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HomeMy WebLinkAboutbocc.con.amended.234.20 A iTKIN Pitkin County Procurement Cover Sheet COUNT Q/D.CM Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Contract Information Contract Number 234.20 A Project Name Security and Access Control Software and Maintenance Contractor Integrated Security& Communications of New Jersey Budget Line Item Various $ $Additional Budget Line — $ _ Item(s) $ _ (Please fully allocate New Contract Total) Procurement Method: Sole Source Type: Services/Maintenance Contract Start Date 1/1/2021 Contract End Date 12/31/2022 Contract Type Contract Extension Retainage No If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department Facilities County Representative Mike Fleagle County Representative (970) 920-5383 Phone Provide a brief description of the Contract or Change Order: One (1)year extension of contract to new expiration date of 12/31/22. Allocation of$39,009.00 for 2022 term. Contract Value Summary: Original Contract Amount $ 38,588.58 Previous Change Order/Amendment Amount $This Change order/Amendment amount $ 39,009.00 Contract Total $ 77,597.58 Contract#:234.20 Rev. 2018.06.13 btf Budget Line Item#:Various 41iTKIN COUNT CHANGE ORDER/CONTRACT AMENDMENT Change Order Number: 234.20 A OWNER: CONTRACTOR: Pitkin County, Colorado Integrated Security& Communications 530 E. Main St., Suite#302 102B Rike Drive Aspen, CO 81611 Millstone,NJ 08535 The Provision of Security and Access Control Software and Maintenance services (the "Contract") dated December 30, 2020 between the Board of County Commissioners of Pitkin County, Colorado (the "County") and Integrated Security& Communications (the "Contractor"), is hereby amended as follows: Description of Change: 1. Pursuant to Section I of the Contract, the County and Contractor agree to the extension of the Contract term for an additional one (1) year term beginning 1/1/2022 and expiring 12/31/2022; and 2. Additional funding of Thirty-Nine Thousand Nine dollars and Zero cents ($39,009.00) is allocated to the Contract for provision of the services described in the attached Contractor proposal ("Attachment A") and for continued Facility Maintenance pursuant to the terms of the Contract. Reason for Change: Expiration of current Contract term and increased Contractor pricing for Vanderbilt SMA services. Original Contract Amount $ 38,588.58 Previous Change Order/Amendment Amount $ This Change Order/Amendment Amount $ 39,009.00 New Contract Total $ 77,597.58 *Increases over$25,000 and/or 10%(single increase or accumulative)of original contract must have County Manager signature. 1 Contract#:234.20 Rev. 2018.06.13 btf Budget Line Item#:Various In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. INTEGRATED SECURITY & COMMUNICATIONS idak, WALS Dec-20-2021 John vi dal i s Date President PITKIN COUNTY, COLORADO Dec-20-2021 Mike Fl eagl e Date Facilities Operations Manager *Increases over$25,000 and/or 10%(single increase or accumulative)of original contract must have County Manager signature. 2 INTEGRATED SECURITY lir & Communications "Providing Solutions. . . That Fit" Proposal / Agreement PROPOSAL: 5474-1-0 Pitkin County- SSA Renewal Pitkin County PREPARED FOR: PREPARED BY: Jodi Smith Jacob Coretti Sales Pitkin County Integrated Security&Communications , Unit 101 102E Rike Drive Aspen, CO 81611 Millstone, New J 08535 jodi.smith@pitkincounty.com - jcoretti@isc-world.com PROPOSAL ISSUED: PROPOSAL VALID TO: 12/7/2021 2/5/2022 --r" • INTEGRATED SECURITY Proposal Number:5474-1-0 &Communications Proposal Date: December 7, 2021 CUSTOMER INFORMATION SITE ADDRESS BILLING ADDRESS CONTACT INFORMATION Pitkin County Pitkin County Jodi Smith , Unit 101 Aspen, CO 81611 (970)-920-5396 jodi.smith@pitkincounty.com SCOPE OF WORK Integrated Security & Communications (ISC) is providing a box sale for the Software Maintenance Agreement (SMA) with Vanderbilt for the SMS System at Pitkin County, CO. - This quote includes no labor and is valid until 12/17/21. Page 2 of 4 -&-riiiit 1GRATED Proposal Number:5474-1-0 SECURITY Proposal Date: December 7, 2021 &Communications p PROJECT ESTIMATE Estimate QTY Description Ext.Price 1 Maintenance Agreement for 1--Udser System 12 months of remote factory software support for SMS 10-Users $9,009.00 system.Includes unlimited telephone and remote support 24 hours a day,7 days a week.Software upgrades(v5.36 and above),annual System Health Check,SMS Web Application Installation and support for Advanced Importer (sold separately).Customer is responsible for assigning up to two dedicated SMS-trained contacts authorized to recieve support. E Page 3 of 4 INTEGRATED Proposal Number:5474-1-0 4• 10 SECURITYvan &Communications Proposal Date: December 7, 2021 woo Financial Summary: Proposal is based on a Lump-Sum Project Value with costs not to exceed $9,009.00 Plus Applicable Tax. Compensation Matrix: Total Proposal Amount $9,009.00 We thank you for the opportunity and look forward to delivering beyond your expectations. If you have any questions or require any clarifications, please reach me at your earliest convenience. Regards, Jacob Go-i-e{ti Integrated Security&Communications Client Proposal Acceptance Pitkin County Integrated Security& Communications Authorized Client Signature Date ISC Authorized Signature Date Printed Name Printed Name Title Title PO Number (if applicable) The above persons represent that they are authorized to sign and execute this binding agreement.This acceptance indicates understanding of the complete proposal, including clarifications, design,programming, drawings, ownership and software licenses and the Terms and Conditions outlined below. This system proposal is intended to provide the client partial protection of the designated premises.Its design should be understood to represent a compromise between the costs,understood scope of work, and customer feedback. Accordingly, such a system may not provide ample protection from all possible threats, and Integrated Security & Communications shall not be responsible in such an event. Page 4 of 4 DocuSign Certificate Of Completion Envelope Id:6F253AEB70BE40719A7FD9102057F8DC Status:Completed Subject: ISC I Pitkin County Contract 234.20 A for Review and Signature Source Envelope: Document Pages:7 Signatures:2 Envelope Originator: Certificate Pages:5 Initials:0 Pitkin County Procurement AutoNav: Enabled 530 East Main Street Envelopeld Stamping: Disabled Suite 203 Time Zone: (UTC-07:00)Mountain Time(US&Canada) Aspen,CO 81611 Procurement@PitkinCounty.com IP Address:216.237.91.144 Record Tracking Status:Original Holder:Pitkin County Procurement Location: DocuSign 12/13/2021 3:21:39 PM Procurement@PitkinCounty.com Signer Events Signature Timestamp Mike Fleagle Sent: 12/13/2021 3:24:05 PM mike.fleagle@pitkincounty.com 7e�57'e'P('�— Viewed: 12/20/2021 7:50:29 AM Facilities Operations Manager Signed: 12/20/2021 7:50:40 AM Pitkin County Security Level: Email,Account Authentication Signature Adoption: Drawn on Device (None) Using IP Address:66.201.129.175 Signed using mobile Electronic Record and Signature Disclosure: Not Offered via DocuSign John Vidalis Sent: 12/20/2021 7:50:42 AM JVidalis@isc-world.com 34'JA' UhliS Viewed: 12/20/2021 8:25:21 AM President Signed: 12/20/2021 8:25:46 AM Integrated Security&Communications of NJ Security Level: Email,Account Authentication Signature Adoption: Pre-selected Style (None) Using IP Address: 174.128.19.212 Electronic Record and Signature Disclosure: Accepted: 12/20/2021 8:25:21 AM ID: 14356455-25b9-43fd-a7d9-ade82237f0fb Company Name:Pitkin County,Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement COPIED Sent: 12/20/2021 8:25:47 AM procurement@pitkincounty.com Resent: 12/20/2021 8:25:49 AM Procurement Viewed: 12/20/2021 8:40:53 AM Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Accounts Payable COPIED Sent: 12/20/2021 8:25:47 AM AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 12/13/2021 3:24:05 PM Certified Delivered Security Checked 12/20/2021 8:25:21 AM Signing Complete Security Checked 12/20/2021 8:25:46 AM Completed Security Checked 12/20/2021 8:25:47 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on:3/20/2020 3:28:13 PM Parties agreed to:John Vidalis ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County(we, us or Pitkin County)may be required by law to provide you with certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access, Intent, and Consent to Receive and Sign Materials Electronically To confirm that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you,please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receive notices and disclosures exclusively in electronic format on the terms and conditions described above,please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that: • I am establishing my intent to be bound to the transaction, and indicating that I am fully aware of the purpose for which the signature is being provided. • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify Pitkin County as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to me by Pitkin County during the course of my relationship with you. Signing Documents without a Pitkin County DocuSign Account: Pitkin County may not require all document signers to be authorized users of the Pitkin County DocuSign Account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree'button at the bottom of this document. When you don't have a DocuSign account, you will be provided the opportunity to agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can download and retain this disclosure. Pitkin County will forward completed documents that you've reviewed, processed or signed via email. Should you require copies of these signed documents (e.g., if they get deleted from your email account) you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. Signing Documents with a Pitkin County DocuSign Account: Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions,please confirm your agreement by clicking the 'I agree'button at the bottom of this document. Getting paper or electronic copies At any time, you may request from us a paper or electronic copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper or electronic copies of any such documents from our office to you, you may be charged a per-page fee. 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Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process,please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Pitkin County: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to Helpdesk@provelocity.com To advise Pitkin County of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at Helpdesk@provelocity.com and in the body of such request you must state: your previous e-mail address, your new e-mail address . In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper or electronic copies from Pitkin County To request delivery from us of paper or electronic copies of the notices and disclosures previously provided by us to you electronically, you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. 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