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Home My WebLink Aboutbocc.con.008.2019 A-10 2017-11-13 btf pTKIN Pitkin County CouNTit Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement (procurement apitkincounty.com). If not already completed, any contracts$50,000 and over will be routed for signatures to County Manager and Attorney's Office(if required)by Procurement. Contract Information Contract Number 008.2019 A-10 Project Name Filoha Meadows Rare Plant Monitor Contractor Peak Ecological Services Budget Line Item 118.57.02213.82000 $ 20,170.30 Additional Budget Line $ Item(s) $ (Please fully allocate New $ Contract Total) $ 20 170.30 Contract Start Date 3/1/2019 Contract End Date 12/31/2019 Renewals Available? Yes ❑X No❑ Retainage Yes$ or % No/1 If this is a new contractor,please request they complete and submit to Finance a New Vendor Request Form. Contact Information: Department Open Space and Trails County Gary Tennenbaum&Lindsey County Representative (970)920-5224 Representative Utter Phone Provide a brief description of the contract: Filoha Meadows monitoring study of the rare orchid plant species Contract Value Summary: Original Contract Amount $ 20,170.30 Previous Change Order/Amendment Amount $ 0.00 This Change order/Amendment amount $0.00 New Contract Total $20,170.30 Procurement Method: None ❑ Informal❑ Formal ❑ Sole Source Z Outside Agency ❑ Emergency ❑ Contract Type: Services/Maintenance ® Construction ❑ Goods,Equipment, Supplies ❑ Change Order/Amendment El Contract Renewal El Other,please explain ❑x Task order for an oncall services contract NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST. Master Service Agreement#: 008.2019 Rev:2018-10-10 btf 41firKINIt COUNT @��cv - - TASK ORDER Task Order/Project Name: Filoha Meadows Rare Plant Monitoring Task Order Number: 008.2019 A-10 Task Order Budget Line Item: 118.57.02213.82000 OWNER: CONTRACTOR: Pitkin County Peak Ecological Services, LLC Gary Tennenbaum & Lindsey Utter— Open Space Rea Orthner and Trails 530 E Main,#202 PO Box 827, 301 Boulder Canyon Drive Aspen, CO 81611 Nederland, CO 80466 Phone: (970) 920-5355 Phone: (303)258-3556 gary.tennenbaum@pitkincounty.com rea@peakecological.com lindsey.utter@pitkincounty.com PROJECT NAME: FILOHA MEADOWS RARE PLANT MONITORING START DATE: March 1,2019 END DATE: December 31, 2019 The Master Service Agreement For Provision of On-Call Ecological Services (the "Agreement") dated January 1, 2019 between the Board of County Commissioners of Pitkin County (the "County") and Peak Ecological Services, LLC PO Box 827, 301 Boulder Canyon Drive Nederland, CO 80466 (the "Contractor"), shall include the following services. 1. Contractor's Obligations. Contractor shall complete the following. 1.1 Field Reconnaissance The Contractor will complete a second year of sampling for the long-term monitoring study of this rare plant species to help understand whether populations are increasing,stable or declining. This work would be performed by Rea Orthner, Principal Plant Ecologist/Botanist with Peak Ecological Services, along with Denise Wilson,who completed her Master's Thesis on the pollination biology of Epipactis gigantea at Filoha Meadows in 2007 and 2008. The Contractor will measure stem density along the 5m x 20m macroplot and along the eight 12m x 3m linear quadrats across the Epipactis population at Filoha. The Contractor will use the information to run statistical tests to determine if there is a significant difference in the population numbers between the two years of monitoring. 1.2 Monitoring Report At the completion of the study the Contractor will prepare a report which describes the study area, sampling design, results, and conclusions. The Contractor will also provide Pitkin County will all GIS shapefiles and supporting data for the study. 1 Master Service Agreement#: 008.2019 Rev:2018-10-10 btf Budget(see attached spreadsheet) 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of twenty thousand, one hundred and seventy dollars and thirty cents ($20,170.30) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 008.2019 A-10 and Filoha Meadows Rare Plant Monitoring. Invoices shall be sent electronically in PDF format to lindsey.utter@pitkincounty.com and gary.tennenbaum@pitkincounty.com with a copy to kim.arensdorf@pitkincounty.com.. 3. Pitkin County's Obligations. Pitkin County shall administer this contract through a County Representative. Gary Tennenbaum & Lindsey Utter, Planning & Outreach Manager will manage the project as the County's Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County's Representatives,or a designee, for compliance with Contractor's obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. PEAK ECOLOGICAL SERVICES, LLC 0 n, Apr-23-2019 Rea orthner Date Principal Ecologist / Botanist PITKIN COUNTY, COLORADO An MAAwAbato4 Apr-24-2019 Gary Tennenbaum Date Pitkin County open Space and Trails Director Gary Tennenbaum Pitkin County Open Space and Trails Director 2 2019 Filoha Rare Plant Monitoring Budget o•�Cj\�° Q�s��°o 0 a �`\aCc \boo Re' �`'o(>.' ea\L- P o Q e�Q� � . o \�°� ea\Q. ��e, $5` (,o a�\�`, e �° •e +,fie ��Qea�� \°t� Oe.c• Re' .\ea Re' .e, 2019 Rate $ 153.83 $ 84.87 $ 90.18 $ 0.58 $200.00 GRAND TOTAL Task 1. Field Reconnaissance 40 30 800 8 200 Subtotal $6,153.20 $2,705.40 $464.00 $1,600.00 $200.00 $11,122.60 Task 2. Reporting 40 8 8 Subtotal $6,153.20 $678.96 $721.44 $7,553.60 Total $12,306.40 $678.96 $3,426.84 $464.00 $1,600.00 $200.00 $18,676.20 8%Admin Fee $1,494.10 GRAND TOTAL $20,170.30 3/20/2019 10:27:02