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HomeMy WebLinkAboutbocc.con.amended.204.19 E 7/13/2021 1TKIN Pitkin County COUNT Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Contract Information Contract Number 204.19 E Project Name Marmot Systems Service Agreement Contractor Marmot Library Network Budget Line Item 21035100.531500 $ 21035100.574500 - Computer Replacement $Additional Budget Line $ Item(s) $ _ (Please fully allocate New Contract Total) $ Procurement Method: Sole Source Type: Services/Maintenance Contract Start Date 1/1/2019 Contract End Date_ 12/31/2021 Contract Type Change Order/Contract Amendment Retainage No If this is a new contractor,please enter the New Vendor information into Munis for workflow approval. Contact Information: Department Library County Representative Kathy Chandler County Representative (970) 429-1910 Phone Provide a brief description of the contract: Additional funding for current term to purchase five (5)new iMac computers and AppleCare+ services for iMac. Contract Value Summary: Original Contract Amount $ 100,000.00 Previous Change Order/Amendment Amount $ 439,953.22 This Change order/Amendment amount $ 8,654.95 New Contract Total $ 548,608.17 Contract#: 204.19 Rev. 2018.06.13 btf Budget Line Item#: (General)21035100.531500;(Computers)21035100.574500 41) i1'KIN COUNT - CHANGE ORDER/ CONTRACT AMENDMENT Change Order Number: 204.19 E OWNER: CONTRACTOR: Pitkin County, Colorado Marmot Library Network 530 E. Main St., Suite#302 123 North 7th Street Aspen, CO 81611 Grand Junction, CO 81501 The Provision of Marmot Systems Service Agreement (the "Contract") dated June 6, 2019 between the Board of County Commissioners of Pitkin County, Colorado (the "County") and Marmot Library Network(the "Contractor"), is hereby amended as follows: Description of Change: Additional funds not to exceed the amount of Eight Thousand Six Hundred Fifty-Four dollars and Ninety-Five cents ($8,654.95) are allocated to the Contract for the purchase of iMac Library computers and for AppleCare+ services. Reason for Change: Funding required for the purchase of five (5) new iMac computers and for Apple services. Original Contract Amount $ 100,000.00 Previous Change Order/Amendment Amount $ 439,953.22 This Change Order/Amendment Amount $ 8,654.95 New Contract Total $ 548,608.17 *Increases over$25,000 and/or 10%(single increase or accumulative) of original contract must have County Manager signature. Contract#: 204.19 Rev. 2018.06.13 btf Budget Line Item#: (General)21035100.531500;(Computers)21035100.574500 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. MARMOT LIBRARY NETWORK M,m..y Aug-26-2021 Adam Murray Date Executive Director PITKIN COUNTY, COLORADO Aug-26-2021 Kathy Chandler Date Pitkin County Librarian *Increases over$25,000 and/or 10% (single increase or accumulative)of original contract must have County Manager signature. 2 Softchoice 20 Mowat Avenue Quote Q-705949 Toronto,ON M6K 3E8 Softchoice Phone:(800)desk Date 18-Aug-2021 Phone:(800)268-7638 Fax:(800)268-7639 Quote Ship To : Bill To: Wes Addington Wes Addington Marmot Library Network Inc. Marmot Library Network Inc. 123N7THST 123N7THST STE 302 STE 302 GRAND JUNCTION, CO 81501 GRAND JUNCTION CO 81501 Quote Prepared For Wes Addington Marmot Library Network Inc. Phone: +1.970.242.3331 Email: wes@marmot.org Quote Sent By Nicole Kelly nicole.kelly©softchoice.com Phone: (312)655-9002 Fax: Comments Item# Mfg SKU# Description Qty Billing Start Date End Date Unit Price Extended Frequenc Price 2000647521 Z132000N7 BTO IMAC 24 M1 8C 8G 8GB 256GB TID ORNG 5 $1,590.00 $7,950.00 2000630502 59688LL/A AppleCare+for iMac 5 Every 3 01-Sep-2021 31-Aug-2024 $140.99 $704.95 Years SUBTOTAL $8,654.95 DELIVERY: Ground-3 to 5 days $0.00 State Tax $0.00 Local Tax $0.00 All currency in this quote is in (USD). TOTAL $8,654.95 Pricing,availability and special offers are subject to change at any time. This purchase is subject to Softchoice's online terms of sale,unless you have a separate purchase agreement signed by both your company and Softchoice,in which case,that separate agreement will govern.Softchoice's terms of sale can be found at: https://www.softchoice.com/softchoice-terms-and-conditions-for-products Signature : Name : Title : Date : PO# : Page 2 of 2 DocuSign Certificate Of Completion Envelope Id:6F18BB3CAF63454EBFC96AAB4127F308 Status:Completed Subject: Marmot Library Network I Pitkin County Contract 204.19 E for Review and Signature Source Envelope: Document Pages:5 Signatures:2 Envelope Originator: Certificate Pages:5 Initials:0 Pitkin County Procurement AutoNav: Enabled 530 East Main Street Envelopeld Stamping: Disabled Suite 203 Time Zone: (UTC-07:00)Mountain Time(US&Canada) Aspen,CO 81611 Procurement@PitkinCounty.com IP Address:216.237.91.144 Record Tracking Status:Original Holder:Pitkin County Procurement Location: DocuSign 8/25/2021 3:38:03 PM Procurement@PitkinCounty.com Signer Events Signature Timestamp Kathy Chandler Sent:8/25/2021 3:43:31 PM Kathy.Chandler@pitkincounty.com Viewed:8/26/2021 7:31:15 AM Pitkin County Librarian Signed:8/26/2021 7:31:52 AM Security Level: Email,Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address:65.38.144.66 Electronic Record and Signature Disclosure: Accepted:8/26/2021 7:31:15 AM ID: 11604ab8-7c1 e-4bbc-a78f-7c9f60da6b01 Company Name:Pitkin County,Colorado Adam Murray Sent:8/26/2021 7:31:53 AM adam@marmot.org °^" 1.4orrn7 Viewed:8/26/2021 8:41:06 AM Executive Director Signed:8/26/2021 8:41:30 AM Security Level: Email,Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 184.166.117.60 Electronic Record and Signature Disclosure: Accepted:8/26/2021 8:41:06 AM ID:db66dd62-6172-4d2a-8d82-01bdd7894f2c Company Name:Pitkin County,Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement COPIED Sent:8/26/2021 8:41:31 AM procurement@pitkincounty.com Resent:8/26/2021 8:41:34 AM Procurement Viewed:8/26/2021 2:10:49 PM Pitkin County Security Level: Email,Account Authentication (None) Carbon Copy Events Status Timestamp Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable COPIED Sent:8/26/2021 8:41:31 AM AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Anna Steinberg COPIED Sent:8/26/2021 8:41:32 AM anna.steinberg@pitkincounty.com Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 8/25/2021 3:43:31 PM Certified Delivered Security Checked 8/26/2021 8:41:06 AM Signing Complete Security Checked 8/26/2021 8:41:30 AM Completed Security Checked 8/26/2021 8:41:32 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on:3/20/2020 3:28:13 PM Parties agreed to:Kathy Chandler,Adam Murray ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County(we, us or Pitkin County)may be required by law to provide you with certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access, Intent, and Consent to Receive and Sign Materials Electronically To confirm that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you,please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receive notices and disclosures exclusively in electronic format on the terms and conditions described above,please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that: • I am establishing my intent to be bound to the transaction, and indicating that I am fully aware of the purpose for which the signature is being provided. • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify Pitkin County as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to me by Pitkin County during the course of my relationship with you. Signing Documents without a Pitkin County DocuSign Account: Pitkin County may not require all document signers to be authorized users of the Pitkin County DocuSign Account. 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All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process,please let us know as described below. 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