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HomeMy WebLinkAboutbocc.con.amended.002.20 A-7 2019-12-17 CDD iTKIN Pitkin County Procurement Cover Sheet COUNT Q/D.CV Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Contract Information Contract Number 002.20 A-7 Project Name 109 Basalt Mountain Road Structural Assessment Contractor SGM Inc Budget Line Item 12233100.544500 $ - $ - Additional Budget Line — $ _ Item(s) $ _ (Please fully allocate New Contract Total) $ Procurement Method: Formal Type: Services/Maintenance Contract Start Date 3/1/2021 Contract End Date 4/30/2021 Contract Type Task Order Retainage No If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department Facilities County Representative Jodi Smith County Representative (970) 920-5396 Phone Provide a brief description of the contract: Task order for structural inspection at a county property. Contract Value Summary: Original Contract Amount $ 1,250.00 Previous Change Order/Amendment Amount $ This Change order/Amendment amount $ New Contract Total $ 1,250.00 Master Service Agreement#: 002.20 Rev:2018-10-10 btf 4)i1'KIN COUNT TASK ORDER Task Order/Project Name: 109 Basalt Mountain Road Structural Assessment Task Order Number: 002.20 A-7 Task Order Budget Line Item: 12233100.544500 OWNER: CONTRACTOR: Pitkin County SGM Jodi Smith—Facilities Mike Fowler 485 Rio Grande Place 118 West 6t1 Street, Suite 200 Aspen, CO 81611 Glenwood Springs, CO 81601 Phone: (970) 618-3717 Phone: (970) 945-1004 jodi.smith@pitkincounty.com MikeF@sgm-inc.com PROJECT NAME: 109 BASALT MOUNTAIN ROAD STRUCTURAL ASSESSMENT START DATE: March 1,2021 END DATE: April 30, 2021 The All-County On-Call Engineering (the "Agreement") dated Agreement Start Date between the Board of County Commissioners of Pitkin County (the "County") and SGM 118 West 6th Street, Suite 200 Glenwood Springs, CO 81601 (the "Contractor"), shall include the following services. 1. Contractor's Obligations. Contractor shall provide a structural assessment per the attached SGM TO. 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of one thousand,two hundred and fifty dollars and zero cents ($1,250.00) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty(30) days of invoice,but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 002.20 A-7 and 109 Basalt Mountain Road Structural Assessment. Invoices shall be sent electronically in PDF format to jodi.smith@pitkincounty.com. 3. Pitkin County's Obligations. Pitkin County shall administer this contract through a County Representative. Jodi Smith,Facilities Director will manage the project as the County's Representative. 1 Master Service Agreement#: 002.20 Rev:2018-10-10 btf The services provided and products delivered by the Contractor under this contract will be subject to review by the County's Representatives, or a designee, for compliance with Contractor's obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. SGM hit hitt FOW(,tX Mar-17-2021 Mi ke Fowl e r Date Project Manager PITKIN COUNTY, COLORADO yo°O` S"" �� Mar-17-2021 Jodi Smith Date Director - Facilities 2 SGM Inc. GSGM 118 West Sixth Street,Suite 200 Glenwood Springs, CO 81601 STRUCTURAL CONDITION ASSESSMENT REPORT DATE: February 17, 2021 TIME: 12:00 P.M. PROJECT: 109 Basalt Mountain Road SGM JOB NO. 2021-118.002 PURPOSE: Structural Condition Assessment BY: John Partch, P.E. WEATHER: Clear ASSESSMENT PROCEDURE: Our investigation and observations have been conducted as a preliminary assessment of the residence at 109 Basalt Mountain Road, Garfield County, CO in accordance with recommended assessment procedures of the American Society of Civil Engineers standard: Guideline for Structural Condition Assessment of Existing Buildings. A preliminary assessment is intended to provide initial data for estimating the structural adequacy of an existing building and establish if there is a need for a more detailed analysis. The basic components include review of available documents, site observation, preliminary analysis, and preliminary findings and recommendations. The site observation is conducted to assess the structural condition of the building and make note of modifications, deterioration, damage, weakness, settlement, or unusual structural features. Preliminary analysis entails estimation of whether the building components have adequate capacity, damage assessment, and identification of structural deficiencies. Findings and recommendations are discussion of the observations and recommendations for further actions. DOCUMENT REVIEW: Available building records reviewed included the county assessor's records which identify the original date of construction as 1982. SITE OBSERVATIONS: Site observations were conducted around the exterior of the residence as well as within the living spaces, garage, and the crawl space. The residence is a single story wood frame building on a concrete foundation. The north, east, and west sides of the building are partially buried with concrete retaining walls forming the exterior of the building. Exterior observations found no significant signs of structural distress, damage, or deformation. Minor cracking of the synthetic stucco siding was observed in a handful of locations with no apparent signs of movement or structural distress (photo and document log #'s 6, 9, 10). Interior observations within the living area found no significant signs of structural distress or deformation. A couple of cracks in the drywall ceiling in the hallway area were observed along joint lines in the underlying drywall. The cracks are minor with no apparent signs of structural movement(photo and document log #20). The floor framing observed in the crawl space was wooden I-joists with timber beams. Observations in the crawl space did not find signs of damage, deformation, or distress (photo and document log #14). Observations in the garage area did reveal some cracking of the exterior concrete foundation walls, the concrete slab floor, and a caulked expansion joint in the north foundation wall (photo and document log #'s15-19). The cracks in the east foundation wall are narrow and relatively uniform in width. The cracks in the floor slab observed originate at an interior corner of the slab. Signs of differential movement of the slab was not observed. An expansion joint was observed at the west end of the north wall of the garage with an asphaltic sealant. The joint observed is consistent with a phased construction and indicates that the garage was likely built sometime after the original residence. The joint is relatively uniform in width and signs of differential movement were not observed. The expansion joint is aligned in close proximity with a crack in the synthetic stucco siding observed from the exterior of the north wall. Page 1 of 6 SGM Inc. GSGM 118 West Sixth Street,Suite 200 Glenwood Springs, CO 81601 STRUCTURAL CONDITION ASSESSMENT REPORT ANALYSIS: No significant signs of structural distress, damage, or deformation were observed. The cracks in the synthetic stucco appear consistent with typical minor cracking due to thermal expansion and contraction. The most noted crack on the north wall is in rough alignment with an expansion joint in the foundation wall which likely allows for differential thermal movement of the building and led to the stucco distress at that point. Concrete of the retaining walls forming the exterior foundation of the garage exhibit some minor cracking that is consistent with typical shrinkage cracking or flexural stress cracks from bending stresses and deflection in the wall due to the lateral earth pressures. The cracks were narrow and uniform and do not appear to be a sign of foundation settlement or movement. Cracking of the floor slab in the garage is concentrated around an interior corner where a concrete wall juts into the back of the garage. The cracks are typical of shrinkage cracking in slab on grade floors that form during the initial curing of the concrete. Differential movement of the slab was not observed. The cracks observed are commonly found in brittle building materials such as synthetic stucco and concrete and appear to be due to normal thermal and bending stresses and deflections. No signs of structural distress, deformation, damage, or deficiency were observed. FINDINGS AND RECOMMENDATIONS: To summarize our findings are: Minor cracking of synthetic stucco, concrete retaining walls, and concrete slab floors was observed. No significant signs of structural deformation, distress, or damage was observed. The cracks observed are typically observed in the materials used and do not appear to indicate any structural damage or deficiency. Our recommendations are: The cracks in the synthetic stucco should be repaired to maintain the integrity of the siding and help prevent moisture infiltration. Repairs should incorporate expansion joints at points of potential differential movement such as the foundation expansion joint, corners, and at the minimum spacing as recommended by the synthetic stucco manufacturer's guidelines. This report is based on our site observations, research of available records, and experience with structures of this type in this area. Our observations were limited by the presence of backfill, finish materials, and physical constraints. Unseen defects or conditions may exist that could affect the structural integrity of the structures observed. The observations, interpretations and conclusions herein have been conducted to the standard of care ordinarily practiced by other engineers in this area at this time. No warranty is made, express or implied. Page 2 of 6 SGM Inc. ,�SGM 118 West Sixth Street,Suite 200 ; Glenwood Springs, CO 81601 STRUCTURAL CONDITION ASSESSMENT REPORT PHOTOS AND DOCUMENTS: 40a94. 50 ONE 6' 14' 180 sf D 4 , O ' • a*• b b b i, s*'+. co ONE co C) ' _ . 1859sf FGR 4 0sf 6' i 11' 14' / \ in in \ TT tV PTO . 1382sf .—--.. #1: Garfield County GIS map of subject property #2: Floor plan sketch from Garfield County Records PIP . --�:.o r as 1 I •w, 14 `k' c fix- 'S= #3: Photo of front of residence #4: Photo of front of Residence #5: Photo of Front of Residence looking East looking West at West end Page 3 of 6 SGM Inc. 6 SG M 118 West Sixth Street,Suite 200 Glenwood Springs, CO 81601 STRUCTURAL CONDITION ASSESSMENT REPORT r/7/4111 - -7111 • #6: Crack in Synthetic stucco by #7: West wall of Residence #8: North wall of Residence retaining wall intersection on looking North looking East southwest corner of Residence #9: Crack in synthetic stucco on #10: Crack in synthetic stucco on #11: East wall of Residence north wall north wall looking south Page 4 of 6 SGM Inc. 6 SG M 118 West Sixth Street,Suite 200 Glenwood Springs, CO 81601 STRUCTURAL CONDITION ASSESSMENT REPORT --"".. 111.1 I . 2 „., .. i ...„ ,.... _ . ..i.L., ..; 1 1 ime. , I ___ .f., II . q 111 I lil , ••■•=n111.11011111"..""Mw #12: Interior view in main room #13: Interior view in main room #14: View in Crawl Space looking looking south east looking west at Kitchen West k 1 'ii - _ l ii al I. -\III 'I : ,r . , . , , i ii #15: East garage wall with crack #16: East garage wall with crack #17: Garage floor cracks observed observed. observed. Page 5 of 6 SGM Inc. GSGM 118 West Sixth Street,Suite 200 Glenwood Springs, CO 81601 STRUCTURAL CONDITION ASSESSMENT REPORT - 1 f f • it ) ,, . . • r #18: Expansion joint in north west #19: Top of concrete foundation #20: Drywall crack in ceiling of corner of garage wall. wall at expansion joint in north hallway between garage and main west corner of garage. room of residence. Distribution: SGM File I:\2021\2021-122-PitCoAdmi n\000-Administration E\E-Reports\SGM\109BasaltMtnRd-Structural CondAssmt-20210217.docx Page 6 of 6 Pitkin County On-Call Engineering Services Master Service Agreement#: 002.20 SSGM TASK ORDER SCOPE OF WORK AND COST ESTIMATE Requesting Department: Facilities Department Contact: Jodi Smith Task Order Name: 109 Basalt Mtn Rd Structural Assessment Task Order Number: 002.20 A-7 Task Order Start Date: 2/16/2021 Task Order End Date: 3/31/2021 SGM Project Manager: Mike Fowler (970) 945-1004 mikef©sgm-inc.com 1. Contractor's Obligations. A. Project Description Perform structural observation of single family residence and prepare a structural condition assessment report. B. Work Plan Proposed scope of work: • Site visit to observe the condition of the structure • Prepare report C. Exclusions and Limitations • Observations will be limited to items that are readily visible without removing wall coverings or finishes (e.g. drywall or stucco) 2. Compensation and Expenses. Total compensation and reimbursement to be paid hereunder shall not exceed the sum of: One-thousand-two-hundred and fifty dollars ($1,250) for all services rendered. 1 DocuSign Certificate Of Completion Envelope Id:93CCBE7498404462BF1784D53E43E91F Status:Completed Subject:SGM I Pitkin County Contract 002.20 A-7 for Review and Signature Source Envelope: Document Pages: 10 Signatures:2 Envelope Originator: Certificate Pages:5 Initials:0 Pitkin County Procurement AutoNav: Enabled 530 East Main Street Envelopeld Stamping: Disabled Suite 203 Time Zone: (UTC-07:00)Mountain Time(US&Canada) Aspen,CO 81611 Procurement@PitkinCounty.com IP Address:24.9.118.68 Record Tracking Status:Original Holder:Pitkin County Procurement Location: DocuSign 3/17/2021 2:17:27 PM Procurement@PitkinCounty.com Signer Events Signature Timestamp Jodi Smith Sent:3/17/2021 2:18:29 PM jodi.smith@pitkincounty.com y°`l` S""' Viewed:3/17/2021 2:24:29 PM Director-Facilities Signed:3/17/2021 2:24:40 PM Pitkin County Security Level: Email,Account Authentication Signature Adoption: Pre selected Style (None) Using IP Address:73.78.59.70 Electronic Record and Signature Disclosure: Not Offered via DocuSign Mike Fowler Sent:3/17/2021 2:24:43 PM mikef@sgm-inc.com FOWtt r Viewed:3/17/2021 2:34:06 PM Project Manager Signed:3/17/2021 2:34:16 PM Security Level: Email,Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address:208.72.68.35 Electronic Record and Signature Disclosure: Accepted:6/22/2021 9:43:09 AM ID:b8013445-93d6-4d68-988c-5db5c6e4831c Company Name:Pitkin County,Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement COPIED Sent:3/17/2021 2:34:20 PM procurement@pitkincounty.com Resent:3/17/2021 2:34:25 PM Procurement Viewed:6/24/2021 8:48:21 AM Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Accounts Payable COPIED Sent:3/17/2021 2:34:22 PM AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/17/2021 2:18:29 PM Certified Delivered Security Checked 3/17/2021 2:34:06 PM Signing Complete Security Checked 3/17/2021 2:34:16 PM Completed Security Checked 3/17/2021 2:34:22 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on:3/20/2020 3:28:13 PM Parties agreed to:Mike Fowler ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County(we, us or Pitkin County)may be required by law to provide you with certain written notices or disclosures. 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