HomeMy WebLinkAboutbocc.con.322.192017-11-13 btf
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 40451510.561000
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form.
Contact Information:
Department
County Representative Caroline Bonynge County Representative
Phone (970) 429-1881
Provide a brief description of the contract:
Contract Value Summary:
$ 51,680.00
$ 51,680.00
322.19
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
No
ARFF Foam Testers
Oshkosh Airport Products, LLC
$ 51,680.00
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$ -
$ -
$ -
$ 51,680.00
Sole Source
Services/Maintenance
12/15/2019
5/31/2020
New Contract
Airport
Purchase and installation of two ARFF foam testers
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
New Contract Total
Rev 2018-10-10 btf
Note: Every effort should be made to obtain a written contract when otherwise required under County
procedures. When a contract is obtained, complete the Clerk’s check list and send the original signed contract
with coversheet to clerk’s office for archiving.
1
PITKIN COUNTY
SOLE SOURCE PROCUREMENT
JUSTIFICATION REQUEST
TO: Jon Peacock, County Manager
DATE: January 29, 2020
FROM: Caroline Bonynge, Director of Operations, Safety & ARFF
Proposed Contractor: Oshkosh Airport Products, LLC
Product/Service: Oshkosh Eco EFP Foam Testers
Estimate expenditure for the above Product/Service: $ 51,680.00
This form is required, and is to aid you, in documenting your Sole Source request. Complete all portions of
this form. This purchase is clearly and legitimately limited to a Single or Sole Source. (Examples: original
manufacturer, no regional distributor, standardization etc):
Explain:
CDOT is offering a $25,000 grant to offset the cost of the purchase of Aircraft Rescue and Firefighting
(ARFF) Foam Testers. CDOT is using the FAA standards for the foam testers and only 3 different
systems/units are eligible. Two of the allowed units are trailers that are towed behind the ARFF truck.
The third is manufactured by Oshkosh, the maker of the ARFF trucks and is integrated into the onboard
components. Oshkosh is the only supplier and seller of the unit making it an OEM part.
Rev 2018-10-10 btf
Note: Every effort should be made to obtain a written contract when otherwise required under County
procedures. When a contract is obtained, complete the Clerk’s check list and send the original signed contract
with coversheet to clerk’s office for archiving.
2
The undersigned requests that Pitkin County waive other procurement requirements and reco gnize this
transaction as a sole source exception to the Pitkin County Procurement Code.
Department Head Section Head
!#COUNTY REPRESENTATIVE#! Date !#SECTION LEADER#! Date
County Manager
Reason for Denial:
______________________________________________
!#COUNTY MANAGER SOLE#! Date
Director of Operations, Safety & ARFF
Mar-04-2020
Caroline Bonynge
Airport Director
John Kinney
Mar-23-2020
Apr-04-2020
Jon Peacock
County Manager
Contract # 322.19 Revision: 2018-06-13 btf
Budget Line Item # 40451510.561000
1
PITKIN COUNTY CONTRACT FOR PROVISION OF SERVICES
THIS CONTRACT, made December 15, 2019 by and between the Board of County
Commissioners of Pitkin County, Colorado, 530 E. Main St., Suite #302, Aspen, CO 81611,
(hereinafter called the “County”) and Oshkosh Airport Products, LLC, 1515 County Road O, Suite
A, Neenah, WI 54956 (hereinafter called the “Contractor”) to perform the following work: ARFF
Foam Testers (“Project”).
I.Term of Contract: The term of this Contract is from December 15, 2019 to May 31,
2020.
II.Contractor’s Obligations. Contractor shall install foam testing kits on Aspen/Pitkin
County ARFF trucks as per Attachment A. The foam testers and the installation will
be warrantied for 12 months upon completion (see warranty information in
Attachment B).
III.Compensation and Expenses, Invoicing, Payment and Offset. The County shall
compensate Contractor for its services in accordance with the Project Budget and
Schedule set out in Paragraph II. It is expressly understood and agreed that in no event
will the total compensation and reimbursement to be paid hereunder exceed the sum of
Fifty One Thousand, Six Hundred Eighty dollars and Zero cents ($51,680.00) for all
services rendered. By contract or amendment, the County and Contractor may
reallocate the budget among project tasks if the total budget amount remains
unchanged. Contractor shall invoice for the project monthly based on hours worked,
with payment expected within thirty (30) days of invoice. Any payment by the County
may be offset by any amount the Contractor owes the County for any reason.
IV. Pitkin County’s Obligations. Pitkin County shall administer this Contract through
a County Representative. Caroline Bonynge, Director of Operations, Safety & ARFF
will manage the project as the County’s Representative. In the event that Caroline
Bonynge is not available, Matt Whitelock, Director of Security and Contruction shall
assume the County Representative’s duties. The services provided and products
delivered by the Contractor under this Contract will be subject to review by the
County’s Representatives, or a designee, for compliance with Contractor’s obligations
prior to final payment.
Contract # 322.19 Revision: 2018-06-13 btf
Budget Line Item # 40451510.561000
2
V. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this Contract, with or without cause, by giving written notice to the
Contractor of such termination and specifying the effective date thereof. Such notice
shall be given at least ten (10) days before the effective date of such termination. In
such event all finished or unfinished documents, data, studies and reports prepared by
the Contractor pursuant to this Contract shall become the County’s property. Contractor
shall be entitled to receive compensation in accordance with the Contract for any
satisfactory work completed pursuant to the terms of this Contract prior to the date of
termination. Notwithstanding the above, Contractor shall not be relieved of liability to
the County for damages sustained by the County by virtue of any breach of the Contract
by the Contractor.
VI. Independent Contractor Status.
A. The parties to this Contract intend that the relationship between them contemplated
by the Contract is that of independent contractor. Contractor, and any agent,
employee, or servant of Contractor shall not be deemed to be an employee, agent,
or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under
this Contract. Contractor may choose to work for other individuals or entities
during the term of this Contract, provided that the basic services and deliverable
products required under this Contract are submitted in the manner and on the
schedule defined under this Contract.
C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor’s obligations
under this Contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under
this Contract.
E. Contractor is not entitled to any Workers’ Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income
taxes.
VII. Assignability. This Contract is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this Contract must be accepted in
writing by the County.
VIII. Severability. In the event that any provision of this Contract shall be held to be invalid
or unenforceable, the remaining provisions of this Contract shall remain valid and
binding upon the parties hereto.
IX. Integration and Modification.
A. This Contract represents the entire and integrated Contract between the County and
the Contractor and supersedes all prior negotiations, representations, or contract,
Contract # 322.19 Revision: 2018-06-13 btf
Budget Line Item # 40451510.561000
3
either written or oral. This Contract may be amended only by written contract
signed by both the County and the Contractor.
B. The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor’s compensation, which are mutually
agreed upon between the County and the Contractor, shall be in writing and upon
execution shall become part of this Contract.
X. Indemnity.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project, hereinafter referred to as indemnitee, from all suits and
claims, including attorney's fees and cost of litigation, actions, loss, damage,
expense, cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Contract or on account of any act, claim or amount
arising or recovered under workers' compensation law or arising out of the failure
of the Contractor to conform to any statutes, ordinances, regulation, law or court
decree. It is agreed that the Contractor will be responsible for primary loss
investigation, defense and judgment costs where this Contract of indemnity applies.
In consideration of the award of this Contract, the Contractor agrees to waive all
rights of subrogation against the County its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, and volunteers for losses arising from the work performed by the Contractor
for the County.
B. The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend, pay or settle all claims, demands, or lawsuits related hereto
at its sole expense and shall bear all other costs and expenses related thereto, even
if the claim, demand or lawsuit is groundless, false or fraudulent.
XI. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract
are satisfied, insurance against claims for injury to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Contractor, its agents, representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in
no way limit the indemnity covenants contained in this Contract. The policies shall
include the following provision: the County will be included as an additional insured
on the Commercial General Liability policy.
The County in no way warrants that the minimum limits contained herein are sufficient
Contract # 322.19 Revision: 2018-06-13 btf
Budget Line Item # 40451510.561000
4
to protect the Contractor from liabilities that might arise out of the performance of the
work under this Contract by the Contractor, its agents, representatives, employees, or
subcontractors. The Contractor shall assess its own risks and if it deems appropriate
and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not
relieved of any liability or other obligations assumed or pursuant to the Contract by
reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or
types. Commercial General Liability Completed Operations coverage must be kept in
effect for up to three (3) years after completion of the project.
A. Coverage and Limits of Insurance. Contractor shall provide coverage with limits
of liability requirements provided that the coverage is written on a “following form”
basis.
1) Statutory Workers’ Compensation: Colorado statutory minimums
a. Policy shall contain a waiver of subrogation against the County.
b. This requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers’ Compensation Act AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form.
Minimum Limits:
Coverage A (Workers’ Compensation) Statutory
Coverage B (Employers Liability)
$ 500,000
$ 500,000
$ 500,000
2) Commercial General Liability – ISO 1CG 0001 form or equivalent.
(With County named as an additional insured)
Minimum Limits:
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Coverage to include:
Premises and Operations
Personal / Advertising Injury
Products / Completed Operations
Independent Contractors
The policy shall include: “County, its subsidiary, parent, associated and/or affiliated
entities, successors, or assigns, its elected officials, trustees, employees, agents, and
volunteers included as an additional insured with respect to liability and defense of
suits arising out of the activities performed by, or on behalf of the Contractor,
including completed operations”.
Contract # 322.19 Revision: 2018-06-13 btf
Budget Line Item # 40451510.561000
5
3) Auto Liability: Bodily injury and property damage for any owned,
hired and non-owned vehicles used in the performance of this Contract.
Minimum Limits: Statutory
Coverage Bodily/Property Damage (Each Accident)
$ 1,000,000
4) Special Coverages (check as appropriate and insert amount):
a. ☐ Performance Bond $0
b. ☐ Professional Errors and Omissions
c. ☐ Aircraft Liability
d. ☐ Owner’s Protective
e. ☐ Builder’s Risk
f. ☐ Boiler and Machinery
g. ☐ Loss of Use Insurance
h. ☐ Pollution Liability
i. ☐ Crime, including Employee Dishonesty Coverage, or Fidelity
Bond
B. Proof of Insurance:
1) All policies shall provide a 30 day notice of cancellation to the
named insured. The Certificate of Insurance shall provide the following
cancellation clause: Should any of the above described policies be cancelled
before the expiration date thereof, notice will be delivered in accordance
with the policy provisions.
2) In addition, these Certificates of Insurance shall contain the following
clauses:
a. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
b. Any and all deductibles or self-insured retentions in the above-
described insurance policies shall be assumed by and be for the
amount of, and at the sole expense of the Contractor.
c. Location of operations shall be: “all operations and locations at which
work for the referenced Project is being done.”
3) Certificates of Insurance for all renewal policies shall be delivered to
the County’s Representative at least fifteen (15) days prior to a policy’s
expiration date except for any policy expiring on the expiration date of this
Contract or thereafter.
XII. Exemptions and Preferences. All purchases of construction or building or any other
materials for this Contract shall not include Federal Excise Taxes or Colorado State or
local sales or use taxes. Pitkin County is exempt from such taxes under registration
numbers 98-02624 and 84-78000-5k.
Contract # 322.19 Revision: 2018-06-13 btf
Budget Line Item # 40451510.561000
6
XIII. Records. The Contractor shall maintain comprehensive, complete and accurate
books, records, and documents concerning its performance relating to this Contract for
a period of three (3) years after final payment under the Contract and the County shall
have the right within the three (3) year period to inspect and audit these books, records
and documents, upon demand, in a reasonable manner and at reasonable times, for the
purpose of determining, by accepted accounting and auditing standards, compliance
with all provisions of the Contract and applicable law.
XIV. Contract Made in Colorado. The parties agree that this Contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
XV. Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this Contract, the monetary
limitations or terms (presently $150,000 per person and $600,000 per occurrence) or
any other rights, immunities, and protections provided by the Colorado Governmental
Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise
available to Pitkin County or any of its officers, agents or employees. Further, nothing
in this Contract shall be construed or interpreted to require or provide for indemnification
of the Contractor by the County for any injury to any person or any property damage
whatsoever which is caused by the negligence or other misconduct of the County or its
agent or employees.
XVI. Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County. Pitkin County’s obligations under
this Contract are subject to Pitkin County’s annual right to budget and appropriate the
sums necessary to provide the services set forth herein. No provisions of the Contract
shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond
the then current fiscal year of Pitkin County. No provision of the Contract shall be
construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or
statutory debt limitation. This Contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County’s then
current fiscal year. No provisions of this Contract shall be construed to pledge or create
a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this
Contract restrict the future issuance of Pitkin County’s bonds or any obligations
payable from any class or source of Pitkin County’s money.
XVII. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below and
Contract # 322.19 Revision: 2018-06-13 btf
Budget Line Item # 40451510.561000
7
by one of the following methods 1) hand-delivery or 2) registered or certified mail,
postage pre-paid to the mailing addresses set forth below. Each party by notice sent
under this paragraph may change the address to which future notices should be sent.
Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall be
construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
To Pitkin County:
Caroline Bonynge
233 E. Airport RD, Suite A
Aspen, CO 81611
Email: Caroline.Bonynge@aspenairport.com
with copies to:
Pitkin County Attorney’s Office
530 E. Main St., Suite #301
Aspen, Colorado 81611
Email: Attorney@pitkincounty.com
To Contractor:
Oshkosh Airport Products, LLC
1515 County Road O, Suite A
Neenah, WI 54956
Phone: (920) 215-5131
Email: tcarle@airport.oshkoshcorp.com
XVIII. Public Contracts for Services and Public Contracts with Natural Persons. In
conformance with the provisions of C.R.S. §§ 8-17.5-101, et seq., as amended and
C.R.S. §§ 24-76.5-101, et seq., as amended:
A. PUBLIC CONTRACTS FOR SERVICES. §§8-17.5-101, et seq. C.R.S.
[Not applicable to agreements relating to the offer, issuance, or sale of securities,
investment advisory services or fund management services, sponsored projects,
intergovernmental agreements, or information technology services or products and
services] Contractor certifies, warrants, and agrees that it does not knowingly employ
or contract with an illegal alien who will perform work under this Contract and will
confirm the employment eligibility of all employees who are newly hired for
employment in the United States to perform work under this Contract, through
participation in the E-Verify Program established under Pub. L. 104-208 or the State
verification program established pursuant to §8-17.5-102(5)(c), C.R.S., Contractor
shall not knowingly employ or contract with an illegal alien to perform work under this
Contract or enter into a contract with a Subcontractor that fails to certify to Contractor
that the Subcontractor shall not knowingly employ or contract with an illegal alien to
perform work under this Contract. Contractor (i) shall not use E-Verify Program or
State program procedures to undertake pre-employment screening of job applicants
while this Contract is being performed, (ii) shall notify the Subcontractor and the
contracting State agency within 3 days if Contractor has actual knowledge that a
Subcontractor is employing or contracting with an illegal alien for work under this
Contract, (iii) shall terminate the subcontract if a Subcontractor does not stop
employing or contracting with the illegal alien within 3 days of receiving the notice,
Contract # 322.19 Revision: 2018-06-13 btf
Budget Line Item # 40451510.561000
8
and (iv) shall comply with reasonable requests made in the course of an investigation,
undertaken pursuant to §8-17.5-102(5), C.R.S., by the Colorado Department of Labor
and Employment. If Contractor participates in the State program, Contractor shall
deliver to the contracting State agency, Institution of Higher Education or political
subdivision, a written, notarized affirmation, affirming that Contractor has examined
the legal work status of such employee, and shall comply with all of the other
requirements of the State program. If Contractor fails to comply with any requirement
of this provision or §§8-17.5-101 et seq., C.R.S., the contracting State agency,
institution of higher education or political subdivision may terminate this Contract for
breach and, if so terminated, Contractor shall be liable for damages.
B. PUBLIC CONTRACTS WITH NATURAL PERSONS. §§24-76.5-101, et seq.,
C.R.S.
Contractor, if a natural person 18 years of age or older, hereby swears and affirms under
penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the
United States pursuant to federal law, (ii) shall comply with the provisions of §§24-
76.5-101 et seq., C.R.S., and (iii) has produced one form of identification required by
§24-76.5-103, C.R.S. prior to the Effective Date of this Contract.
Contract # 322.19 Revision: 2018-06-13 btf
Budget Line Item # 40451510.561000
9
IN WITNESS WHEREOF, the parties have executed this Contract as of the date first set out herein
above.
OSHKOSH AIRPORT PRODUCTS, LLC
________________________________________________
!#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
RECOMMENDED FOR APPROVAL:
_________________________________________________
!#DEPARTMENT REPRESENTATIVE#! Date
MANAGER APPROVAL:
________________________________________________
!#COUNTY MANAGER#! Date
DIRECTOR APPROVAL:
________________________________________________
!#DEPARTMENT REPRESENTATIVE#! Date
ATTORNEY APPROVAL FOR USE:
________________________________________________
Date
Mar-04-2020
Caroline Bonynge
Director of Operations, Safety & ARFF
Mar-16-2020
Thomas Carle
Sales Manager, Central Region
Airport Director
John Kinney
John Kinney
Mar-23-2020
Asst. County Attorney
Richard Neiley
County Manager
Apr-04-2020
Jon Peacock
OSHKOSH AIRPORT PRODUCTS, LLC
AN OSHKOSH CORPORATION COMPANY • ISO 9001:2015 CERTIFIED
1515 County Road O, Suite A
Neenah, WI 549056
920-235-9151
Date: 12/18/2019
Quotation:Oshkosh Eco EFP Retrofit
Customer Reference:Aspen-Pitkin County Airport
Quote valid until:3/18/2020
Caroline.Bonynge@aspenairport.com
QTY DESCRIPTION UNIT PRICE TOTAL PRICE
1
Oshkosh Eco EFP retrofit kit for existing
Striker Striker 4x4 serial number
10TBKAK139S112917, model year 2009.
This kit includes EcoEFP component parts.
Vehicle has manual poppet style fixed-rate
foam proportioning system.
$22,000.00 $22,000.00
1
Oshkosh Eco EFP retrofit kit for existing
Striker Striker 6x6 serial number
10TADLJF8HA780201, model year 2017.
This kit includes EcoEFP component parts.
Vehicle has manual poppet style fixed-rate
foam proportioning system.
$22,000.00 $22,000.00
2 Installation $2,500.00 $5,000.00
1 Travel costs - if done on one trip $2,680.00 $2,680.00
FREIGHT TERMS FOR PARTS: FOB APPLETON, WI
GRAND TOTAL ( plus any applicable tax and freight). . . . . . . . . . . . . . . . . . . . . . . . . . . $51,680.00
Delivery
Taxes
Validity
PRICE IS SUBJECT TO CHANGE BASED ON QUANTITY OF SYSTEMS SELECTED
by Thomas Carle 12/18/2019
Thomas Carle - Regional Sales Manager date
Quotation valid only if accepted by both Contractor and Purchaser on or before date listed above.
QUOTATION
Please note these parts are anticipated to be available in Winter/Spring of 2019/20.
Unless stated above, VAT, GST, state and local taxes, and other miscellaneous taxes are not included in
the price quoted above. All such taxes will be added to the TOTAL CONTRACT VALUE, if payable by
Contractor.
1001 Owl Creek Road
Aspen-Pitkin County Airport
Aspen, CO 81611
Attn: Caroline Bonynge - (920) 987-4829
12/18/2019 Aspen CO EcoEFP Quote 2019_12_18.xlsx
322.19 ATTACHMENT A
Certificate Of Completion
Envelope Id: C254DF2AD0BC4C30A2B9364F283791E7 Status: Completed
Subject: Oshkosh | Pitkin County Contract 322.19 for Review and Signature
Source Envelope:
Document Pages: 15 Signatures: 8 Envelope Originator:
Certificate Pages: 6 Initials: 0 Pitkin County Procurement
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 65.38.144.66
Record Tracking
Status: Original
3/2/2020 3:32:04 PM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Caroline Bonynge
caroline.bonynge@aspenairport.com
Director of Operations, Safety & ARFF
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 174.209.27.166
Signed using mobile
Sent: 3/3/2020 8:10:26 AM
Viewed: 3/3/2020 8:24:11 AM
Signed: 3/4/2020 3:49:43 PM
Electronic Record and Signature Disclosure:
Accepted: 6/8/2021 9:54:41 AM
ID: 9fb09eb6-b9e6-4f82-a51f-0a63fb04812d
Company Name: Pitkin County, Colorado
Thomas Carle
tcarle@airport.oshkoshcorp.com
Sales Manager, Central Region
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 198.190.231.14
Sent: 3/4/2020 3:49:47 PM
Viewed: 3/11/2020 1:39:46 PM
Signed: 3/16/2020 10:09:39 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
John Kinney
john.kinney@aspenairport.com
Airport Director
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 73.243.108.37
Sent: 3/16/2020 10:09:43 AM
Viewed: 3/23/2020 9:20:59 AM
Signed: 3/23/2020 9:21:15 AM
Electronic Record and Signature Disclosure:
Accepted: 3/23/2020 8:57:00 AM
ID: 85d6f6da-5521-4fd1-8e3a-09403523f9d6
Company Name: Pitkin County, Colorado
Richard Neiley
richard.neiley@pitkincounty.com
Asst. County Attorney
Security Level: Email, Account Authentication
(None)Signature Adoption: Drawn on Device
Using IP Address: 73.78.158.155
Sent: 3/23/2020 9:21:20 AM
Viewed: 3/23/2020 9:55:59 AM
Signed: 3/23/2020 9:56:41 AM
Electronic Record and Signature Disclosure:
Signer Events Signature Timestamp
Accepted: 6/14/2021 3:58:12 PM
ID: ffad8d10-ed50-4248-a601-4dc14a0a3875
Company Name: Pitkin County, Colorado
Jon Peacock
Jon.Peacock@PitkinCounty.com
County Manager
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Drawn on Device
Using IP Address: 75.71.107.170
Signed using mobile
Sent: 3/23/2020 9:56:46 AM
Viewed: 4/4/2020 6:47:05 AM
Signed: 4/4/2020 6:48:07 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Hilary Burgess
Hilary.Burgess@AspenAirport.com
Pitkin County Colorado
Security Level: Email, Account Authentication
(None)
Using IP Address: 50.209.235.201
Sent: 3/2/2020 3:37:38 PM
Viewed: 3/2/2020 3:37:59 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Chris Padilla
chris.padilla@aspenairport.com
Airport Controller
Aspen/Pitkin County Airport
Security Level: Email, Account Authentication
(None)
Using IP Address: 50.209.235.201
Sent: 3/2/2020 3:37:59 PM
Viewed: 3/3/2020 8:10:26 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Carbon Copy Events Status Timestamp
Pitkin County Procurement
procurement@pitkincounty.com
Procurement
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 4/4/2020 6:48:12 AM
Resent: 4/4/2020 6:48:27 AM
Viewed: 6/22/2021 12:43:54 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Accounts Payable
AP@pitkincounty.com
Accounts Payable
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 4/4/2020 6:48:16 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Carbon Copy Events Status Timestamp
Evelyn Cruz
evelyn.cruz@aspenairport.com
Aspen/Pitkin County Airport
Security Level: Email, Account Authentication
(None)
Sent: 4/4/2020 6:48:18 AM
Electronic Record and Signature Disclosure:
Accepted: 4/12/2021 2:10:41 PM
ID: c1bc55da-6ec1-49bb-8432-a0d7de7ce362
Company Name: Pitkin County, Colorado
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 3/2/2020 3:37:38 PM
Certified Delivered Security Checked 4/4/2020 6:47:05 AM
Signing Complete Security Checked 4/4/2020 6:48:07 AM
Completed Security Checked 4/4/2020 6:48:18 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide
you with certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically when we send you documents for
electronic signature.
Acknowledging your Access, Intent, and Consent to Receive and Sign Materials
Electronically
To confirm that you can access this information electronically, which will be similar to other
electronic notices and disclosures that we will provide to you, please verify that you were able to
read this electronic disclosure and that you also were able to print on paper or electronically save
this page for your future reference and access or that you were able to e-mail this disclosure and
consent to an address where you will be able to print on paper or save it for your future reference
and access. Further, if you consent to receive notices and disclosures exclusively in electronic
format on the terms and conditions described above, please let us know by clicking the 'I agree'
button below.
By checking the 'I Agree' box, I confirm that:
I am establishing my intent to be bound to the transaction, and indicating that I am fully
aware of the purpose for which the signature is being provided.
I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
Until or unless I notify Pitkin County as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgments, and other documents that are required to be provided or made
available to me by Pitkin County during the course of my relationship with you.
Signing Documents without a Pitkin County DocuSign Account:
Pitkin County may not require all document signers to be authorized users of the Pitkin County
DocuSign Account. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to these terms and
conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this
document. When you don't have a DocuSign account, you will be provided the opportunity to
agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can
download and retain this disclosure. Pitkin County will forward completed documents that
you've reviewed, processed or signed via email. Should you require copies of these signed
documents (e.g., if they get deleted from your email account) you should request those
documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin
County custodian who sent you the document for signature.
Signing Documents with a Pitkin County DocuSign Account:
Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM
Parties agreed to: Caroline Bonynge, John Kinney, Richard Neiley, Evelyn Cruz
Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to these terms and conditions, please
confirm your agreement by clicking the 'I agree' button at the bottom of this document.
Getting paper or electronic copies
At any time, you may request from us a paper or electronic copy of any record provided or made
available electronically to you by us. For such copies, as long as you are an authorized user of
the DocuSign system you will have the ability to download and print any documents we send to
you through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper or
electronic copies of any such documents from our office to you, you may be charged a per-page
fee. You may request delivery of such paper or electronic copies from us by following the
procedure described below.
Withdrawing your consent
If you are an authorized DocuSign Account holder, you can decide to receive notices and
disclosures from us electronically, you may at any time change your mind and tell us that
thereafter you want to receive required notices and disclosures only in paper format. Described
below is the process for informing us of your decision to receive future notices and disclosure in
paper format and also how to withdraw your consent to receive notices and disclosures
electronically.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign user account to receive required notices and consents electronically from us or to sign
electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgments, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Pitkin County:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to Helpdesk@provelocity.com
To advise Pitkin County of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at Helpdesk@provelocity.com and
in the body of such request you must state: your previous e-mail address, your new e-mail
address .
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper or electronic copies from Pitkin County
To request delivery from us of paper or electronic copies of the notices and disclosures
previously provided by us to you electronically, you should request those documents from Pitkin
County under the Colorado Open Records Act by contacting the Pitkin County custodian who
sent you the document for signature.
To withdraw your consent with Pitkin County
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you
must state your e-mail, full name, Postal Address, telephone number, and account
number.