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HomeMy WebLinkAboutbocc.con.002.20 C-2 2019-12-17 CDD tOUNTit TKIN Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Contract Information Contract Number 002.20 C-2 Project Name Aspen Village Pedestrian Bridge Alternatives Contractor SGM Inc. Budget Line Item 11836361.531000.10086 $ $Additional Budget Line $ _ Item(s) $ _ (Please fully allocate New Contract Total) $ — Procurement Method: Formal Type: Services/Maintenance Contract Start Date 3/16/2020 Contract End Date 8/31/2020 Contract Type Task Order Retainage No If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department Open Space & Trails County Representative Lindsey Utter County Representative (970) 920-5224 Phone Provide a brief description of the contract: Contract to provide engineering services for a proposed pedestrian bridge over the Roaring Fork River Contract Value Summary: Original Contract Amount $ 17,500.00 Previous Change Order/Amendment Amount $This Change order/Amendment amount $ New Contract Total $ 17,500.00 Master Service Agreement#: 002.20 Rev:2018-10-10 btf 4)i1'KIN COUNT TASK ORDER Task Order/Project Name: Aspen Village Pedestrian Bridge Alternatives Task Order Number: 002.20 C-2 Task Order Budget Line Item: 11836361.531000.10086 OWNER: CONTRACTOR: Pitkin County SGM Inc. County Representative—Open Space and Trails Mike Fowler 530 East Main St., Suite 202 118 West eh St., Suite 200 Aspen, CO 81611 Glenwood Springs,CO 81601 Phone: (970)920-5232 Phone: (970) 384-9075 gary.tennenbaum@PitkinCounty.com mikef@sgm-inc.com PROJECT NAME: ASPEN VILLAGE PEDESTRIAN BRIDGE ALTERNATIVES START DATE: March 16, 2020 END DATE: August 31,2020 The On-Call Engineering Services (the"Agreement")dated January 1,2020 between the Board of County Commissioners of Pitkin County (the "County") and SGM Inc. 118 West 6th St., Suite 200 Glenwood Springs, CO 81601 (the "Contractor"), shall include the following services. 1. Contractor's Obligations. Contractor shall A. Project Description This project consists of a Structure Type and Alignment Selection Report for a proposed pedestrian bridge over the Roaring Fork River. The bridge would be located near the pedestrian crossing under State Route 82 adjacent to Gerbaz Way. The bridge would span from the area north of Gerbaz Way over the Roaring Fork River to the Rio Grande Trail. This work would consist of the following tasks: • Site visit with bridge design, trail design, and construction staff to evaluate potential bridge locations and trail alignments. Construction staff will include a local crane operator to determine the feasibility of picking a prefabricated structure along the different alignments. • Perform a conceptual-level alternatives analysis of the three potential alignments and select a chosen alternative based on cost, constructability, required span length, and integration with existing trails. • From the chosen alignment,perform a conceptual-level alternatives analysis of three different structure types to best meet the chosen alignment. A chosen alternative will be selected based on cost, constructability, and aesthetics. 1 Master Service Agreement#: 002.20 Rev:2018-10-10 btf • A conceptual level cost estimate will be provided for each alignment evaluated(based on an average bridge cost) and for each structure type. • A Structure Type and Alignment Selection Report will be provided describing the above tasks. The end goal for this task will be to develop enough alignment, bridge type, and cost information to allow the County to decide which options to carry forward to final design. The deliverable to accomplish this will be the Structure Type and Alignment Selection Report. B. Exclusions and Limitations • Subsurface Utility Engineering(SUE) investigation is not included. • Geotechnical investigation and pavement design are not included. • Landscape Architecture and landscaping plans are not included. • Design services are not included. • Public information and public outreach are not included. • ROW plans and coordination are not included. The anticipated scope and fee for this work is $17,500. 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of seventeen thousand five hundred dollars and zero cents ($17,500) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty(30) days of invoice,but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 002.20 C-2 and Aspen Village Pedestrian Bridge Alternatives. Invoices shall be sent electronically in PDF format to kim.arensdorf@pitkincounty.com. 3. Pitkin County's Obligations. Pitkin County shall administer this contract through a County Representative. County Representative, Lindsey Utter, Planning and Outreach Manager will manage the project as the County's Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County's Representatives,or a designee, for compliance with Contractor's obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. SGM INC. 2 ('ukl, FoW(Lr Apr-01-2020 Master Service Agreement#: 002.20 Rev:2018-10-10 btf Mike Fowler Date Project Manager PITKIN COUNTY, COLORADO Lindsey 1.1•4er Mar-25-2020 Lindsey Utter Date Pitkin County Open Space and Trails Planning and Outreach Manager 3 Docu�i , - SECURED Certificate Of Completion Envelope Id: BA644CC1 FC354008975CEB6571 ECB7D8 Status:Completed Subject:SGM I Pitkin County Contract 002.20 C-2 for Review and Signature Source Envelope: Document Pages:4 Signatures:2 Envelope Originator: Certificate Pages:5 Initials:0 Pitkin County Procurement AutoNav: Enabled 530 East Main Street Envelopeld Stamping: Disabled Suite 203 Time Zone: (UTC-07:00)Mountain Time(US&Canada) Aspen,CO 81611 Procurement@PitkinCounty.com IP Address: 107.77.199.40 Record Tracking Status:Original Holder:Pitkin County Procurement Location: DocuSign 3/23/2020 8:41:12 AM Procurement@PitkinCounty.com Signer Events Signature Timestamp Lindsey Utter Sent:3/23/2020 8:42:13 AM Lindsey.Utter@pitkincounty.com Ctndsey 1444er Viewed:3/25/2020 1:02:46 PM Pitkin County Open Space and Trails Planning and Signed:3/25/2020 1:18:30 PM Outreach Manager Security Level: Email,Account Authentication Signature Adoption: Pre selected Style (None) Using IP Address:67.176.79.192 Electronic Record and Signature Disclosure: Accepted:3/25/2020 1:02:46 PM ID:b9a307d0-7bb9-4bc4-9bf0-afld9abd77ba Company Name:Pitkin County,Colorado Mike Fowler Sent:3/25/2020 1:18:32 PM mikef@sgm-inc.com /kik rbWtt,Y Viewed:4/1/2020 8:08:05 AM Project Manager Signed:4/1/2020 8:08:20 AM Security Level: Email,Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address:208.72.68.35 Electronic Record and Signature Disclosure: Accepted:4/1/2020 8:08:05 AM ID:9ae68f89-590f-45c9-8039-d048cc45c56d Company Name:Pitkin County,Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement COPIED Sent:4/1/2020 8:08:22 AM procurement@pitkincounty.com Resent:4/1/2020 8:08:28 AM Procurement Viewed: 1/26/2021 4:18:06 PM Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable COPIED Sent:4/1/2020 8:08:24 AM AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Kim Arensdorf COPIED Sent:4/1/2020 8:08:25 AM kim.arensdorf@pitkincounty.com Viewed:4/1/2020 3:23:22 PM Administrative Specialist Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/23/2020 8:42:13 AM Certified Delivered Security Checked 4/1/2020 8:08:05 AM Signing Complete Security Checked 4/1/2020 8:08:20 AM Completed Security Checked 4/1/2020 8:08:25 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on:3/20/2020 3:28:13 PM Parties agreed to:Lindsey Utter,Mike Fowler ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County(we, us or Pitkin County)may be required by law to provide you with certain written notices or disclosures. 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