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HomeMy WebLinkAboutbocc.con.amended.110.18 I-1 7/13/2021 tOUNTit TKIN Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Contract Information Contract Number 110.18 I-1 Project Name Supplemental Fixed Base Operator(FBO)Analysis Contractor Ricondo &Associates, Inc. Budget Line Item 40451510.531000 $ $Additional Budget Line $ _ Item(s) $ _ (Please fully allocate New Contract Total) $ — Procurement Method: Formal Type: Services/Maintenance Contract Start Date 7/26/2021 Contract End Date 8/31/2021 Contract Type Task Order Retainage No If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department Airport County Representative Dan Bartholomew County Representative (970) 429-2851 Phone Provide a brief description of the contract: Supplemental analysis of FBO improvements and financial impacts of each option. Contract Value Summary: Original Contract Amount $ 29,000.00 Previous Change Order/Amendment Amount $This Change order/Amendment amount $ New Contract Total $ 29,000.00 Master Service Agreement#: 110.18 Rev:2018-01-17 btf iTKIN COUNT @). — TASK ORDER Task Order/Project Name: Supplemental Fixed Base Operator(FBO)Analysis Task Order Number: I-1 Task Order Budget Line Item: 40451510.531000 OWNER: CONTRACTOR: Pitkin County Ricondo&Associates,Inc. Mr. Dan Bartholomew—Airport Mr. Joseph Huy, C.M. 0233 E. Airport Road—Suite A 2111 Palomar Airport Road, Suite 350 Aspen, CO 81611 Carlsbad,CA 92011 Phone: (970)-429-2851 Phone: (760)444-0111 Dan.bartholomew@aspenairport.com jhuy@ricondo.com PROJECT NAME: Supplemental FBO Analysis START DATE: July 26, 2021 END DATE: August 31,2021 The Financial Consulting Services Master Services Agreement (the "Agreement") dated October 1, 2018 between the Board of County Commissioners of Pitkin County(the"County")and Ricondo&Associates, Inc., 20 N. Clark Street Suite 1500, Chicago, IL 60602 (the "Contractor"), shall include the following services: 1. Contractor's Obligations. Contractor will prepare a supplemental FBO Analysis for purposes of evaluating additional options for delivery of FBO services at the Aspen-Pitkin County Airport (the "Airport")including: a) Option#1—FBO Constructs and Manages Eastside FBO,County Constructs and Manages West Side FBO i) East Side (1) Minimum 10,000 sf Terminal Building (2) Minimum 7,000 sf Maintenance Hangar (3) Minimum 22,000 Aircraft Hangar (4) New Fuel Farm (Minimum of 300,000 gallons jet fuel and minimum 40,000 gallons of AVgas) ii) West Side (1) Minimum 5,000 sf Terminal for locals and Chartered flights (2) County subcontracts for fueling services (3) Minimum of 50 patio shelter units (4) Provide apron tie downs 1 Master Service Agreement#: 110.18 Rev:2018-01-17 btf b) Option #2 - FBO Manages and County Constructs Eastside FBO, County Constructs and Manages West Side FBO i) East Side (1) Minimum 10,000 sf Terminal Building (2) Minimum 7,000 sf Maintenance Hangar (3) Minimum 22,000 Aircraft Hangar (4) New Fuel Farm(Minimum of 300,000 gallons jet fuel and minimum 40,000 gallons of AVgas) ii) West Side (1) Minimum 5,000 sf Terminal for locals and Chartered flights (2) County subcontracts for fueling services (3) Minimum of 50 patio shelter units (4) Provide apron tie downs c) Option#3-FBO Manages Eastside and Westside FBOs,County Constructs Eastside and Westside FBOs i) East Side (1) Minimum 10,000 sf Terminal Building (2) Minimum 7,000 sf Maintenance Hangar (3) Minimum 22,000 Aircraft Hangar (4) New Fuel Farm (Minimum of 300,000 gallons jet fuel and minimum 40,000 gallons of AVgas) ii) West Side (1) Minimum 5,000 sf Terminal for locals and Chartered flights (2) County subcontracts for fueling services (3) Minimum of 50 patio shelter units (4) Provide apron tie downs d) Option#4 -FBO Constructs and Manages Eastside and Westside FBOs i) East Side (1) Minimum 10,000 sf Terminal Building (2) Minimum 7,000 sf Maintenance Hangar (3) Minimum 22,000 Aircraft Hangar (4) New Fuel Farm(Minimum of 300,000 gallons jet fuel and minimum 40,000 gallons of AVgas) ii) West Side (1) Minimum 5,000 sf Terminal for locals and Chartered flights (2) County subcontracts for fueling services (3) Minimum of 50 patio shelter units (4) Provide apron tie downs Contractor will develop 10-year financial pro-forma analyses for Options#1-4 described above using the Financial Pro-Forma for the traditional FBO (high, medium, and low scenarios) developed through the April 2021 ASE FBO Analysis. The County will provide the following information / data to assist Contractor with developing 10-year financial pro-forma analyses for Options#1-4: a) East Side improvements—confirmation that the building sizes referenced in this section 1 for the terminal building, maintenance hangar, and aircraft hangar are the same as the Kimley-Horn August 2020 estimate prepared for the County. If building or facility size has changed since August 2020,the County will provide Contractor with updated cost estimates. 2 Master Service Agreement#: 110.18 Rev:2018-01-17 btf b) New Fuel Farm—a cost estimate for construction of the 300,000-gallon Jet-A and 40,000-gallon Avgas fuel farm facility. This storage capacity is greater than the Kimley-Horn August 2020 estimate. c) West side improvements-- cost estimates for construction of: i. 5,000 sf Terminal ii. 50 patio shelter units iii. apron tie downs—if ASE needs a diagram produced depicting the layout of these, Ricondo will need to dedicate its CAD staff to plot as well as new facilities noted above for the west side improvements. d) Staffing assumptions —number of personnel, annual salary, and annual miscellaneous expenses for Options#1 and#2. Contractor will provide the following deliverables to County: a. Financial Pro-Forma Analysis. Contractor shall prepare a 10-year financial pro-forma analysis for Options #1-4 as described in this Task Order in Microsoft Excel and pdf format. b. Microsoft PowerPoint Presentation. Contractor to prepare summary Microsoft PowerPoint Slides (maximum of 8) describing each option and aggregate projected financial returns to County for Options 1-4. Contractor will conduct 2 virtual meetings with Client to present its findings. No travel or other out-of- pocket expenses are anticipated to be incurred by Contractor through this Task Order. 2. Compensation and Expenses,Invoicing,Payment and Offset.The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of Twenty-Nine Thousand and no cents ($29,000.00) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order and Contract Number. Invoices shall be sent electronically in PDF format to dan.bartholomew@aspenairport.com 3. Pitkin County's Obligations. Pitkin County shall administer this Task Order through a County Representative. Dan Bartholomew, Director of Aviation, will manage the project as the County's Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County's Representatives, or a designee, for compliance with Contractor's obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. 3 Master Service Agreement#: 110.18 Rev:2018-01-17 btf RICONDO&ASSOCIATES,INC. y° a /447, Aug-09-2021 Joseph A Huy Date Senior vice President PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: DEC.,., Qo. 404.AW Aug-09-2021 Dan Bartholomew Date Airport Director 4 DocuSign Certificate Of Completion Envelope Id: 11C120BFA4E746FEBA1783530C534488 Status:Completed Subject: Ricondo&Associates, Inc. 1 Pitkin County Task Order 110.18 I-1 for Review and Signature Source Envelope: Document Pages:5 Signatures:2 Envelope Originator: Certificate Pages:5 Initials:0 Pitkin County Procurement AutoNav: Enabled 530 East Main Street Envelopeld Stamping: Disabled Suite 203 Time Zone: (UTC-07:00)Mountain Time(US&Canada) Aspen,CO 81611 Procurement@PitkinCounty.com IP Address:65.38.144.66 Record Tracking Status:Original Holder:Pitkin County Procurement Location: DocuSign 8/9/2021 9:12:44 AM Procurement@PitkinCounty.com Signer Events Signature Timestamp Dan Bartholomew Sent:8/9/2021 9:16:32 AM dan.bartholomew@aspenairport.com ° °` '°°" "' Viewed:8/9/2021 11:56:13 AM Airport Director Signed:8/9/2021 11:56:54 AM Aspen/Pitkin County Airport Security Level: Email,Account Authentication Signature Adoption: Pre selected Style (None) Using IP Address:65.38.144.66 Electronic Record and Signature Disclosure: Not Offered via DocuSign Joseph A Huy Sent:8/9/2021 11:56:56 AM jhuy@ricondo.com 2°" a 1/`"� Viewed:8/9/2021 11:59:14 AM Senior Vice President Signed:8/9/2021 12:01:02 PM Security Level: Email,Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 108.201.145.74 Electronic Record and Signature Disclosure: Accepted:8/9/2021 11:59:14 AM ID:0002ba5c-b1aa-4907-911d-bdc6a5fb8f8f Company Name:Pitkin County,Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement COPIED Sent:8/9/2021 12:01:03 PM procurement@pitkincounty.com Resent:8/9/2021 12:01:06 PM Procurement Viewed:8/9/2021 12:02:29 PM Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Accounts Payable COPIED Sent:8/9/2021 12:01:04 PM AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 8/9/2021 9:16:32 AM Certified Delivered Security Checked 8/9/2021 11:59:14 AM Signing Complete Security Checked 8/9/2021 12:01:02 PM Completed Security Checked 8/9/2021 12:01:04 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on:3/20/2020 3:28:13 PM Parties agreed to:Joseph A Huy ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County(we, us or Pitkin County)may be required by law to provide you with certain written notices or disclosures. 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