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Home My WebLink Aboutbocc.con.008.2019 A-14 2017-11-13 btf pTKIN Pitkin County CouNTit Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement (procurement apitkincounty.com). If not already completed, any contracts$50,000 and over will be routed for signatures to County Manager and Attorney's Office(if required)by Procurement. Contract Information Contract Number 008.2019 A-14 Project Name Filoha Riparian Area Restoration Services Contractor Peak Ecological Services Budget Line Item 118.57.02213. 82841 $ 13,385.75 Additional Budget Line $ Item(s) $ (Please fully allocate New $ Contract Total) $ 13 385.75 Contract Start Date 3/1/2019 Contract End Date 12/31/2019 Renewals Available? Yes ❑X No❑ Retainage Yes$ or % No/1 If this is a new contractor,please request they complete and submit to Finance a New Vendor Request Form. Contact Information: Department Open Space and Trails County Gary Tennenbaum&Lindsey County Representative (970)920-5224 Representative Utter Phone Provide a brief description of the contract: Filoha Meadows: field coordination and implementation of restoration planting,irrigation system design Contract Value Summary: Original Contract Amount $ 13,385.75 Previous Change Order/Amendment Amount $ 0.00 This Change order/Amendment amount $0.00 New Contract Total $ 13,385.75 Procurement Method: None ❑ Informal❑ Formal ❑ Sole Source Z Outside Agency ❑ Emergency ❑ Contract Type: Services/Maintenance ® Construction ❑ Goods,Equipment, Supplies ❑ Change Order/Amendment El Contract Renewal El Other,please explain ❑x Task order for an oncall services contract NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST. Master Service Agreement#: 008.2019 Rev:2018-10-10 btf 41firKIN COUNT TASK ORDER Task Order/Project Name: Filoha Riparian Area Restoration Services Task Order Number: 008.2019 A-14 Task Order Budget Line Item: 118.57.02213.82841 OWNER: CONTRACTOR: Pitkin County Peak Ecological Services, LLC Gary Tennenbaum & Lindsey Utter— Open Space Rea Orthner and Trails 530 E Main,#202 PO Box 827, 301 Boulder Canyon Drive Aspen, CO 81611 Nederland, CO 80466 Phone: (970) 920-5355 Phone: (303)258-3556 gary.tennenbaum@pitkincounty.com rea@peakecological.com lindsey.utter@pitkincounty.com PROJECT NAME: FILOHA RIPARIAN AREA RESTORATION SERVICES START DATE: March 1,2019 END DATE: December 31, 2019 The Master Service Agreement For Provision of On-Call Ecological Services (the "Agreement") dated January 1, 2019 between the Board of County Commissioners of Pitkin County (the "County") and Peak Ecological Services, LLC PO Box 827, 301 Boulder Canyon Drive Nederland, CO 80466 (the "Contractor"), shall include the following services. 1. Contractor's Obligations. Contractor shall complete the following. 1.1 Initial Field Coordination The contractor and DHM will review existing documentation with Pitkin County OST, Lotic Hydrological, and Irrigation and Pump team. All existing riparian and ecological assessments and plans will be reviewed and form the basis in field efforts to complete the restoration approach. Time Frame. The initial task of the restoration approach will occur in spring of 2019 beginning with site visits in May and concluding in June. Meetings: Onsite meetings with Pitkin County OST team and On-Call team to: •Verify field conditions •Establish limits of regeneration and depth to groundwater •Flag, GPS,photograph and take notes for limits of wildlife mitigation fencing. 1 Master Service Agreement#: 008.2019 Rev:2018-10-10 btf Deliverables: •Field documentation verifying the limits of regeneration, depth to groundwater, and location of fencing. 1.2 Final Recommendations and Cost Estimation Time Frame. The On-Call team will price and quantify materials for the wildlife mitigation fencing. This task will end in late June. Meetings: •Meeting between Pitkin County OST and the On-Call team. Deliverables: •Final recommendations for fencing including quantities and cost estimates. 1.3 Irrigation System Design and Build Time Frame. This task is to take place concurrently with Tasks 1.1 through 1.2. The Ecological On- Call does not anticipate any water-rights issues or coordination with the Army Corps. The proposed irrigation should be an exception to Army Corps permitting based on the maintenance of existing agricultural use rights. Lotic Hydrological will work with the water commissioner to verify there are no water rights issues. Lotic Hydrological will also delineate in field potential in-stream locations for irrigation pump infrastructure.Hydrosystems-KDI will develop an irrigation design,establish volume capacity and meter requirements. The system will be built in the field by Pitkin County OST with consultation services from the Ecological On-Call Team. Meetings: •All meetings to take place in conjunction with or immediately following the efforts in Tasks 1.1-1.2 Deliverables: •Pump Location and Specifications •Irrigation plan, details and specifications •Cost Estimation •Consultation for Field Installation Budget: see spreadsheet 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of thirteen thousand three hundred eighty five dollars and seventy five cents ($13,385.75) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. 2 Master Service Agreement#: 008.2019 Rev:2018-10-10 btf Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 008.2019 A-14 and Filoha Riparian Area Restoration Services.Invoices shall be sent electronically in PDF format to lindsey.utter@pitkincounty.com and gary.tennenbaum@pitkincounty.com with a copy to kim.arensdorf@pitkincounty.com.. 3. Pitkin County's Obligations. Pitkin County shall administer this contract through a County Representative. Gary Tennenbaum & Lindsey Utter, Planning & Outreach Manager will manage the project as the County's Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County's Representatives,or a designee, for compliance with Contractor's obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. PEAK ECOLOGICAL SERVICES, LLC Omen, May-10-2019 Rea Orthner Date Principal Ecologist / Botanist PITKIN COUNTY, COLORADO atxrti t May-10-2019 Gary Tennenbaum Date Pitkin county open space and Trails Director Gary Tennenbaum Pitkin County Open Space and Trails Director 3 A-14 Filoha Riparian Area Restoration Services • j`�` es).sl5 aeJoy `0� (o'� w` r �+a mo5c OP h� c,J GRAND 2019 Rate $ 153.83 $153.83 $153.83 $ 169.74 $ 122.00 $100.00 $ 140.00 TBD TOTAL Task 1.Initial Field Coordination 8 3 8 8 1 Subtotal $1,230.64 $461.49 $1,357.92 $976.00 $1,000.00 $5,026.05 Task 2.Recomendations+Diagramatic Plan 2 2 4 Subtotal $307.66 $339.48 $488.00 $1,135.14 Task 3.Irrigation Design 16 1 1 18 12 Subtotal $2,461.28 $169.74 $122.00 $1,800.00 $1,680.00 $6,233.02 Total $1,538.30 $461.49 $2,461.28 $1,867.14 $1,586.00 $1,800.00 $1,680.00 $1,000.00 $12,394.21 8%Admin Fee $991.54 GRAND TOTAL $13,385.75 5/9/2019 10:50:11