HomeMy WebLinkAboutbocc.con.169.21 - BOCC FIRST AMENDMENT TO INTERGOVERNMENTAL AGREEMENT
BETWEEN
GARFIELD COUNTY, COLORADO AND PITKIN COUNTY, COLORADO FOR THE
PROVISION OF COMMUNITY SERVICES BLOCK GRANT FUNDS SERVING THE
RESIDENTS OF EACH COUNTY
This FIRST AMENDMENT TO INTERGOVERNMENTAL AGREEMENT ("First
Amendment") is made and entered into by and between the BOARD OF COUNTY
COMMISSIONERS OF GARFIELD COUNTY, STATE OF COLORADO ("Garfield
County") and the BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY,
STATE OF COLORADO ("Pitkin County"; individually"Party"; collectively"Parties"). This
First Amendment shall be effective as of the 26th day of May, 2021 ("Effective Date"),
regardless of the dates on which it is signed.
WHEREAS, the parties entered into an Intergovernmental Agreement ("IGA')
approved by Garfield County on March 15, 2021 and approved by Pitkin County on or
about April 5, 2021, for the purpose of development of a Benefits Outreach Specialist in
Pitkin County to provide aggressive outreach and education to improve population health,
a copy of the IGA is attached as Exhibit A. The IGA was contingent on the funding through
the Colorado Department of Local Affairs grant through the Community Block Grant
("CSBG") Program; and
WHEREAS, since the approval of the IGA that made certain the funding allocation
to Pitkin County, Garfield County is in receipt of the attached Option Letter#1 for Project
No. CSBG-21-09-CSBG17-Garfield County 2021-2024, CMS #166572 through
September 30, 2024, a copy of Option Letter#1 is attached hereto as Exhibit B; and
WHEREAS, Option Letter #1 provides additional funding for Garfield and Pitkin
Counties of which a specified amount is to be allocated to Pitkin County; and
WHEREAS, all clearances, coordination, and approvals have been obtained from
and with all necessary parties.
NOW, THEREFORE, in consideration of the foregoing recitals, the mutual
promises and covenants herein, and for other good and valuable consideration, the
Parties agree as follows:
1. Incorporation of Recitals and Exhibits. The foregoing Recitals are
incorporated herein as integral parts of the Agreement.
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T:/IGAs/DHS/Pitkin/CSBG-SNAP/V Amendment
2. Amended Language. The IGA is hereby revised and states as follows:
Paragraph 4.a.1 of the IGA , at the last sentence:
1) Original Q1 fiscal amount for 2021 of$5,220.45 is amended to
include an additional allocation of$15,781.77 of the CSBG funds
received under Option Letter#1 to Pitkin County for a total of
$21,002.22 for the period 1/1/21 through 9/30/22.
3. Except as amended by this First Amendment, all other provisions of the IGA
shall remain in full force and effect. In case of any conflict between the terms of this First
Amendment and the provisions of the IGA, the terms of the IGA shall prevail. This First
Amendment may be executed in counterparts, each of which shall be deemed an original
and may be signed and delivered facsimile transmission or electronic mail, and all of
which, when taken together shall constitute on and the same agreement.
IN WITNESS WHEREOF tale parties hereto have executed this First Amendment
on the dates set forth below.
ATTEST: BOARD OF Cii6UNTY COMMISSIONERS
OF'GARFIELD COUN 'Y, COLORADO
By: t—d-vt.., nr1 L�-�%�-�-Au.6 By:
Nam Jean Alberico Name John Marl `..
Title: Clerk to the Board Tit Chair
Date: .1 t 9 , 2021 Date: 1N. 1 ,)2021
�F\ELD caG 11, L
t 0T \f'", ls,
° .4 + BOARD OF COUNTY COMMISSIONERS
a® SEAL �5 OF PITKIN COUNTY
yi�i By: Nan Sundeen oae�,o z,,33zzoboo �_
'I 0,. •.....• o
GRAD _ Name:
<.< � , -= Title:
Date: , 2021
Jon Peacock
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T:/IGAs/DHS/Pitkin/CSBG-SNAP/1'1 Amendment
Exhibit A
INTERGOVERNMENTAL AGREEMENT
BETWEEN
GARFIELD COUNTY,COLORADO AND .
PITKIN COUNTY,COLORADO
FOR THE PROVISION OF COMMUNITY SERVICES BLOCK GRANT FUNDS
SERVING THE RESIDENTS OF EACH COUNTY
THIS INTERGOVERNMENTAL AGREEMENT ("IGA" or "Agreement") is made
and entered into by and between the BOARD OF COUNTY COMMISSIONERS OF GARFIELD
COUNTY, STATE OF COLORADO ("Garfield County") and the BOARD OF COUNTY
COMMISSIONERS OF PITKIN COUNTY, COLORADO ("Pitkin County"; individually,
"Party";collectively,"Parties"). This IGA shall be effective as of the I" day of January,2021 ("
Effective Date"),regardless of the dates on which it is signed.
RECITALS
WHEREAS,Article XIV,Section 18 of the Colorado Constitution and C.R.S. §29-1-201
et seq., authorize and encourage the Parties to enter into intergovernmental agreements to
cooperate with one another on projects of civic importance and common interest; and
WHEREAS, Garfield County has applied for and received funds from the Colorado
Department of Local Affairs through the Community Services Block Grant("CSBG") Program,
Project No_ CSBG-21-029—CSBG17-Garfield County 2021-2024, CMS#166572;and
WHEREAS,Garfield County serves as lead administrator for the Paired County Service
Area ("PCSA") for the CSBG program serving residents of Garfield and Piticin Counties;and
WHEREAS,Pitkin County is therefore a sub-recipient of the CSBG as defined in 2 CFR
§200.93; and
WHEREAS,the teens of this IGA are also subject to the terms and conditions of the CSBG
and the requirements of 2 CFR Part 200,et seq.; and
WHEREAS, this IGA is based on the Parties' common interest in developing and
providing collaborative services to assist and promote the safety, well-being and self-sufficiency
of individuals and families and the desire to cooperate to further their individual and common
interests to benefit their communities; and
WHEREAS,the Parties desire to enter into this IGA setting forth the terms and conditions
of the Parties.
NOW,THEREFORE, in consideration of the foregoing recitals and the mutual promises
and covenants contained herein, and for other good and valuable consideration,the Parties agree
as follows:
I. incorporation and Confirmation of Recitals and Exhibits.The Parties confirm the
statements set forth in the foregoing Recitals and incorporate such Recitals herein and Exhibits
attached hereto as integral parts of this Agreement.
2. Purpose.The purpose of this Intergovernmental Agreement is to define the terms
and conditions by which the Parties will collectively provide services and administer the CSBG
grant funds.
3. Term. The term of this Agreement is from January 1, 2021 through December 31,
2021.This Agreement will automatically renew January through December for one year periods unless
terminated in writing. Any party may terminate this Agreement by giving sixty (60) days' written
notice to the other party.The Parties intend to amend this IGA as CSBG funds become available.
4. Responsibilities and Costs.,
a. Garfield County Responsibilities.
1)Garfield County will serve as the fiscal agent and lead administrator for the PCSA for
the CSBG program serving residents of Garfield and Pitkin counties and will act as the
"Department" under the CSBG Organizational Standards. As lead administrator,Garfield County
will receive and account for CSBG funds on behalf of both counties and administer the CSBG
Tripartite Board. All specific use of funding for the Pitkin County program will be overseen by
Pitkin County, meeting all CSBG Grant guidelines and requirements and the Uniform Guidance
of 2 CFR 200,et seq. Current Q1 fiscal amount for 2021 is $5,220.45.
2) Garfield County shall reimburse Pitkin County its allowable costs for the services
identified in this Agreement upon presentation of properly executed reimbursement forms as approved
by Garfield County. Such reimbursement shall constitute full and complete payment by Garfield
County under this Agreement.Allowable costs shall mean those necessary and proper costs identified
in Pitkin County's application and budget and approved by Garfield County unless any or all such costs
are disallowed by the State of Colorado under the CSBG.
3) The operation of CSBG programs in the PCSA will be administered through Garfield
County in which Pitkin County operating costs will be charged against CSBG. Garfield County will
submit billing to CSBG for both Garfield's and Piticin's CSBG Program.
4)All specific use of funding will be overseen by Pitkin County, meeting all CSBG Grant
guidelines, requirements, and Uniform Guidance of 2 CFR 200, et seq.. Current anticipated fiscal
amount for 2021 is$20,302.00.Garfield County will submit payments to Pitkin County.
5) Garfield County will submit the CSBG application, program and financial reports
(detailing both Garfield and Pitkin County activities) to CSBG program manager per their calendar
with copies shared with Pitkin County.
6) CSBG Subcommittee (Tripartite Board Representation)will be through appointment by
the Garfield County BOCC with input from the Senior Program's Advisory Board and as
IGA with Pitkin CSBG Grant 2021 2(Paso
recommended by current C'SBG Tripartite Board members to allow for three equal parts of
representation from persons with low income, public/elected officials, and the community at large.
Each Party will have at least one resident serving as a CSBG Tripartite Board member.
7) Members of the CSBG Subcommittee will meet a minimum of two times per year
and fully participate in development,planning,and implementation of the CSBG program through
Results Oriented Management and Accountability.
b. Pitkin County Responsibilities
1)Pitkin County will manage its CSBG program by ensuring all program guidelines and
requirements are met. These guidelines and requirements include determining client eligibility,
reporting, brokering necessary services withproviders.
2) Pitkin County will submit all reporting documents, including invoices,at least one week
prior to CSBG due date,unless otherwise specified in Exhibit A.
3) Pitkin County will adhere to the terms of Exhibit A and the CSBG as a subrecipient
to ensure conformity with the CSBG.In addition to compliance with the specific federal laws set
forth in the CSBG,Pitkin County will adhere to the laws set forth in "ExhibitB."
c. Grant Payments
1) Any reimbursement made under this Agreement must comply with the applicable
requirements of 2 C.F.R. 200.400,et seq.on invoices that meet the requirements set forth in Exhibit
A. Pitkin County may not request disbursement of funds under this Agreement until the funds are
needed for payment of allowable costs.
2) Reimbursement invoices must be emailed to: Garfield County, dhimeisen@garfield-
county.com. Payments shall be made upon receipt of completed reimbursement requests.
Reimbursement payments shall be made to Pitkin County, 506 E. Main St, Suite 201, Aspen, CO
81611. Payments may be contingent upon certification of the Pitkin County's financial management
system in accordance with the standards specified in 2 CFR200.302.
5. Assignability.This agreement is not assignable by either party,unless agreed upon in
writing and by amendment to this IGA.
6. Appropriation. Any payment obligations required under this Agreement shall be
subject to annual appropriations by each Party. The Parties are not under obligation to make any
future apportionment or allocation to this Agreement. Notwithstanding any other terms of this
Agreement,it is expressly understood and agreed that:(a)any financial obligation,whether direct
or contingent,for all or any part of the work or exchange made under this Agreement shall extend
only to monies duly and lawfully appropriated and budgeted by the Parties for the purposes of this
Agreement; (b)the Parties do not by this Agreement irrevocably pledge present cash reserves for
payments in this or future fiscal years;(c)this Agreement is not intended to create a multiple fiscal
year direct or indirect financial obligation of the Parties; and (d) the obligation of the Parties for
fGA with Pitkin CSBG Grant 2021 3 I face
expenditure obligations,if any,arising during subsequent fiscal years in which this Agreement could
be extended and be in effect shall only extend to utilization of payment of monies appropriated and
budgeted and encumbered for the purpose of this Agreement in the fiscal year in which obligations
arise.
7. No Joint Venture. Nothing in this Agreement shall be construed to create a joint
venture, partnership, employer/employee or other relationship between the Parties other than
independent contracting parties. Except as permitted under the remedy provisions hereunder,
neither Party shall have the express or implied right to act for, on behalf of,or in the name ofthe
other Party. Nothing in this IGA shall irrevocably commit or bind any Party individually or the
Parties collectively.
S. No Third-Party Beneficiary.No third party may enforce or rely upon this IGA.
9. Governmental Immunity.This IGA is not intended,and shall not be construed, as a
waiver of the limitations on damages or any of the privileges,immunities,or defenses provided to,or
enjoyed by, the Parties and their respective officers,officials, agents,and employees under common
law or pursuant to statute, including but not limited to the Colorado Governmental Immunity Act,
C.R.S. § 24-10-101,etseq.
10. Mutual Indemnity.To the extent permitted by law and to the extent that statutory
protection described herein are insufficient to respond to a claim or suit for damages, the Parties
agree to indemnify,defend,and hold harmless each other Party and each Parties' officers,officials,
agents, and employees against loss or expense by reason of any claim or suit for damages arising
under this IGA, except that the Parties shall not be liable if a claim or suit arises from the
negligence and willful acts of another Party, its officers, officials, agents, employees,successors,
or assigns.
11. Good Faith.There is an obligation of good faith on the part of the Parties,including
the obligation to make timely communication of information that may reasonably be believed to
be material to the other Party.
12. Governing Law.The laws of the State of Colorado to the extent not preempted by
federal law shall govern the validity,performance,and enforcement of this IGA.Should any Party
institute legal action for enforcement of this IGA,exclusive jurisdiction and venue of such action
shall be in Garfield County,Colorado.
13. Notice.All notices required under this IGA shall be transmitted in writing and shall
be deemed duly given when hand-delivered or sent by certified mail,return receipt requested and
postage prepaid,or by electronic communication, addressed to the designated representative(s)as
follows:
Garfield County: Director,Garfield County Dept.Human Services
195 W. 1 4`t' Street
Rifle, CO 81650
IGA with Pitkin CSBG Grant 2021 4 I I',i,,•_
With Copy to: Garfield County Attorney Office
108 86 Street,Suite 219
Glenwood Springs,CO 81601
Pitkin County: Director,Pitkin County
Dept.of Human Services
0405 Castle Creek Rd., Suite 112
Aspen, CO 81611
With Copy to: Pitkin County Attorney Office
530 Main Street,#302
Aspen, CO 81611
14. Change of Representatives. Any Party may, in its sole discretion , change its
individual designated representative and the address to which future notices shall be sent by
providing written notice to the other Party.
15. Amendment. Assignment.This IGA may only be amended by a document signed by
the Parties. A Party may not assign this IGA without the prior written consent of the other Parties,
which consent shall not be unreasonably withheld.
16. Breach. If any Party fails to perform its respective obligations under this
Agreement, the non-breaching Party shall provide thirty (30) days notification of such failure to
the breaching Party's representative as provided in paragraph 13. If the breaching Party fails to
correct or remedy the breach, the non-breaching Party may proceed in law or equity to seek
injunctive relief, specific performance,and/or damages incurred as a result of the breach.
17. Waiver. Any waiver or breach of any term or condition of this IGA by a Party shall
not operate or be construed as a waiver of any subsequent breach of this IGA.
18. Dispute.,This IGA is not intended to,and shall not,confer rights on any person or
entity not named as a party to this IGA.
19. Attorney's Fees. In the event that legal action is necessary to enforce any of the
provisions of this Agreement, the substantially prevailing Party,whether by final judgment or out
of court settlement,shall recover from the other party all costs and expenses of such action of suit
including reasonable attorney's fees.
20. Authority.Each person signing the IGA represents and warrants that said person
is fully authorized to enter into and execute this document and bind the Party represented.
21. Whole Agreement. This IGA sets forth the whole agreement of the Patties. No
representations,either verbal or written, shall be considered binding on any Party to the extent not set
forth herein.
IGA with Pitkin CSBG Grant 2021 5 I P a a c
22. Severability. Should any provision of this IGA be found to be in conflict with any
law of the United States or the State of Colorado or to otherwise be unenforceable,the remaining
provisions shall be deemed severable and the validity of such shall not be affected provided that
the remaining provisions can be construed in substance to constitute the agreement which the
parties intended to enter into under this IGA.
23. Section Headings. The section headings in this IGA are inserted only for the
purpose of convenient reference and are in no way to define,limit or prescribe the scope or intent
of this Agreement or any part thereof.
24. Counterparts.This IGA may be executed in multiple counterparts,each of which shall
be deemed to be an original,but all of which shall constitute one and the same IGA.
IN WITNESS'WITNESS WHEItEDEghgarties have executed this Intergovernmental Agreement.
;
' V .y, �,JD "11-1- .. GARE COL.IT ,COLORADO
ATTEST: di At if 1
Yan Alberico,Clerk and Recor�8er, ,-, Dr YY 1 ,2021
) .
PITK[N COUNTY, csLORADO.-
ATTEST: .
By: Naln SWA rain, for
jc alit,t,& ,)otn,t,S CHAIR
County Clerk Dated: Apr-05-2021 ,2021
Va!
IGA with I'itkin CSBG Grant 202I 611',,_'.:
1
EXHIBIT A
Intergovernmental Agreement with Pitkin County Department of Human Services
On behalf of Community Services Block Grant(CSBG) Funds
Fiscal Year January 1, 2021 through December 31,2021
Garfield County has been the fiscal agent on behalf of Pitkin County's portion of their CSBG funds
since July 2016. At the time this Agreement is executed, it is anticipated that the fiscal amounts are
current and true,but the amounts indicated may be adjusted by the State.
The Project Description for Pitkin County is to develop a program of aggressive outreach and
education in order to improve population health through the development of a Benefits Outreach
Specialist (BOS), who can provide one-on-one support services to enhance access to services,
understanding of bene fits, and direct assistance in completing the application process for benefits.
Emphasis for Improvement will be on increasing food security in the county. This will be measured
specifically by progress in Supplemental Nutrition Assistance Program (SNAP). Pitkin County will
strive to improve individual health with improved partnerships and greater access to programs and
services.
Pitkin County's award amount is anticipated to be$20,302.00 which may change throughout the three
year grant period.
REPORTING REOUIREMENTS:
A. PROGRAMMATIC:
1. Overall client contact information shall be submitted to Garfield County on a monthly basis
by the 15th of the following month to include the following supporting documentation:
a) Provide the total number of clients the BOS provided support services to for the
month and indicating of those clients, the number of CSBG eligible clients.
b) Number of clients who were referred for benefits, indicating the number of CSBG
eligible clients.
c) Report monthly progress meeting program goals for SNAP enrollment.The goal is
a (20%) increase in open SNAP cases for Pitkin County.This represents an
increase from (210)cases recorded at the end of FY 20 to (252)
at the end of FY 20 .
d) Keep a log of all clients served by a portion of the characteristics shown on Module
4, Section C DOLA form.
2. Pitkin County will provide all necessary information to complete the semiannual Performance
Reports due July 31 and January 31st to DOLA by the 15th of July, 20 and January,
20
a) Provide the number of clients compared to the (400) indicated in the
application and plan and indicate i f Pitkin County is on track to meet that number and
if not,provide a reason as to why.
b) Provide the total number of clients(unduplicated count)served during the reporting
period and indicating the number that are CSBG eligible.
ICiA with Pitkin CSBCi Exhibit A II P.1
c) Identify any problems encountered during the reporting period and include what
actions have been taken or are planned to resolve the issue.
d) If training or technical assistance is needed, coordinate that request with Garfield
County.
3. Pitkin County will provide all necessary info oration to complete the annual report clue
January 31 st to DOLA by January 15,20
a) Complete the required DOLA Forms for the report,particularly Module 4,Section
C All Characteristics Report.
b) Provide an unduplicated count of clients served by the BOS for the year.
c) Provide an unduplicated count of the clients served by the BOS for the year that are
CSBG Eligible.
d) The total number of'clients the BOS provided support services to including the
understanding of benefits the year and indicating of those clients, the number of
CSBG eligible clients.
e) Report yearly progress in meeting program goals for SNAP enrollment.The Goal
is a (20%) increase in open SNAP cases for Pitkin County.This represents
an increase from (210)cases recorded at the end of FY 20 to (252)
at the end of FY 20
B. FINANCIAL:
Invoices shall be submitted to Garfield County on a monthly basis by the 15th of the following
month that shall include the following supporting documentation:
• Detailed signed invoice in the order of the approved budget to include a certification
statement;
• Identify each item by category(salary, fringe, etc.);
• General Ledger payroll detail with fringe benefits from the time period of the
reimbursement request;
• Copy of 100%time reporting timesheet for the pay period being requested for
reimbursement.
Eligible expenditures must be in accordance with the approved budget as listed in Exhibit B of Project
No. CSBG-21-029 — CSBG17-Garfield County 2021-2024, CMS #166572. CSBG funds may be
used to pay staff salary and fringe benefits for the delivery of CSBG services;however,CSBG funds
may only be used to pay for the pro rata share of vacation, leave, sick leave, FMLA,retirement,and
other fringe benefits allocated to CSBG. CSBG funds may not be used to pay for staff that is/are on
pre- disciplinary or disciplinary leave. Costs that are not reasonable within the context of the overall
budget may require additional documentation to verify eligibility.
Report forms can be located at:
films" -y‘w.colorado.i/o padtle.dola cCtmmtmity-$err ices-bloc) urantkesbu-urantee-resources Please see
attached 20 CSBG Grantee Program Year Calendar
IGA with Pitkin CSBG Exhibit A 21
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Exhibit B
Appendix II to 2 CFR Part 200—Contract Provisions for Non-Federal Entity Contracts Under
Federal Awards
In addition to other provisions required by the Federal agency or non-Federal entity,all contracts made by
the non-Federal entity under the Federal award must contain provisions covering the following,as
applicable.
(A)Contracts for more than$150,000,which is the inflation adjusted amount determined by the Civilian
Agency Acquisition Council and the Defense Acquisition Regulations Council(Councils)as authorized by 41
U.S.C.1908,must address administrative,contractual,or legal remedies in instances where contractors
violate or breach contract terms,and provide for such sanctions and penalties as appropriate.
(B)All contracts in excess of$10,000 must address termination for cause and for convenience by the non-
Federal entity including the manner by which it will be effected and the basis for settlement.
(C) Equal Employment Opportunity.Except as otherwise provided under 41 CFR Part 60,all contracts that
meet the definition of"federally assisted construction contract"in 41 CFR Part 60-1.3 must include the
equal opportunity clause provided under 41 CFR 60-1.4(b),in accordance with Executive Order 11246,
"Equal Employment Opportunity"(30 FR 12319,12935,3 CFR Part, 1964-1965 Comp.,p.339),as amended
by Executive Order 11375,"Amending Executive Order 11246 Relating to Equal Employment Opportunity,"
and implementing regulations at 41 CFR part 60,"Office of Federal Contract Compliance Programs,Equal
Employment Opportunity,Department of Labor."
(D)Davis-Bacon Act,as amended(40 U.S.C.3141-3148).When required by Federal program legislation,all
prime construction contracts in excess of$2,000 awarded by non-Federal entities must include a provision
• for compliance with the Davis-Bacon Act(40 U.S.C.3141-3144,and 3146-3148)as supplemented by
Department of Labor regulations(29 CFR Part 5,"Labor Standards Provisions Applicable to Contracts
Covering Federally Financed and Assisted Construction").In accordance with the statute,contractors must
be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified
in a wage determination made by the Secretary of Labor.In addition,contractors must be required to pay
wages not less than once a week.The non-Federal entity must place a copy of the current prevailing wage
determination issued by the Department of Labor in each solicitation.The decision to award a contract or
subcontract must be conditioned upon the acceptance of the wage determination.The non-Federal entity
must report all suspected or reported violations to the Federal awarding agency.The contracts must also
include a provision for compliance with the Copeland"Anti-Kickback"Act(40 U.S.C.3145),as
supplemented by Department of Labor regulations(29 CFR Part 3, "Contractors and Subcontractors on
Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States").
The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means,
any person employed in the construction,completion,or repair of public work,to give up any part of the
compensation to which he or she is otherwise entitled.The non-Federal entity must report all suspected
or reported violations to the Federal awarding agency.
(E)Contract Work Hours and Safety Standards Act(40 U.S.C.3701-3708).Where applicable,all contracts
awarded by the non-Federal entity in excess of$100,000 that involve the employment of mechanics or
laborers must include a provision for compliance with 40 U.S.C.3702 and 3704,as supplemented by
Department of Labor regulations(29 CFR Part 5). Under 40 U.S.C.3702 of the Act,each contractor must be
required to compute the wages of every mechanic and laborer on the basis of a standard work week of40
hours.Work in excess of the standard work week is permissible provided that the worker is compensated
at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week.The requirements of 40 U.S.C.3704 are applicable to construction work and
provide that no laborer or mechanic must be required to work in surroundings or under working
conditions which are unsanitary, hazardous or dangerous.These requirements do not apply to the
Jul LIln]c]vl ]uPIJllc]vl IlInlcl Iola VI 01111..1c]VI ulllallly nVnlln vlc UII VIC vpeii Illnl ncl,UI LUIRICILLZ Ivl
transportation or transmission of intelligence.
(F) Rights to Inventions Made Under a Contract or Agreement.If the Federal award meets the definition of
"funding agreement"under 37 CFR§401.2(a)and the recipient or subrecipient wishes to enter into a
contract with a small business firm or nonprofit organization regarding the substitution of parties,
assignment or performance of experimental,developmental,or research work under that"funding
agreement,"the recipient or subrecipient must comply with the requirements of 37 CFR Part 401,"Rights
to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants,
Contracts and Cooperative Agreements,"and any implementing regulations issued by the awarding
agency.
(G)Clean Air Act(42 U.S.C.7401-7671q.)and the Federal Water Pollution Control Act(33 U.S.C.1251-
1387),as amended—Contracts and subgrants of amounts in excess of$150,000 must contain a provision
that requires the non-Federal award to agree to comply with all applicable standards,orders or regulations
issued pursuant to the Clean Air Act(42 U.S.C.7401-7671q)and the Federal Water Pollution Control Act as
amended(33 U.S.C.1251-1387).Violations must be reported to the Federal awarding agency and the
Regional Office of the Environmental Protection Agency(EPA).
(H) Debarment and Suspension(Executive Orders 12549 and 12689)—A contract award(see 2 CFR
180.220)must not be made to parties listed on the government-wide exclusions in the System for Award
Management(SAM),in accordance with the OMB guidelines at 2 CFR 180 that implement Executive
Orders 12549(3 CFR part 1986 Comp., p. 189)and 12689(3 CFR part 1989 Comp.,p.235),"Debarment
and Suspension."SAM Exclusions contains the names of parties debarred,suspended,or otherwise
excluded by agencies,as well as parties declared ineligible under statutory or regulatory authority other
than Executive Order 12549.
(I)Byrd Anti-Lobbying Amendment(31 U.S.C.1352)—Contractors that apply or bid for an award exceeding
$100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not
used Federal appropriated funds to pay any person or organization for influencing or attempting to
influence an officer or employee of any agency,a member of Congress,officer or employee of Congress,or
an employee of a member of Congress in connection with obtaining any Federal contract,grant or any
other award covered by 31 U.S.C.1352.Each tier must also disclose any lobbying with non-Federal funds
that takes place in connection with obtaining any Federal award.Such disclosures are forwarded from tier
to tier up to the non-Federal award.
(J)A non-Federal entity that is a state agency or agency of a political subdivision of a state and its
contractors must comply with section 6002 of the Solid Waste Disposal Act,as amended by the Resource
Conservation and Recovery Act.The requirements of Section 6002 include procuring only items designated
in guidelines of the Environmental Protection Agency(EPA)at 40 CFR part 247 that contain the highest
percentage of recovered materials practicable,consistent with maintaining a satisfactory level of
competition,where the purchase price of the item exceeds$10,000 or the value of the quantity acquired
during the preceding fiscal year exceeded$10,000;procuring solid waste management services in a
manner that maximizes energy and resource recovery;and establishing an affirmative procurement
program for procurement of recovered materials identified in the EPA guidelines.
Docu$ 1.
LL7 SECURED
Certificate Of Completion
Envelope Id:7326AF58059F4075BEA26DA007A8B9A7 Status:Completed
Subject:Please DocuSign:csbgIGA2021.pdf
Source Envelope:
Document Pages:11 Signatures:2 Envelope Originator:
Certificate Pages:5 Initials:1 Jeanette Jones
AutoNav:Enabled 530 East Main Street
Envelopeld Stamping:Disabled Suite 203
Time Zone:(UTC-07:00)Mountain Time(US&Canada) Aspen,CO 81611
jeanette.jones@pitkincounty.com
IP Address:63.246.134.100
Record Tracking
Status:Original Holder Jeanette Jones Location:DocuSign
4/3/2021 9:00:04 AM jeanette.jones@pitkincounty.com
Signer Events Signature Timestamp
Nan Sundeen Sent:4/3/2021 9:05:32 AM
Nan.Sundeen@pitkincounty.com Nun,S Viewed:4/5/2021 8:47:46 AM
Human Services Director Signed:4/5/2021 8:48:23 AM
Pitkin County
Security Level:Email,Account Authentication Signature Adoption:Pre-selected Style
(None) Using IP Address: 174.245.192.32
Electronic Record and Signature Disclosure:
Accepted:4/5/2021 8:47:46 AM
ID:80f03877-3c05-4126-9511-8e1087d 1 e27d
Company Name:Pitkin County,Colorado
Jon Peacock Sent:4/5/2021 8:48:26 AM
n
jan.peacock@pitkincounty.com ' Viewed:4/6/2021 3:40:45 PM
County Manager Signed:4/6/2021 3:42:01 PM
Pitkin County
Security Level:Email,Account Authentication
Signature Adoption:Drawn on Device
(None) Using IP Address:65.38.144.66
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jeanette Jones Sent:4/6/2021 3:42:04 PM
jeanette.jones@pitkincounty.com 3t,a1n,LNt,)Obu.S Viewed:4/6/2021 3:46:46 PM
BOCC Clerk Signed:4/6/2021 3:47:06 PM
Pitkin County
Security Level:Email,Account Authentication Signature Adoption:Pre-selected Style
(None) Using IP Address:63.246.134.100
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Exhibit B
DocuSign Envelope ID:F41AFA1A-F56C-46FA-BEBF-718073F69DFA
CSBG-21-029-CSBG 17-Garl field County 2021-2024
CSBG
GG1 NLAA 2021*2960
OPTION LETTER#1
SIGNATURE AND COVER PAGE
State Agency DLG Number Option Letter CMS
Department of Local Affairs L2I CSBG17 Number
169312
Grantee Previous CMS#(s)
Garfield County 166572
Project Number and Name Grant Amount
CSBG-21-029-CSBG17-Garfield County 2021-2024 Initial Award: $20,302.00
Option Letter#1 05/26/2021: $61,339.00
DOLA CSBG Program Manager Total Grant Amount: $81,641.00
Alex Vercio,(303)864-8431,alex.lercio6i)state.co.us
DOLA CSBG Program Assistant Prior Grant Agreement Current Grant Agreement
Alex Diaz,(303)864-8423,alex.diazaista te.co.us Expiration Date Expiration Date
September 30,2024 September 30,2024
THE PARTIES HERETO HAVE EXECUTED THIS OPTION LETTER
Each person signing this Option Letter represents and warrants that he or she is duly authorized to execute this
Option Letter and to bind the Party authorizing his or her signature.
STATE OF COLORADO
Jared S.Polis GOVERNOR
Colorado Department of Local Affairs
DocuSignedby:
BY: b A). Nr AIL+S
L0920A6770789482...
Rick M.Garcia,Executive Director
Date:6/2/2021 I 1:55 PM MDT
ALL CONTRACTS REQUIRE APPROVAL BY THE STATE CONTROLLER
CRS§24-30-202 requires the State Controller to approve all State contracts.This Option Letter is not valid until signed and
dated below by the State Controller or delegate.
STATE CONTROLLER
Robert Jaros,CPA,MBA,JD
DocuSigned by:
By: It N,--'-``-
DFA94368247F476...
DOLA Controller Delegate
Effective Date: 6/4/2021 I 1:47 PM MDT
Page 1 of 2
DocuSign Envelope ID:F41AFA1A-F56C-46FA-BEBF-718073F69DFA
CSBG-21-029-CSBG17-Garfield County 2021-2024
1) OPTIONS:Choose all applicable options listed in§I and in§2
❑ a. Option to extend(use this option for Extension of Time)
® b. Change in the maximum Grant Funds dollar amount within current term(use this option for an
Increase or Decrease in Grant Funds,including Supplemental funding awards)
2) REQUIRED PROVISIONS.All Option Letters shall contain the appropriate provisions set forth below:
a. Reserved for use with Option 1(a).
b. For use with Option 1(b):In accordance with Section 7(A)of the original Grant Award Letter Terms and
Conditions between the State of Colorado,acting by and through the Colorado Department of Local Affairs,and
Garfield County,the State hereby exercises its option to increase Grant Funds awarded for this Project in an
amount equal to$61.339 from$20,302 to$81,641. The Total Grant Amount in the Summary of Grant Award
Terms and Conditions is hereby changed to$81,641.The Budget table in Section 4 of Exhibit B is deleted and is
replaced with the following:
4.1.1. Project Budget.
Funding Type Line FFY(specify expiration date) Previous ' OL#1 Updated
# Budget Line Amount Budget Line
Amount Amount
Formulaic 2021 1 Program Year 2021-FORM-(1/1/2021-9/30/2022) $19,335 $57,751 $77,086
(CS2111)
•
Discretionary 2020 2 Program Year 2021-DISC-(1/1/2021-9/30/2021) $967 $2 ggg $3,855
(CS2013)
Formulaic 2020 3 Program Year 2021-FORM-(1/1/2021-9/30/2021) $0 $700 $700
(CS2013)
TOTALS S20,302 S61,339 $81,641
3) Effective Date.The effective date of this Option Letter is upon approval of the State Controller or May 26,2021,
whichever is later.
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