HomeMy WebLinkAboutbocc.con.amended.052.18 L-17/13/2021
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 40451150.546500
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department
County Representative Matt Whitelock County Representative
Phone (970) 429-1880
Provide a brief description of the contract:
Contract Value Summary:
$ 280,399.82
$ -
$ -
$ 280,399.82
052.2018 L-1
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
No
Airport Phase 2 Support
Kimley-Horn and Associates, Inc.
$280,399.82
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$-
$-
$-
$280,399.82
Formal
Services/Maintenance
8/20/2021
12/31/2021
Task Order
Airport
Design, construction and consultation services for airfield pavement rehabilitation of the runway,
taxiway, and apron including asphalt pavement mill and overlay, isolated pavement repair, crack routing,
crack sealing, and pavement marking.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
New Contract Total
Master Service Agreement #: 052.2018
Rev: 2018-01-17 btf
1
TASK ORDER
Task Order/Project Name: Airport Phase 2 Support
Task Order Number: L-1
Task Order Budget Line Item: 40451150.546500
CONTRACTOR:
Kimley-Horn and Associates, Inc.
Robert Jones, PE
16 Kearns Road, Suite 310 C/D
Snowmass Village, CO 81615
Phone: (970) 429-8855
OWNER:
Pitkin County
Matt Whitelock – Airport
233 Airport Road, Suite A
Aspen, CO 81611
Phone: (970) 429-1880
matt.whitelock@aspenairport.com robert.jones@kimley-horn.com
PROJECT NAME: AIRPORT PHASE 2 SUPPORT
START DATE: August 20, 2021
END DATE: December 31, 2022
The Program Management Services For The Aspen/Pitkin County Airport Capital Improvements Project
(the “Agreement”) dated August 23, 2018 between the Board of County Commissioners of Pitkin County
(the “County”) and Kimley-Horn and Associates, Inc. 16 Kearns Road, Suite 310 C/D Snowmass Village,
CO 81615 (the “Contractor”), shall include the following services.
1.Contractor’s Obligations.
Background
The Aspen-Pitkin County Airport (Client) has requested the development of this Professional Consulting
Services agreement from Kimley-Horn & Associates, Inc. (Consultant) for design and construction of
airfield pavement rehabilitation work at the airport. This project will provide runway, taxiway, and
apron pavement rehabilitation. The scope of this work includes asphalt pavement mill and overlay,
isolated pavement repair, crack routing, crack sealing, and pavement marking.
The project will be funded with a FAA AIP grant and local funds. The estimated cost of construction is
$2,000,000.
These services will be provided in accordance with the following sections of the Scope of Services in
the Consultant’s Master Services Agreement (MSA):
•Pre-Design Program Management Services
Master Service Agreement #: 052.2018 Rev: 2018-01-17 btf
2
“b. Assist the Airport in identifying potential funding sources and in the completion and
execution of grant applications.”
• Program Management Services During Design
“k. Other design related program management services as requested.”
• Pre-Construction Program Management Services
“h. Other pre-construction related program management services as requested.”
• Program Management Services During Construction
“b. Provide or assist Airport in Material Testing for related construction projects.
d. Manage Construction to FAA, CDOT, TSA and other Federal Agencies guidelines and
deadlines.
e. Attend Project progress meetings, review pay applications, and ensure compliance with FAA
Requirements.
f. Assist in or facilitate needed and required inspection services.
g. Other construction related program management services as requested.”
Task 1 – Scope, Schedule, and Fee Development
This task consists of Scope, Schedule, and Fee Development necessary to generate the project specific
services to be provided by the Consultant.
This Task consists of the following:
• Development of the Consultant’s Scope of Services
• Development of the Project Schedule
• Development of the Consultant’s Fee Proposal
Task 2- Project Administration, Coordination, and Management
This Task covers project administration, coordination, and management services.
This Task consists of the following:
• Attendance at up to two (2) Project Coordination Meetings with Client Staff and Airport
Stakeholders
• Internal Design and Construction Team Meetings
• Maintenance of the Project Schedule
• Monthly Invoicing
The Project Administration Services identified above will be provided throughout the project and are
based upon an assumed fifteen (15) month Design, Construction, and Close-Out schedule. The
Consultant will provide services as reasonably necessary throughout Design and Construction.
Task 3 - FAA and CDOT Grant Application and Management, Environmental Documentation,
and Agency Coordination.
The Consultant will prepare a FAA and CDOT Grant Applications and will assist the Client with
coordination of the grant requests and subsequent Grant administration inclusive of preparation of
Requests for Reimbursement forms and preparing grant closeout documentation.
Master Service Agreement #: 052.2018 Rev: 2018-01-17 btf
3
The Consultant will coordinate environmental review of the project by the FAA Denver ADO and will
provide project narratives and sketches needed by the FAA to evaluate potential environmental impacts.
It is anticipated that the project will be determined to not require a CatEx or another more extensive
environmental documentation process.
The consultant will coordinate and attend 2 project coordination/review meetings with the FAA Denver
ADO and CDOT Aeronautics. The consultant will prepare meeting agendas and summaries.
Task 4 - Construction Plans and Contract Documents
This Task includes site visits to assess current pavement conditions and to map and estimate the quantities
of pavement distresses to be included in the project.
The Consultant will prepare Construction Plans and Contract Documents for use by the Client in selection
of a contractor to complete the project’s runway, taxiway, and apron pavement rehabilitation work.
This Task consists of developing the following deliverables:
• Construction Plans
• Contract Documents & Technical Specifications
• Engineer’s Opinion of Probable Construction Cost
• Engineer’s Design Report in FAA format
This Task includes the preparation of the plans and documents outlined above and submittal to the Client
and FAA as follows:
• 95% Issued for Review (“95% IFR”) – The 95% Set Issued for Review Set documents will consist
of approximately 95% complete Construction Plans, Contract Documents & Technical
Specifications, Engineer’s Opinion of Probable Construction Cost estimates, and the Engineer’s
Design Report. These will be submitted to the Client and FAA for review.
• Issued for Bid (“IFB”) - The Issued for Bid documents will include modifications to the 95% IFR
documents and our completion of design to the 100% complete level. These IFB documents will
be provided to the Client for project advertisement and bidding.
• Issued for Construction (“IFC”) - The Issued for Construction documents will include addendum
changes made during the bidding process, and any changes made during award of the Contract for
Construction. These IFC documents will be provided to the Client, FAA and Contractor.
Construction Plans
The Consultant will provide detailed design and engineering services required to prepare Construction
Plans for the Project. The following plans are anticipated.
• Cover Sheet
• Project Layout Plan
• Survey Control Plan
• Construction Safety and Phasing Plan
• Demolition Plans and Details
• Pavement Rehabilitation Plans and Details
• Pavement Marking Plans and Details
Master Service Agreement #: 052.2018 Rev: 2018-01-17 btf
4
Contract Documents and Technical Specifications
The Consultant will prepare contract documents and technical specifications for bidding and construction
of the project. These documents will describe the character and quality of the project as to types and
locations of materials. They also will detail construction phasing and scheduling requirements, provide
information on airport operations and include provisions regarding safety during construction. The
contract documents will include provisions required by the Client and FAA for contracting purposes and
consist of the following:
• Invitation for Bids
• Instruction to Bidders
• Bid Proposal
• Bid Documents
• Notice of Award
• Contract Agreement
• Performance and Payment Bonds
• Notice to Proceed
• Notice of Contractor’s Settlement
• FAA Provisions
• General Provisions
• Special Provisions
• Technical Specifications
Where applicable the Consultant will utilize the Clients standard contract and bid documents or prepare
these from an agreed upon source. General and technical specifications will follow the Client or FAA
standards as appropriate.
Engineer’s Opinion of Probable Construction Cost
The Consultant will prepare opinions of probable construction cost.
Engineer’s Design Report
The Consultant will prepare an FAA format Engineer’s Design Report that summarizes work completed
during the design process.
Submittal of the Construction Plans, Contract Documents and Specifications, Engineer’s Opinion of
Probable Construction Cost, and Engineer’s Design Report will consist of an electronic PDF copy and
two (2) hard copies to the Client, FAA, and Contractor as appropriate.
Deliverables:
• Construction Plans (95% IFR / IFB/ IFC)
• Contract Documents and Specifications (95% IFR / IFB / IFC)
• Engineer’s Opinion of Probable Construction Cost (95% IFR/ IFB)
• Engineer’s Design Report (95% IFR/ IFB)
Task 5 – Bidding Services
The Consultant will provide administrative bidding services to the Client to assist with identification and
selection of the Contractor.
Master Service Agreement #: 052.2018 Rev: 2018-01-17 btf
5
This task consists of the following:
• Project Bidding Services
• Bidding Clarifications
• Bid Opening, Evaluation and Award
Advertise for Bids
The Consultant will assist the Client with publication of legal notices and provide notices to appropriate
trade papers and plan rooms as well as print and distribute plans and specifications to prospective bidders.
Bidding Clarification
The Consultant will coordinate the bidding process and provide clarification of questions received from
Contractors during the bidding period. Bid clarification will be completed through a maximum of two (2)
Bid Addenda relative to Contractor questions. The Consultant will schedule, lead and summarize one (1)
pre-bid meeting with prospective bidders.
Bid Opening, Evaluation and Award
The Consultant will assist the Client with the opening of bids, will review the bids for completeness, will
prepare a tabulation of each bid that checks for errors, and will provide a recommendation of award. It is
anticipated that the Client, with assistance from the Consultant, will solicit formal approval of award from
the FAA. After receiving approval to award, the Consultant will prepare the Construction Contract, Notice
of Award, and the Notice to Proceed for use by the Client.
Deliverables:
• Construction and Contract documents will be prepared in electronic PDF format for use as bidding
packages issued to bidding contractors. Bidding packages are anticipated to consist of one (1)
11”x17” copy of the Construction Documents and associated Contract Documents. Additional
bidding packages will be issued to the Client and FAA as reasonably requested.
Task 6 – Construction Phase Services
The Consultant will provide construction phase services to the Client for this project. The scope of this
task will consist of fulltime construction observation (30 days), response to contractor questions,
observation reporting, and providing clarification of our documents as requested by the Client or
Contractor during the construction period.
This task consists of the following:
• Review of Material Submittals
• Provide Clarification of Construction Plans and Contract Documents
• Conduct a Pre-Construction Meeting
• Provide 30 days of Construction Observation (inclusive of travel)
• Review Contractor Pay Requests
• Conduct a Final Inspection and Prepare a Punchlist for Corrective Work
• Prepare Record Drawings
• Coordinate Construction Close-out with the FAA
The Consultant will coordinate and perform the following as part of this Task:
• Review Proposals, Shop Drawings, and Samples. Review and take appropriate action in respect
to Proposals, Shop Drawings, Samples and other data which the installing Contractor is required
Master Service Agreement #: 052.2018 Rev: 2018-01-17 btf
6
to provide. The Consultant’s review of all shop drawings, samples and proposals shall be for
general conformance with the requirements. Such review will not relieve the Contractor from its
responsibility for performance, nor is such a review a guarantee that the work covered by the
shop drawings, samples and proposals is free of errors, inconsistencies or omissions.
• Correspondence and Communications. Coordinate written communication among the Contractor,
Consultant, and County during construction. The Consultant shall initiate communication
regarding matters important to the County, including items that could have an impact on project
costs, contract time, or require changes to the contract documents. The Consultant will also
advise the County and provide recommendations to the County for written communication
between the County and Contractor.
• Resident Project Representative (RPR). The Consultant will provide an RPR to observe and
monitor project construction, provide escort as needed, and coordinate with airport staff. The
RPR is provided for the purpose of monitoring progress, determining if the work generally
conforms to the contract for construction, and assuring quality of installation.
• Observation of Work, Rejection of Defective Work, and Material Testing. The RPR shall make
routine observations of the Work in progress. The RPR shall report to the Engineer when it is
believed that any work is unsatisfactory, faulty and defective, has been damaged, or does not
meet the requirements of any inspection, test or required approval.
• Project Records. The Consultant shall maintain a record of general observations, specific
observations, and relevant decisions made on the project. As well, the RPR shall monitor and
record quantities for preparing monthly estimates for progress payments to the Contractor. The
Consultant shall also review Contractor certified payroll and perform labor standards interviews.
• Certificates, Maintenance and Operational Manuals. The Consultant shall verify that all
necessary certificates and/or maintenance and operation manuals are furnished by the Contractor
to the Client.
• Punchlist and Final Inspection. The Consultant shall assist in the performance of progress walk
throughs, the drafting and development of a project punch list, Final Inspections, and verification
that any and all items detailed on those punch lists are completed or corrected as it concerns final
acceptance. Recommendations and punch list items status shall be conveyed to the Client as well
as any recommendations concerning acceptance.
The RPR’s observation of the work is not an exhaustive observation of all work performed by the
Contractor. The RPR’s observations will not relieve the Contractor from responsibility for performing
the work in accordance with the contract for construction, and the Consultant shall not assume liability
in any respect for the construction of the project. The Consultant shall not be responsible for the
Contractor’s means, methods, techniques, equipment choice and usage, sequence, schedule, safety
programs, or safety practices, nor shall the Consultant be responsible for the Contractor’s failure to
perform in accordance with the contract documents. The Consultant neither guarantees the performance
of the Contractor, nor assumes responsibility for any Contractor’s failure to perform its work in
accordance with the Contract Documents.
Should the Consultant discover or believe that any work by the Contractor is defective or not
conforming to the Contract for Construction or applicable rules and regulations, the Consultant shall
bring this to the attention of the Contractor and the County.
Task 7 - Close-Out Documents
The Consultant shall prepare Record Drawings based on the redline drawings from the Contractor and
Master Service Agreement #: 052.2018 Rev: 2018-01-17 btf
7
drawing changes generated by the RPR during construction. The Consultant shall also prepare a Final
Construction Report in FAA format that summarizes project construction.
Deliverables:
• Electronic AutoCAD Record Drawings will be submitted to the Client and FAA. The Final
Construction Report will be submitted in electronic PDF format to the Client and FAA.
SCHEDULE
The Consultant will provide the services described as expeditiously as possible on a schedule agreed to
by the Client.
FEE
The attached Fee Summary Spreadsheet shows the basis for Consultant’s lump sum fee.
2. Compensation and Expenses, Invoicing, Payment and Offset. The Agreement is funded in part
through grant funds the County will receive through the FAA. The County shall compensate
Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1
of this Task Order. It is expressly understood and agreed that in no event will the total compensation
and reimbursement to be paid hereunder exceed the sum of Two Hundred Eighty Thousand Four
Hundred dollars and Zero cents ($280,400) for all services rendered. By Task Order or Task Order
Amendment, the County and Contractor may reallocate the budget among project tasks if the total
budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours
worked, with payment expected within thirty (30) days of invoice, but any payment by the County
may be offset by any amount the Contractor owes the County for any reason. Further, the County and
the Contractor agree as this Contract is federally funded, it is therefore subject to the requirements set
forth in Title 49 CFR Part 18.36.
Any invoices not sent in the following manner may have payment delayed. All invoices for this Task
Order shall reference Task Order L-1 and Airfield Pavement Rehabilitation 2022. Invoices shall be sent
electronically in PDF format to ap@aspenairport.com.
3. Pitkin County’s Obligations. Pitkin County shall administer this Task Order through a County
Representative. Matt Whitelock, Director of Security and Construction will manage the project as the
County’s Representative. The services provided and products delivered by the Contractor under this
contract will be subject to review by the County’s Representatives, or a designee, for compliance with
Contractor’s obligations prior to final payment.
4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the
Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the
avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects
the Agreement is in full force and effect and remains unchanged by this Task Order.
[SIGNATURE PAGE FOLLOWS]
Master Service Agreement #: 052.2018 Rev: 2018-01-17 btf
8
KIMLEY-HORN AND ASSOCIATES, INC.
________________________________________________
!#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
RECOMMENDED FOR APPROVAL:
________________________________________________
!#DEPARTMENT REPRESENTATIVE#!Date
COUNTY MANAGER:
________________________________________________
!#COUNTY MANAGER#! Date
Aug-09-2021
Director of Security and Construction
Matt Whitelock
Aug-09-2021
Senior Vice President
Brian Valentine
Aug-13-2021
County Manager
Jon Peacock
Fee Estimate Summary - Kimley-Horn and Associates, Inc
Contract Number: 052.2018 (Pitkin County, Co / Aspen/Pitkin County Airport)
Project Name: Program Management Services
Contractor: Kimley-Horn and Assocaites, Inc.
Task Order Name: Airfield Pavement Rehabilitation 2022
Task Order Number: L-1
Salary and Expenses
Task Description Senior
Professional II Professional Analyst Tech Support Support Staff Total Hours
Total Labor
Cost
Task 1 - Scope, Schedule, and Fee Development
Development of Consultant's Scope 2 8 2 2 14 829.62$
Development of Project Schedule 1 4 6 11 591.74$
Development of Consultant's Fee Proposal 2 6 2 10 622.24$
Subtotal - Hours 5 18 8 0 4 35 2,043.60$
Project Coordination Meetings (2) 4 8 10 4 26 1,417.02$
Internal Design and Construction Team Meetings 10 20 20 10 6 66 3,541.12$
Maintenance of the Project Schedule 2 4 6 12 684.82$
Monthly Invoices 2 8 15 25 1,172.38$
Subtotal - Hours 18 40 36 10 25 129 6,815.34$
FAA and CDOT Grant Applications and Management 4 10 20 8 42 2,091.28$
Environmental Documentation 1 6 10 10 2 29 1,288.26$
Agency Coordination 4 8 10 2 24 1,351.38$
Subtotal - Hours 9 24 40 10 12 95 4,730.92$
Construction Plans 6 20 60 60 6 152.0 6,544.80$
Contract Documents and Technical Specifications 4 15 50 10 79.0 3,724.12$
Opinion of Probable Construction Cost 4 10 20 10 2 46.0 2,233.96$
Engineer's Design Report 2 15 40 5 8 70.0 3,222.62$
Subtotal - Hours 16 60 170 75 26 347.0 15,725.50$
Advertisement and Coordination 1 2 4 2 9 450.00$
Bidding Clarifications and Pre-Bid Meeting 4 10 15 8 37 1,881.53$
Bid Opening, Evaluation, and Award 1 10 8 2 21 1,111.72$
Subtotal - Hours 6 22 27 0 12 67 3,443.25$
Review Material Submittals 2 6 8 2 18 957.84$
Provide Clarification of Construction Plans/Contract Docs 2 20 22 1,420.96$
Conduct Pre-Construction Meeting 6 15 10 4 35 2,035.36$
Provide Construction Observation 20 40 300 8 368 17,178.76$
Review Contractor Pay Requests 2 6 4 2 14 790.04$
4 8 10 2 24 1,351.38$
Subtotal - Hours 36 95 332 0 18 481 23,734.34$
TOTALHours by Classification
Task 4 - Construction Plans and Contract Documents
Task 6 - Construction Phase Services
Task 5 - Bidding Services
Task 2 - Project Administration, Coordination, and Management
Task 3 - FAA and CDOT Grant Application and Management,
Environmental Documentation, and Agency Coordination
Conduct Final Inspection & Prepare Punchlist
Fee Estimate Summary - Kimley-Horn and Associates, Inc
Contract Number: 052.2018 (Pitkin County, Co / Aspen/Pitkin County Airport)
Project Name: Program Management Services
Contractor: Kimley-Horn and Assocaites, Inc.
Task Order Name: Airfield Pavement Rehabilitation 2022
Task Order Number: L-1
Salary and Expenses
Task Description Senior
Professional II Professional Analyst Tech Support Support Staff Total Hours
Total Labor
Cost
TOTALHours by Classification
Prepare Record Drawings 2 6 10 20 2 40 1,720.94$
Final Construction Report 2 10 40 10 8 70 3,083.72$
Subtotal - Hours 4 16 50 30 10 110 4,804.66$
TOTAL Hours 0 94 275 663 125 107
Basic Average Hourly Rate -$ 93.08$ 61.74$ 41.95$ 33.96$ 32.82$
Direct Salary Cost -$ 8,749.52$ 16,978.50$ 27,812.85$ 4,245.00$ 3,511.74$
Labor & Gen. Admin. Overhead 195.24% -$ 17,082.56$ 33,148.82$ 54,301.81$ 8,287.94$ 6,856.32$
Subtotal Salary -$ 25,832.08$ 50,127.32$ 82,114.66$ 12,532.94$ 10,368.06$
Profit (Labor Costs) 15%-$ 3,874.81$ 7,519.10$ 12,317.20$ 1,879.94$ 1,555.21$
Salary Expenses - Subtotal 208,121.32$
Hotel Nights 45 Nights 215.00$ 9,675.00$
Car Rental & Gas 45 Days 75.00$ 3,375.00$
Days -$
Days Per Diem 45 Days 64.00$ 2,880.00$
Other Transportation Costs 2325 Miles 0.58$ 1,348.50$
Shipping/Misc.1 LS 1,000.00$ 1,000.00$
Sub-consultants Contract Value Contract type Subtotal
Survey $18,000.00 18,000.00$
QA Material Testing $36,000.00 36,000.00$
Non-Salary Expenses - Subtotal 72,278.50$
TOTAL 280,399.82$
Non-Salary Expenses
Task 7 - Close-Out
Certificate Of Completion
Envelope Id: E89BEE366F104708B9D403140B87DEBC Status: Completed
Subject: Kimley-Horn & Assoc., Inc. | Pitkin County Contract 052.18 L-1 Task Order for Review and Signature
Source Envelope:
Document Pages: 11 Signatures: 3 Envelope Originator:
Certificate Pages: 5 Initials: 0 Pitkin County Procurement
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 65.38.144.66
Record Tracking
Status: Original
8/9/2021 11:11:35 AM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Matt Whitelock
matt.whitelock@aspenairport.com
Director of Security and Construction
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 65.38.144.66
Sent: 8/9/2021 11:14:35 AM
Viewed: 8/9/2021 1:55:27 PM
Signed: 8/9/2021 2:03:40 PM
Electronic Record and Signature Disclosure:
Accepted: 8/9/2021 1:55:27 PM
ID: 7689b897-5094-4c2e-8997-72e6d8be2e7b
Company Name: Pitkin County, Colorado
Brian Valentine
Brian.Valentine@kimley-horn.com
Senior Vice President
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 134.238.198.139
Sent: 8/9/2021 2:03:42 PM
Viewed: 8/9/2021 2:52:33 PM
Signed: 8/9/2021 4:41:41 PM
Electronic Record and Signature Disclosure:
Accepted: 8/9/2021 2:52:33 PM
ID: b39b4651-e71b-4494-9208-4e98aab8bd1a
Company Name: Pitkin County, Colorado
Jon Peacock
Jon.Peacock@PitkinCounty.com
County Manager
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Drawn on Device
Using IP Address: 75.71.107.170
Sent: 8/9/2021 4:41:43 PM
Viewed: 8/13/2021 8:16:25 AM
Signed: 8/13/2021 8:17:07 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Pitkin County Procurement
procurement@pitkincounty.com
Procurement
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 8/13/2021 8:17:09 AM
Resent: 8/13/2021 8:17:12 AM
Viewed: 8/13/2021 10:35:10 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Accounts Payable
AP@pitkincounty.com
Accounts Payable
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 8/13/2021 8:17:09 AM
Electronic Record and Signature Disclosure:
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Envelope Sent Hashed/Encrypted 8/9/2021 11:14:35 AM
Certified Delivered Security Checked 8/13/2021 8:16:25 AM
Signing Complete Security Checked 8/13/2021 8:17:07 AM
Completed Security Checked 8/13/2021 8:17:09 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
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the DocuSign system you will have the ability to download and print any documents we send to
you through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper or
electronic copies of any such documents from our office to you, you may be charged a per-page
fee. You may request delivery of such paper or electronic copies from us by following the
procedure described below.
Withdrawing your consent
If you are an authorized DocuSign Account holder, you can decide to receive notices and
disclosures from us electronically, you may at any time change your mind and tell us that
thereafter you want to receive required notices and disclosures only in paper format. Described
below is the process for informing us of your decision to receive future notices and disclosure in
paper format and also how to withdraw your consent to receive notices and disclosures
electronically.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign user account to receive required notices and consents electronically from us or to sign
electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgments, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Pitkin County:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to Helpdesk@provelocity.com
To advise Pitkin County of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at Helpdesk@provelocity.com and
in the body of such request you must state: your previous e-mail address, your new e-mail
address .
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper or electronic copies from Pitkin County
To request delivery from us of paper or electronic copies of the notices and disclosures
previously provided by us to you electronically, you should request those documents from Pitkin
County under the Colorado Open Records Act by contacting the Pitkin County custodian who
sent you the document for signature.
To withdraw your consent with Pitkin County
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you
must state your e-mail, full name, Postal Address, telephone number, and account
number.