HomeMy WebLinkAboutbocc.con.amended.175.2017 A2019-12-17 CDD
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 40451100.430042
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department
County Representative Matt Whitelock County Representative
Phone (970) 429-1880
Provide a brief description of the contract:
Contract Value Summary:
$ -
$ -
$ -
$ -
Airport
Renewal of parking operations maintenance contract
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
New Contract Total
No
Aspen/Pitkin County Airport Parking Operations Management
LAZ Parking Midwest
$ -
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$ -
$ -
$ -
$ -
Formal
Services/Maintenance
8/1/2017
7/31/2021
Contract Extension
175.2017 A
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
Contract #: 175.2017 A Rev. 2018.06.13 btf
Budget Line Item #: 40451100.430042
*Increasesover$25,000 and/or10% (single increase oraccumulative) oforiginalcontractmust
have County Manager signature.1
CHANGE ORDER / CONTRACT AMENDMENT
Change Order Number: 175.2017 A
OWNER:
Pitkin County, Colorado
530 E. Main St., Suite #302
Aspen, CO 81611
CONTRACTOR:
LAZ Parking Midwest, LLC
15 Lewis Street
Hartford, CT 06103
The Provision of Airport Parking Operations Management (the “Contract”) dated July 24, 2017
between the Board of County Commissioners of Pitkin County, Colorado (the “County”) and
LAZ Parking Midwest, LLC (the “Contractor”), is hereby amended as follows:
Description of Change:Extend contract one year, add new amortization table and update old
amortization table.
Reason for Change: Renew contract for one year with a new end date of July 31, 2021. Correct
the original amortization table (Attachment A)start date and add the new amortization table for
2019 improvements/changes to the parking lots and commercial lot (Attachment B.)
Original Contract Amount $
Previous Change Order/Amendment Amount $
This Change Order/Amendment Amount $
New Contract Total $ 0.00
Rev. 2018.06.13 btf Contract #: 175.2017 A
Budget Line Item #: 40451100.430042
*Increasesover$25,000 and/or10% (single increase oraccumulative) oforiginalcontractmust
have County Manager signature.2
In all other respects, the Contract is in full force and effect and remains unchanged by this
Amendment.
LAZ PARKING MIDWEST, LLC
________________________________________________
!#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
RECOMMENDED FOR APPROVAL:
_________________________________________________
!#DEPARTMENT REPRESENTATIVE#! Date
DIRECTOR APPROVAL:
________________________________________________
!#AIRPORT DIRECTOR#! Date
MANAGER APPROVAL:
________________________________________________
!#COUNTY MANAGER#! Date
Director of Security and Construction
Aug-20-2020
Matt Whitelock
Mike Kuziak
Chief Operating Officer
Aug-27-2020
Sep-01-2020
Rich Englehart
Deputy County Manager
County Manager
Jon Peacock
Sep-08-2020
Amortization Schedule - Aspen Airport Upgrade 175.2017 A Attachment A
System Cost $235,357.50 Monthly Amortization ($7,106.83)
Interest Rate 5.50%
Term 36
Beginning Ending
Month Balance Balanace
Month 1 $235,357.50 $229,329.39 3/1/2018 $6,028.11
Month 2 $229,329.39 $223,273.65 4/1/2018 $6,055.74
Month 3 $223,273.65 $217,190.16 5/1/2018 $6,083.49
Month 4 $217,190.16 $211,078.78 6/1/2018 $6,111.38
Month 5 $211,078.78 $204,939.39 7/1/2018 $6,139.39
Month 6 $204,939.39 $198,771.87 8/1/2018 $6,167.53
Month 7 $198,771.87 $192,576.07 9/1/2018 $6,195.79
Month 8 $192,576.07 $186,351.88 10/1/2018 $6,224.19
Month 9 $186,351.88 $180,099.16 11/1/2018 $6,252.72
Month 10 $180,099.16 $173,817.78 12/1/2018 $6,281.38
Month 11 $173,817.78 $167,507.62 1/1/2019 $6,310.17
Month 12 $167,507.62 $161,168.53 2/1/2019 $6,339.09
Month 13 $161,168.53 $154,800.38 3/1/2019 $6,368.14
Month 14 $154,800.38 $148,403.05 4/1/2019 $6,397.33
Month 15 $148,403.05 $141,976.40 5/1/2019 $6,426.65
Month 16 $141,976.40 $135,520.30 6/1/2019 $6,456.11
Month 17 $135,520.30 $129,034.60 7/1/2019 $6,485.70
Month 18 $129,034.60 $122,519.18 8/1/2019 $6,515.42
Month 19 $122,519.18 $115,973.89 9/1/2019 $6,545.29
Month 20 $115,973.89 $109,398.60 10/1/2019 $6,575.28
Month 21 $109,398.60 $102,793.18 11/1/2019 $6,605.42
Month 22 $102,793.18 $96,157.49 12/1/2019 $6,635.70
Month 23 $96,157.49 $89,491.38 1/1/2020 $6,666.11
Month 24 $89,491.38 $82,794.71 2/1/2020 $6,696.66
Month 25 $82,794.71 $76,067.36 3/1/2020 $6,727.36
Month 26 $76,067.36 $69,309.17 4/1/2020 $6,758.19
Month 27 $69,309.17 $62,520.00 5/1/2020 $6,789.16
Month 28 $62,520.00 $55,699.72 6/1/2020 $6,820.28
Month 29 $55,699.72 $48,848.18 7/1/2020 $6,851.54
Month 30 $48,848.18 $41,965.23 8/1/2020 $6,882.94
Month 31 $41,965.23 $35,050.74 9/1/2020 $6,914.49
Month 32 $35,050.74 $28,104.56 10/1/2020 $6,946.18
Month 33 $28,104.56 $21,126.54 11/1/2020 $6,978.02
Month 34 $21,126.54 $14,116.54 12/1/2020 $7,010.00
Month 35 $14,116.54 $7,074.41 1/1/2021 $7,042.13
Month 36 $7,074.41 $0.00 2/1/2021 $7,074.41
Amortization Schedule - Aspen Airport Upgrade 175.2017 A Attachment B
System Cost $81,882.79 Monthly Amortization ($2,564.02)
Interest Rate 7.95%
Term 36
New Parking project. Rearrange gates. New
gates.
Upgraded the commercial loop. It was on
different system.
Beginning Ending
Month Balance Balanace
Jul-19 $81,882.79 $79,861.24 7/1/2019 $2,021.55
Month 2 $79,861.24 $77,826.30 8/1/2019 $2,034.94
Month 3 $77,826.30 $75,777.88 9/1/2019 $2,048.42
Month 4 $75,777.88 $73,715.89 10/1/2019 $2,061.99
Month 5 $73,715.89 $71,640.24 11/1/2019 $2,075.65
Month 6 $71,640.24 $69,550.83 12/1/2019 $2,089.40
Month 7 $69,550.83 $67,447.59 1/1/2020 $2,103.25
Month 8 $67,447.59 $65,330.40 2/1/2020 $2,117.18
Month 9 $65,330.40 $63,199.20 3/1/2020 $2,131.21
Month 10 $63,199.20 $61,053.87 4/1/2020 $2,145.33
Month 11 $61,053.87 $58,894.33 5/1/2020 $2,159.54
Month 12 $58,894.33 $56,720.49 6/1/2020 $2,173.85
Month 13 $56,720.49 $54,532.24 7/1/2020 $2,188.25
Month 14 $54,532.24 $52,329.50 8/1/2020 $2,202.74
Month 15 $52,329.50 $50,112.16 9/1/2020 $2,217.34
Month 16 $50,112.16 $47,880.13 10/1/2020 $2,232.03
Month 17 $47,880.13 $45,633.31 11/1/2020 $2,246.81
Month 18 $45,633.31 $43,371.61 12/1/2020 $2,261.70
Month 19 $43,371.61 $41,094.93 1/1/2021 $2,276.68
Month 20 $41,094.93 $38,803.16 2/1/2021 $2,291.77
Month 21 $38,803.16 $36,496.21 3/1/2021 $2,306.95
Month 22 $36,496.21 $34,173.98 4/1/2021 $2,322.23
Month 23 $34,173.98 $31,836.36 5/1/2021 $2,337.62
Month 24 $31,836.36 $29,483.26 6/1/2021 $2,353.10
Month 25 $29,483.26 $27,114.56 7/1/2021 $2,368.69
Month 26 $27,114.56 $24,730.18 8/1/2021 $2,384.39
Month 27 $24,730.18 $22,329.99 9/1/2021 $2,400.18
Month 28 $22,329.99 $19,913.91 10/1/2021 $2,416.08
Month 29 $19,913.91 $17,481.82 11/1/2021 $2,432.09
Month 30 $17,481.82 $15,033.61 12/1/2021 $2,448.20
Month 31 $15,033.61 $12,569.19 1/1/2022 $2,464.42
Month 32 $12,569.19 $10,088.44 2/1/2022 $2,480.75
Month 33 $10,088.44 $7,591.26 3/1/2022 $2,497.18
Month 34 $7,591.26 $5,077.53 4/1/2022 $2,513.73
Month 35 $5,077.53 $2,547.15 5/1/2022 $2,530.38
Month 36 $2,547.15 $0.00 6/1/2022 $2,547.15
7/1/2022
8/1/2022
9/1/2022
10/1/2022
11/1/2022
12/1/2022
1/1/2023
2/1/2023
3/1/2023
4/1/2023
5/1/2023
6/1/2023
Proposal for:
Aspen Airport Upgrades 2019
Prepared For:
Kevin Sommers
LAZ Parking, LLC
Aspen Airport Upgrades 2019 0233 Airport Rd
Aspen, CO 81611
USA
Created By:
Jordan Schware
FlashParking, Inc.
(800) 213-3706
jordan.schware@flashparking.com
Page 1 of 10
FlashParking, Inc.
The total simple approach to parking
3801 S. Capital of Texas Highway, Suite 250
AustinTX78704
USA
Phone: (800) 213-3706
Email: sales@flashparking.com
Customer Quote
Quote Nbr:Q-08165-4
Date:6/4/2019 8:09 PM
Expires On:7/4/2019
Prepared By:Jordan Schware
jordan.schware@flashparking.com
Bill To
LAZ Parking, LLC
15 Lewis Street, 5th Floor
Hartford, Connecticut 06103
United States
Ship To
Aspen Airport Upgrades 2019
0233 Airport Rd
Aspen, CO 81611
USA
Kevin Sommers
ksommers@lazparking.com
Page 2 of 10
FlashPARCS - Hardware
Product Description Unit Price Qty Discount SubTotal
FlashPARCS Smart Station Entry Ruggedized parking station with:
- Interactive-customizable touch
display
- Ticket dispenser
- Credit card acceptance
- Barcode scanner
- RFID reader
- Intercom with mic and speaker
$15,000.00 1 $4,200 $10,800.00
Nested Area Kit Includes:
- Third Party Integration Equipment to
FlashPARCS
- FlashPARCS Controller
- Relay Board
$3,200.00 3 $0 $9,600.00
Tagmaster Reader with mounting Kit Includes:
- Reader Entry or Exit
- Reader Integration to FlashPARCS
- Integration to FlashPARCS Monthly
Parker Management Module
$5,000.00 3 $0 $15,000.00
Parking.Pro Magnetic Parking barrier - Specifically designed for high
volume parking applications
- Opening / closing times starting at
1.3 sec
- High functionality
- Only 35 W of power consumption
(Magnetic.Parking)
- Safe control unit according to EN
13849
- 10 million opening and closing
cycles
$3,750.00 2 $1,500 $6,000.00
Magnetic LED stripes (red/green)Red in down position, flashing red
while moving, green in up position.
$950.00 2 $0 $1,900.00
Axis IP Cameras - P3364- Superb video in 1MP or
HDTV 720p quality
- Lightfinder technology
- P-Iris control
- H.264 main profile and multiple
H.264 streams
- Digital PTZ
- Remote focus and zoom
- Outdoor-ready and vandal-resistant
design
- Day and Night Vision
$1,100.00 1 $0 $1,100.00
Page 3 of 10
Product Description Unit Price Qty Discount SubTotal
AXIS Network DVR - Smart storage: Using revolutionary
APViS™ (Axis Prioritized Video
Storage) technology
- Secure storage: tolerates a hard disk
failure without losing entire recordings
- Not PC-based: self-maintaining,
stable operation; automatically
resumes operation after a power
outage
- Maintenance-free digital recording of
images from up to 4 analog cameras,
and simultaneous access to live
viewing, playback and administrative
functions from anywhere using an
Internet Explorer Web browser.
$3,000.00 1 $0 $3,000.00
Custom Product TagMaster Tags - S1255 MarkTag
Classic. $25.00 ea
$25.00 250 $0 $6,250.00
Custom Product TagMaster RFID HangTag Holder
PS_S1960. Qty of 250. $4.00 ea
$4.00 500 $0 $2,000.00
FlashPARCS - Hardware TOTAL:$55,650.00
Shipping and Handling
Product Description Unit Price Discount SubTotal
Shipping and Handling-9 Units $250.00 $0 $2,250.00
Shipping and Handling TOTAL:$2,250.00
Implementation
Product Description Unit Price Discount SubTotal
Implementation-3 Days Setup, Configuration, Commissioning & On-
Line training
$900.00 $0.00 $2,699.97
Implementation TOTAL:$2,699.97
Travel and Expenses
Product Description Unit Price Discount SubTotal
Travel and Expenses-3 Days Travel & Expenses $1,250.00 $0.00 $3,749.97
Travel and Expenses TOTAL:$3,749.97
Page 4 of 10
FlashPARCS - Services
Product Description Details Discount SubTotal
FlashPARCS Extended Warranty Purchase of additional 12 months
warranty on all parts for each
FlashPARCS Smart Station from
the date of installation in addition to
standard warranty.
1 Stations - 1 Year $750.00 $0.00
FlashPARCS - Services TOTAL:$0.00
Installation
Product Description SubTotal
Smart Station Installation Includes:
- Data: ethernet cables from switch to kiosk with (1)# conduit recessed
connection to each Smart Station.
- Smart Station Kiosk Installations. Includes bolts & washers & shims as
needed.
- Existing equipment removal and disposal (when applicable)
*Permits when applicable (Pass Through plus Service Fees) TBD.
$2,250.00
Gate Installation Includes:
- Gate & boom installations done in conjunction with Smart Station
installations.
- Arming and closing loop channels from gates channels to be scored in
conjunction with work (when applicable).
*Permits (Pass Through plus Service Fees) TBD.
$2,100.00
Custom Installation and Setup Smart Station Installation Includes: 1 Used Smart Kiosk (POF).
$2250.00 per Kiosk
AVI Installation: *Permits (Pass Through plus Service Fees) TBD.
$4,950.00
•This assumes Aspen Airport/LAZ will provide mounting pole for AVI
Reader placed in Commercial Drop-Off Lane.
Install AXIS Cameras: $650.00
Custom Wrapping for FlashPARCS Station: $850.00
Travel and Expenses: Travel and Expenses not to exceed $5,000.00
$8,700.00
Installation TOTAL:$13,050.00
Page 5 of 10
FlashPARCS - Software
Product Description Discount SubTotal
FlashPARCS Software License -
Monthly
Access via:
- Barcoded Ticket
- RFID/Prox Card Reader
- Monthly Parkers
- Barcode or QR Code
Contract Parking Management (Monthly Parking)
with Restrictions and Zones
Help Calling via VoiP Intercom
$40.00 $160.00
FlashPARCS - Software TOTAL:$160.00
FlashPARCS - Managed Services
Product Description Unit Price Qty Discount SubTotal
FlashPARCS Warranty Standard Warranty for the initial 12 months on
all parts for each FlashPARCS Smart
Station from the date of installation.
$750.00 1 $750 $0.00
Managed Network Services with 4G/
LTE Back-up
for Term of Software Fee $145.00 1 $145 $0.00
Real-time Reporting Suite for Term of Software Fee $100.00 1 $100 $0.00
24/7 Phone and Online Support for Term of Software Fee $150.00 1 $150 $0.00
Ongoing PCI compliance + Software
Updates and general soflware
patches
for Term of Software Fee $684.00 1 $684 $0.00
Mobile App Module (for managing
parking operations)
for Term of Software Fee $71.00 1 $71 $0.00
FlashPARCS - Managed Services TOTAL:$0.00
Page 6 of 10
Quote Summary
Product Type Discount Implementation
Discount
Subtotal
FlashPARCS - Hardware $5,700 $0.00 $55,650.00
FlashPARCS - Shipping $0 $0.00 $2,250.00
FlashPARCS - Services $0 $750.00 $6,449.94
Installation $0 $0.00 $13,050.00
FlashPARCS - Software $0 $40.00 $160.00
FlashPARCS - Managed Services $1,900 $0.00 $0.00
Total $7,600 $790.00 $77,559.94
Tax Details
Tax Amount
Sales Tax $4,322.85
Total $81,882.79
Page 7 of 10
Optional Products
Quote Summary - Optional Products
Page 8 of 10
DISCLAIMERS
FlashPARCS equipment
•Equipment orders are subject to a 50% deposit payment at time of signing to ensure timely delivery of project.
FlashParking reserves the right to charge a cancellation fee of 20% of the total of the contract to be paid immediately at
time of cancellation.
•The remaining 50% will be invoiced upon successful installation and commissioning of the FlashPARCS equipment, or
within two months of equipment receipt by Customer if Customer delays the installation, whichever comes first.
Delivery Lead Time
•Smart Stations and Magnetic Barrier Gates can be delivered and installed on average within 3-4 weeks for standard
installations of 10 units or less - from time of contract signature, and after 50% deposit payment is received (contingent
upon good standing of existing accounts receivable)
EXCLUDES ORDERS WITH LED BARRIERS AND/OR CUSTOM WRAP SMART STATIONS.
Installation
•Assumes work to be done Monday – Friday during normal business hours
•Rates assume Non-Union labor unless otherwise clearly stated in the quote
•Internet connectivity and electricity is required. And is to be provided by venue or parking operator.
•Installation quote is based on the information provided by client. All other requirements not provided by the client are
subject to review, and additional fees may be assessed to cover the work.
•Running one ethernet CAT6 cable from the network demarcation point to the FlashPARCS SmartStation Kiosk using
existing pathway/conduit
•Mounting FlashPARCS network kit with back-up LTE in each lot or garage (will be pre-configured prior to shipping)
•Removing old entry (ticket/chip spitter) or exit (exit verifier) machine
•Removing old parking operator gate
•Cutting, installing & calibrating new arming loop*
•Cutting, installing & calibrating new safety loop*
•Connecting both loops to the gate
•Extending or re-routing existing electrical power lines to new SmartStation Kiosk and gate**
•Bolting down SmartStation kiosk
•Bolting down gate
•Running cables with six conductors from the SmartStation Kiosk to gate for (a) gate vend, (b) arming loop detection, and
(c) closing loop detection
•Replacing or installing new bollards – if applicable
•Equipment disposal is available upon request ***
•Clean up: placing old machine and gate in a designated area within the facility***
•Testing all components: getting a ticket, performing every applicable entry or exit method including real credit card
payment transaction, barcode scanner, prox (rfid) card reader, Bluetooth access, vending gate, testing microphone &
speakers (placing a support call) and loop detection function.
•Completion of documentation
* Assumes a concrete surface on each lane, the concrete is in good enough condition to install the saw cut loop, it has
no major cracks and is not post tension construction. If the location is post tension construction then please inform install
team during the kickoff process to send a concrete contractor to perform a surface penetration scan to ensure it is safe to
make the cut for the loop, additional fees will apply.
** Not to exceed 15 feet
*** Old Equipment disposal not included in price
Exclusions:
•All utility company charges, deposits and fees if any; Repairs for unforeseen underground utilities that may become
damaged during installation of underground conduits; Performance and Payment Bonds. All other requirements if any are
extra and are subject to review; (All Permit and Inspections are a Pass Through - plus Service Fees if applicable).
Gates
•Gate manufacturer provides a limited warranty on its barriers that covers all mechanical and electrical components, but
excludes parts subject to wear and tear, for a period of two years from the date of first use provided that the operating
instructions have been complied with, no unauthorized servicing of machine components has taken place, and that no
mechanical damage to the machines is evident.
Page 9 of 10
•LED lights for gates have a lead time of 2-3 weeks in addition to regular install schedule
Tagmaster Reader
•TagMaster provides a two (2) year (24 month) warranty period on all own products starting at the date of delivery.
(Exceptions: Hard drives and batteries are warranted for one (1) year, commodities are excluded from warranty). A
warranty repair or replacement during the warranty period shall not have the effect of extending the warranty period for
the products.
* Merchant services are to be source directly by parking operator or venue. FlashParking monthly subscription includes the first 5,000
credit card payment transactions. And $49/per each additional 5,000 credit card payment transactions.
* FlashPARCS Mobile Payments ($0.35 per mobile payment transaction).
*Onsite support available upon request. Fees and response time varies by region.
* All prices are exclusive of taxes, shipping, installation, electrical or civil work, and any other item non specified in this quote unless
otherwise clearly stated in the proposal.
***All payments for Hardware and Services paid with a Credit Card will be charged a 2.5% processing fee
Equipment Service Options:
A) Self-Served with 24/7 Remote Hands FlashParking Support Team: FlashParking designed its solutions with simplicity and efficiency
as the driving tenets. We supply every customer with a FlashCare maintenance kit containing all the replacements components needed
for every machine and gate supplied by FlashParking. Should any of them fail, the client can easily remove the failed part and insert the
replacement part with assistance from our remote hands 24/7 support team.
B) Remote/Smart Hands Support: Should you chose not to use our Self-Served with 24/7 Remote Hands FlashParking
Support option. FlashParking employs an extensive network of highly vetted, independent repair technicians under the following terms
below:
Regions Mon-Fri Mon-Fri (all day Sat)Sundays
and Holidays
8:00 am–4:00 pm 4:00 pm–8:00 am All day
AK, CA, HI, NY, TX, WA & Puerto Rico $177.80 $267.40 $357.00
AZ, CO, OR & PA $141.68 $212.52 $283.36
Everywhere else (US only)$130.20 $195.30 $260.40
Plus Travel $110/per trip
Billing is in whole hours only (every fractional hour is billed as an hour). Response time varies by market. On average it can be within
4-6 hours.
Page 10 of 10
Certificate Of Completion
Envelope Id: 5F8A2D9839AC401A9177C76587E9386C Status: Completed
Subject: LAZ Parking | Pitkin County Contract 175.2017 A for Review and Signature
Source Envelope:
Document Pages: 15 Signatures: 4 Envelope Originator:
Certificate Pages: 6 Initials: 0 Pitkin County Procurement
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 24.9.118.68
Record Tracking
Status: Original
8/20/2020 11:19:43 AM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Matt Whitelock
matt.whitelock@aspenairport.com
Director of Security and Construction
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 65.38.144.66
Sent: 8/20/2020 1:58:34 PM
Viewed: 8/20/2020 3:12:10 PM
Signed: 8/20/2020 3:19:32 PM
Electronic Record and Signature Disclosure:
Accepted: 6/9/2021 8:58:13 AM
ID: 2707713b-9789-403b-93a6-d4047fb5961a
Company Name: Pitkin County, Colorado
Mike Kuziak
mkuziak@lazparking.com
Chief Operating Officer
LAZ Parking
Security Level: Email, Account Authentication
(None)
Signature Adoption: Drawn on Device
Using IP Address: 73.100.157.14
Sent: 8/20/2020 3:19:36 PM
Viewed: 8/27/2020 8:42:57 AM
Signed: 8/27/2020 5:44:05 PM
Electronic Record and Signature Disclosure:
Accepted: 8/27/2020 8:42:57 AM
ID: 9ebd3c62-f49c-4112-9788-c8cd7d02871b
Company Name: Pitkin County, Colorado
Rich Englehart
Rich.Englehart@PitkinCounty.com
Deputy County Manager
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 65.38.144.66
Sent: 8/27/2020 5:44:08 PM
Viewed: 8/28/2020 9:23:02 AM
Signed: 9/1/2020 2:15:41 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jon Peacock
Jon.Peacock@PitkinCounty.com
County Manager
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Drawn on Device
Using IP Address: 174.242.72.160
Sent: 9/1/2020 2:15:45 PM
Viewed: 9/8/2020 7:18:08 AM
Signed: 9/8/2020 7:18:35 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Hilary Burgess
Hilary.Burgess@AspenAirport.com
Pitkin County Colorado
Security Level: Email, Account Authentication
(None)
Using IP Address: 65.38.144.66
Sent: 8/20/2020 11:20:14 AM
Viewed: 8/20/2020 11:29:28 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Chris Padilla
chris.padilla@aspenairport.com
Airport Controller
Aspen/Pitkin County Airport
Security Level: Email, Account Authentication
(None)
Using IP Address: 65.38.144.66
Sent: 8/20/2020 11:29:28 AM
Viewed: 8/20/2020 1:58:29 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Carbon Copy Events Status Timestamp
Pitkin County Procurement
procurement@pitkincounty.com
Procurement
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 9/8/2020 7:18:40 AM
Resent: 9/8/2020 7:18:50 AM
Viewed: 6/22/2021 1:26:42 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Accounts Payable
AP@pitkincounty.com
Accounts Payable
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 9/8/2020 7:18:41 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Evelyn Cruz
evelyn.cruz@aspenairport.com
Aspen/Pitkin County Airport
Security Level: Email, Account Authentication
(None)
Sent: 9/8/2020 7:18:44 AM
Electronic Record and Signature Disclosure:
Accepted: 4/12/2021 2:10:41 PM
ID: c1bc55da-6ec1-49bb-8432-a0d7de7ce362
Company Name: Pitkin County, Colorado
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 8/20/2020 11:20:14 AM
Certified Delivered Security Checked 9/8/2020 7:18:08 AM
Signing Complete Security Checked 9/8/2020 7:18:35 AM
Completed Security Checked 9/8/2020 7:18:44 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide
you with certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically when we send you documents for
electronic signature.
Acknowledging your Access, Intent, and Consent to Receive and Sign Materials
Electronically
To confirm that you can access this information electronically, which will be similar to other
electronic notices and disclosures that we will provide to you, please verify that you were able to
read this electronic disclosure and that you also were able to print on paper or electronically save
this page for your future reference and access or that you were able to e-mail this disclosure and
consent to an address where you will be able to print on paper or save it for your future reference
and access. Further, if you consent to receive notices and disclosures exclusively in electronic
format on the terms and conditions described above, please let us know by clicking the 'I agree'
button below.
By checking the 'I Agree' box, I confirm that:
I am establishing my intent to be bound to the transaction, and indicating that I am fully
aware of the purpose for which the signature is being provided.
I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
Until or unless I notify Pitkin County as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgments, and other documents that are required to be provided or made
available to me by Pitkin County during the course of my relationship with you.
Signing Documents without a Pitkin County DocuSign Account:
Pitkin County may not require all document signers to be authorized users of the Pitkin County
DocuSign Account. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to these terms and
conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this
document. When you don't have a DocuSign account, you will be provided the opportunity to
agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can
download and retain this disclosure. Pitkin County will forward completed documents that
you've reviewed, processed or signed via email. Should you require copies of these signed
documents (e.g., if they get deleted from your email account) you should request those
documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin
County custodian who sent you the document for signature.
Signing Documents with a Pitkin County DocuSign Account:
Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM
Parties agreed to: Matt Whitelock, Mike Kuziak, Evelyn Cruz
Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to these terms and conditions, please
confirm your agreement by clicking the 'I agree' button at the bottom of this document.
Getting paper or electronic copies
At any time, you may request from us a paper or electronic copy of any record provided or made
available electronically to you by us. For such copies, as long as you are an authorized user of
the DocuSign system you will have the ability to download and print any documents we send to
you through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper or
electronic copies of any such documents from our office to you, you may be charged a per-page
fee. You may request delivery of such paper or electronic copies from us by following the
procedure described below.
Withdrawing your consent
If you are an authorized DocuSign Account holder, you can decide to receive notices and
disclosures from us electronically, you may at any time change your mind and tell us that
thereafter you want to receive required notices and disclosures only in paper format. Described
below is the process for informing us of your decision to receive future notices and disclosure in
paper format and also how to withdraw your consent to receive notices and disclosures
electronically.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign user account to receive required notices and consents electronically from us or to sign
electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgments, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Pitkin County:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to Helpdesk@provelocity.com
To advise Pitkin County of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at Helpdesk@provelocity.com and
in the body of such request you must state: your previous e-mail address, your new e-mail
address .
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper or electronic copies from Pitkin County
To request delivery from us of paper or electronic copies of the notices and disclosures
previously provided by us to you electronically, you should request those documents from Pitkin
County under the Colorado Open Records Act by contacting the Pitkin County custodian who
sent you the document for signature.
To withdraw your consent with Pitkin County
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you
must state your e-mail, full name, Postal Address, telephone number, and account
number.