The URL can be used to link to this page

Home My WebLink Aboutbocc.con.amended.211.20 A2019-12-17 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 10014142.53 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Charlotte Anderson County Representative Phone (970) 920-5210 Provide a brief description of the contract: Contract Value Summary: $ 55,000.00 $ - $55,000.00 $ 110,000.00 211.20 A Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement No Television Meeting Coverage and Management Fees GrassRoots Television, Inc. $- Additional Budget Line Item(s) (Please fully allocate New Contract Total) $- $- $- $- Sole Source Services/Maintenance 1/1/2020 12/31/2021 Change Order / Renewal Administration Renewal for continued meeting AV coverage through multi-media outlets and operational support. Updated quote reflects 2.5% increase for a total fixed amount of $44,094.50 (billed semi-annually; see attachment A). County also elects to include additional funding in the amount of $10,905.50 for any additional services required, billed only as incurred. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount New Contract Total Contract #: 211.20 Rev. 2018.06.13 btf Budget Line Item #: 10014142.531500; P2001 (COVID Specific) *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 1 CHANGE ORDER / CONTRACT AMENDMENT Change Order Number: 211.20 A OWNER: Pitkin County, Colorado 530 E. Main St., Suite #302 Aspen, CO 81611 CONTRACTOR: GrassRoots Television, Inc. 110 E. Hallam Street Aspen, CO 81611 The Provision of Television Meeting Coverage and Management Fees (the “Contract”) dated November 2, 2020 between the Board of County Commissioners of Pitkin County, Colorado (the “County”) and GrassRoots Television, Inc. (the “Contractor”), is hereby amended as follows: Description of Change: 1. Renewal of Contract term for one year. Per the terms of the original Contract, upon mutual agreement, the term of this Contract may be extended for up to five additional terms of one year. The County hereby elects to extend the term of this Contract for one year, with the new expiration date now being December 31, 2021. 2. Incorporation of updated, semi-annual payment plan (Attachment A) and establishment of updated, not-to-exceed contingency funding in the amount of $10,905.50 for the renewal term. Contingency funding shall only be billed as incurred and as approved by the County’s Contract Manager. Reason for Change: 1. Renewal of Contract term 2. Updated budget for the renewed term Original Contract Amount $ 55,000.00 Previous Change Order/Amendment Amount $ 0.00 This Change Order/Amendment Amount $ 55,000.00 New Contract Total $ 110,000.00 Contract #: 211.20 Rev. 2018.06.13 btf Budget Line Item #: 10014142.531500; P2001 (COVID Specific) *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 2 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. GRASSROOTS TELEVISION, INC. ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO _________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date Mar-05-2021 Charlotte Anderson Executive Assistant to County Manager Executive DIrector John Masters Mar-12-2021 2021 CGTV 11 Proposed Station Management and Production Fee Structure Summary presented to: Pitkin County By GrassRoots Television - Effective January 1, 2021 2021 2.5% adjustment based on U.S Bureau of Labor Statistics Denver-Boulder-Greely Consumer Price Index for previous 6 months and projected next 6 months. Invoice Semi-Annually. A) CGTV 11 Station Management: Equal division of fixed station operating costs. Fixed fee covers all CGTV operating costs, master control (playback and scheduling, video and audio signal processing, delivering broadcast quality signal to cable company), overhead including applicable and apportioned office rent and equipment, utilities, station management salaries, technical trouble shooting, consulting. Total: $107,898 Each jurisdiction: $28,974.50 B) GrassRoots Studio and Field Production Facilities and Equipment Partnership: Optional fee. Enables GrassRoots to provide Jurisdiction with access to broadcast quality studio and field production assets at same subsidized rate (60% discount) as Citizen and Educational not-for profit users (see GrassRoots Broadcast Television Production Rates schedule below.) Non-partners pay standard rate for production. Each jurisdiction: $6,109 C) Pre-paid Meeting Coverage (includes multi-camera directing, Digital recording, graphics, OMP streaming feed, scheduling and playback): $216 per meeting.  Optional per meeting fees: o Ala Carte (not pre-paid) 4 hour meeting coverage (unplanned/billed monthly): $306 o Each meeting hour over 4 hours (gavel to gavel): $60/hr Overtime fee per hour. Billed monthly. o Early meeting management fee: Work Sessions starting before 10:00 am, and Regular Meetings starting before 12:00 pm without one-month prior notice incur additional $75 management fee. o FaceBook Live stream: $50. o OMP Setup and management fee: $25 o Live YouTube Stream management: $25 per meeting (Only charged if Pitkin County does not set up live stream before meeting.) Monthly billing.  Meeting coverage in remote, un-equipped rooms require additional field production fees (see next page) 2021 total for Pitkin County: $44,094.50 Billed in Two Semi-annual installments, April and October. A) $28,974.50 B) $0 Pitkin County pays Standard Rates for studio and field production. C) $15,120 70 total pre-paid meetings. Four hours, gavel to gavel. . 2021 GrassRoots Broadcast Television Production Rates for Town of Basalt (Basalt pays Standard Rates; includes guaranteed airtimes) Standard Citizen/Educational STUDIO PRODUCTION HD Studio 3 camera + computer feed $300 per 30 min show $150 per 30 minute show live switched program. Includes FaceBook Live webcast and YouTube archive. Eight ½ hour studio show package $1,600 FIELD PRODUCTION HD Field production (4 hour minimum) Single camera with producer $833 $495 Single camera w/switched computer feed $1150 $685 2 camera + computer feed, one tech $1490 $890 2 camera + computer feed, two tech $2000 $1200 3 camera + computer feed, four tech $3955 $2375 All rates include two wireless microphones Additional audio services require additional fees. 20% additional per hour over 4 hours. Post Production (one hour minimums) Non-linear editing $150/hr $90/hr (1 hr minimum) Digital capture, mpeg, transfers, etc $100/hr $60/hr (1 hr minimum) Titles/added Graphics $150/hr $90/hr (1 hr minimum) DVD/tape dubs $75/hr $25 each Technical and Creative Support $100/hr $50/hr (1 hr minimum) (beyond regular maintenance) Many other production services and levels available. Rates available upon request. Certificate Of Completion Envelope Id: 5D5D3FFE0D6347349300433D240139A8 Status: Completed Subject: GrassRoots TV | Pitkin County Renewal 211.20 A for Review and Signature Source Envelope: Document Pages: 5 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 107.77.199.220 Record Tracking Status: Original 3/2/2021 2:21:22 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Charlotte Anderson charlotte.anderson@pitkincounty.com Executive Assistant to County Manager Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 184.53.16.205 Sent: 3/2/2021 2:23:33 PM Viewed: 3/5/2021 8:59:05 AM Signed: 3/5/2021 9:04:24 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign John Masters masters@grassrootstv.org Executive DIrector GrassRoots Television Inc. Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 97.122.85.143 Sent: 3/5/2021 9:04:26 AM Viewed: 3/12/2021 6:24:56 AM Signed: 3/12/2021 6:26:49 AM Electronic Record and Signature Disclosure: Accepted: 3/12/2021 6:24:56 AM ID: 190ca7f3-bc6e-4bc4-8732-c1184f8ed38b Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Pitkin County Security Level: Email, Account Authentication (None) Sent: 3/12/2021 6:26:53 AM Resent: 3/12/2021 6:27:00 AM Viewed: 6/23/2021 8:46:55 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 3/12/2021 6:26:56 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/2/2021 2:23:33 PM Certified Delivered Security Checked 3/12/2021 6:24:56 AM Signing Complete Security Checked 3/12/2021 6:26:49 AM Completed Security Checked 3/12/2021 6:26:56 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access, Intent, and Consent to Receive and Sign Materials Electronically To confirm that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receive notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that:  I am establishing my intent to be bound to the transaction, and indicating that I am fully aware of the purpose for which the signature is being provided.  I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and  I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and  Until or unless I notify Pitkin County as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to me by Pitkin County during the course of my relationship with you. Signing Documents without a Pitkin County DocuSign Account: Pitkin County may not require all document signers to be authorized users of the Pitkin County DocuSign Account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. When you don't have a DocuSign account, you will be provided the opportunity to agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can download and retain this disclosure. Pitkin County will forward completed documents that you've reviewed, processed or signed via email. Should you require copies of these signed documents (e.g., if they get deleted from your email account) you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. Signing Documents with a Pitkin County DocuSign Account: Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM Parties agreed to: John Masters Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper or electronic copies At any time, you may request from us a paper or electronic copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper or electronic copies of any such documents from our office to you, you may be charged a per-page fee. You may request delivery of such paper or electronic copies from us by following the procedure described below. Withdrawing your consent If you are an authorized DocuSign Account holder, you can decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. Described below is the process for informing us of your decision to receive future notices and disclosure in paper format and also how to withdraw your consent to receive notices and disclosures electronically. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Pitkin County: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to Helpdesk@provelocity.com To advise Pitkin County of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at Helpdesk@provelocity.com and in the body of such request you must state: your previous e-mail address, your new e-mail address . In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper or electronic copies from Pitkin County To request delivery from us of paper or electronic copies of the notices and disclosures previously provided by us to you electronically, you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. To withdraw your consent with Pitkin County To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you must state your e-mail, full name, Postal Address, telephone number, and account number.