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HomeMy WebLinkAboutbocc.con.amended.206.19 B iTKIN Pitkin County COUNT Procurement Cover Sheet (C/-),cv Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Contract Information Contract Number 206.2019 B Project Name Hazardous Household Waste Services Contractor Clean Harbor Environmental Services Budget Line Item 46152100.542500 $ 68,000.00 $Additional Budget Line $ Item(s) $ _ (Please fully allocate New Contract Total) $ 68,000.00 Procurement Method: _Formal Type: Services/Maintenance Contract Start Date 8/1/2019 Contract End Date 7/31/2022 Contract Type Change Order/Contract Amendment Retainage No If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department Landfill County Representative Cathy Hall County Representative (970) 429-2882 Phone Provide a brief description of the Contract or Change Order: Contract Amendment to: 1) extend Contract for additional one (1)year term, ending 7/31/2022; and 2) allocate additional funding of$68,000.00 for renewal term. Contract Value Summary: Original Contract Amount $ 40,000.00 Previous Change Order/Amendment Amount $ 40,000.00 This Change order/Amendment amount $ 68,000.00 Contract Total $ 148,000.00 Contract#:206.19 Rev. 2018.06.13 btf Budget Line Item#:46152100.542500 1/441)iTKIN COUNT - c�� CHANGE ORDER/CONTRACT AMENDMENT Change Order Number: 206.2019 B OWNER: CONTRACTOR: Pitkin County, Colorado Clean Harbors Environmental Services 530 E. Main St., Suite#302 4721 N Ironton Street, Suite B Aspen, CO 81611 Denver, CO 80239 The Provision of Hazardous Household Waste Services (the "Contract") dated August 20, 2019 between the Board of County Commissioners of Pitkin County, Colorado (the "County") and Clean Harbors Environmental Services (the "Contractor"), is hereby amended as follows: Description of Change: 1. Renewal of Contract for second of five renewal terms beginning August 1, 2021 and ending July 31, 2022; and 2. Allocation of additional funds in the amount of Sixty-Eight Thousand dollars and No cents ($68,000.00) to cover increased service costs for the renewal term. Reason for Change: 1. Expiration of current term; 2. 9% increase in Contractor prices. Original Contract Amount $ 40,000.00 Previous Change Order/Amendment Amount $ 40,000.00 This Change Order/Amendment Amount $ 68,000.00 New Contract Total $ 148,000.00 *Increases over$25,000 and/or 10%(single increase or accumulative)of original contract must have County Manager signature. 1 Contract#:206.19 Rev. 2018.06.13 btf Budget Line Item#:46152100.542500 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. CLEAN HARBORS ENVIRONMENTAL SERVICES 1/ru,u Gram Nov-23-2021 Brent Craig Date District Vice President PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: v"'_" I NIL Nov-22-2021 Cathy 'Hall Date Solid waste Director MANAGER APPROVAL: td fMa Nov-23-2021 Rich Engl ehart Date Deputy County Manager *Increases over$25,000 and/or 10% (single increase or accumulative)of original contract must have County Manager signature. 2 IeanHarbor ENVIRONMENTAL SERVICES® 4721 Ironton Street Denver, CO 80239 www.cleanharbors.com 09-01-2021 Attn:Ms Jade Bath Pitkin County of 76 Service Center Road Aspen, CO 81611 Report #53870 Dear Ms Bath: Thank you for using Clean Harbors Environmental Services, Inc. (Clean Harbors) for your waste management needs. We are sending you this new quotation with increased pricing based on recent industry changes and market conditions. Existing services agreement terms and conditions apply to this quoted business. This new quotation is based upon submitted waste profiles and previous shipment history. We remind you that we offer our clients a broad spectrum of environmental services in addition to the ability to dispose of hazardous material at or through a Clean Harbors' owned and operated facility. A Clean Harbors professional can assist you with: . Waste Transportation & Disposal . 24-Hour Environmental Emergency Response . Laboratory Chemical Packing . Industrial Services . Field Services . Insite Services Clean Harbors has the appropriate permits and licenses for the acceptance and disposal of the waste streams identified within this quotation. I look forward to continuing to service your environmental needs. To place an order, please contact our Customer Service group at 800.444.4244. If you have any questions about our new pricing or need further assistance, you may reach me at the number below. Sincerely, Justin Anderson Account Manager Phone: 970.409.0384 Executed on: 9/1/2021 3:37:47 PM PITKIN-21 /HHW Page 1 of 5 Report ID: 53870 leanHarborPITKIN-21 - Pitkin, County of ENVIRONMENTAL SERVICES® Clean Harbors House Hold Hazardous Waste Pricing Schedule Labor, Equipment and Materials Description UOM Price(USD) FIELD PERSONNEL Field Technician HR $60.09 Field Technician Overtime HR $90.14 Field Technician Doubletime HR $120.18 DOT SHIPPING CONTAINERS 16 Gal/70 L Open Poly Drum 1H2/Y56/S EA $30.36 16 Gal/70 L Steel Drum, Reconditioned EA $30.36 20 Gal/80 Litre Poly Drum (1 H2/Y56/S) EA $30.36 20 Gal/80 Litre Steel Drum EA $30.36 30 Gal/ 120 Litre Open Poly Drum 1H2/Y142/S EA $65.54 30 Gal/ 120 Litre Steel Drum, Reconditioned 1A2/Y1.2/100 EA $73.44 5 Gal/20 Litre Poly Drum 1 H2/Y1.5/60 EA $25.48 5 Gal/20 Litre Steel Drum 1A2/Y1.8/100 EA $33.39 55 G/205 L Closed Steel Drum, Recon 1A1/Y1.4/100(17-E) EA $80.12 55 G/205 L Steel Drum, Reconditioned 1A2/Y1.2/100(17-H) EA $80.12 55 Gal/205 Litre Open Head Poly, Reconditioned Drum EA $73.44 1H2/Y2 Drum 15 Gal/60 Litre Poly(1 H2/Y1.8/100) EA $30.36 Flexbin, 1 Cubic Yard Flexbin 11G/Y/2022/1122 EA $131.11 Hazardous Waste Labels/Markings EA no charge $0.00 Lab pak box, 20 gal, UN4G/Y75/S HD poly liner included EA $30.36 Lab pak box, 30GAL, un 4g/y113/s HD poly liner included EA $73.44 Lab pak box, 5 gal, UN 4G/X18/S HD poly liner included EA $25.48 Lab pak box, 55ga1 UN 4G/Y147.3/S HD poly liner included EA $80.12 Labels- DOT Diamonds EA no charge $0.00 ABSORBENT MATERIALS Vermiculite 4 cuft BAG $47.10 MISCELLANEOUS Cancellation Fee EA $348.38 Inverted Drum In Over Pack EA $30.36 Mobilization of Equipment EA $400.92 Over Pack Fee EA $60.69 Transportation to a Clean Harbors Facility EA $733.68 Waste Code Disposal Pricing Waste Code Description UOM Price(USD) CCRC CORROSIVE INCINERABLES 55DM $534.10 CCS CHARACTERISTIC SOLIDS FOR STABILIZATION 05DM $88.14 CCS CHARACTERISTIC SOLIDS FOR STABILIZATION 55DM $293.77 Executed on: 9/1/2021 3:37:47 PM PITKIN-21 /HHW Page 2 of 5 Report ID: 53870 leanHarborPITKIN-21 - Pitkin, County of ENVIRONMENTAL SERVICES® Clean Harbors House Hold Hazardous Waste Pricing Schedule Waste Code Disposal Pricing Waste Code Description UOM Price(USD) CFL1 MERCURY BULBS FOR RECLAMATION LBS $1.40 Minimum Price$70.41 per pallet CFL4 MISC. MERCURY BULBS FOR RECLAIM LBS $7.194 Minimum Price$74.12 per pallet CFL8 COMPACT FLUORESCENT LAMPS FOR RECLAIM LBS $5.59 Minimum Price$70.41 per pallet CFL9 CRUSHED FLUORESCENT BULBS FOR 55DM $667.63 RECLAMATION CNO NON HAZARDOUS SOLID 55DM $127.45 CNOS NON HAZARDOUS SEMI-SOLIDS 55DM $133.53 D20 REGULATED MEDICAL WASTE 55DM $273.121 D8OB NON PCB BALLASTS AND BALLASTS <50PPM 55DM $515.90 FOR RECLAIM FB1 LIQUID FOR FUEL 05DM $48.55 FB1 LIQUID FOR FUEL 55DM $117.75 FB2 LIQUID FUEL WITH SOLIDS 05DM $48.55 FB2 LIQUID FUEL WITH SOLIDS 55DM $140.21 FB3 SEMI-LIQUID FOR FUEL 55DM $194.23 LBBGB SMALL SEALED CELL BATTERIES AND BGM3 $233.69 PORTABLE ELECTRONICS FOR REC LBD1 ALKALINE DRY CELL BATTERIES FOR LBS $1.15 RECLAMATION (MERCURY FREE) Minimum Price$78.91 per 5 gallon pail LBD2 NI-CAD BATTERIES WET OR DRY FOR LBS $1.15 RECLAMATION Minimum Price$78.91 per 5 gallon pail LBD3 NICKEL METAL HYDRIDE BATTERIES FOR LBS $1.08 RECLAMATION Minimum Price$186.09 per 30 gallon drum LBLA LEAD ACID BATTERIES FOR RECLAMATION LBS $0.65 Minimum Price$78.91 per 5 gallon pail LCCR LABPACK FOR INCINERATION 55DM $293.77 LCCRA LABPACK ACID&ACID COMPATIBLES FOR 05DM $103.18 INCINERATION LCCRA LABPACK ACID&ACID COMPATIBLES FOR 55DM $273.743 INCINERATION LCCRB LABPACK BASIC&BASIC COMPATIBLES FOR 05DM $103.18 INCINERATION LCCRB LABPACK BASIC&BASIC COMPATIBLES FOR 55DM $273.74 INCINERATION LCCRC LABPACK ORGANICS FOR INCINERATION 05DM $103.18 LCCRC LABPACK ORGANICS FOR INCINERATION 55DM $293.77 LCCRO LABPACK OXIDIZERS FOR INCINERATION 05DM $103.18 LCCRO LABPACK OXIDIZERS FOR INCINERATION 55DM $253.71 LCCRQ AEROSOLS FOR INCINERATION 05DM $103.18 Executed on: 9/1/2021 3:37:47 PM PITKIN-21 /HHW Page 3 of 5 Report ID: 53870 Ii !!i!a!:bor PITKIN-21 - Pitkin, County of ENVIRONMENTAL SERVICES® Clean Harbors House Hold Hazardous Waste Pricing Schedule Waste Code Disposal Pricing Waste Code Description UOM Price(USD) LCCRQ AEROSOLS FOR INCINERATION 55DM $206.97 LCCRU LABPACK UNKNOWNS FOR INCINERATION 05DM $103.18 LCCRU LABPACK UNKNOWNS FOR INCINERATION 55DM $273.74 LFB1 LABPACK FOR FUELS BLENDING 55DM $359.70 LPTN NON-PROCESSABLE PAINT&PAINT RELATED 05DM $103.18 MTRL FOR INCINERATION LPTN NON-PROCESSABLE PAINT&PAINT RELATED 55DM $333.82 MTRL FOR INCINERATION LPTP PROCESSABLE PAINT&PAINT RELATED MTRL FBIN $567.49 FOR FUEL/INCINERATION LRCT LABPACK REACTIVES FOR INCINERATION 05DM $160.23 Profile Disposal Pricing Profile No Waste Description UOM Price (USD) CH810444 BIO WASTE SHARPS 55DM $273.12 Surcharge Pricing Waste Code—Profile(s) Rate Rate UOM Lower Upper Range UOM Limit Limit (CCRC) Drum surcharge for weight $1.68 Pounds 500.00 501.00 Pounds $3.36 Pounds 501.10 502.00 Pounds $5.04 Pounds 502.10 503.00 Pounds Executed on: 9/1/2021 3:37:47 PM PITKIN-21 /HHW Page 4 of 5 Report ID: 53870 leanHarborPITKIN-21 - Pitkin, County of ENVIRONMENTAL SERVICES® Clean Harbors House Hold Hazardous Waste Pricing Schedule GENERAL CONDITIONS 1. Except where superseded by an existing services agreement the following terms and conditions apply to this quoted business. 2. Pricing effective November 1, 2021 and valid for one year thereafter. 3. Terms: Net 45 Days 4. Interest will be charged at 1.5% per month or maximum allowed by law for all past due amounts. 5. Local, state and federal fees/taxes applying to the generating location/receiving facilities are not included in disposal pricing and will be added to each invoice as applicable. 6. Materials subject to additional charges if they do not conform to the listed specifications. 7. All drums for disposal must be D.O.T. approved containers and in good condition. 8. All containers must be marked with Clean Harbors' profile number. 9. Clean Harbors will provide a manifest and necessary labels for transportation with a charge of$1.25 per label. 10. Electronically submitted profiles will be approved at no charge. Paper profiles will be charged at$75.00 each. 11. Clean Harbors supports many invoice delivery options(E-mail, Electronic Invoicing, EDI, Etc.). Pricing is based on Clean Harbors'standard invoice delivery method of E-mail. If another delivery method is required there could be an additional service fee per invoice. Any alternate delivery method must be reviewed and approved by Clean Harbors prior to acceptance and implementation. 12. Compressed gas cylinders requiring special handling due to inoperable valves will be assessed an additional charge of$400.00 per cylinder. Cylinders larger than medium size will be quoted case by case. This charge may be sent as a supplemental invoice. 13. A variable Recovery Fee(that fluctuates with the DOE national average diesel price), currently at 14.5%, will be applied to the total invoice. 14. Transportation charges to the final disposal facility will be charged in addition to local transportation to our truck to truck hub/local facility and will vary with logistics and routing. 15. Pickups that require same day or next day service may be subject to additional charges. 16. Pickups cancelled within 72 hours of scheduling will be subject to cancellation charges. 17. Transportation charges to the final disposal facility will be charged in addition to local transportation to our truck to truck hub/local facility and will vary with logistics and routing. 18. Out of Service(OSD)for PCB incinerables should be clearly identified in Section 14 of the manifest. Prices for these items are only effective if received within 6 months of the OSD. 19. Standard disposal conversions(excluding minimums)apply to containers other than 5 gallon drums: 6-20g 60%, 21-30g 75%, 31-55g 100%, 56-85g 145%, FBIN 350%,TOT2(<300ga1 TOTE)500%,TOTE 630%. 20. In the event that legal or other action is required to collect unpaid invoice balances, Customer agrees to pay all costs of collection, including reasonable attorneys'fees, and agrees to the jurisdiction of the Commonwealth of Massachusetts. 21. On June 30, 2018 the EPA activated the E-Manifest system. The EPA will charge the receiving TSDF a fee per manifest.To cover the cost of the E-Manifest, Clean Harbors will charge$20 per manifest on every invoice. 22. CARRAA:The additional excise and sales tax added to the price of diesel fuel at the pump under the California Road Repair and Accountability Act(CARRAA)of 2017 has increased the cost of providing waste management services in the State of California.To off-set this extra cost, Clean Harbors is implementing a 2% CARRAA Fee on every invoice for a California generator. 23. Time over eight(8) hours in the normal workday and all day Saturday is considered overtime and will be billed at 1.5 times the applicable straight time rate for all billable personnel unless otherwise quoted. Sunday and Holidays are considered premium time and will be billed at 2.0 times the applicable straight time rate for all billable personnel unless otherwise quoted. 24. Final invoicing will be based upon the unit rates for those items used in performance of the services and materials shipped for disposal. In the event the unit price of an item required for proper performance of service is not listed in this quotation,the item will be invoiced at list pricing. Executed on: 9/1/2021 3:37:47 PM PITKIN-21 /HHW Page 5 of 5 DocuSign Certificate Of Completion Envelope Id: DDBD2AF419DF48DF93A9655395B168E3 Status:Completed Subject:Clean Harbors Environmental Serv. I Pitkin County Contract 206.19E RI for Review and Signature Source Envelope: Document Pages:8 Signatures:3 Envelope Originator: Certificate Pages:5 Initials:0 Pitkin County Procurement AutoNav: Enabled 530 East Main Street Envelopeld Stamping: Disabled Suite 203 Time Zone: (UTC-07:00)Mountain Time(US&Canada) Aspen,CO 81611 Procurement@PitkinCounty.com IP Address:75.110.134.54 Record Tracking Status:Original Holder:Pitkin County Procurement Location: DocuSign 11/22/2021 10:52:33 AM Procurement@PitkinCounty.com Signer Events Signature Timestamp Cathy Hall Sent: 11/22/2021 11:40:13 AM Cathy.Hall@pitkincounty.com ~I tk-ait Viewed: 11/22/2021 11:40:29 AM Solid Waste Director Signed: 11/22/2021 11:40:41 AM Security Level: Email,Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address:65.38.144.66 Electronic Record and Signature Disclosure: Accepted: 11/30/2020 1:11:06 PM ID:42cb10b4-5893-4d9d-97fa-7bc7ddf6aee6 Company Name:Pitkin County,Colorado Brent Craig Sent: 11/23/2021 1:11:53 PM Brent.Craig@safety-kleen.com 1/rUM CYtLL Viewed: 11/23/2021 2:48:36 PM District Vice President Signed: 11/23/2021 2:48:49 PM Security Level: Email,Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 155.203.3.42 Electronic Record and Signature Disclosure: Accepted: 11/23/2021 2:48:36 PM ID:c3ab2e84-50cc-47f2-85af-d54decfd6d6b Company Name:Pitkin County,Colorado Rich Englehart .',.' Sent: 11/23/2021 2:48:50 PM rich.englehart@pitkincounty.com finiy z"" Viewed: 11/23/2021 3:10:03 PM Deputy County Manager Signed: 11/23/2021 3:10:35 PM Pitkin County Signature Adoption: Pre-selected Style Signing Group:County Manager Group Security Level: Email,Account Authentication Using IP Address:73.34.180.169 (None) Signed using mobile Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Justin Anderson COPIED Sent: 11/22/2021 11:50:30 AM anderson.justin@cleanharbors.com Viewed: 11/22/2021 11:51:12 AM Account Manager Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 11/22/2021 11:49:19 AM ID:312b8484-f382-48c6-a95e-641fff105f9d Company Name:Pitkin County,Colorado Katelyn Kelly COPIED Sent: 11/23/2021 1:11:55 PM kelly.katelyn@cleanharbors.com Clean Harbors Environmental Services, Inc. Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 11/23/2021 12:57:35 PM ID:ae836d21-5f9f-4e3f-9a61-c7cad50e4ab9 Company Name:Pitkin County,Colorado Pitkin County Procurement COPIED Sent: 11/23/2021 3:10:36 PM procurement@pitkincounty.com Resent: 11/23/2021 3:10:40 PM Procurement Viewed: 11/23/2021 3:11:40 PM Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable COPIED Sent: 11/23/2021 3:10:36 PM AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 11/22/2021 11:40:13 AM Certified Delivered Security Checked 11/23/2021 3:10:03 PM Signing Complete Security Checked 11/23/2021 3:10:35 PM Completed Security Checked 11/23/2021 3:10:36 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on:3/20/2020 3:28:13 PM Parties agreed to:Cathy Hall,Brent Craig,Justin Anderson,Katelyn Kelly ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County(we, us or Pitkin County)may be required by law to provide you with certain written notices or disclosures. 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