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HomeMy WebLinkAboutbocc.con.amended.204.19 D 2019-12-17 CDD T K I N Pitkin County Procurement Cover Sheet COUNT Q/D.CV Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Contract Information Contract Number 204.19 D Project Name Marmot Systems Service Agreement Contractor Marmot Library Network Budget Line Item 21035100.531500 $21035100.574500 - Computer Replacement $Additional Budget Line $ _ Item(s) $ _ (Please fully allocate New Contract Total) Procurement Method: Sole Source Type: Services/Maintenance Contract Start Date 1/1/2019 Contract End Date 12/31/2021 Contract Type Change Order/Contract Amendment Retainage No If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department Library County Representative Kathy Chandler County Representative (970) 429-1910 Phone Provide a brief description of the contract: Additional funding for current term to replace Library computers, monitors, aux hardware, and software Contract Value Summary: Original Contract Amount $ 100,000.00 Previous Change Order/Amendment Amount $ 353,953.22 This Change order/Amendment amount $ 86,000.00 New Contract Total $ 539,953.22 Contract#: 204.2019 Rev. 2018.06.13 btf Budget Line Item#: (General)21035100.531500,(Computers)21035100.574500 fIfirKINIt CouNT — c�C�� CHANGE ORDER/ CONTRACT AMENDMENT Change Order Number: 204.19 D OWNER: CONTRACTOR: Pitkin County, Colorado Marmot Library Network 530 E. Main St., Suite#302 123 North 7th Street Aspen, CO 81611 Grand Junction, CO 81501 The Provision of Marmot Systems Service Agreement (the "Contract") dated June 6, 2019 between the Board of County Commissioners of Pitkin County, Colorado (the"County") and Marmot Library Network(the "Contractor"), is hereby amended as follows: Description of Change: Additional funding for the current term in the amount,not to exceed, Eighty-Six Thousand Dollars and Zero Cents ($86,000.00) for the replacement of Library computers as detailed in Attachment A. Cost of replacement to include shipping charges,billable to County Account# 21035100.574500. Reason for Change: Addition of funding for the replacement of computers, monitors, auxiliary hardware, and software for the Pitkin County Library. Original Contract Amount $ 100,000.00 Previous Change Order/Amendment Amount $353,953.22 This Change Order/Amendment Amount $ 86,000.00 New Contract Total $ 539,953.22 *Increases over$25,000 and/or 10% (single increase or accumulative)of original contract must have County Manager signature. 1 Contract#: 204.2019 Rev. 2018.06.13 btf Budget Line Item#: (General)21035100.531500,(Computers)21035100.574500 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. MARMOT LIBRARY NETWORK A L M�m4r Jul-29-2021 Adam Murray Date Executive Di rector PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: Jul-29-2021 Kathy chandler Date Pitkin County Librarian MANAGER APPROVAL: Aug-03-2021 Jon Peacock Date County Manager *Increases over$25,000 and/or 10% (single increase or accumulative)of original contract must have County Manager signature. 2 Savings $47,601.18 DOLL eQuote Subtotal(117) $85,831.81 Estimated Shipping $0.00 Total $85,831.81 s/ You've successfully saved a new eQuote-#3000090308469 X Details Billing Shipping Payment method Pitkin_Dell_Quote_6-30-21 Partner Contact Shipping information Quote number#3000090308469 Jason Stow Aaron Brumbaugh Created June 30,2021 Marmot Library Network Marmot Library Network,IT Servic Expires July 30,2021 Phone number:(970)242-3331 es Created by Additional:: 123 N 7Th St,Grand Junction,CO, jason@marmot.org Authorized jason@marmot.org 81501 buyer Aaron Brumbaugh Billing information Phone number:(970)242-3331 Additional:: ACCOUNTS PAYABLE aaron@marmot.org Customer details MARMOT LIBRARY NETWORK IN C Delivery method Pitkin County Library 123 N 7TH ST,GRAND FREE Standard Delivery 120 N Mill St,Aspen CO 81611- JUNCTION,CO,81501-3548 1502,US Customer number:2507185 Trade compliance Phone number:(970)242-3331 No,I will not be exporting Additional:: ACCOUNTING@MARMOT.ORG Tax exemption I am tax exempt Items Quantity Unit Price Item total Precision 3450 Small Form Factor-Build 56 $2,066.85 $115,743.60 Your Own Discounted unit price:$1,302.12 Estimated Ship Date August 12,2021 -August 16,2021 Premier discount -$42,824.88 Catalog Number:8/xctop3450usr_vp Category Description Code SKU ID Base Precision 3450 SFF CTO BASE G2K14W0 [210-AYUR] 1 Processor Intel®Core'"i7-11700(8 Core,16MB c GE9JA52 [338-BZKL][412- 146 ache,up to 4.9GHz) AATF] Operating System Windows 10 Pro English,French,Spani GF48XA1 [619-AHKN] 11 sh Microsoft Office No Microsoft Office License Included-3 GC7OFJV [658-BCSB] 1002 0 day Trial Offer Only Internal Speakers Speaker for Tower and SFF GR068XC [520-AARD] 18 Video Card NVIDIA Quadro P400 2GB LP(3 mDP t GAFOOL2 [490-BGMQ] 6 o DP adapters) Memory 16GB,2x8GB,DDR4 UDIMM non-ECC G9YIZJS [370-AGEI] 3 Memory Category Description Code SKU ID Storage Drive 256GB PCIe NVMe Class 40 M.2 SSD G57WU1B [400-BLQW] 8 2nd Storage Drive No Hard Drive GMKBOSE [400-AKZR] 637 Keyboard Dell KB216 Wired Keyboard English GZDPBC1 [580-ADJC] 4 Wireless No Wireless LAN Card G4Q8YBD [555-BBNG] 19 Systems Management Intel®Management Engine disabled G9UHF3D [631-ACXX] 49 ENERGY STAR ENERGY STAR Qualified G6J34SM [387-BBLW] 122 EPEAT EPEAT 2018 Registered(Gold) GBU8CHM [379-BDZB] 200331 Windows AutoPilot No Windows AutoPilot GYEO2AP [340-CKSZ] 291 FGA Module No FGA NOFGA [817-BBBB] 572 Chassis Options Precision 3450 SFF with 300W up to 9 G2KJZXQ [321-BGLH] 116 2%efficient(80 Plus Platinum)PSU CD ROM/DVD ROM 8x DVD+/-RW 9.5mm Optical Disk Drive GWZ7NQT [429-ABFH][429- 16 ABKH] 5th Hard Drive No Hard Drive GMKBO5E [400-AKZR] 52 4th Storage Drive No Hard Drive GMKBO5E [400-AKZR] 51 3rd Storage Drive No Hard Drive GMKBOSE [400-AKZR] 54 Driver No Wireless LAN GW1SM6D [555-BBNI] 7 HDD Controller Integrated Intel Sata Control GSLRCFD [403-BBCE] 9 Additional Storage Devices- No SD Card Reader G86J5QK [385-BBBL] 10 Media Reader Mouse Dell Optical Mouse-MS116(Black) GWDQT3O [570-ABIE] 12 Network Adapters(NIC) No Additional Network Card Selected(I GPQ31WV [555-BBJO] 13 ntegrated NIC included) Power Cord US Power Cord GPYNSHX [450-AHDU] 20 Documentation/Disks Safety/Environment and Regulatory Gui G7RBOGY [340-AGIK] 21 de(English/French Multi-language) Optional Integrated Video or No Additional Port GH2ILWN [492-BCLP] 36 USB Ports Order Information US No Canada Ship Charge G31AOL8 [332-1286] 111 UPC Label No UPC Label GCBI2EM [389-BDCE] 292 TPM Security Dell Precision TPM G1 MEH6P [340-ACBY] 297 Packaging Shipping and Handling Single-Pack G2GC6KM [340-CBUU][340- 465 CQYR] Stands and Mounts No Stand GK0645E [575-BBCH] 558 Optical Software Cyberlink Media Suite Essentials for Wi GWNM30Y [658-BBTV] 597 ndows 10 and DVD drive(without Medi a) Raid Connectivity No Raid G9BYT4Q [780-BBCJ] 1009 Protect your new PC No Anti-Virus Software GD4K19S [650-AAAM] 1014 Category Description Code SKU ID Operating System Recovery OS-Windows Media Not Included GLA90Q1 [620-AALW] 200013 Options External Speakers No External Speaker GTNM7E2 [817-BBBC] 200095 Placemat Quick Setup Guide-Precision 3450 GO4EOTW [340-CWGG] 60 Label Precision 3450,Reg Label DAO GUZ2C3S [389-DZES] 676 Storage Configuration(Boot C1 M.2 PCIe Boot SSD(11th Gen Intel G045XSO [449-BBWS] 276 Drive) CPU) Video Card Cable No Additional Cable GIXOL8M [379-BBCY] 592 Processor Branding 11th Gen Intel Core i7 non-vPro label G3P1WL7 [340-CUEQ] 749 Non-Microsoft Application Additional Software Win 10 GJRY2OL [379-BEKU][525- 1003 Software BBCL][640-BBLW] [640-BBSC][640- BBSH][658- BBMR][658- BBRB][658-BEOK] Serial Port/Parallel Port No Parallel or Serial Port GVEYOQ7 [492-BBFF] 698 Services:Hardware Support Basic Onsite Service 12 Months,12 Mo GMUZOKB [709-BBUK] 29 nth(s) Dell Services:Extended Basic Onsite Service,36 Month(s) GF6B8XC [199-BDRV] 30 Service Item total:$72,918.72 Dell 22 Monitor- P2217 61 $289.99 $17,689.39 Discounted unit price:$211.69 Estimated Ship Date Friday,July 2,2021 Premier discount -$4,776.30 Catalog Number:8/p2217sap Category Description Code SKU ID Dell 22 Monitor-P2217 Dell 22 Monitor-P2217 P2217 [210-AIIC] 1 Hardware Support Services 3 Years Advanced Exchange Service AE3Y [814-9381][814- 29 9382] Item total:$12,913.09 Savings:$47,601.18 Subtotal(117):$85,831.81 Savings $47,601.18 Subtotal(117) $85,831.81 Estimated Shipping $0.00 Total $85,831.81 Ultrabook,Celeron,Celeron Inside,Core Inside,Intel,Intel Logo,Intel Atom,Intel Atom Inside,Intel Core,Intel Inside,Intel Inside Logo,Intel vPro,Itanium,Itanium Inside,Pentium, Pentium Inside,vPro Inside,Xeon,Xeon Phi,Xeon 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DocuSign Certificate Of Completion Envelope Id: FF4ECCDB12634E5290A795193BF53AAE Status:Completed Subject: Marmot I Pitkin County Contract 204.19 D for Review and Signature Source Envelope: Document Pages:7 Signatures:3 Envelope Originator: Certificate Pages:5 Initials:0 Pitkin County Procurement AutoNav: Enabled 530 East Main Street Envelopeld Stamping: Disabled Suite 203 Time Zone: (UTC-07:00)Mountain Time(US&Canada) Aspen,CO 81611 Procurement@PitkinCounty.com IP Address: 107.77.201.189 Record Tracking Status:Original Holder:Pitkin County Procurement Location: DocuSign 7/22/2021 1:06:31 PM Procurement@PitkinCounty.com Signer Events Signature Timestamp Kathy Chandler Sent:7/22/2021 1:09:20 PM kathy.chandler@pitkincounty.com Resent:7/28/2021 1:02:30 PM Pitkin County Librarian Viewed:7/29/2021 10:53:20 AM Security Level: Email,Account Authentication Signed:7/29/2021 10:53:49 AM (None) Signature Adoption: Drawn on Device Using IP Address:65.38.144.66 Electronic Record and Signature Disclosure: Accepted:7/29/2021 10:53:20 AM ID:b56360c9-c4e0-41f2-9532-c4e3cec674de Company Name:Pitkin County,Colorado Adam Murray Sent:7/29/2021 10:53:51 AM adam@marmot.org °^" M'4 7 Viewed:7/29/2021 3:09:08 PM Executive Director Signed:7/29/2021 3:09:25 PM Security Level: Email,Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 184.166.117.60 Electronic Record and Signature Disclosure: Accepted:7/29/2021 3:09:08 PM ID:bfdfc525-c44f-4ddc-83a2-383ae292e182 Company Name:Pitkin County,Colorado Jon Peacock Sent:7/29/2021 3:09:27 PM Jon.Peacock@PitkinCounty.com Viewed:8/3/2021 5:10:52 PM County Manager Signed:8/3/2021 5:11:07 PM Pitkin County Signature Adoption: Drawn on Device Security Level: Email,Account Authentication (None) Using IP Address:65.38.144.66 Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement COPIED Sent:8/3/2021 5:11:09 PM procurement@pitkincounty.com Resent:8/3/2021 5:11:13 PM Procurement Viewed:8/4/2021 9:10:40 AM Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable COPIED Sent:8/3/2021 5:11:09 PM AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Anna Steinberg COPIED Sent:8/3/2021 5:11:10 PM anna.steinberg@pitkincounty.com Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 7/22/2021 1:09:20 PM Certified Delivered Security Checked 8/3/2021 5:10:52 PM Signing Complete Security Checked 8/3/2021 5:11:07 PM Completed Security Checked 8/3/2021 5:11:10 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on:3/20/2020 3:28:13 PM Parties agreed to:Kathy Chandler,Adam Murray ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County(we, us or Pitkin County)may be required by law to provide you with certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access, Intent, and Consent to Receive and Sign Materials Electronically To confirm that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you,please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receive notices and disclosures exclusively in electronic format on the terms and conditions described above,please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that: • I am establishing my intent to be bound to the transaction, and indicating that I am fully aware of the purpose for which the signature is being provided. • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify Pitkin County as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to me by Pitkin County during the course of my relationship with you. Signing Documents without a Pitkin County DocuSign Account: Pitkin County may not require all document signers to be authorized users of the Pitkin County DocuSign Account. 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