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Home My WebLink Aboutbocc.con.230.21 - BOCC Contract No. 230.2021 Attached RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS ("BOCC") OF PITKIN COUNTY, COLORADO APPROVING A GRANT AGREEMENT WITH THE COLORADO DEPARTMENT OF PUBLIC HEALTH & ENVIRONMENT TO SUPPORT PUBLIC HEALTH PLANNING AND ASSESSMENT OF PUBLIC HEALTH IMPROVEMENT EFFORTS FOR PARTNERSHIPS AND DISTRICTS RESOLUTION NO. 073,2021 RECITALS WHEREAS, Pursuant to Section 2.8.3 (Actions) of the Pitkin County Home Rule Charter ("HRC") official action by formal resolution shall be required for all actions of the Board not requiring ordinance power on matters of significant importance affecting citizens, and; WHEREAS, the Colorado Department of Public Health and Environment(CDPHE), Office of Public Health Practice, Planning and Local Partnerships ("OPHP")has allocated grant funds to support Local Public Health Agencies in assessment, and public health improvement efforts for partnerships, districts during the current Preventive Health and Health Services Block Grant (PBG) cycle that ends on September 30, 2022, and; WHEREAS, the PBG is a federal grant that is distributed and managed by ODHP and CDPHE that is subject to federal funding guidelines, rules and regulations that runs on a federal funding cycle from October 1 to September 30, and; WHEREAS, CDPHE has awarded Pitkin County a grant in the amount of$22,000.00 to support the Local Public Health Agency(LPHA) assessment,planning, capacity and public health improvement efforts for partnership, districts, and single LPHAs during the current Preventive Health and Health Services Block Grant cycle, and; WHEREAS, The BOCC finds that it is in the best interests of the citizens of Pitkin County to adopt a Resolution approving a grant for$22,000.00 to support the Public Health Agency and; NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Pitkin County, Colorado that it hereby adopts a Resolution approving a Grant Agreement with the Colorado Department of Public Health&Environment to Support Public Health Planning and Assessment of Public Health Improvement Efforts for Partnerships and Districts and authorizes the Chair to sign the Resolution and upon the satisfaction of the County Attorney as to form, execute any other associated documents necessary to complete this matter. 1 INTRODUCED AND FIRST READ ON THE 27th DAY OF October, 2021 AND SET FOR SECOND READING AND PUBLIC HEARING ON THE 3rd DAY OF November 2021. NOTICE OF PUBLIC HEARING AND TITLE AND SHORT SUMMARY OF THE RESOLUTION PUBLISHED IN THE ASPEN TIMES WEEKLY ON THE 21st DAY OF October, 2021. NOTICE OF PUBLIC HEARING AND THE FULL TEXT OF THE RESOLUTION POSTED ON THE OFFICIAL PITKIN COUNTY WEBSITE (www.pitkincounty.com) ON THE 21st DAY OF October 2021. ADOPTED AFTER FINAL READING AND PUBLIC HEARING ON THE 3rd DAY OF November 2021. POSTED BY TITLE AND SHORT SUMMARY ON THE OFFICIAL PITKIN COUNTY WEBSITE (www.pitkincounty.com) ON THE 4th DAY OF November 2021. PUBLISHED BY TITLE AND SHORT SUMMARY, AFTER ADOPTION, IN THE ASPEN TIMES WEEKLY ON THE 11th DAY OF November, 2021. ATTEST: BOARD OF COUNTY COMMISSIONERS 7.6a — By itxtia. By: Julia Ely Kelly McNicholas Kury, Chair Deputy County Clerk Date: Nov-20-2021 APPROVED AS TO FORM: MANAGER APPROVAL 106, Et/ P 4is M.af f iu, John Ely, County Attorney Phylis Mattice for Jon Peacock, County Manager Revised 01-01-2021 2 Contract No. 230.2021 ‘P1' KIN COUNT tPUBLIC HEALTH �,. • • PREVENT. PROMOTE. PROTECT. STATEMENT OF WORK I. Entity Name: Pitkin County Public Health Agency II. Project Description: This project serves to support Local Public Health Agency(LPHA)assessment,planning, capacity assessment, and public health improvement(CHAPS)efforts for partnerships,districts, and single LPHAs during the current Preventive Health and Health Services Block Grant cycle that ends on September 30, 2022. By using the updated Colorado Core Public Health Capabilities and Services framework that modernizes government public health,LPHAs will be able to better meet a growing population and address complex public health needs in their assessments,planning,capacity assessments, and public health improvement(CHAPS) efforts. This health project will implement a work plan to progress assessment,planning, capacity assessment, and public health improvement(CHAPS)efforts for Pitkin County Public Health Agency. The Preventive Block Grant(PBG)is a federal grant that is distributed and managed by the Office of Public Health Practice,Planning, and Local Partnerships (OPHP) at the Colorado Department of Public Health and Environment(CDPHE)and is therefore, subject to federal funding guidelines,rules,and regulations. The PBG operates on a federal funding cycle that runs from October 1 to September 30. III. Definitions: 1. CDPHE: Colorado Department of Public Health and Environment 2. CHAPS: Colorado Health Assessment and Planning System 3. LPHA: local public health agency 4. OPHP: Office of Public Health Practice,Planning, and Local Partnerships 5. PBG: Preventive Health Block Grant 6. PHIP: Public Health Improvement Plan IV. Work Plan: Goal#1: To deliver core public health services to the citizens of Colorado. Objective#1: No later than the expiration date of this contract, contribute to Colorado's public health system by increasing the LPHA partnerships, districts, or single agency's knowledge through assessing,planning, or implementing public health improvement(CHAPS)efforts. Primary Activity#1 The Contractor shall create a work plan. 1 ‘P1' KIN COUNT tPUBLIC HEALTH �,. • • �1A I k • •• _. PREVENT. PROMOTE. PROTECT. Primary Activity#2 The Contractor shall implement the work plan. Sub-Activities#2 1. The Contractor shall monitor the work plan once implemented. 2. The Contractor shall create work plan updates. Primary Activity#3 The Contractor shall monitor the PBG award spending. Sub-Activities#3 1. The Contractor shall monitor the spend down of the PBG award. 2. The Contractor shall update PBG award budgets to show the spend down progress. Primary Activity#4 The Contractor shall create reports. 1. The Contractor shall create a mid-year progress report. Sub-Activities#4 2. The Contractor shall create a final report. Primary Activity#5 The Contractor shall attend meetings. 1. The Contractor shall attend the post-award meeting with OPHP. Sub-Activities#5 2. The Contractor shall attend one(1)of the progress meetings with OPHP that are in addition to the post-award meeting. 1. The content of electronic documents located on CDPHE and non-CDPHE websites and information contained on CDPHE and non-CDPHE websites may be updated periodically during the contract term. The contractor shall monitor documents and website content for updates and comply with all updates. 2. The work plan shall be aligned with the Colorado Core Public Health Services model. This model is incorporated and made a part of this contract by reference and is available at the following website: https://drive.google.com/file/d/1 pk4id8GIKChw3 HoyOwgMDy6Yb5 VvAtri/view?usp Standards and =sharing. Requirements 3. The Colorado Core Public Health Services rule 6 CCR 1014-7, Core Public Health Services, effective January 1, 2020 is incorporated and made a part of this contract by reference and is available at the following website: https://www.sos.state.co.us/CCR/eDocketDetails.do?trackingNum=2019-00101. 4. The Contractor shall meet the minimum requirements set forth in the Colorado Public Health Act and the voluntary Public Health Accreditation Board standards. The Colorado Public Health Act is incorporated and made a part of this contract by reference and is available at the following website found at Section 25-1-505 CRS et seq.Title 25 -Public Health and Environment-Article I:Administration-Part 5 2 1' KIN COUN4 PUBLIC HEALTH 1) � • • 7- /1 Ci5A: • •. _. PREVENT. PROMOTE. PROTECT. I) Public Health Act- Subpart 2 Public Health Plans:Act) https://advance.lexis.com/container/?pdmfid=1000516&crid=ce3c 1 f07-423b-4cb6-b85 d-e044d3 df3 322&func=LN.Advance.ContentView.getFullToc&nodeid=AAZAABAA BAAF&tvpeofentry=Breadcrumb&config=0345494EJAA5ZjE0MDIvYy 1 kNzZkLTR kNzktYTkxMS04YmJhNj B1NWUwYzYKAFBvZENhdGFsb2e4CaPI4cak6laXLCWy LBO9&action=publictoc&pddocfullpath=%2fshared%2fdocument%2fstatutes-legislat ion%2furn%3acontentItem%3a5TYF-BMJ0-004D-1233-00008-00&pdtocfullpath=%2 fshared%2ftableofcontents%2 furn%3 acontentltem%3 a8001-TOHO-Y905-54R2-00008- 00&ecomp=bggfkkk&prid=bfdefa9a-646d-4963-ae3 f-57da52203 d6e 5. The Contractor shall use the Colorado Health Assessment and Planning System (CHAPS)guidance as a technical assistance resource for assessment and planning related activities. This document is incorporated and made a part of this contract by reference and is available at the following website: https://www.colorado.gov/pacific/cdphe-lpha/chaps 6. OPHP will provide the work plan template no later than fifteen(15)days after contract execution. 7. The Contractor shall submit a work plan that shall include the following: a. Project goals b. Project objectives c. Project activities d. Colorado Core Public Health Capability or Service related to the goal e. Performance measures f. Outcomes 8. The Contractor shall attend the post-award meeting by phone or video call between the Contractor and OPHP that will take place no later than thirty(30) days after contract execution. 9. OPHP will schedule the post-award meeting with the Contractor with a minimum of 7 calendar days of notice prior to the meeting. 10. The Contractor shall submit the formal project work plan to OPHP using the provided template no later than thirty(30)days after contract execution. 11. The Contractor shall submit the formal project budget to OPHP using the provided template no later than thirty(30)days after contract execution. 12. The Contractor shall submit updated work plans by the following dates: March 31 with the mid-point report, July 15, and August 31 with the final report. 3 ‘P1' KIN COUNT tPUBLIC HEALTH • • PREVENT. PROMOTE. PROTECT. 13. The Contractor shall submit updated budgets by the following dates: March 31 with the mid-point report, July 15, and August 31 with the final report. 14. The Contractor shall attend one (1)of the progress meetings by phone or video call with OPHP in addition to the post-award meeting. Meeting dates: January,April, and July. 15. OPHP will provide the mid-year progress report template no later than sixty(60) days after contract execution. 16. OPHP will provide the final report template no later than sixty(60) days before the end of the contract. 17. The Contractor shall maintain current documentation of how funding is spent. 18. OPHP may audit the Contractor at any time. 19. The Contractor shall provide documentation within five(5)business days of OPHP's audit request. 20. The Contractor shall notify OPHP at least forty-five(45) days prior to the event occurrence if: a. The project will go over budget, or b. The awarded funds will not be spent before the end of the grant cycle on September 30 21. The Contractor shall request funding reallocations that exceed 10%of the total award prior to reallocating funds. OPHP will approve or deny the request within 10 business days. 22. OPHP will provide technical assistance to the Contractor within five (5)business days of receipt of a question. 1. Increased knowledge related to the coordination and implementation of local public health agency assessment,planning, and public health improvement(CHAPS) efforts. Expected Results of 2. Increased knowledge related to alignment between local public health agency Activity(s) partnerships, districts, or single agency projects with the Colorado Foundational Public Health Capabilities and Services framework. 3. More efficient and effective delivery of core public health services that may not occur without the work of the Pitkin County Public Health Agency. 4 ‘P1' KIN COUNT tPUBLIC HEALTH • • -7i�� 1A I k • •• _. PREVENT. PROMOTE. PROTECT. 1. 90%completion of work plan activities. Measurement of 2. 90%of performance measures were met in the work plan. Expected Results 3. 90%of work plan activities that align with a Colorado Core Public Health Capability or Service. Completion Date 1. The Contractor shall submit the following via No later than thirty(30)days after email to the OPHP Senior Public Health Systems the contract execution &Liaison Professional: a. updated work plan b. updated budget 2. The Contractor shall submit the following via No later than April 30 email to the OPHP Senior Public Health Systems &Liaison Professional: a. updated work plan b. updated budget c. pertinent project deliverables related to the assessment and planning process such as planning and assessment meeting minutes,planning and assessment meeting attendee sign-in sheets, and assessment data Deliverables 3. The Contractor shall submit the mid-year No later than April 30 progress update via email to the OPHP Senior Public Health Systems&Liaison Professional. 4. The Contractor shall submit the following via No later than July 15 email to the OPHP Senior Public Health Systems &Liaison Professional: a. updated work plan b. updated budget 5. The Contractor shall submit the following via No later than August 31 email to the OPHP Senior Public Health Systems &Liaison Professional: a. updated work plan b. updated budget c. pertinent project deliverables related to the assessment and planning process such as planning and assessment meeting minutes,planning and assessment 5 ‘P1' KIN COUNT tPUBLIC HEALTH • • PREVENT. PROMOTE. PROTECT. meeting attendee sign-in sheets, and assessment data 6. The Contractor shall submit the final report via No later than August 31 email to the OPHP Senior Public Health Systems &Liaison Professional. V. Additional Provisions: The following terms and conditions are in addition to the standard purchase order terms and conditions and are to be read and interpreted in conjunction with the provisions of the purchase order.Wherever used in the following provisions, "Contractor"and"Vendor"shall have the same meaning. Contractor and/or Vendor— any party to which a Purchase Order is issued. A. Payment of half('/2)of the total amount will be distributed in the first and second halves of the Purchase Order Term. VI. Monitoring: CDPHE's monitoring of the purchase order for compliance with performance requirements will be conducted throughout the purchase order period by the Senior Public Health Systems&Liaison Professional of the Office of Public Health Practice, Planning, and Local Partnerships. Methods used will include a review of documentation determined by CDPHE to be reflective of performance to include progress reports and other fiscal and programmatic documentation as applicable VII. Resolution of Non-Compliance: The Contractor will be notified in writing within ten (10) calendar days of discovery of a compliance issue. Within (30) calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to determine the action(s) necessary to rectify the compliance issue and determine when the action(s) must be completed. The action(s)and timeline for completion will be documented in writing and agreed to by both parties. If extenuating circumstances arise that require an extension to the timeline,the Contractor must email a request to the Senior Public Health Systems & Liaison Professional of the Office of Public Health Practice, Planning, and Local Partnerships and receive approval for a new due date. The State will oversee the completion/implementation of the action(s) to ensure timelines are met and the issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan, the State may exercise its rights under the Terms and Conditions of this Purchase Order. VIII. Attestation: The Vendor agrees to perform services in accordance with the terms and conditions of the Purchase Order to include Statement of Work and Budget. 6 1'KIN COUN41 PUBLIC HEALTH _ - • • PREVENT. PROMOTE. PROTECT. II Jordana Sabella, Pitkin County Public Health Director Contractor Name(Print)and Title — Contractor Signature 11/3/2021 Date 7