HomeMy WebLinkAboutbocc.con.232.21 iTKIN Pitkin County
Procurement Cover Sheet
COUNT
Q/D.CV
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Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
Contract Information
Contract Number 232.21
Project Name Snowmobile Purchase
Contractor Rare Air Motorsports, LLC (dba Mountain Dirty Motorsports)
Budget Line Item 1503100.575000 $ 26,667.96
$Additional Budget Line $ _
Item(s) $ _
(Please fully allocate New Contract Total)
$ 26,667.96
Procurement Method: Informal
Type: Goods, Equipment, Supplies
Contract Start Date 11/29/2021
Contract End Date 12/31/2021
Contract Type New Contract
Retainage No
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department Sheriff
County Representative Alex Burchetta County Representative (970) 309-2317
Phone
Provide a brief description of the Contract or Change Order:
Purchase of two (2) Summit SP 154/3 SHOT 2022 Snowmobiles.
Contract Value Summary:
Original Contract Amount $ 26,667.96
Previous Change Order/Amendment Amount $This Change order/Amendment amount $Contract Total $ 26,667.96
Contract#:232.21 Rev. 2018.10.10 btf
Budget Line Item#: 15013100.575000
PITKIN COUNTY, COLORADO
INFORMAL PROCUREMENT MEMORANDUM
TO: File
FROM: Alex Burchetta, Undersheriff
RE: Informal Procurement under $50,000
DATE: November 29, 2021
Description of Project: Snowmobile Purchase
Budgeted Amount: $26,667.96
On project list approved by BOCC: Yes
Contractors Contacted: Vickery Motorsports, Rifle Performance Motorsports, and Mountain
Dirty Motorsports
Proposals Received:
Vendor Name Proposal Amount Timeline Other Information
Vickery Motorsports $24,600.00 10/01/2021 -
02/31/2022
Rifle Performance $25,363.00 Unclear
Motorsports
Mountain Dirty $26,667.96 Before 12/31/2021
Motorsports
Firms chosen: Mountain Dirty Motorsports, because it is the only vendor capable of delivering
the snowmobiles within the County's required timeframe.
COUNTY REPRESENTATIVE:
Nov-29-2021
Alex Burchetta Date
undersheri ff
4 Mountain
d ,11 Dirty MOTOR
SPORTS
Customer: IPitkin County Sheriff I
Model: !Summit SP 154/3 SHOT I
Color: (Black I
Year: 2022
Nianutact-urer
1 Unit: Suggested Pricing Customer Adjustments Your Pricing
MSRP $14,099.00 I • I $11,804.00
Freight I $495.00 I $495.00
Set Up $295.00 $145 $150.00
[Subtotal $14,889.00 $2,440 $12,449.00
f
Less:Rebate $0.00
Net Price $14,889.00 $12,449.00
Less:Trade-In 0.00
Taxable Sub-Total $14,889.00 $12,449.00
Accessories from Below - $149.99 $134.99
[Taxable Total 1 I $15,038.99 I $12,583.99
r
Sales Tax $0.00 [ 0.00 ] $0.00
Document Fee $89.00 $89.00
Temp Tag Fee $0.00
Credit Card Fee I
$0.00
OHV Permit
$0.00
BRP Surcharge I ,Ili Ili $400.00
Labor(from below) $63.00
lOut the Door(incl.Acc) ] $15,527.99 $13,135.99
2 !Accessories: I
Item Manufacturer Price Adjustment% Your Price Part#'s I
Skid plate $149.99 10% ) $134.99 _
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00 I I
$0.00
$0.00
$0.00
_ $0.00
$0.00
$0.00
$0.00
$0.00
0.00
Accessory Subtotal [ $149.99 ] $134.99 _
��Install Labor 1 Hourly$126.00aLe #0.SOrs I Total
$63L00or
x 2 = $26,667.96 Total
Authorized Signature:
� Nov-29-2021
Alex Burchetta
Undersheriff
DocuSign
Certificate Of Completion
Envelope Id:A355F55B0064472691817A3277B0E41 B Status:Completed
Subject: Mountain Dirty Motorsports I Pitkin County Contract 232.21 for Review and Signature
Source Envelope:
Document Pages:3 Signatures:2 Envelope Originator:
Certificate Pages:2 Initials:0 Pitkin County Procurement
AutoNav: Enabled 530 East Main Street
Envelopeld Stamping: Disabled Suite 203
Time Zone: (UTC-07:00)Mountain Time(US&Canada) Aspen,CO 81611
Procurement@PitkinCounty.com
IP Address:75.110.134.54
Record Tracking
Status:Original Holder:Pitkin County Procurement Location: DocuSign
11/29/2021 2:09:24 PM Procurement@PitkinCounty.com
Signer Events Signature Timestamp
Alex Burchetta Sent: 11/29/2021 2:13:27 PM
alex.burchetta@pitkinsheriff.com c7� Viewed: 11/29/2021 2:14:41 PM
Undersheriff Signed: 11/29/2021 2:14:58 PM
Pitkin County Sheriff's Office Signature Adoption: Uploaded Signature Image
Security Level: Email,Account Authentication Using IP Address:65.38.144.66
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Pitkin County Procurement COPIED Sent: 11/29/2021 2:14:59 PM
procurement@pitkincounty.com Resent: 11/29/2021 2:15:01 PM
Procurement Viewed: 11/29/2021 2:15:42 PM
Pitkin County
Security Level: Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Accounts Payable COPIED Sent: 11/29/2021 2:14:59 PM
AP@pitkincounty.com
Accounts Payable
Pitkin County
Security Level: Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 11/29/2021 2:13:27 PM
Certified Delivered Security Checked 11/29/2021 2:14:41 PM
Signing Complete Security Checked 11/29/2021 2:14:58 PM
Completed Security Checked 11/29/2021 2:14:59 PM
Payment Events Status Timestamps