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HomeMy WebLinkAboutbocc.con.amended.113.20 B2017-11-13 btf Contract Information Contract Number Project Name Contractor Budget Line Item 41451510.531500. 41451513.531500 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form. Contact Information: Department County Representative Caroline Bonynge County Representative Phone (970) 429-1881 Provide a brief description of the contract: Contract Value Summary: $ 45,000.00 $ 25,000.00 $ 70,000.00 $ 140,000.00 113.20 B Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement No HVAC & Plumbing On Call and Maintenance R&H Mechanical, Inc. $ 25,000.00 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ 45,000.00 $ - $ - $ 70,000.00 Informal Services/Maintenance 6/1/2020 5/31/2022 Change Order/Contract Amendment NOTE: Clerks Office will keep original documents in compliance with Colorado State Archives retainage Airport Renew contract for preventative maintenance as well as on call services for one year. First renewal of five. New end date is 5/31/2022. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount New Contract Total Contract #: 113.20 B Rev. 2018.06.13 btf Budget Line Item #: 41451510.531500 *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 1 CHANGE ORDER / CONTRACT AMENDMENT Change Order Number: 113.20 B OWNER: Pitkin County, Colorado 530 E. Main St., Suite #302 Aspen, CO 81611 CONTRACTOR: R&H Mechanical, Inc. PO Box 810 Eagle, CO 81631 The Provision of HVAC & Plumbing On Call and Maintenance (the “Contract”) dated June 1, 2020 between the Board of County Commissioners of Pitkin County, Colorado (the “County”) and R&H Mechanical, Inc. (the “Contractor”), is hereby amended as follows: Description of Change: Renew contract at these levels: 41451513.531500 $45,000.00 (Terminal) 41451510.531500 $25,000.00 (Airport Operations Center) Reason for Change: Renew HVAC & Plumbing contract for Preventative Maintenance (Attachment A) and On Call services. The On Call hourly rate shall be $125.00 per hour plus parts. The new contract end date is May 31, 2022. This is the first of five available renewals. Original Contract Amount $ 45,000.00 Previous Change Order/Amendment Amount $25,000.00 This Change Order/Amendment Amount $ 70,000.00 New Contract Total $ 140,000.00 Contract #: 113.20 B Rev. 2018.06.13 btf Budget Line Item #: 41451510.531500 *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 2 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. R&H MECHANICAL, INC. ________________________________________________ James Huebner Date Preventative Maintenance Manager PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: _________________________________________________ Caroline Bonynge Date Director of Operations, Safety & ARFF DIRECTOR APPROVAL: ________________________________________________ Daniel Bartholomew Date Airport Director MANAGER APPROVAL: ________________________________________________ Jon Peacock Date County Manager May-25-2021 May-25-2021 May-26-2021 May-26-2021 Location of Equipment Equipment QT Y Manufacturer Model / Serial #Notes Materials Visits per year Hrs for 1st visit Fall 2018 Hrs for 2nd visit Spring 2019 Total Hrs per year Fleet Maintenance Garage Exhaust Fans 2 Scissor lift is required, we have permission to use per Facility manager cott Benesh. One 6 6 Fleet Maintenance Garage Fan Coil Units 3 Scissor lift is required, we have permission to use per Facility manager cott Benesh. One 4.5 4.5 Fleet Maintenance Garage Heating Boilers 3 Lochinvar KBN-500 (3) Neutralizers Two 9 4.5 13.5 Fleet Maintenance Garage Side arm DHW 1 Two 0.5 0.5 1 Fleet Maintenance Garage Snowmelt via heat exchanger Two 1 1 2 Fleet Maintenance Garage Boiler related systems: Pumps, glycol feeders, expansion tanks, thermostats, randiant, unit heaters, infloor 1 One 5 2 7 Fleet Maintenance Garage Unit heaters 6 Beacon Morris One 3 3 Fleet Maintenance Garage Fire Engine Bay Exhaust Fans 1 One 1.5 1.5 Fleet Maintenance Garage Fire Engine Bay Unit heaters 1 Scissor lift is required, we have permission to use per Facility manager cott Benesh. One 1.5 1.5 Fleet Maintenance Garage AV Room for AT&T DX-Cooling Only Serves: FC-6 2 Magic Air 60-BVX-D (4) 16x25x2 pl (1) Belt size TBD Two 1.5 1 2.5 Fleet Maintenance Garage South side of building Outdoor Condenser 1 Two 2 1 3 Fleet Maintenance Garage FC-2 1 (2) 22.5 x 22.5 x 2 pl (1) 4L-460 belt Two 1.5 1 2.5 Fleet Maintenance Garage South side of building Outdoor Condenser 1 Two 2 1 3 Fleet Maintenance Garage Men's Bathroom ceiling CU-2 1 Magic Air (4) 16x16x2pl (1) 4L-410 belt Two 1.5 1 2.5 Fleet Maintenance Garage FC-1 1 (2) 20x20x2 pl (1) 4L-440 belt Two 1.5 1 2.5 Fleet Maintenance Garage Ladies Bathroom ceiling FC-2 Serves upper level west side 1 (4) 16x20x2 pl (1) 4L-460 belt Two 1.5 1 2.5 Fleet Maintenance Garage South side of building Outdoor Condenser 1 Two 2 1 3 Hour totals 45.5 16 61.5 $9,456.57Total Pitkin County Airport / Operational Center R & H MECHANICAL, LLC “People and Products You Can Count On” 1 113.20 B Attachment A R&H Preventative Maintenance Renewal Location of Equipment Equipment QT Y Manufacturer Model / Serial #Notes Filters 2 x per year Belts 1 x per year Visits per year Hrs for 1st visit Fall 2018 Hrs for 2nd visit Spring 2019 Total Hrs per year Main Boiler Room PK Thermific 2 Patterson Kelly N-1500-2 Annual Maint. Kits for PK boilers (2) @343.46 each Two 12 6 18 Main Boiler Room Expansion tank 1 ASME Two 1 1 2 Main Boiler Room Circulation Pumps 2 Taco Two 1 1 2 Various locations Air Handling Units Serves: breakroom AHU Chiller coil and heat coil 1 Trane (2) 20x20x2 pl (2) A-38 Belts Two 1.5 1.5 3 Various locations Air Handling Units Serves: Baggage area air curtain heat 1 Air Curtain (4) 30x12x1 pl Two 2 2 4 Various locations Air Handling Units Serves: Employee Locker Room 1 Trane (2) 14x16x2 pl (1) Belt Size TBD Two 2 2 4 Various locations Air Curtain Baggage Area 1 (5) 12x24x1 pl Two 2 2 4 Outside baggage Make up Infared heaters 2 Reznor Two 2.5 2.5 5 Outside baggage Make up Radiant heater 4 Superior Radiant Products Two 5 5 10 Teminal Building Air Handling Units Serves: American Air lines office 1 Trane (2) 12x24x2 pl (1) Belt Size TBD Two 2 2 4 Pitkin County Airport / Terminal Building R & H MECHANICAL, LLC “People and Products You Can Count On” 1 Location of Equipment Equipment QT Y Manufacturer Model / Serial #Rating Filters 2 x per year Belts 1 x per year Visits per year Hrs for 1st visit Spring Hrs for 2nd visit Fall Total Hrs per year Main Air Handler Room Air Handling Unit Serves Ticketing heat/cool coils 1 Trane (4) 20x25x2 pl (12) 16x25x2 pl (1) B-65 belt Two 2.5 2.5 5 Main Air Handler Room Air Handling Unit Serves: Café Area AC-4 1 (4) 16x25x2 pl (8) 20x25x2 pl (1) B65 belt Two 2 2 4 Main Air Handler Room Air Handling Unit Serves: Secure boarding AC-3 1 (4) 16x25x2 pl (8) 20x25x2 pl (1) B65 belt Two 2 2 4 Main Air Handler Room Air Handling Unit Serves: Ramp AC-1 1 (8) 16x25x2 pl (1) Belt size TBD Two 2 2 4 Roof Top Equipment Air Handling Unit South bagage & FC-8 1 (12) 16x20x2 pl (1) B-41 belt Two 2 2 4 Roof Top Equipment Air Handling Unit Center Baggage 1 (4) 20x25x2 pl (1) B-41 belt Two 2 2 4 Roof Top Dog House Chiller & related equipment Chiller pumps, exp tanks, glycol 1 Two 10 5 15 Roof Top Equipment Air Handling Units Baggage area 1 Trane (4) 20x20x2 Pl (1) A-44 belt Two 2 2 4 Roof Top Equipemnt Air Handling Units Gift Shop / Electric room 1 Trane (4) 20x20x2 Pl (1) A-44 belt Two 2 2 4 Roof Top Equipment Gas heat / Evap Cooler 1 Reznor Includes: Fall teardown on heat section. Winterization of evap section and summer start up. (6) 16x20x1 pl (16) 12x24x1 pl (1) Belt…size TBD Two 6 4 10 Roof Top Equipment RTU Dx-Cooling / Gas heat 1 Trane Includes: Fall teardown on heat section and Spring teardown on cooling section. (8) 16x25x2 pl (1) Belt size TBD Two 4 4 8 36.5 29.5 66 $11,171.82Total Pitkin County Airport / Terminal Building 2 Certificate Of Completion Envelope Id: 8A9D81EC2411499CB18571EBB3881C4E Status: Completed Subject: 113.20 B R&H Mechanical Renewal HVAC PM & On Call Source Envelope: Document Pages: 6 Signatures: 4 Envelope Originator: Certificate Pages: 5 Initials: 0 Hilary Burgess AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 hilary.burgess@aspenairport.com IP Address: 67.44.160.65 Record Tracking Status: Original 5/20/2021 1:45:37 PM Holder: Hilary Burgess hilary.burgess@aspenairport.com Location: DocuSign Signer Events Signature Timestamp James Huebner jamesh@randhmechanical.com preventative maintenance manager Security Level: Email, Account Authentication (None)Signature Adoption: Drawn on Device Using IP Address: 65.132.121.42 Signed using mobile Sent: 5/20/2021 2:04:14 PM Resent: 5/25/2021 8:28:46 AM Viewed: 5/25/2021 8:38:39 AM Signed: 5/25/2021 8:50:10 AM Electronic Record and Signature Disclosure: Accepted: 5/25/2021 8:38:39 AM ID: 1f0dffc7-57f5-4943-b2e2-50a8fef6638d Company Name: Pitkin County, Colorado Caroline Bonynge caroline.bonynge@aspenairport.com Director of Operations, Safety & ARFF Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 5/25/2021 8:50:14 AM Viewed: 5/25/2021 11:25:03 AM Signed: 5/25/2021 11:25:35 AM Electronic Record and Signature Disclosure: Accepted: 6/8/2021 9:54:41 AM ID: 9fb09eb6-b9e6-4f82-a51f-0a63fb04812d Company Name: Pitkin County, Colorado Daniel Bartholomew Dan.Bartholomew@AspenAirport.com Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 5/25/2021 11:25:39 AM Viewed: 5/26/2021 9:17:29 AM Signed: 5/26/2021 9:22:24 AM Electronic Record and Signature Disclosure: Accepted: 6/16/2021 4:40:30 PM ID: aa769e80-705f-4e5f-9225-41d98d9c5c65 Company Name: Pitkin County, Colorado Jon Peacock Jon.Peacock@pitkincounty.com County Manager Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 65.38.144.66 Sent: 5/26/2021 9:22:27 AM Viewed: 5/26/2021 4:34:28 PM Signed: 5/26/2021 4:34:44 PM Signer Events Signature Timestamp Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Accounts Payable Pitkin County AP@PitkinCounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 5/26/2021 4:34:48 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Pitkin County Procurement Procurement@pitkincounty.com Procurement Pitkin County Security Level: Email, Account Authentication (None) Sent: 5/26/2021 4:34:50 PM Viewed: 6/17/2021 11:09:49 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 5/20/2021 2:04:14 PM Certified Delivered Security Checked 5/26/2021 4:34:28 PM Signing Complete Security Checked 5/26/2021 4:34:44 PM Completed Security Checked 5/26/2021 4:34:50 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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