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HomeMy WebLinkAboutbocc.con.amended.101.21 A 1THIN Pitkin County Procurement Cover Sheet COUNT @/"VNg Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Contract Information Contract Number 101.21 A Project Name Standby Power Generator Installation at HHS Building Contractor Smith Power Products, Inc. Budget Line Item 15021217.574000 _ $ $Additional Budget Line $ _ Item(s) $ _ (Please fully allocate New Contract Total) Procurement Method: Formal Type: Construction Contract Start Date 7/9/2021 Contract End Date 4/30/2022 Contract Type Change Order Retainage Yes - 5% If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department Facilities County Representative Jodi Smith County Representative (970) 920-5396 Phone Provide a brief description of the contract: Additional funding for increased scope of work not originally anticipated or budgeted along with an extension for completion of additional work and to allow for reseeding activities of disturbed landscaping to be completed in Spring of 2022 as detailed in the original Contract(Section IX; Contract 101.21). Contract Value Summary: Original Contract Amount $ 177,863.00 Previous Change Order/Amendment Amount $This Change order/Amendment amount $ 9,744.00 New Contract Total $ 187,607.00 Contract#: 101.21 Rev. 2018.06.13 btf Budget Line Item#: 15021217.574000 41)IiTKINI( COUNT )•C�� — CHANGE ORDER/ CONTRACT AMENDMENT Change Order Number: 101.21 A OWNER: CONTRACTOR: Pitkin County, Colorado Smith Power Products, Inc. 530 E. Main St., Suite#302 5681 Iris Parkway Aspen, CO 81611 Frederick, CO 80530 The Provision of Standby Power Generator Installation at Health and Human Services Building (the "Contract") dated July 9, 2021 between the Board of County Commissioners of Pitkin County, Colorado (the "County") and Smith Power Products, Inc. (the "Contractor"), is hereby amended as follows: Description of Change: 1. Extension of original Contract term through April 30, 2022 for additional scope (see attached) and to allow for re-seeding of disturbed landscaping within project area once snow has melted in Spring of 2022 as required by the original Contract document. 2. Increase to project funding in the amount not to exceed Nine-Thousand Seven-Hundred and Forty-Four dollars and Zero cents ($9,744.00), billable only as incurred and as approved by Pitkin County Project Lead and/or Project Engineer, for work that was not anticipated in the original scope of the project. Contractor's cost estimate for repairs to the sidewalk areas undermined during project are included as Attachment A, inclusive of contingency funding in the amount not to exceed Five-Hundred dollars and Zero cents ($500.00), billable only if approved in advance by Project Lead. Flow-fill is anticipated to begin, as scheduled, on December 17th, 2021. Preparation for flow fill must be observed by SGM, Inc. and substantial completion will not be established until SGM, Inc. has signed off on all project deliverables for acceptance. Contractor and Project Lead will coordinate reseeding and any outstanding items once snow recedes in Spring of 2022. Project shall not be considered complete until Pitkin County has accepted all work, including reseeding of the project area. A closeout punch list has been requested from Contractor and shall be made part of this Contract upon receipt and approval of contents. Reason for Change: *Increases over$25,000 and/or 10% (single increase or accumulative)of original contract must have County Manager signature. 1 Contract#: 101.21 Rev. 2018.06.13 btf Budget Line Item#: 15021217.574000 1. Extension of Contract term to allow for repair work to disturbed sidewalk and for Spring reseeding of the project site as originally agreed. 2. Increase Contract funding for work not anticipated in the original project scope and incorporate Attachment A to establish cost estimates for each activity. Original Contract Amount $ 177,863.00 Previous Change Order/Amendment Amount $ 0.00 This Change Order/Amendment Amount $ 9,744.00 New Contract Total $ 187,607.00 *Increases over$25,000 and/or 10% (single increase or accumulative)of original contract must have County Manager signature. 2 Contract#: 101.21 Rev. 2018.06.13 btf Budget Line Item#: 15021217.574000 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. SMITH POWER PRODUCTS, INC. Pa r'a r, LLwtLt Dec-17-2021 Darrell cal dwell Date Sales PITKIN COUNTY, COLORADO yo°r^' Dec-17-2021 Jodi Smith Date Jodi Smith Director - Facilities *Increases over$25,000 and/or 10% (single increase or accumulative)of original contract must have County Manager signature. 3 Zsebns• SMIrH POWER PRODUCTS INC Change Order Smith Power Products Date: 12-16-21 5681 Iris Parkway Owner: Pitkin County Frederick, CO 80530 Project number: 101.21 303-927-8469 Change order number: #1 Original contract date: 7/09/2021 Change (add or delete) the following work to the original contract: Install flow fill concrete backfilling under undermined portion of sidewalk at the HHS as per recommendations from Project Engineer. Flow fill concrete will be pumped into the void under the Slab and on top of compacted gravel backfill. Earth surrounding the fill area will be thawed and Kept above freezing for a minimum of two days after pour. Change the original contract amount by: $9,744.00 Payment to be made as follows: Note: This change order becomes part of the original contract. HHS Generator COST ESTIMATE for Change Order Description of Work Estimated Costs Ground Heater $2,500.00 Meehan Casey Concrete @$255mplus tax-4 yd Flow Fill $1,500.00 9709630180 Tim pump truck $600.00 Calco pumping @175.00 9705247922 Mil labor $2,500.00 Div 6.4 clean up $800.00 take forms dowm and site cleanup Contractor Contingency $500.00 SUBTOTAL of Costs $8,400.00 Liability Insurance (1% of costs) $84.00 Profit and Overhead 15% co! $1,260.00 TOTAL COSTS $9,744.00 DocuSign Certificate Of Completion Envelope Id: B71A426DA521462096D499A5E3C59D5E Status:Completed Subject:Smith Power Products, Inc. I Pitkin County Change Order 101.21 A for Review and Signature Source Envelope: Document Pages:6 Signatures:2 Envelope Originator: Certificate Pages:5 Initials:0 Pitkin County Procurement AutoNav: Enabled 530 East Main Street Envelopeld Stamping: Disabled Suite 203 Time Zone: (UTC-07:00)Mountain Time(US&Canada) Aspen,CO 81611 Procurement@PitkinCounty.com IP Address:65.38.144.66 Record Tracking Status:Original Holder:Pitkin County Procurement Location: DocuSign 12/16/2021 1:25:34 PM Procurement@PitkinCounty.com Signer Events Signature Timestamp Jodi Smith Sent: 12/16/2021 1:27:14 PM jodi.smith@pitkincounty.com y°`l` S""' Viewed: 12/16/2021 3:04:11 PM Jodi Smith Director-Facilities Signed: 12/17/2021 11:39:38 AM Pitkin County Security Level: Email,Account Authentication Signature Adoption: Pre selected Style (None) Using IP Address:73.153.240.216 Signed using mobile Electronic Record and Signature Disclosure: Not Offered via DocuSign Darrell Caldwell �� II� � Sent: 12/17/2021 11:39:39 AM dcaldwell@smithppi.com N L (ALI.WLLL Viewed: 12/17/2021 12:57:43 PM Sales Signed: 12/17/2021 12:59:55 PM Security Level: Email,Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address:208.184.161.133 Electronic Record and Signature Disclosure: Accepted: 12/17/2021 12:57:42 PM ID:21457e16-bb46-4c78-ba3d-c56b5ced0cac Company Name:Pitkin County,Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement COPIED Sent: 12/17/2021 12:59:56 PM procurement@pitkincounty.com Resent: 12/17/2021 12:59:59 PM Procurement Viewed: 12/17/2021 2:17:29 PM Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Accounts Payable COPIED Sent: 12/17/2021 12:59:56 PM AP@pitkincounty.com Viewed: 12/17/2021 1:00:32 PM Accounts Payable Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Facilities Admin COPIED Sent: 12/17/2021 12:59:57 PM facilities_admin@pitkincounty.com Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 12/16/2021 1:27:14 PM Certified Delivered Security Checked 12/17/2021 12:57:43 PM Signing Complete Security Checked 12/17/2021 12:59:55 PM Completed Security Checked 12/17/2021 12:59:57 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on:3/20/2020 3:28:13 PM Parties agreed to:Darrell Caldwell ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County(we, us or Pitkin County)may be required by law to provide you with certain written notices or disclosures. 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