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HomeMy WebLinkAboutbocc.con.amended.239.19 C 2019-12-17 CDD iTKIN Pitkin County Procurement Cover Sheet COUNT Q/D.CV Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Contract Information Contract Number 239.19 C Project Name 2020 OST Fencing Projects Contractor S&J Companies/Ace Fencing Budget Line Item Varies by location $ $Additional Budget Line $ _ Item(s) $ _ (Please fully allocate New Contract Total) Procurement Method: Formal Type: Construction Contract Start Date 1/1/2020 Contract End Date 12/31/2021 Contract Type Change Order/Contract Amendment Retainage No If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department Open Space &Trails County Representative Ted O'Brien County Representative (970) 429-6130 Phone Provide a brief description of the contract: Additional funding for fencing at Emma Trail. Contract Value Summary: Original Contract Amount $ 106,951.00 Previous Change Order/Amendment Amount $ 35,000.00 This Change order/Amendment amount $ 15,550.00 New Contract Total $ 157,501.00 Contract#:239.19 Rev. 2018.06.13 btf Budget Line Item#:Varies by project TKIN COUNT CHANGE ORDER/CONTRACT AMENDMENT Change Order Number: 239.19 C OWNER: CONTRACTOR: Pitkin County, Colorado S &J Companies/Ace Fencing 530 E. Main St., Suite#302 PO Cox 400 Aspen, CO 81611 Hartsel, CO 80449 The Provision of 2020 OST Fencing Projects (the "Contract") dated January 1, 2020 between the Board of County Commissioners of Pitkin County, Colorado (the "County") and S & J Companies/Ace Fencing (the "Contractor"), is hereby amended as follows: Description of Change: Installation of wildlife friendly fence for Emma Trail. Removal of existing fence. Tree and grub removal along trail. 11836360.544500.10109 Extend contract to: 12/31/2021 Reason for Change: Additional funding for fencing project and extension of contract. Original Contract Amount $ 106,951.00 Previous Change Order/Amendment Amount $ 35,000.00 This Change Order/Amendment Amount $ 15,550.00 New Contract Total $ 157,501.00 *Increases over$25,000 and/or 10%(single increase or accumulative)of original contract must have County Manager signature. 1 Contract#:239.19 Rev. 2018.06.13 btf Budget Line Item#:Varies by project In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. S & J COMPANIES /ACE FENCING HMar-25-2021 Ace Fencing Date Owner - Managing Member Ace Fencing PITKIN COUNTY, COLORADO Mar-22-2021 Ted O'Brien Date Resource and Trails Manager *Increases over$25,000 and/or 10%(single increase or accumulative)of original contract must have County Manager signature. 2 AeeV uurelf.lurruunrlerl In Vux n K• Quotation Aae.,RnvAs FurFnr Lu^r Date 1/2/15/2021 Surround Yourself In Quality Invoice#1152021 Fencing Jan 15 2021 S&j companies Ilc.Dba Ace TO Pitkin county open space fencing. Ted O'Brian PO Box 400 970-618-6300 Hartsel,CO 80449 Phone 719-539-5402 cell 719- 246-3357 acefencingcolorado@gmail.com Phone 970-618-6300 Qty Item# Description Line total Wildlife 5 strand wildlife friendly fence installed.Two smooth wires 1 friendly three strand barbwire. 1400 fence 1 Removable Remove and haul off of existing fence 1400 1 grubbing Tree and grub removal along trail 1400 Fence will need to have a window from April to June install due to weather and trail conditions.Core boring on the trail may be necessary due to overlay of asphalt.Fence should be constructed before the install of the new trail paving to prevent damage to the trail. Total $15,550 Bill prepared by: Hunter This is a quotation on the goods named, subject to the conditions noted below: Thank you for your business!Although Ace Fencing employees and/or subcontractors make every attempt to locate property and boundary lines, it is the owner's responsibility and liability to ensure that property and boundary lines are accurate.Ace fencing accepts no responsibilities for misplaced fencing.All materials and/or equipment belong to Ace Fencing until said contract is paid in full.Any court costs arising from a dispute will be solely the owner's responsibility.Any permits and fees are responsibility of home owner. In the event there are any disputes or arguments all labor and material costs will be paid in full up to the time Ace Fencing and/or subcontractors stop working. Upon arrival of materials to the job site homeowners will provide materials check. Ace fencing is not liable for locating sprinkler lines or any other miscellaneous underground utilities or other objects not located by 811 underground utilities locator. Ace fencing is not responsible for disruption of any sort to landscaping. When utility companies locate utilities on your property they will use flags and paint to mark utilities,this is the law. Ace fencing is not responsible for disturbed soil or vegetation on property from use of equipment to put in or get to fence. By initial here you agree that you have read or an agent has read to you and you understand Ace Fencing conditions of employment Home Owner/Contractor Ace Fencing Agent jarrod frans_ DocuSign Certificate Of Completion Envelope Id: FD32F73EED924AD4BDO2B4DEDCF0008B Status:Completed Subject:Ace Fencing I Pitkin County Contract 239.19 C for Review and Signature Source Envelope: Document Pages:5 Signatures:2 Envelope Originator: Certificate Pages:5 Initials:0 Pitkin County Procurement AutoNav: Enabled 530 East Main Street Envelopeld Stamping: Disabled Suite 203 Time Zone: (UTC-07:00)Mountain Time(US&Canada) Aspen,CO 81611 Procurement@PitkinCounty.com IP Address:24.9.118.68 Record Tracking Status:Original Holder:Pitkin County Procurement Location: DocuSign 3/19/2021 5:27:59 PM Procurement@PitkinCounty.com Signer Events Signature Timestamp Ted O'Brien // Sent:3/19/2021 5:28:43 PM ted.obrien@pitkincounty.com Viewed:3/22/2021 9:22:21 AM Resource and Trails Manager Signed:3/22/2021 9:22:47 AM Security Level: Email,Account Authentication (None) Signature Adoption: Uploaded Signature Image Using IP Address:24.9.118.117 Electronic Record and Signature Disclosure: Accepted:5/10/2021 9:15:38 AM ID:fbe23f4d-al9e-4e3d-a418-e2cfceclb0bc Company Name:Pitkin County,Colorado Ace Fencing II Sent:3/22/2021 9:22:49 AM acefencingcolorado@gmail.com r Viewed:3/25/2021 7:09:14 PM Owner-Managing Member Ace Fencing Signed:3/25/2021 7:10:03 PM Security Level: Email,Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 184.166.114.188 Signed using mobile Electronic Record and Signature Disclosure: Accepted:3/25/2021 7:09:14 PM ID:e8850461-1ccf-4b97-ba34-el5b3a0f0015 Company Name:Pitkin County,Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement COPIED Sent:3/25/2021 7:10:06 PM procurement@pitkincounty.com Resent:3/25/2021 7:10:22 PM Procurement Viewed:6/24/2021 8:57:17 AM Pitkin County Security Level: Email,Account Authentication (None) Carbon Copy Events Status Timestamp Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable COPIED Sent:3/25/2021 7:10:19 PM AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/19/2021 5:28:43 PM Certified Delivered Security Checked 3/25/2021 7:09:14 PM Signing Complete Security Checked 3/25/2021 7:10:03 PM Completed Security Checked 3/25/2021 7:10:19 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on:3/20/2020 3:28:13 PM Parties agreed to:Ted O'Brien,Ace Fencing ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County(we, us or Pitkin County)may be required by law to provide you with certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access, Intent, and Consent to Receive and Sign Materials Electronically To confirm that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you,please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receive notices and disclosures exclusively in electronic format on the terms and conditions described above,please let us know by clicking the 'I agree' button below. 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