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HomeMy WebLinkAboutbocc.con.077.22 (2) iTKIN Pitkin County COUNT Procurement Cover Sheet (C/..),cv Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Contract Information Contract Number 077.22 Project Name 2022 MAKO 18 LTS Boat Purchase Contractor Sundance Marine, LLC Budget Line Item 1503100.575000 $ 34,305.00 $Additional Budget Line $ Item(s) $ _ (Please fully allocate New Contract Total) $ 34,305.00 Procurement Method: Informal Type: Goods, Equipment, Supplies Contract Start Date 1/7/2022 Contract End Date 6/30/2022 Contract Type New Contract Retainage No If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department Sheriff County Representative Parker Lathrop County Representative (970) 948-6986 Phone Provide a brief description of the Contract or Change Order: Purchase of New 2022 MAKO 18 LTS boat. Contract Value Summary: Original Contract Amount $ 34,305.00 Previous Change Order/Amendment Amount $This Change order/Amendment amount $Contract Total $ 34,305.00 Contract#: 077.22 Rev. 2018.10.10 btf Budget Line Item#: 1503100.575000 PITKIN COUNTY, COLORADO INFORMAL PROCUREMENT MEMORANDUM TO: File FROM: Parker Lathrop, Chief Deputy of Operations RE: Informal Procurement under $50,000 DATE: January 7, 2022 Description of Project: 2022 MAKO 18 LTS Boat Purchase Budgeted Amount: $34,305.00 On project list approved by BOCC: Yes Contractors Contacted: Sundance Marine, Tracker Boat Center, Colorado Springs, and Tracker Boat Center, Denver Proposals Received: Vendor Name Proposal Amount Timeline Other Information Sundance Marine $34,305.00 Not provided Tracker Boat Center, $34,375.00 Not provided Colorado Springs Tracker Boat Center, $34,375.00 Not provided Denver Firms chosen: Sundance Marine, Of the three Vendors contacted, Sundance Marine was the only one that could guarantee delivery in time for the Sheriff Office's use in the Summer of 2022. COUNTY REPRESENTATIVE: jot, ViatAitt Jan-07-2022 Joe Di Salvo Date Sheriff Sundance Marine 2291 Tall Grass Dr Grand Junction CO 81505 970-243-4333 Pitkin County Sheriff Buyer's Order Date Deal No. 530 East Main St, Suite#103 Salesperson Scott Schilling Aspen, CO 81611 Lienholder None H W C 970-920-5300 Email Grant.Jahnke@PitkinSheriff.com I hereby agree to purchase the following unit(s)from you under the terms and conditions specified. Delivery is to be made as soon as possible. It is agreed, however, that neither you nor the manufacturer will be liable for failure to make delivery. Unit Information New/U Year Make Model Serial No. T Stock No. Price(Inc!factory options) New 2022 Mako 18 LTS OOPITKINCO $34,205.00 New 2022 Mercury 115 ELPT PRO XS MOOPITKINC $0.00 New 2022 Trailstar SINGLE AXLE TOOPITKINC $0.00 Options. Dealer Unit Price $34,205.00 Factory Options 0.00 Added Accessories 0.00 Freight 0.00 Dealer Prep 0.00 Cash Price $34,205.00 Trade Allowance $0.00 Payoff $0.00 Net Trade $0.00 Net Sale (Cash Price-Net Trade) $34,205.00 Sales Tax $0.00 Notes: Title/License/Registration Fees $0.00 Document or Administration Fees $100.00 Credit Life Insurance $0.00 Accident& Disability 000 Trade information Total Other Charges $100.00 Sub Total (Net Sale+Other Charges) $34,305.00 Cash Down Payment $0.00 Amount to Pay/Finance $34,305.00 Monthly Payment of $0.00 For 0 Months at 0.00% Interest NOTICE TO BUYER.(1)Do not sign this agreement before you read it or if t contains any blank spaces to be tilled it (2)You are entitled to a completely filled in copy of this agreement 13i If you default n the performance of your obligations under this agreement,the vehicle may be repossessed and you may be subject to suit and liability for the unpaid indebtedness evidenced by this agreement TRADE-IN NOTICE: Customer respresents that all trade in units described above are free of all liens and encumbrances except as noted 'With Approved Credit. Interest rates and monthly payment are approximate and may vary from thoso determined by the lenoor p Customer Signature r �"'^"by Deafer Signature S1A1n dcUn(t, �I.A.V'tlnt, Parker Lathrop Thank You for Your Business! sundance Marine PCSO Chief Deputy of Operations Dealer Jan-10-2022 Jan-10-2022 DocuSign Certificate Of Completion Envelope Id: FEF994834EC3436A9CFEE6B51 DBF35B4 Status:Completed Subject:Sundance Marine, LLC I Pitkin County Contract 077.22 for Review and Signature Source Envelope: Document Pages:3 Signatures:3 Envelope Originator: Certificate Pages:5 Initials:0 Pitkin County Procurement AutoNav: Enabled 530 East Main Street Envelopeld Stamping: Disabled Suite 203 Time Zone: (UTC-07:00)Mountain Time(US&Canada) Aspen,CO 81611 Procurement@PitkinCounty.com IP Address:75.110.134.54 Record Tracking Status:Original Holder:Pitkin County Procurement Location: DocuSign 1/7/2022 2:47:02 PM Procurement@PitkinCounty.com Signer Events Signature Timestamp Joe DiSalvo Sent: 1/7/2022 2:54:03 PM joe.disalvo@pitkinsheriff.com ,)bt, PiS Viewed: 1/7/2022 10:52:18 PM Sheriff Signed: 1/7/2022 10:52:29 PM Security Level: Email,Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address:73.153.167.134 Electronic Record and Signature Disclosure: Accepted: 1/7/2022 10:52:18 PM ID:6efc76b9-1f47-43a4-b3ab-3c52775e1c0a Company Name:Pitkin County,Colorado Parker Lathrop Sent: 1/7/2022 10:52:30 PM parker.lathrop@pitkinsheriff.com P°Air (Arai, Viewed: 1/10/2022 11:12:56 AM PCSO Chief Deputy of Operations Signed: 1/10/2022 11:13:08 AM Security Level: Email,Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address:65.38.144.66 Electronic Record and Signature Disclosure: Accepted: 1/10/2022 11:12:56 AM ID:ab4bb146-75b5-4cfe-90ff-42d3cfc9021a Company Name:Pitkin County,Colorado Sundance Marine Sent: 1/10/2022 11:13:10 AM Karen@sundancemarine.com SuuA,javua, I '1.Vbtt. Viewed: 1/10/2022 12:43:04 PM Dealer Signed: 1/10/2022 12:48:03 PM Security Level: Email,Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 184.166.109.74 Electronic Record and Signature Disclosure: Accepted: 1/10/2022 12:43:04 PM ID:d87fae55-782a-4e7c-9220-ecedbc704ff4 Company Name:Pitkin County,Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement COPIED Sent: 1/10/2022 12:48:04 PM procurement@pitkincounty.com Resent: 1/10/2022 12:48:07 PM Procurement Viewed: 1/10/2022 1:48:20 PM Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable COPIED Sent: 1/10/2022 12:48:05 PM AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 1/7/2022 2:54:03 PM Certified Delivered Security Checked 1/10/2022 12:43:04 PM Signing Complete Security Checked 1/10/2022 12:48:03 PM Completed Security Checked 1/10/2022 12:48:05 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on:3/20/2020 3:28:13 PM Parties agreed to:Joe DiSalvo,Parker Lathrop,Sundance Marine ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County(we, us or Pitkin County)may be required by law to provide you with certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access, Intent, and Consent to Receive and Sign Materials Electronically To confirm that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you,please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receive notices and disclosures exclusively in electronic format on the terms and conditions described above,please let us know by clicking the 'I agree' button below. 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