HomeMy WebLinkAboutbocc.res.072.2021 Contract No. 228.2021
Attached
RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS ("BOCC") OF PITKIN COUNTY,
COLORADO AUTHORIZING, THE PITKIN COUNTY
OFFICE OF EMERGENCY MANAGEMENT TO
ACCEPT A GRANT FROM FEMA PASSED THROUGH
TO THE COLORADO DEPARTMENT OF PUBLIC
SAFETY,DIVISION OF HOMELAND SECURITY AND
EMERGENCY MANAGEMENT (DHSEM) FOR THE
PURPOSE OF UPDATING OUR PITKIN COUNTY
HAZARD MITIGATION PLAN (HMP)
RESOLUTION NO. 072, 2021
RECITALS
WHEREAS, Pursuant to Section 2.8.3 (Actions) of the Pitkin County Home Rule Charter
("HRC") official action by formal resolution shall be required for all actions of the Board
not requiring ordinance power on matters of significant importance affecting citizens, and;
WHEREAS, A FEMA approved HMP is a requirement of the Disaster Mitigation Act of
2000 for communities to remain eligible for future funding for pre disaster mitigation
grants, or should there be a Presidential Disaster Declaration, post disaster mitigation
grants. Our updated HMP will replace our 2018 plan.
WHEREAS, Identifying, prioritizing, and developing mitigation strategies for natural
disasters will reduce the potential impacts of those hazards, with the ultimate goal of
preventing or minimizing loss of life,property damage, and harm to the environment.
WHEREAS, If approved by the BOCC the $51,000 FEMA grant will be used to hire a
consultant to help facilitate the update process. The county has a$17,487 in kind
contribution. If approved this resolution would replace 034-2018.
WHEREAS, The BOCC finds that it is in the best interests of the citizens of Pitkin County
to approve this Resolution.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Pitkin County, Colorado that it hereby adopts a Resolution of the Board of County
Commissioners of Pitkin County, Colorado authorizing the Pitkin County Office of
Emergency Management to accept a grant from FEMA passed through to the Colorado
Department of Public Safety, Division of Homeland Security and Emergency Management
(DHSEM) for the purpose of updating our Pitkin County Hazard Mitigation Plan(HMP)
and authorizes the Chair to sign the Resolution and upon the satisfaction of the County
Attorney as to form, execute any other associated documents necessary to complete this
matter.
1
INTRODUCED AND FIRST READ ON THE 27th DAY OF October, 2021 AND SET
FOR SECOND READING AND PUBLIC HEARING ON THE 3rd DAY OF November
2021.
NOTICE OF PUBLIC HEARING AND TITLE AND SHORT SUMMARY OF THE
RESOLUTION PUBLISHED IN THE ASPEN TIMES WEEKLY ON THE 21st DAY OF
October, 2021.
NOTICE OF PUBLIC HEARING AND THE FULL TEXT OF THE RESOLUTION
POSTED ON THE OFFICIAL PITKIN COUNTY WEBSITE (www.pitkincounty.com)
ON THE 21st DAY OF October 2021.
ADOPTED AFTER FINAL READING AND PUBLIC HEARING ON THE 3rd DAY
OF November 2021.
POSTED BY TITLE AND SHORT SUMMARY ON THE OFFICIAL PITKIN COUNTY
WEBSITE (www.pitkincounty.com) ON THE 4th DAY OF November 2021.
PUBLISHED BY TITLE AND SHORT SUMMARY, AFTER ADOPTION, IN THE
ASPEN TIMES WEEKLY ON THE 11th DAY OF November, 2021.
ATTEST: BOARD OF COUNTY COMMISSIONERS
By silka 61 By: ; 7Z7 ,74a
Julia Ely Kelly McNicholas Kury, Chair
Deputy County Clerk
Date: Nov-10-2021
APPROVED AS TO FORM: MANAGER APPROVAL
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John Ely, County Attorney Phylis Mattice for Jon Peacock, County
Manager
Revised 01-01-2021
2
Contract No. 228.2021
COLORADO
1/441!) Division of Homeland Security
&Emergency Management
Department of Public Safety
Valerie MacDonald, Emergency Manager
Pitkin County
530 E. Main Street, Suite 103
Aspen, CO 81611
September 3, 2021
Re: Hazard Mitigation Grant Program Grant Award Letter 21-D5334-PIT
Dear Ms. MacDonald,
The Colorado Division of Homeland Security & Emergency Management (DHSEM) is pleased to inform you
that your application for funding pursuant to the Hazard Mitigation Grant Program 5334 (HMGP) is
approved in the amount of $51,000.00 (funding source: Federal Funds). Project funding award is based
on the project description provided in the application and outlined in the following table:
Project Activity/Line Item Federal Share Local Share* TOTAL Project
Contractual $51,000.00 $0.00 $51,000.00
Personnel (in-kind or cash) $0.00 $17,487.00 $17,487.00
TOTAL BUDGET $51,000.00 $17,487.00 $68,487.00
TOTAL AWARD AMOUNT $51,000.00
*The local share may be applied to contractual or personnel expenses.
DHSEM will issue your grant award as a Small Dollar Grant Agreement (SDGA). The issuance of a SDGA
functions like a `purchase order' for requests for reimbursements (RFRs) in the State financial system,
and does not require original signatures on a formal agreement from your approving authorities, as done
in the past, in order to reduce unnecessary delays in processing formalized agreement documents and
your awarded projects.
To issue the SDGA, DHSEM must receive the following up-to-date forms (included with this letter)
submitted electronically to Mark Thompson, markw.thompson@state.co.us:
1. W-9
2. EFT form
3. Letter of Acceptance signed by Authorized Signatory (See attached)
After receiving the above-mentioned required forms, DHSEM will issue the completed SDGA and terms
and conditions for your grant award to you.
is *voi 700 Kipling Street, Lakewood, CO 80215 I www.colorado.gov/publicsafety
Jared Polis, Governor I Stan Hilkey, Executive Director
COLORADO
Department of Public Safety
The period of performance for the HMGP 5334 SDGA is from August 1, 2021 to September 3, 2023. All
requests for reimbursements must cover work completed, or expenditures claimed, within this period of
performance. Quarterly RFR and Progress Report submissions will continue to utilize the EMGrants Pro
system.
For questions regarding your SDGA or the Hazard Mitigation Grant Program, please contact Mark
Thompson at (720) 630-0770 or markw.thompson®state.co.us.
Please feel free to contact me at (303) 239-4183 or Larisa.Cannon®state.co.us if you have further
questions. Thank you for your assistance in managing this grant award.
Sincerely,
Larisa Cannon
Grants and Contracts Manager
Division of Homeland Security and Emergency Management
CC: File
700 Kipling Street, Lakewood, CO 80215 I www.colorado.gov/publicsafety
Jared Polls, Governor I Stan Hilkey, Executive Director
COLORADO
Department of Public Safety
COLORADO
1/441!) Division of Homeland Security
&Emergency Management
Department of Public Safety
Office of Grants Management
8000 S. Chester Street, Suite 575
Centennial, CO 80112
Letter of Acceptance
September 3, 2021
Encumbrance Number: 21-D5334-PIT
Subrecipient Name: Pitkin County
Grant Name: HMGP 5334
This letter serves as notification and acceptance of the Small Dollar Grant Agreement (SDGA) for the
HMGP 5334 in the amount of $51,000.00 issued by the Colorado Department of Public Safety, Division
of Homeland Security and Emergency Management (CDPS/DHSEM).
By signing below, the agency, in accordance with acceptance, acknowledges the receipt, review and
concurrence of the provided terms and conditions, scope of work, and any additional requirements
identified. Additionally, the following required documents are provided for issuance of the award
through the State financial system and accompany this letter of acceptance:
1. Current Request for Taxpayer Identification Number and Certification (W-9) form
2. Current Electronic Funds Transfer (EFT) form
By signing and returning this letter, the undersigned holds authority to enter into, and understands and accepts all
the terms and conditions outlined for the Small Dollar Grant Agreement referenced above.
By (Printed Name): Kelly McNi chol as Kury
Title: chair, Pitkin County BOCC
Z 7 2. 74a Date: Nov-10-2021
*Signature
go 700 Kipling Street, Lakewood, CO 80215 I www.colorado.gov/publicsafety
Jared Polls, Governor I Stan Hilkey, Executive Director
COLORADO
Department of Public Safety