Clarke statcd thc problem is primarily in the summer and he stated that the raflcrs and
fishing guides are begi~ming to dominate the usc of thc park. tlc asked that drainage problem be addressed and
asked that no hunting signs be posted. Discussion ensued. Thc Board concurred with Commissioner Hatfield's
suggestion.
Adjourned lbr at 5:50 pm.
Prepared by: Respectfully submittcd:
i, , -,
ltilary Flqtcher Smith, County Manager Silvia Davis, Clerk and Recordcr
MINUTES OF WORK SESSION
Dale: May !7, 2003 Meeting Start Time: 1:40 pm
Commissioners prese,lt: Commissioners nnt present:
X .lack Hatfield [] .lack Hatfield
X Dorothea Farris [] Dorothea Farris
X Michael Ireland [] Michael Ireland
[] Shellie Roy X Shellie Roy
X Patti Clapper [] Patti Clapper
WORK SESSION ITEM: Owl Creek Construction Schedule, Brian Pcttct
STAFF DIRECTION: Commissioner Ireland suggested that a fcc be put in place [br those who seek an
overweight truck permit for Owl Creek Road. Staff responded that they need to research the legality of such a
fcc in conjtmction with road impact lees. Commissioner Ireland stated that this tee is fbr damage done in excess
of routine construction traffic, specifically super heavy vehicles. He thrther stated that traffic generated by thc
Base Village development is not subject to our road impact fees. Commissioner Clapper supports the wei,ght
restriction and would like further discussion on any further fees. Discussion ensued. The Board concurred with
the stafl'altemative to pave Owl Creek Road and impose weight restrictions and rcqucstcd that staffexpiore the
ability to assess additional pcnalties. Commissioner Ireland also requested that restrictions should be considered
for Brush Creek, specifically overload tees. Thc Board agreed to move forward on an ordinance tbr Owl Creek
Road and bring the discussion back for restrictions on other county roads such as Brush Creek Road.
Discussion ensued regarding the road closure during consttnaction.
WORK SESSION ITEM: Obermeyer COWOP Presentation, Brian Pettct
STAFF DIRECTION: Bob Schiller introduced the C(,)WOP project, bet~veen Main Street and ~he River, and
between Blocker and Spring Streets, in thc area behind and adjacent to thc jail. He reviewed thc site plan with
the Board. The Commissioners inquired about pedestrian traffic, buildings and uses. Discussion ensued.
COMMISSIONER ROY JOINED THE MEETING AT 3:10 PM.
Commissioner Roy inquired about water issues previously experienced in other near-by projects. Mr. Schiltcr
responded that water issues are being planned for in the design and construction. Commissioner Ireland
inquired about the rental prices for the businesses. Mr. Schiller stated that an agreement has been reached with
tenants consistent with the bnsiness zoning of the area. Tim Belinski explained the current lease agreement with
Aspen Valley Hospital and stated thc intent was to benefit the community. Discussion ensued regarding the
zoning. Commissioner Hatfield inquired about the status of the discussions with the Aspen Fire District
regarding thc adjoining Zupancis property. Commissioner Hatfield also inquired about the current recycling
center. Mr. Schiller responded that there is a commitment o f $125,000 for upgrading of the center. Toni
Kronenberg updated the Board that the approval ordinance stated that a possible relocation of the center could
be considered. Mr. Schiller reviewed the square footage of commercial, free market and affordable housing
(RO and category 7). Chris Bendon stated that the City and APCHA have discussed buying down the category
units fo~ af~brdability. Discussion ensued. Ms. Kronenberg stated that a recycling meeting will be held in June
to examine recycling efforts. The Board directed that County staff be involved.
WORK SESSION ITEM: Memos of Interest
STAFF DIRECTION: None.
WORK SESSION ITEM: Future Agendas/Agenda Requcsts
STAFF I)iRECTION:
1. Executive Session Requcst- May 30, 2003, 2.5 hours. Commissioners Clappcr, Roy and Ireland will be
able to attend and prcl'cr early alternoon.
2. RFTA Public Meeting Request - May 29, 2003. Commissioners Clapper and Roy will attend.
3. Commissioner Clapper requested that the ,,,all bc reserved Ibr tile EOTC mceting on June 26, 2003.
4. Commissioner Ireland will be attending a STAC mecling on .luly l lth, and a Denver court hearing on
June l0th.
5. Commissioner Roy would like to cancel CCI if money is ret'undablc.
6. Commissioner Hatfield asked that the Lewis land usc discussion on June l Ith be set at the end of the
agenda due to the length of the discussion.
WORK SESSION ITEM: BOCC Open Discussion
STAFF DIRECTION:
l. Roaring Fork Mobile Home Park - Board members discussed the proposed agenda and their desire to
provide for the current residents of the park. Commissioner Ireland updated the Board regarding bis
conversations with Jacque Whitsitt and David Fiore. Discussion ensued.
2. Healthy Forest Issue, Dorothea Farris - Board directed that staff send the same letter to Senate members.
3. Gordon Noise Complaint - County Manager updated the Board. Thc matter has been rci'errec[ to
Environmental Health and Community Development stalT.
4. Commissioner Ireland updated the Board regarding his conversations with the State Demo~aphcr, Jim
Wescott and the challenge to the latest census. Discussion ensued.
5. The Board directed staff to prepare an invitation for Mark Udall.
6. BLM lettcr- The Board requested a reply to Sec. Norton's stat'£.
Adjourned for at 4:40 pm.
Prepared by': Respectfully submitted:
Hilary ty a g Silvia Davis, Clerk and Recorder
MINUTES OF WORK SESSION /
--Da~e: June 3, 2003 Meeting Start Time: 10:00 am
Commissioners present: Commissioners not present:
X Jack Hatfield [] Jack Hatficld
X Dorothea Farris [] Dorothea Fan'is
[] Michael Ireland X Michael Ireland
X Shellie Roy [] Shellie Roy
X Patti Clapper [] Patti Clapper
WORK SESSION ITEM: Airport Issues Discussion and Tour, Jim Elwood
STAFF DIRECTION: The BOCC toured the airport facility and met with Guy DeLuca and Mike Truelove of
the TSA. The Board inspected the secured boarding area, ticketing area, and leased premises lbr United. The
Board met with Cliff Runge and Fred Mosher and viewed the new free object area and new centerline for the
taxiway. This was lbllowed with a tour of the perimeter area and concluded with a tour of the baggage area.
The Board then initiated discussions regarding the master plan process. Jim Elwood reviewed the intent of the
master plan as a plan that does not obligate or commit the County to actually make any of the improvements
identified but simply reserves the ability to contemplate the future development of the airport. Commissioner
Farris stated her desire to see that the County can move forward in the future by having a comprehensive master
plan and not be precluded. Mr. Elwood stated that a comprehensive plan has not been done since the mid-
19g0s. Commissioner Hatfield stated the master plan allows the County to track the needs of the facility.
Discussion occurred regarding where we are in the process. Mr. Elwood reviewed the work of the Study
Advisory Committee and noted that this is most publicly driven master plan in the history of the FAA. Thc
Committee will not be building 100% consensus. He stated that it is a documem in process - work is being
generated as the committee makes inlbrmation requests. Discussion focused on the amount of reliance on the
forecasts. Other efforts of the staf£have been to keep the BOCC updated on the work of the committees.
BOCC direction to date has been to honor the 1905 vote and look at all considerations.
Commissioner Clapper inquired about the parking system for the airport. Mr. Elwood replied that staffis close
to finalizing the parking progrmn. Staff was in discussion regarding management contracts. Commissioner
ltatfield inquired about long-term parking and adequate parking for the future. Mr. Elwood stated that analysis
is being conducted as part of the master plan. Commissioner Roy inquired about the short-term parking.
Commissioner Farris stated that the free half hour has worked well.
COMMISSIONER IRELAND JOINED THE MEETING AT 12:10 pm.
Commissioner Hatfield requested an update on the work with Dwight Shellman. Mr. Elwood stated that he has
met with Mr. Shellman on many occasions and that Mr. Shellman has brought many good points to the
discussion. He stated that Mr. Shellman's philosophical approach is directed to the past operations of the
airport. He also stated that Mr. Shellman is advocating a more regional approach with the Eagle County
Airport. He further stated that this point of view would likely be discussed in the context of the regional
transportation plan that Brian Pet~et is working on.
The project is currently on the timeline got an October deadline. Discussion ensued regarding the decision-
making process and role of the committee, Planning and Zoning Commission, and the Board. Discussion then
moved to the phasing of the master plan.
COMMISSIONERS IRELAND AND CLAPPER DEPARTED THE MEETING AT 1:00 pm.
THE BOARD ENTERED A SPECIAL MEETING AT 1:25 pm AND AD. IOURNED THE SPECIAL
MEETING AT 2:30 pm.
WORK SESSION ITEM: Discussion with Holb Stephens of'Rep. Scott Mclnnis' Office
STAFF DIRECTION: Commissioner llatfield expressed his desire that Congressman Mchmis adjust his
positions on the environment such as forest thinning, oil development, and the removal of the Babbitt
Handbook. Commissioner Roy stated her desire that the reference to Commissioner Hattield's comment about
political maneuvering be removed fi'om thc discussion. She further stated her concern regarding the removal of
thc Babbitt Handbook. Discussion ensued. Commissioner Farris stated her concern regarding access to national
lands and the law today that allows cattle paths to be considered public roads consistent with Greg Walcher's
letter to Secretary Norton. Connnissioncr Fan'is stated that the '['hompson Creek area should be examined
thrthcr protection. She further raised concerns about fixing the Endangered Species Act and the need to protect
appropriate habitat. She stated that the policy should not be thrown out duc to bureaucratic problems, and
evaluation needs to be done. Other concerns raised by Commissioner Farris include the lack of funding for
appropriate research, loss of forest service employees, the privatization of federal lands, wildfire funds for with
priorities lbr the communities with urban interfhce, and the healthy forest initiative. She stated it should reduce
the bureaucracy, but not avoid the problems associated with logging and lack of mills, and biomass fuel
facilities. Commissioner Hatfield expressed his support of logging for beetle kills, and thinning but expressed
concern about opening the door lbr clear cutting. Commissioner Farris thanked Congressman Mclnnis fbr his
support of RFTA and the BRT. She requested consideration that Mr. McInnis support the efforts to preserve the
Re&tone Castle and stated the County's desire to ensure its future in the community. Commissioner Farris
referenced Laura Bush's Pride in America and Preserve America Initiative programs and suggested i~ is a
perfect opportunity for Congressman Mclnnis.
COMMISSIONER CLAPPER JOINED THE MEETING AT 2:40 pm.
Commissioner Roy stated her concern regarding funding of county services, the constraints of the Taxpayer Bill
of Rights and Gallagher Amendments, and the impact upon small businesses. She stated that the County is
considering a doubling of the airport terminal and a third of that space will need to be taken for Transportation
Security needs. Commissioner Roy also raised the issues of the cost of living in comparison with Denver and
San Francisco. Commissioner Clapper and Roy stated their support and acknowledgement of the work done by
TSA staff Guy DeLuca and Mike Truelove. Commissioner Roy also raised her concern about the lack of
accountability and responsibility of corporate America and the depletion of investments and savings of average
Americans. Commissioner Clapper stated her concern for unfunded mandates. Discussion ensued.
Commissioner Hayfield stated his concern that there seems to be things happening in the corporate ofrices and
Washington that do not trickle down to the working citizen. He further stated his desire for a healthy
environment and a healthy economy and that it is a critical balance - you cannot sell one out for the other.
Commissioner Roy also raised the issue of soaring health insurance costs and its crippling effect on the
economy. She stated that they need legislation to free people up to enter self-insurance pools. This has resulted
in a significant number of non-insured citizens. Discussion ensued. Commissioner Hatfield stated that the
work out of Washington needs to benefit the many, not the few. He stated a desire to see radical work bc
;bcused on the health insurance crisis.
WORK SESSION ITEM: Memos of Interest
STAFF DIRECTION:
1. Aspen Institute Letter - informational only, no direction needed.
2. Final kegislative U?datc, Debbie Q~,.inn - informational only. nc direction needed.
3. Citizen Grant Review Committee, Susan Berdahl - inlbrmational only, no direction needed.
Commissioncr Farris requested that thc responsibilities of committee be more clearly identified by
.... bu]leting in the text.
WORK SESSION ITEM: Future Agendas/Agenda Requests
STAFF DIRECTION:
1. Work Session set with Tom Isaac on ,lune 17, 2003 regarding Agricultural Classifications. Discussion
ensued. Board requested the meeting be moved to .Iuly in order lbr Commissioner Roy to attend.
2. Reminders:
a. Commissioner Hatfield presentation at Management l'eam June 4th, I lam Plaza One.
Commissioner Clapper requested staff reserve a vehicle.
b. Wingo Pedestrian Fh'idge Dedication June 6~h, Noon. Commissioners Roy and Farris will
attend.
WORK SESSION ITEM: BOCC Open Discussion
STAFF DIRECTION:
1. Prep tbrjoint Planning and Zoning meeting. Discussion ensued regarding the process and substance of
the AH-3 zoning and the affordable housing policy. Stall' recommended that the context of the meeting
should focus on how the P&Z and thc BOCC can work together to fbrward code amendments and master
plans.
2. Tom Smith request lbr lhnding of legal services regarding the Roaring Fork Mobile ttome Park. Staff
stated that information regarding annexation costs have been requested from the Town of Basalt stat~f
and recommended that this request be incorporated with others for future consideration. The Board
concurred and requested further information about the scope of services.
3. CCI request Ibr gift basket for the annual conference. The Board declined to provide a basket.
4. The Board requested a Memorandum of Interest on a work plan and timeline for the ,,witing of the
Historic Guidelines fi'om Community Development and they expressed a desire for the ttistoric
Preservation Committee to determine site by site the square lbotage in one or two buildings.
Commissioner Farris requested conditions and work to be done on each site. Commissioner Farris
expressed her fi'ustration regarding the lack of movement on this project.
5. Commissioner Hatfield requested that the Future Agendas page of the packet could be removed.
6. Commissioner Roy will attend the CCI conference.
7. June 18, 2003 Executive Session- Commissioner Hatfield will not be present.
8. Commissioner Clapper requested that the landfill ()pen house information be forwarded to Liz Finn of
NWCCOG to send onto other member jurisdictions.
9. Commissioner Farris stated that the offer from Mr. Congdon for marble signs on Highway 133 needs to
be reviewed by the Scenic Byway Committee in addition to the Colorado Department of Transportation.
10. Commissioner Roy raised the issue of fees for qualifying applicants and that the [lousing Board is
charging a 1% fee for those individuals listing affordable housing sales befbre the sale of the units. She
asked for a legal review of the fee. Board concurred.
11. The Board directed staff to provide an update regarding the Dorais letter concerning the Open Space
Trail.
12. Commissioner Hatfield requested a work session on the WCMHP with housing staff and Community
Development staff regarding the timeline for the completion of the project.
13. Commissioner Clapper - will be attending a CORE meeting on June 10, 2003, noon -t :30.
14. The Board directed staff'to notice an executive session on June 11, 2003 at lpm.
WORK SESSION ITEM: Joint Meeting with Planning and Zoning Commission
Adjourned tbr at
Prepared b),: Respectfully submitled:
Hilary FletOr Smith, County Manager SiMa Davis, Clerk and Recorder
MINUTES OF WORK SESSION
Date: June 17, 2003 Meeting Start Time:
Commissioners present: Comnfissioners not present:
X Jack Hatfield [~ Jack Hatfield
X Dorothea Farris [-'] Dorothea Farris
~] Michael Ireland X Michael Ireland
[--] Shellie Roy X Shellie Roy
X Patti Clapper [---] Patti Clapper
WORK SESSION ITEM: Airport Master Plan Update, Jim Elwood
STAFF DIRECTION: Audience members included Suzannc Konchan, Mark McFarland, Mike Doucette, Tim
Malloy, Shannon Murphy, Michael Owsley, Dwight Shellman, Gary Ross, Bill Tomisch, and Tim Mooney.
Ms. Konchan opened the meeting with a revicw ol' the agenda regarding the discussion for today's meeting:
airside concepts (runway extension), passenger terminal concepts and other landside concepts (west side).
Future work will include environmental analysis and financial feasibility. The plan development should be
completed by late fall (October/November). Commissioner Hatfield stated that discussions should include
anything that has been missed to date.
Mr. McFarland stated that the recommended plan defines how the airport land is likely to be used, consequences
related to development recommendations and non-recommendations, and that facilities shown on the
recommended plan will not necessarily by built. He identified critical considerations include runaway length,
instrument approach capabilities, taxiway repositioning, aircraft desibm, safety setbacks, restrictions, passenger
terminal, GA, and support facilities. Mr. McFarland indicated that the 1984 county ordinance is inconsistent
~vith the FAA ordinance regarding weight restrictions. He further suggested that the county reconsider their
ordinance to make it consistent with the FAA restrictions. He recommended that the restrictions be continued.
The airside considerations are narrowed to runway length and the only option is to extend the runway 1000 feet
(maximum amount due to other limitations) for takeoffonly on the south side of the runway. This will
accommodate aircraft with heavier weights to takeoff. Commissioner Farris asked for clarification regarding
aircraft limitations. Mr. McFarland responded that some of the regional jets and newer models would benefit
from the extension. The current BAE 146 is the only jet able to land today. Mr. Elwood stated that discussions
with other carriers indicate that the current conditions could be problematic. Mr. McFarland stated that
discussions with United indicate that they will use the BAEI4 fbr ten to twenty years.
Preliminary noise contours include existing (2000) noise contours, future (2022) noise contours without runway
extensions, future (2022) noise contours with runway extensions, and sound exposure level (SEL) noise
contours for single event. Discussion ensued regarding the industry standards. Mr. McFarland showed a noise
contour map for the airport and surrounding areas based on each scenario. He indicated the change of area
affected is driven by the change in the business jets that are becoming quieter. Currently only 6% of the
business jets are the noisier types. Thc DNL study includes both takeoff and landing. The contour shifts
slightly with the extension due to the fact that aircraft are further south for takeoff. The maps indicate there is
not a dramatic change and the 65 DNL does not encompass the music school housing but does move closer.
The single event data for takeoffonly indicates some sleep disturbance occurring (for windows open 8% of the
population impacted, windows closed 6% of the population impacted). This does not take into consideration
any berms or insulation material of surrounding facilities. Stage II aircraft operations last year were 180.
Ms. Konchan reviewed the Study Advisory Committee comments. SAC member Jackie Francis commented on
thc attxiliary power units utilized by aircraft being readied lbr flight. ABO representative CliffRunge has
discussed possible mitigation tbr these impacts including electrical hookup; costly but a possibility during ramp
improvements. Discussion ensucd. Ms. Konchan indicated lhat SAC member Bill Kane participated in the
discussions regarding concerns tbr the base area of Buttermilk. Ms. Konchan indicated there was not significant
concern t'rom the Ski Company, but did indicate a desire to explore mitigation el'forts. The noise contours do
not travel up thc slope on thc maps, but noise is apparent when you are physically present on the slope.
Ms. Konchan indicated that the Federal Aviation Administration staffhas said that it is highly improbably that
the FAA would change the current safety restrictions. Commissioner Fat-ds inquired if the extended runway can
be restricted to commercial operations only. Mr. Elwood indicated that while it might be done, it must be
studied. Discussion ensued. Mr. Shelhnan stated that the noise issue is a Fatal flaw. He stated that the DNL
method of calculation is misleading and that there are many better ways to represent heard noise at thc airport.
He further stated that DNL is not one of the methods. Issues include the seasonal environment, nighttime
restrictions and that the federal government created the DNL number to maximize airport development. He
urged the Board not to use the DNL method for evaluation. He further stated that the single event is a valid
method and stated that only using sleep interruption is not enough. He asked the Board to further evaluate noise
issues using other methods. Commissioner Clapper indicated that utilizing the DNL system allows her the
ability to evaluate and compare the change with a consistent, historic methodology. Commissioner Farris stated
that we know the single events and we do need to realize that this is onc method to evaluate thc impacts.
Discussion ensued.
Mr. Elwood stated that incremental work is underway to further evaluate the data and work is beginning the
seasonal information. Commissioner Clapper responded that the Board would fully evaluate the information.
Mr. Shellman responded that this is in the interest of full public disclosure. Ms. Konchan stated that the SAC
members were encouraged to visit the Woody Creek area and the Owl Creek area. She further stated that the
business interests of the members supported the runway improvement.
Mike Doucette reviewed the terminal facility concepts. Significant concerns include airline
offices/operations/Bag make-up, departure lounge, screening checkpoint, baggage claim, baggage storage, ticket
lobby, ramps, and mechanical rooms. TSA screening issues have compounded the issue of adequate space.
Undersized areas include TSA screening areas, secured boarding, baggage areas, airline office area. The
restaurant, rental car counters and general ticketing areas are generally adequate. Mechanical areas are disbursed
and should be consolidated to one mechanical staging area. Commissioner Hatfield asked for clarification on
the mechanical area. Gary Ross responded that thc mechanical areas are in the roof in pods and do not show as
floor area, therefore the increase of mechanical equipment is not as dramatic as it looks. Commissioner Clapper
expressed concerns about phasing for operations if construction occurs. Commissioner Farris stated her desire
that those individuals using the space should be included in the design conversations so the result is efficient
and effective. Discussion ensued. Ms. Konchan indicated that SAC business members consistently expressed
concern about the guest experience. Mr. Shellman stated that he commends the consultant's work to identify
immediate short-term improvements. He also indicated that the building design to provide mitigation for
neighbors might assist. He further stated that his perception ora fatal flaw is that those who would benefit
directly from the improvements staff the SAC. He stated a desire for alternative space for certificate air taxis
and an analysis of an air link into other areas, and he stated that a ground link to the Eagle airport should be
provided and be better able to respond to a rapidly changing air industry. He stated his desire to a see the
creation of niche boutique air carriers servicing the community year round with good national connections and a
link [o Denver. He further discussed the dynamic of seat availability. Commissioner Hatfield inquired about
seat availability and the practice of double booking. Mr. McFarland discussed the conversations with Air
Wiscensin personnel about data utilized to avoid over booking of scats. Mr. Shellman resp(mded that the issue
2
does not address the demand for seats and the provision of seats by the airlines. He l'urther stated that rather
tlSan brifiging in other carriers have a small carrier link to-Denver. He also stated that those who control the
beds in town seem to have control over the seats, and he suggested a soil system analysis and an air taxi service
the fitilure to look is a lhtal flaw. Mr. Tomisch indicated that regarding the issue ol'overbooking - there are a
certain number of no shows on every flight. He stated that there are passengers who are willing to pay a very
high premium and the airlines have become good at predicting this trend. Surprises include weather and
temperature delays. He stated that block seats going to tour operators require deposits and the unsold seats must
be turned back sixty days prior to the flight. If these are not turned back and go unfilled, the tour operator is
responsible. Mr. Mooney stated that trends in other areas are being utilized, such as charter jets and package
tours, and are not being utilized yet in this community. He further stated that he believes that this community is
on the verge transitioning to this type of industrial tourism. Mr. Mooney raised concerns regarding possible
exceptions to the wingspan and weight restrictions. Discussion ensued. Mr. Shellman stated that there is a need
to explore further other alternatives such as how aircraft arc powered. Commissioner Hatfield inquired about
equipment analysis. Mr. McFarland stated that the master plan should provide flexibility for consideration and
he will further discuss this with Mr. SheIlman.
Discussion ensued regarding other landside considerations. West side development considerations include the
possibility of t~ture demand. Mr. McFarland stated the need will likely be driven by general aviation and FBO
needs and recommended it be labeled for future aviation use. He acknowledged important environmental
concerns, noise, and land use compatibility concerns being considered at the time of development. He further
stated the FAA desires a 320-foot separation ifa new taxiway is constructed and the 400-foot standard would
require relocation of Owl Creek Road. The FAA has stated that the 320-foot separation is reasonable.
Discussion ensued regarding possible intersection and noise impacts on the west side. Mr. McFarland stated
that the west side should be reserved for aviation uses and not used for affordable housing. Commissioner
Clapper inquired about the status of moving the FAA tower. Mr. Elwood responded that the FAA is non-
committal about the relocation of the tower and it is unlikely (due to terrain) that it will be moved to the west
side. It is likely it will be moved near the current location today. Discussion ensued. Commissioner Farris
stated her desire to see that what constraints for the west side should be identified. Commissioner Hatfield
expressed his concern to not identify any specific use, but simply reserve it for potential aviation use. He stated
that he did not want to give any future momentum for development of the west side. Ms. Konchan stated that
the additional taxiway actually raises the financial commitment for those interested in future development. Mr.
Elwood stated that it further solidifies the 95-foot wingspan limitation.
Ms. Konchan stated that SAC comments included the value of open space and the relocation of general aviation
to the west side to lessen noise impacts (North Forty representatives). In addition, vertical parking
(underground) near the passenger terminal would be the logical solution for the bus rapid transit plan.
Discussion ensued regarding the recent Corridor Investment Study. Commissioner Hatfield inquired about the
Colorado Department of Transportation 20/30 intermountain region transportation study. Mr. Elwood
responded that the study is just starting and he is working with Brian Pettet on the airport portion of the study.
Board discussion turned to direction for staff to proceed and included:
1,. West side development - the Board concurred in designating the area for future aviation development,
identifying the 320-foot separation if a future taxiway is pursued, and identifying of constraints,
especially environmental.
2. Terminal redevelopment - Commissioner Clapper stated that expansion should occur in a phased
process to minimize impacts to operations. Commissioner Farfis saw the security expansion and
changes of use need to be a high priority. She further stated that it is important to maintain the feeling of
arriving at a small rural mountain village and it should be designed to reflect that value and move people
comfortably and efficiently. The priority should b_e ~bcused on the airline areas. Cormnissioner Hatfield
stated that it is critical to tbcus on the near term and it should be phased and financially feasible.
3. Airside considerations - Commissioner Clapper stated she is in favor ol'runway extension but wants to
consider the community input. She stated it should not ae eliminated at this point. She furrier stated her
desire to utilize the current noise methodology for evaluation. Commissioner Fan-is also stated her
desire lbr the runway extension to not be eliminated, and said tbat further information regarding the pros
and cons regarding the extension should be explored for safety and competition. Commissioner Clapper
also asked that consideration be given to parking needs during pbased construction. Commissioner
Farris stated that an emphasis on transit may help reduce the need for parking spaces. Commissioner
Hatfield stated that the runway expansion should not be eliminated and expressed concern about the
issue of being able to land bigger aircraft, and the transition to industrial tourism. He further stated his
concern for unintended consequences. Commissioner Farris stated her desire to create Board policies
regarding the airport. Commissioner Hatfield stated that hc would like ft~rther intbrmation regarding
equipment considerations for aircraft, as well as further information regarding Mr. Shellman's
statements about an air taxi service and how it fits with the master plan.
WORK SESSION ITEM: Memos of h~terest
STAFF DIRECTION:
1. Airport Paid Parking, CmTington Brown informational only, no direction needed.
2. Airport Security, Carrington Brown - informational only, no direction needed.
3. Lynx Update, Jonathan Lowsky- informational only, no direction needed.
4. Prius HOV Status, Rego Omerigic - informational only, no direction needed.
5. Economic Indicators, Debe Nelson informational only, no direction needed.
6. Sovich Violation Letter, Joanna Schaffner - informational only, no direction needed. Commissioner
Farris expressed concern regarding the enforcement and suggested that it needs to be looked at closely.
Commissioner Hatfield expressed a desire to phase Ms. Sovich's operations sooner.
7. Independence Pass Foundation Mtg Invitation, Mark Fuller informational only, no direction needed.
8. Solid Waste Center Campus Redevelopment Budget MOl, Chris Hoofnagle.
WORK SESSION ITEM: Future Agendas/Agenda Requests
STAFF DIRECTION:
l. Holden Marolt Ribbon Cutting Ceremony- July 11, 2003 at 3:00 pm Holden Marolt property. The
Board requested that it be included in their future agendas.
2. Brush Creek Metro District requested time on the Board's regular meeting agenda for the Holy Cross
application.
3. Commissioner Farris will be absent 7/17, 18, 21 and attending an all day RFTA meeting on 7/16.
4. The Board requested that the schedule for caucus meetings be on future agendas.
5. The Board agreed to every other Monday for land use policies through December 2003.
WORK SESSION ITEM: BOCC Open Discussion
STAFF DIRECTION:
t. Dr. Wesson Request - staff updated the Board as to the resolution of this item. Informational only, no
direction needed.
2. National Association of Counties nomination form for Steering Committees. Commissioner Fan-is will
be nominated for Public Lands.
3. Commissioner Fares updated the Board on CCI discussions regarding water issues.
4. Opinion request by Community Development Director the Board directed opinions to contain a clause
that the staff opinion does not reflect any decisioa by the policy makers
5. CC1 Educational Courses -- Commissioner Fan'is_will complete and lbrward to staff tbr transmittal to
i ci.
6. Thc Board directed work session time Ibr discussion of thc viability of the emissions program.
7. The Board discussed the RS2477 road issue and status.
8. The Board directed a letter to BLM regarding the Thompson Creek area being designated for wilderness.
9. The Board stated that they do not want to support the initiative for tourism promotion.
[0. Comnfissioner Clapper expressed her interest to serve again on the Colorado Cares selection committee.
WORK SESSION ITEM: Retirement Board Interview, Robert Sullivan
STAFF DIRECTION: The Board discussed Mr. Sullivan's background and interest in the Retirement Board.
The Board directed the appointment to complete the existing term to June 1, 2006 and roi' a resolution to be
dralled for approval at the next regular meeting
WORK SESSION ITEM: Joint Meeting with City of Aspen Council
STAFF DIRECTION:
1. Urban Growth Boundary/Growth/Annexation --. Mayor Klandemd provided some background for thc
Council and Board regarding the purpose of the meeting. County ComDev Director Cindy Houben
reviewed thc purpose of proposed intergovernmental agreements and agreements to coordinate the work
of the Aspen Area Community Plan (AACP). Key points include zoning, affordable housing, and
impacts of large projects, water service policy and annexations. Joyce Olson stated that staff could
provide methods of implementation to ensure coordination. Ms. Olson reviewed the urban growth
boundary (UGB) map. Commissioner Farris asked is there was room within the UGB for housing.
Discussion ensued regarding upzoning within the UGB. Commissioner Clapper inquired about
development proposals with the water service agreement. City Attorney John Worcester clarified that if
applications were contiguous with the City and request city water, the county would require them to
proceed with annexation first, prior to seeking land use approval. Council and Board members requested
the policy be drafted to reflect this position. Council member Rachel Richards also suggested a policy
statement regarding properties that are located in both the City and the County. Discussion ensued
regarding an annexation policy for properties within the UGB. Consideration includes zoning changes
within the UGB and the use of Transferable Development Rights (TDRs) receiving sites within the
UGB. Council member Rachel Richards suggested the policy that the City reviews anything within the
UGB. She further requested information regarding receiving sites. Ms. Houben also stated that
proposed uses should be discussed. Mayor Klanderud suggested that staff meet and discuss the issues,
look for consistency with current policies, and make recommendations. Council member Rachel
Richards requested information regarding the potential for TDRs. Ms. Houben also suggested working
with the City regarding any potential rezoning/upzoning of areas within the UGB, such as the Aspen
Airport Business Center. Commissioner Hatfield requested documented policies on these issues.
Discussion moved to mitigation required for projects outside the other's jurisdiction. Ms. Houben
encouraged both boards to consider working agreements seeking cooperation and understanding each
other's goals to seek the best result for the community, and to not push everything to the onejurisdiction
or the other. Commissioners Farfis and Hatfield stated support for this concept. Staff summarized
overall understanding of each other's goals and agreed to look at specific areas such as water
agreements and process, referrals for policy statements, key parcels of interface lands, zoning changes
within the UGB, and utilization of TDRs. Commissioner Hat field suggested a working agreement as
something stronger than just policy statements.
2. Housing Budget - Sandra Menter-Berry provided an overview of the issues on the Housing budget. She
reviewed the refinnd of the $120,000 in staff salaries for the Woody Creek Mobile Home Park.
Discussion ensued regarding clarifications. Ms. Menter-Berry reviewed the current practice to assign
property management fees that can change based upon reporting requirements for the Housing Office.
5
Ms. Menter-Berry clarified tax credit propertics for Board and Council members. Discussion ensued
regarding tax credit properties and rental structures, ovcrhead cost allocations, staffing and discretioilary
fund one-time projects. Council member Richards and Commissioner Hatfield requested that more
inlbrmation be providcd regarding thc requests through the budget process, and suggested that we set
aside the surplus in a reserve fund. The Board and Council directed an immediate expenditure for tbe
replacement of the Housing Office computers. Discussion ensued regarding the staffing and ol'fsetting
revenues.
3. Capital Improvement Policy Ed Sadlcr discussed the proposed capital improvement policy. Discussion
ensued regarding application of this policy. Commissioner Hatfield questioned the legality of changing
the rules (deed restriction) between sales transactions. Ms. Dobson informed the Board m~d Council
members that deed restrictions are currently updated during sales. Discussion ensued regarding the
proposed depreciation and limited apprcciation, inspections and the possible financial impact to the
seller. Both Boards agreed that there is a problem with capital improvement policy and it needs to be
further flushed out. Discussion ensued regarding potential metbodologics.
Adjoumed for at 6:45 pm.
Prepared by: Respectfully submitted:
Hilary Fle0~her Smith, County Manager Silvia Davis, Clerk and Recorder
MINUTES OF WORK SESSION
Date: J u ne 24, 2003 Meeting Start Time: 1:15
Commissioners present: Commissioners not present:
X Jack Hatfield ~] Jack Hatfield
X Dorothea Farris ~] Dorothea Farris
X Michael Ireland [] Michaelireland
[] Shellie Roy X Shellic Roy(vacation)
X Patti Clapper [] Patti Clapper
WORK SESSION ITEM: Non-Profit Updates, Nan Sundeen
STAFF DIRECTION:
l. Grass Roots Television Jolm Masters reviewed the current service area and audio noise
improvements. The financial health of the organization has improved significantly and staffing
has grown from 2 persons to 3 full-time and 1 part-time staff. Interns have also been utilized.
Mr. Masters also reviewed the programming changes and improvements. He indicated that
work is ongoing to generate a survey with assistance from thc cable company. Challenges are
growth fi'om a stable organization to a sustainable organization as a long-term goal. Work is
ongoing to build financial reserves (of approximately $100,000) and stabilize capital equipment
funding. Discussions ensued regarding the capital contribution from the cable company and the
ability to impose a fifty cent surcharge. Discussion ensued regarding the filming of school
board and hospital board meetings. Board President Amy Margerum inquired about Board
feedback. Discussion ensued regarding cooperation with the Translator Board and staff will
follow up with Translator staff. Commissioner Hatfield inquired about sound and visual
problems. Discussion ensued.
2. Nordic Council -Austin Weiss, Trails Coordinator, provided an update of the successes of the
program. Staffing is four full-time groomers, and they are researching improvement equipment.
Skier numbers are on the risc and the program is experiencing that same trend. The Tiehack
pedestrian bridge is an important link for the Nordic system. Trail projects include planting
more trees for more shading, the creation of smoother trails by installing culverts, removing
rocks and using wood chips to smooth the surface. Grooming occurs down to the Woody Creek
Road, and snowmobiles are utilized when the snow layer is thin. A new trail map is being
developed for the 2003-2004 season. Challenges include providing the best quality experience
for guests, development impacts (increasing driveway crossings), and developing a marketing
program. Commissioner Clapper raised the issue of dual skier/pedestrian uses and potential
conflicts. Discussion ensued. Commissioner Hatfield raised the issue of funding the capital
program. Commissioner Ireland stated that intent was to use the dedicated fund for the 1/3
operating costs and not for capital acquisitions. The Board concurred and agreed that there is a
need to revisit the intergovernmental agreement with Aspen and Snowmass Village.
Discussion ensued regarding the Open Space contribution. Commissioner Ireland inquired
about the opening of the Tiehack pedestrian bridge. Mr. Weiss gave a brief update.
Commissioner Clapper raised a safety issue for Mr. Weiss to follow up on with the city staff.
BREAK FOR SPECIAL MEETING at 2:22 pm
RESUMED WORK SESSION at 3:15 pm
WORK SESSION ITEM: Memos of Interest
STAFF DIRECTION:
t. Aspen Valley Ski Club Letter - in/bmmtional only, no direction needed.
2. Update on Non-Profit Grant Strategies, Nan Sundeen -Commissioncr Hatficld expressed
concern regarding the three-year commitment should economic changes occur. The Board
concurred with the staff recommendation.
WORK SESSION ITEM: Future Agendas/Agenda Requests
STAFF DIRECTION:
1. Reminder: June 25, 2003 regular meeting begins at noon with joint meeting with the Open
Space and Trails Board.
2. Reminder: June 26, 2003 special meeting begins at 2:55pm in Snowmass Council Chambcrs.
3. Reminder: June 27, 2003 landfill open house begins at 11:00 am. Commissioners Farris and
Ireland will attend.
4. Commissioner Clapper requested that the entire July 8th meeting be conducted at the Tree Farm
facility. The Board concurred.
5. Commissioner Fan:is will be attending a meeting with the Scenic Byway Committee on July 11,
2003.
6. Commissioners Clapper and Farris will attend the NWCOGG wildfire meeting on August 18,
2003 from 2pm to 4pm.
WORK SESSION ITEM: BOCC Open Discussion
STAFF DIRECTION:
l. APl) Chief Ryerson Budget Request - Board concurred with this request being included in
normal supplemental process.
2. Commissioner Hatfield requested a letter be drafted to Snowmass Village regarding the Town Center
referral comments.
WORK SESSION ITEM: Elected Officials Transportation Committee Meeting Prep
STAFF DIRECTION: Commissioner Farris updated the Board regarding the current federal funding
issues. A brief discussion ensued regarding the parking feasibility study for Brush Creek.
WORK SESSION ITEM: Climate Change Presentation, Randy Udall
STAFF DIRECTION: Mr. Udall presented the topic of climate change and associated impacts. He
cited the venting of methane in Paonia that is not captured but released to the atmosphere. He stated
there is an opportunity to convert it on-site and turn it to electricity to run the mine. He is working with
parties to advance this project. Mr. Udall cited climate changes that will dramatically affect the
production in the mid-west and Colorado. He stated that approximately 80% of the snow pack is
utilized for water. The impact to an over allocated watershed could be significant and far-reaching.
Commissioner Farris raised the issue of carrying capacity for regions for effective planning.
Discussion ensued regarding the acceptable of amount of growth in Pitkin County. Mr. Udall stated
the pressure on natural gas production would significantly grow in the Rockies. Discussion ensued.
WORK SESSION ITEM: Stillwater Sales Categories/Schedule Discussion, Troy Raybum
STAFF DIRECTION:
1. Discussion ensued regarding the abilky to pay up on catego~ units. Commissioner Ireland
stated his desire for two category, 2 units. Commi~ssioner Hatfield stated his preference for
category 3 due to the volume of category 2's offered in Burlingame D. Staffwill explore
options.
2. Fime schedule - Board directed the bid documents to contemplate winter construction costs in
addition to construction costs tbr a spring schedule.
Adjourned for at 4:48 pm.
Prepared by: Respectfully submitted:
Hilary F elgfcher Smith, County Manager Silvia Davis, Clerk and Recorder