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HomeMy WebLinkAbout2018.03.13 OSTB Reg Minutes_S MINUTES OPEN SPACE AND TRAILS BOARD REGULAR SESSION March 13, 2018 Pitkin County Library Community Room, 120 N. Mill St., Aspen OSTB Present: Graeme Means Howie Mallory Hawk Greenway Tim McFlynn, Wayne Ives, Dist. 1 Dist. 2 Dist. 3 Dist. 4 Dist. 5, Chair Staff Present: Gary Tennenbaum, Fran Soroka, Janet Urquhart Wayne Ives called the meeting to order at 9:00 a.m. PUBLIC COMMENT No public comment APPROVAL OR THE MINUTES Graeme Means moved to approve the OSTB regular and executive session minutes of February 22, 2018 as amended. Tim McFlynn seconded. Motion passed(5-0). Budget Supplemental Request—Mather House Gary Tennenbaum presented a budget supplemental request to repair the septic system and water system at the Mather House—two issues to be addressed now, while the county's historic preservation officer reviews what other actions need to be taken with regard to the house. The new septic system and leach field will be designed to minimally handle use of the house and potential restrooms in the vacant store buildings. The leach field could be enlarged if necessary to handle a more intensive use of the store buildings, Tennenbaum said. The septic system appears to be original to the house, while either the water line is leaking or the well casing is cracked. The exact cause of the water leak has not been determined, Tennenbaum said. Funds for the work will come from OST's capital improvement budget, he said. Howie Mallory asked if there is any evidence of the septic system leaking into the Roaring Fork River. No, Tennenbaum responded. Richard Neiley entered the meeting at 9:15 a.m. Graeme Means predicted the Mather House expenditures will be the first of many expenses associated with buildings owned by OST, particularly the historic Glassier House. He said the open space program must budget for these costs. Tennenbaum said he would like to have Means' expertise as an architect, along with the historic preservation officer's expertise, as OST contemplates what needs to be done at the Glassier House and what it will cost. Hawk Greenway asked if the Glassier House's well and septic system should be tackled at the same time as the Mather House work. Means and Tennenbaum said there is no need to do them at the same time, and Wayne Ives said he saw no advantage to doing both projects at the same time. Howie 3/13/2018 OSTB Regular Minutes Page 1 of 3 Mallory asked for a budget line item for future building maintenance rather than handling it through supplemental budget requests. Dale Will entered the meeting at 9:24 a.m. Red Hill Conservation Easement Wayne Ives suggested the board take formal action to recommend the acquisition of a conservation easement on Red Hill. The easement will be held jointly with Aspen Valley Land Trust; AVLT intends to convey ownership of the 25 acres at the base of Red Hill to the Town of Carbondale, Dale Will said. Will said OST's role as an easement holder will be minimal. He confirmed the easement will allow the envisioned recreational uses of the property; a parking area and trail are currently being discussed. BOARD AND STAFF COMMENTS Gary Tennenbaum updated the board on scheduling a retreat. It is tentatively planned for July, he said. Tennenbaum also noted that Hawk Greenway's term expires April 1, making this meeting (March 13), Greenway's last meeting as a board member. Graeme commended Greenway for his dedication,passion and countless hours of service. Howie Mallory complimented Greenway for his vision in land banking and protecting river access. Tim McFlynn confirmed he has now moved out of his district. That means his board membership, too, has concluded, Tennenbaum noted. The Open Space Charter requires that members reside within the district they are appointed to represent, Tennenbaum said. Graeme Means asked if McFlynn and Greenway can continue to participate on the board, if they so choose, until their seats are filled, though they wouldn't be able to vote or participate in executive sessions. McFlynn said he would be happy to be involved,but not vote. Howie Mallory asked if Wayne Ives, as board chair, has had any contact with candidates for the vacant seats. Ives said he has not. Ives noted a new board chair is typically appointed at the first meeting in May. He asked that Graeme Means be allowed to assume the chair in April. The board agreed. Gary Tennenbaum updated the board on plans for Prince Creek. Garfield County does not support speed tables on the road, he said. Therefore, the BOCC favored proceeding with only a raised road crossing for trail users between the planned Bull Pen parking area and the trail. The BOCC also supported sending a letter to the BLM to advocate a mid-Crown parking area for equestrians, Tennenbaum said. BOARD ACTION Supplemental Budget Request-Mather House Hawk Greenway moved to recommend to the BOCC a supplemental budget request of$88,000 for septic and water system work at the Mather House at Emma Open Space. Howie Mallory seconded. The motion passed(5-0). 3/13/2018 OSTB Regular Minutes Page 2 of 3 r Red Hill Conservation Easement Acquisition Wayne Ives moved to recommend the BOCC approve a$150,000 acquisition of a conservation easement on AVLT land at the base of Red Hill, with the easement to be held jointly by Aspen Valley Land Trust and OST. Tim McFlynn seconded. Motion passed (5-0). Hawk Greenway commendation Graeme Means moved to commend Hawk Greenway for his dedication, passion and countless hours of service as a member of the Open Space and Trails Board. Wayne Ives seconded. The motion passed (4-0). Greenway did not vote. Appointment of board chair Hawk Greenway moved to appoint Graeme Means as OSTB chair, and Howie Mallory as vice chair. Tim McFlynn seconded. Motion passed (5-0). EXECUTIVE SESSION The OSTB moved to enter into a joint executive session with the Board of County Commissioners in accordance with CRS 24-6-402(4) (a)(b) and (e) for the purpose of discussing acquisitions, attorney consultation and negotiations at 10:00 a.m. The OSTB adjourned executive session at 11:30 a.m. WORK SESSION The OSTB reconvened in regular session for a joint work session with the BOCC at noon (see separate work session minutes). ADJOURN The OSTB meetings of March 13, 2018 were adjourned at approximately 2 p.m. Approved: Attest: Wayne Ides, Chair Jane rquhart Pitkin County Open Space & Trails Board Pit n County Open Space &Trails Stewardship and Outreach Coordinator 3/13/2018 OSTB Regular Minutes Page 3 of 3