HomeMy WebLinkAboutbocc.con.amended.052.18 J-1-A2017-11-13 btf
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 40451100.531000
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form.
Contact Information:
Department
County Representative Dan Bartholomew County Representative
Phone (970)429-2851
Provide a brief description of the contract:
Contract Value Summary:
$ 11,801.41
$-
$ 11,801.41
NOTE: Clerks Office will keep original documents in compliance with Colorado State Archives retainage schedule.
Airport
Task Order to provide professional services for a CIP Update.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
New Contract Total
No
CIP Update
Kimley-Horn and Associates, Inc.
$11,801.41
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$-
$-
$-
$
Formal
Services/Maintenance
8/1/2021
2/28/2022
Task Order
052.2018 J-1-a
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
Master Service Agreement #: 052.18 Rev: 2018-01-17 btf
1
TASK ORDER
Task Order/Project Name: CIP Update
Task Order Number: J-1-a
Task Order Budget Line Item: 40451100.531000
OWNER: CONTRACTOR:
Pitkin County Kimley-Horn and Associates, Inc.
Dan Bartholomew – Airport Bob Jones, PE
0233 Airport Road, Suite A 16 Kearns Road, Suite 310 C/D
Aspen, CO 81611 Snowmass Village, CO 81615
Phone: (970) 429-2851 Phone: (970) 429-8855
dan.bartholomew@aspenairport.com robert.jones@kimley-horn.com
PROJECT NAME: CIP UPDATE
START DATE: August 1, 2021
END DATE: February 28, 2022
The Program Management Services For The Aspen/Pitkin County Airport Capital Improvements Project
(the “Agreement”) dated August 23, 2018 between the Board of County Commissioners of Pitkin County
(the “County”) and Kimley-Horn and Associates, Inc. 16 Kearns Road, Suite 310 C/D Snowmass Village,
CO 81615 (the “Contractor”), shall include the following services.
1.Contractor’s Obligations. Contractor shall provide services for a CIP Update in accordance with the
attached Scope of Work (Attachment A) and Fee Summary (Attachment B).
2.Compensation and Expenses, Invoicing, Payment and Offset. The Agreement is funded in part
through grant funds the County will receive through the FAA. The County shall compensate
Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1
of this Task Order. It is expressly understood and agreed that in no event will the total compensation
and reimbursement to be paid hereunder exceed the sum of eleven thousand eight hundred and one
dollars and forty-one cents ($11,801.41) for all services rendered. By Task Order or Task Order
Amendment, the County and Contractor may reallocate the budget among project tasks if the total
budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours
worked, with payment expected within thirty (30) days of invoice, but any payment by the County
may be offset by any amount the Contractor owes the County for any reason. Further, the County and
the Contractor agree as this Contract is federally funded, it is therefore subject to the requirements set
forth in Title 49 CFR Part 18.36.
Master Service Agreement #: 052.18 Rev: 2018-01-17 btf
2
Any invoices not sent in the following manner may have payment delayed. All invoices for this Task
Order shall reference Task Order J-1-a and CIP Update. Invoices shall be sent electronically in PDF
format to jennifer.mitchley@aspenairport.com.
3. Pitkin County’s Obligations. Pitkin County shall administer this Task Order through a County
Representative. Dan Bartholomew, Airport Director will manage the project as the County’s
Representative. The services provided and products delivered by the Contractor under this contract
will be subject to review by the County’s Representatives, or a designee, for compliance with
Contractor’s obligations prior to final payment.
4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the
Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the
avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects
the Agreement is in full force and effect and remains unchanged by this Task Order.
KIMLEY-HORN AND ASSOCIATES, INC.
________________________________________________
!#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
RECOMMENDED FOR APPROVAL:
________________________________________________
!#DEPARTMENT REPRESENTATIVE#!Date
COUNTY MANAGER:
________________________________________________
!#COUNTY MANAGER#! Date
Brian Valentine
Senior Vice President
Jul-29-2021
Airport Director
Jul-29-2021
Dan Bartholomew
Aug-03-2021
County Manager
Jon Peacock
SCOPE OF WORK AND FEE SUMMARY
Task Order J-1-a – CIP Update
Page 1 of 2
CONTRACTOR:
Kimley-Horn and Associates, Inc.
Bob Jones, PE
16 Kearns Road, Suite 301 C
Snowmass Village, CO 81615
Phone: (970) 429-8855
Robert.jones@kimley-horn.com
START DATE: June 1, 2021
END DATE: December 31, 2021
SCOPE OF WORK
Background
This change order covers services to assist Aspen/Pitkin County Airport (ASE) staff with the
preparation of an updated Capital Improvement Plan (CIP). Specifically, Kimley-Horn and
Associates, Inc. (KHA) was asked to help ASE’s CIP team with scheduling and cost estimates
for airfield pavement rehabilitation projects needed to maintain safety and adequate service
levels until more substantial pavement reconstruction work is completed under the Airport
Modernization and Standardization program.
Task 1: Project Administration & Coordination Services
KHA will provide general administrative tasks including project planning, invoicing, and project
correspondence.
Task 2: Scope and Fee Development
KHA will develop the scope and fee of this Task Order and will coordinate review and approval
with the Client.
Task 3: Develop CIP
KHA will develop a strategy for maintaining runway, taxiway, and apron pavements at service
levels desired by ASE until the proposed ASE Modernization and Standards Program is
implemented. It is anticipated that mill and overlay, isolated pavement patching, seal coats, crack
sealing, and pavement marking will be required on an annual basis to keep these pavements in
satisfactory condition.
SCOPE OF WORK AND FEE SUMMARY
Task Order J-1A – CIP Update
Page 2 of 2
KHA will attend two CIP coordination meetings with ASE, FAA and CDOT staff. These
meetings can be in person or virtual.
SCHEDULE
KHA will perform the services described as expeditiously as possible on a schedule agreed to by
the client.
FEE
The scope of services described herein shall be performed on a lump sum basis of $11,801.41.
The lump sum amount is intended to cover all applicable labor and expense costs.
Individual task amounts are provided for budgeting purposes only. KHA reserves the right to
reallocate amounts among labor and expense tasks as necessary.
This project shall be billed monthly on a percent complete basis according to our then-current
rates.
The attached Fee Summary Spreadsheet shows the basis for our lump sum fee.
Fee Estimate Summary - Change Order J-1-a
Contract Number: 052.18 (Pitkin County, Co / Aspen/Pitkin County Airport)
Project Name: Program Management Services
Contractor: Kimley-Horn and Associates, Inc.
Task Order Name: As Requested Assignments
Task Order Number: J-1-a
Salary and Expenses
Sub Task Description Senior
Professional II Professional Analyst Tech Support Support Staff Total Hours
Total Labor
Cost
Subtask 1 - Project Administration and Coordination 2 3 2 7
Subtotal - Hours 2 3 0 0 2 7 1,413.11$
Development of Project Scope 2 2 4 239.80$
Development of Fee Proposal 1 1 2 119.90$
Subtotal - Hours 3 0 0 0 3 6.0 359.70$
Project Timeline and Cost Estimates 4 10 15 12 2 43 1,992.55$
Coordination Meetings 4 6 10 707.40$
Subtotal - Hours 8 16 15 12 2 53 2,699.95$
TOTAL Hours 0 13 19 15 12 7
Basic Average Hourly Rate -$ 88.65$ 58.80$ 39.95$ 32.35$ 31.25$
Direct Salary Cost -$ 1,152.45$ 1,117.20$ 599.25$ 388.20$ 218.75$
Labor & Gen. Admin. Overhead 195.24%-$ 2,250.04$ 2,181.22$ 1,169.98$ 757.92$ 427.09$
Subtotal Salary -$ 3,402.49$ 3,298.42$ 1,769.23$ 1,146.12$ 645.84$
Profit (Labor Costs)15%-$ 510.37$ 494.76$ 265.38$ 171.92$ 96.88$
TOTAL 11,801.41$
TOTALHours by Classification
Subtask 2 - Scope and Fee Development
Subtask 3 - Develop CIP
5/26/2021
Certificate Of Completion
Envelope Id: 37EF33F070DA48538F08027CD3E9B8F8 Status: Completed
Subject: 052.18 J-1-a Kimley Horn CIP Update Task Order
Source Envelope:
Document Pages: 6 Signatures: 3 Envelope Originator:
Certificate Pages: 5 Initials: 0 Jennifer Mitchley
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
jennifer.mitchley@aspenairport.com
IP Address: 65.38.144.66
Record Tracking
Status: Original
7/28/2021 9:42:34 AM
Holder: Jennifer Mitchley
jennifer.mitchley@aspenairport.com
Location: DocuSign
Signer Events Signature Timestamp
Brian Valentine
brian.valentine@kimley-horn.com
Senior Vice President
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 134.238.198.139
Sent: 7/28/2021 9:53:02 AM
Viewed: 7/28/2021 7:42:27 PM
Signed: 7/29/2021 8:06:14 AM
Electronic Record and Signature Disclosure:
Accepted: 7/28/2021 7:42:27 PM
ID: 53bf831c-b52c-4207-b147-4cdbc67827e5
Company Name: Pitkin County, Colorado
Dan Bartholomew
Dan.Bartholomew@aspenairport.com
Airport Director
Aspen/Pitkin County Airport
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 65.38.144.66
Sent: 7/29/2021 8:06:16 AM
Viewed: 7/29/2021 8:10:15 AM
Signed: 7/29/2021 8:11:19 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jon Peacock
Jon.peacock@pitkincounty.com
County Manager
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Drawn on Device
Using IP Address: 65.38.144.66
Sent: 7/29/2021 8:38:34 AM
Viewed: 8/3/2021 5:11:26 PM
Signed: 8/3/2021 5:12:20 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Rich Englehart
rich.englehart@pitkincounty.com
Deputy County Manager
Pitkin County
Security Level: Email, Account Authentication
(None)
Using IP Address: 65.38.144.66
Sent: 7/29/2021 8:11:20 AM
Viewed: 7/29/2021 8:38:33 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Carbon Copy Events Status Timestamp
Accounts Payable
AP@pitkincounty.com
Accounts Payable
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 8/3/2021 5:12:21 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Pitkin County Procurement
procurement@pitkincounty.com
Procurement
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 8/3/2021 5:12:21 PM
Viewed: 8/4/2021 9:54:50 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 7/28/2021 9:53:02 AM
Certified Delivered Security Checked 8/3/2021 5:11:26 PM
Signing Complete Security Checked 8/3/2021 5:12:20 PM
Completed Security Checked 8/3/2021 5:12:21 PM
Payment Events Status Timestamps
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Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM
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