The URL can be used to link to this page

Home My WebLink Aboutbocc.con.amended.002.20 C-7 2019-12-17 CDD 411T K I N Pitkin County Procurement Cover Sheet COUNT — @z-vNg Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Contract Information Contract Number 002.20 C-7 Project Name Emma Trail Project Contractor SGM Inc Budget Line Item 11836360.544500.10109 $ $Additional Budget Line $ _ Item(s) $ _ (Please fully allocate New Contract Total) Procurement Method: Formal Type: Services/Maintenance Contract Start Date 1/25/2021 Contract End Date 11/30/2021 Contract Type _Task Order Retainage No If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department Open Space &Trails County Representative Ted O'Brien County Representative (970)429-6130 Phone Provide a brief description of the contract: Contract to provide design for construction for a section of Emma Trail. Contract Value Summary: Original Contract Amount $ 20,000.00 Previous Change Order/Amendment Amount $This Change order/Amendment amount $New Contract Total $ 20,000.00 Master Service Agreement#: 002.20 Rev:2018-10-10 btf 4)i1'KIN COUNT TASK ORDER Task Order/Project Name: Emma Trail Project Task Order Number: 002.20 C-7 Task Order Budget Line Item: 11836360.544500.10109 OWNER: CONTRACTOR: Pitkin County SGM Inc. Ted O'Brien—Open Space and Trails Mike Fowler 530 East Main St., Suite 202 118 West 6th St., Suite 200 Aspen, CO 81611 Glenwood Springs,CO 81601 Phone: (970)920-5232 Phone: (970) 384-9075 Email: ted.obrien@pitkincounty.com mikef@sgm-inc.com PROJECT NAME: EMMA TRAIL PROJECT START DATE: January 25, 2021 END DATE:November 30, 2021 The On-Call Engineering Services (the"Agreement")dated January 1,2020 between the Board of County Commissioners of Pitkin County (the "County") and SGM Inc. 118 West 6th St., Suite 200 Glenwood Springs, CO 81601 (the "Contractor"), shall include the following services. 1. Contractor's Obligations. Contractor shall A. Project Description This project consists of providing bid documents (plans and specifications) that the County can use to solicit bids for construction along the Emma Trail corridor near Basalt, CO. This segment is north of SH-82 between approximate MP 21 and MP 23. The existing trail will be removed with asphalt milling and replaced with new HMA. Pavement markings will be replaced along the same existing alignments and colors will stay the same. Two locations are being considered for milling and HMA replacement. The area to the west will be referred to as the "West Emma Trail" section, and the other area will be referred to as the "East Emma Trail" section. The West Emma Trail section is west of the old Emma Store front and is approximately 390' in length. The East Emma Trail section is east of the old. Emma Store Front and is approximately 4,264' in length. B.Work Plan Task 1 —Project Management, Field Visits and Meetings 1 Master Service Agreement#: 002.20 Rev:2018-10-10 btf This consists of ongoing project management, field visits, and as-needed coordination/review meetings will Pitkin County Open Space and other project stakeholders. Task 2—Preliminary Design (30%) This consists of preliminary layout and design of the two trail segments. Based on the November 5th, 2020 field visit with Ted O'Brien, no additional topographic field survey will be required. Aerial imagery, plan details, and project specifications should suffice to relay the correct information to contractor. Plans and specifications will be developed for the trail segments which will include the following; Cover Sheet,Notes, Details, Trail Plan, and Alignments will all be included in the 30% Plans for initial review. Task 3 —Final Design (90%) This consists of final layout and design of the two trail sections after addressing the 30% review comments. Striping Plans will all be added in the 90%Plans. No drainage analysis or Stormwater Management Plans are anticipated at this time. Task 4—Bid Documents and Bid Support This consists of preparing the final plans, technical specifications and the bid schedule. It also includes support during the Bid Phase (pre-bid meeting, addendums, bid evaluations). Task 5—Construction Management This consists of field engineering, inspections and materials work/coordination during the construction phase. Daily reports and documentation will be sent to Pitkin County Open Space weekly. SGM will coordinate all work with contractor to make sure they are following the specifications and plans. Materials testing will also be coordinated as needed or requested by Pitkin County Open Space. C. Deliverables • 30% Submittal o Plans • 90% Submittal o Plans • Bid Documents o Final Plans o Project Special Provisions & Specifications o Bid Schedule D. Schedule • 30% Submittal February 5th, 2021 • 90% Submittal February 15th, 2021 • Bid Documents February 26th, 2021 E. Exclusions and Limitations • Subsurface Utility Engineering (SUE) investigation is not included. • Geotechnical investigations are not included. • Public information and public outreach are not included. • Landscaping plans are not included. • Erosion Control and Stormwater Management Plans are not included. 2 Master Service Agreement#: 002.20 Rev:2018-10-10 btf 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of twenty thousand dollars and zero cents ($20,000) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 002.20 C-7 and Emma Trail Project.Invoices shall be sent electronically in PDF format to ted.obrien@pitkincounty.com and kim.arensdorf@pitkincounty.com. 3. Pitkin County's Obligations. Pitkin County shall administer this contract through a County Representative. Ted O'Brien, Ted Obrien, Resource Manager will manage the project as the County's Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County's Representatives, or a designee, for compliance with Contractor's obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. SGM INC. kb Fowl,' Jan-20-2021 Mike Fowler Date Project Manager PITKIN COUNTY, COLORADO Jan-20-2021 Ted O'Brien Date Resource and Trails Manager 3 Docu�i , - SECURED Certificate Of Completion Envelope Id:51AD9618BA934D46B8581B04F3AE8097 Status:Completed Subject:SGM I Pitkin County Contract 002.20 C-7 for Review and Signature Source Envelope: Document Pages:4 Signatures:2 Envelope Originator: Certificate Pages:5 Initials:0 Pitkin County Procurement AutoNav: Enabled 530 East Main Street Envelopeld Stamping: Disabled Suite 203 Time Zone: (UTC-07:00)Mountain Time(US&Canada) Aspen,CO 81611 Procurement@PitkinCounty.com IP Address:24.9.118.68 Record Tracking Status:Original Holder:Pitkin County Procurement Location: DocuSign 1/20/2021 12:22:48 PM Procurement@PitkinCounty.com Signer Events Signature Timestamp Ted O'Brien Sent: 1/20/2021 12:23:40 PM ted.obrien@pitkincounty.com Viewed: 1/20/2021 12:48:49 PM Resource and Trails Manager Signed: 1/20/2021 12:49:13 PM Security Level: Email,Account Authentication (None) Signature Adoption: Uploaded Signature Image Using IP Address:24.9.118.117 Electronic Record and Signature Disclosure: Accepted: 1/20/2021 12:48:49 PM ID:df8ed71f-a00a-48e6-93ba-72d3b4da2a8a Company Name:Pitkin County,Colorado Mike Fowler Sent: 1/20/2021 12:49:16 PM mikef@sgm-inc.com /kik rbWtt,Y Viewed: 1/20/2021 12:49:54 PM Project Manager Signed: 1/20/2021 12:50:17 PM Security Level: Email,Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address:208.72.68.35 Electronic Record and Signature Disclosure: Accepted: 1/20/2021 12:49:54 PM ID:7edaa105-470e-4db2-b1d2-a834b98a0d39 Company Name:Pitkin County,Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement COPIED Sent: 1/20/2021 12:50:20 PM procurement@pitkincounty.com Resent: 1/20/2021 12:50:27 PM Procurement Viewed: 1/26/2021 11:10:15 AM Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable COPIED Sent: 1/20/2021 12:50:22 PM AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Kim Arensdorf COPIED Sent: 1/20/2021 12:50:23 PM kim.arensdorf@pitkincounty.com Administrative Specialist Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 1/20/2021 12:23:40 PM Certified Delivered Security Checked 1/20/2021 12:49:54 PM Signing Complete Security Checked 1/20/2021 12:50:17 PM Completed Security Checked 1/20/2021 12:50:23 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on:3/20/2020 3:28:13 PM Parties agreed to:Ted O'Brien,Mike Fowler ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County(we, us or Pitkin County)may be required by law to provide you with certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access, Intent, and Consent to Receive and Sign Materials Electronically To confirm that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you,please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receive notices and disclosures exclusively in electronic format on the terms and conditions described above,please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that: • I am establishing my intent to be bound to the transaction, and indicating that I am fully aware of the purpose for which the signature is being provided. • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify Pitkin County as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to me by Pitkin County during the course of my relationship with you. Signing Documents without a Pitkin County DocuSign Account: Pitkin County may not require all document signers to be authorized users of the Pitkin County DocuSign Account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree'button at the bottom of this document. When you don't have a DocuSign account, you will be provided the opportunity to agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can download and retain this disclosure. Pitkin County will forward completed documents that you've reviewed, processed or signed via email. Should you require copies of these signed documents (e.g., if they get deleted from your email account) you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. Signing Documents with a Pitkin County DocuSign Account: Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions,please confirm your agreement by clicking the 'I agree'button at the bottom of this document. Getting paper or electronic copies At any time, you may request from us a paper or electronic copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper or electronic copies of any such documents from our office to you, you may be charged a per-page fee. You may request delivery of such paper or electronic copies from us by following the procedure described below. Withdrawing your consent If you are an authorized DocuSign Account holder, you can decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. Described below is the process for informing us of your decision to receive future notices and disclosure in paper format and also how to withdraw your consent to receive notices and disclosures electronically. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process,please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Pitkin County: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to Helpdesk@provelocity.com To advise Pitkin County of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at Helpdesk@provelocity.com and in the body of such request you must state: your previous e-mail address, your new e-mail address . In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper or electronic copies from Pitkin County To request delivery from us of paper or electronic copies of the notices and disclosures previously provided by us to you electronically, you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. To withdraw your consent with Pitkin County To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you must state your e-mail, full name, Postal Address, telephone number, and account number.