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Home My WebLink Aboutbocc.con.008.2019 A-2 2017-11-13 btf pTKIN Pitkin County CouNTit Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement (procurement apitkincounty.com). If not already completed, any contracts$50,000 and over will be routed for signatures to County Manager and Attorney's Office(if required)by Procurement. Contract Information Contract Number 008.2019 A-2 Project Name NSNP Fen Restoration Permit Construction Contractor Peak Ecological Services,LLC Budget Line Item 118.57.02230.82841 $ 24,211.38 Additional Budget Line $ Item(s) $ (Please fully allocate New $ Contract Total) $ 24 211.38 Contract Start Date 3/1/2019 Contract End Date 12/31/2019 Renewals Available? Yes ❑X No❑ Retainage Yes$ or % No/1 If this is a new contractor,please request they complete and submit to Finance a New Vendor Request Form. Contact Information: Department Open Space and Trails County Gary Tennenbaum&Lindsey County Representative (970)920-5224 Representative Utter Phone Provide a brief description of the contract: NSNP permit application,county construction and permit drawings Contract Value Summary: Original Contract Amount $24,211.38 Previous Change Order/Amendment Amount $ 0.00 This Change order/Amendment amount $0.00 New Contract Total $24,211.38 Procurement Method: None ❑ Informal❑ Formal ❑ Sole Source Z Outside Agency ❑ Emergency ❑ Contract Type: Services/Maintenance ® Construction ❑ Goods,Equipment, Supplies ❑ Change Order/Amendment El Contract Renewal El Other,please explain ❑x Task order for an on-call services contract NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST. Master Service Agreement#: 008.2019 Rev:2018-10-10 btf 4)iTxiNit COUNT TASK ORDER Task Order/Project Name:North Star Wetland Fen Restoration Permitting Task Order Number: 008.2019 A-2 Task Order Budget Line Item: 118.57.02230.82841 OWNER: CONTRACTOR: Pitkin County Peak Ecological Services, LLC Gary Tennenbaum & Lindsey Utter— Open Space Rea Orthner and Trails 530 E Main,#202 PO Box 827, 301 Boulder Canyon Drive Aspen, CO 81611 Nederland, CO 80466 Phone: (970) 920-5355 Phone: (303)258-3556 gary.tennenbaum@pitkincounty.com rea@peakecological.com lindsey.utter@pitkincounty.com PROJECT NAME:NORTH STAR WETLAND FEN RESTORATION PERMITTING START DATE: March 1,2019 END DATE: December 31, 2019 The Master Service Agreement For Provision of On-Call Ecological Services (the "Agreement") dated January 1, 2019 between the Board of County Commissioners of Pitkin County (the "County") and Peak Ecological Services, LLC PO Box 827, 301 Boulder Canyon Drive Nederland, CO 80466 (the "Contractor"), shall include the following services. 1. Contractor's Obligations. Contractor shall complete the following. 1.1 Analysis of Exhisting Documentation and Team Coordination DHM will review existing documentation with Lotic Hydrological and Peak Ecological.All existing riparian and ecological assessments will be reviewed and form the basis of data for riparian/wetland intervention,recommendations and documentation. Meetings: • One meeting with Lotic Hydrological and the Contractor for effort review and coordination Deliverables: • Detailed plan of action for coordination and milestones to develop an actionable plan for permit and construction. 1 Master Service Agreement#: 008.2019 Rev:2018-10-10 btf 1.2 USACE Permit Application The Contractor will complete the application for the U.S. Army Corps of Engineers (USACE) Nationwide Permit 27 for Aquatic Habitat Restoration, Enhancement, and Establishment Activities. The permit application will contain all information required by Form ENG 4345, including the type and volume of fill used for the proposed plug and calculation of wetland impacts. In addition, the NWP application will address how the proposed project will be implemented so that it results in aquatic habitat that resembles an ecological reference. An ecological reference may be based on the characteristics of an intact aquatic habitat or riparian area of the same type that exists in the region. Finally,the permit application will address how the project meets all general and regional conditions. The Contractor will include time for the project team to meet with the USACE on site to review the project. Lotic Hydrological will also review the permit application and provide expertise in the groundwater hydrology modelling conducted for the project. 1.3 County Construction&Permit Drawings (DHM) A construction level drawing package will be developed based on the existing conceptual documentation and submitted to the County for permit approval, bidding and construction. The drawing package will include; • A grading plan which includes details for modification of the landform and area of restoration activities • A revegetation plan that identifies woody riparian species for the restoration and identifies the planting method; a seeding plan that addresses a native seed mix, seedbed preparation, seeding methods, soil amendments, and watering requirements • Detailed notes and steps outlining the order of operations and directives to minimize disturbance • Calculating the area of disturbance and upholding the plan to the corresponding county mandates • An erosion control plan • A construction management plan • Riparian restoration plans (plug and wattles) • Construction access points and connections • Maintenance access This package will both provide a permit exhibit submitted to Pitkin County as part of DHM's Grading and Floodplain Permit Applications. It will also accompany the USACE permit application prepared by the Contractor. Revisions to the drawings will be made once permit process has been completed and a final construction set will be delivered to the County. Please note, the Pitkin County On-call Engineering Firm(SGM) will be providing a separate task to complete the required no-rise elevation certificate,a stamped grading plan,and a breach analysis for the proposed plug. 1.4 Collaboration with Colorado Division of Water Resources and Aspen Preserve HOA The Contractor does not believe CDWR permits or water rights are required for this project. However, the Division 5 engineer is aware of the project and the local Water Commissioner has indicated an unfavorable opinion of it. Therefore,the Division 5 engineer should be kept apprised of project progress. Further discussions may be required to ensure any outstanding issues are resolved prior to construction. Lotic will work with CDWR to secure a letter of approval for the project, if required during the permitting process. 2 Master Service Agreement#: 008.2019 Rev:2018-10-10 btf The Aspen Preserve Homeowners Association should be contacted regarding site access. A new access agreement should be pursued if none currently exists. Any existing access agreements should be revisited to ensure that the proposed access requirements are acceptable to the Homeowners Association. The Contractor assumes OST staff will lead this effort. If additional time is needed by the On-Call Ecological Services Team to assist with this task, a change order will be requested. 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of twenty four thousand two hundred and eleven dollars and thirty eight cents ($24,211.38) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 008.2019 A-2 and North Star Wetland Fen Restoration Permitting. Invoices shall be sent electronically in PDF format to lindsey.utter@pitkincounty.com and gary.tennenbaum@pitkincounty.com with a copy to kim.arensdorf@pitkincounty.com.. 3. Pitkin County's Obligations. Pitkin County shall administer this contract through a County Representative. Gary Tennenbaum & Lindsey Utter, Planning & Outreach Manager will manage the project as the County's Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County's Representatives,or a designee, for compliance with Contractor's obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. PEAK ECOLOGICAL SERVICES, LLC iv Apr-29-2019 Rea orthner Date Principal Ecologist / Botanist PITKIN COUNTY, COLORADO OY( MAJA/- Apr-29-2019 Gary Tennenbaum Date Pitkin county open space and Trails Director Gary Tennenbaum Pitkin County Open Space and Trails Director 3 Master Service Agreement#: 008.2019 Rev:2018-10-10 btf 4 North Star Fen Restoration Permitting Budget 0 j OHO \, t Qtk'° 0�5 �°t, �J Q\(\ ot\ CDZ O`o �Oo Qs� 6N o°\ <ta� \9) L� �` �CJ e�yN eat Qoa �o- e\4,\Q' ��a ram \hy.., ,ago e Q Oe��O �o��t Q \ems Co Oe•0O o O GRAND 2019 Rate $153.83 $84.87 $153.83 $ 153.83 $ 169.74 $122.00 $ 0.58 I $200.00 TOTAL Task 1.Analysis of Existing Documentation and Team Coordination 3 3 40 Subtotal $509.22 $366.00 $40.00 $915.22 Task 2. USACE Permit Application&Site Visit 50 8 2 20 2 400 1 Subtotal $7,691.50 $678.96 $307.66 $3,076.60 $339.48 $232.00 $200.00 $12,526.20 Task 3. County Permit Drawings and Documentation 8 36 150 Subtotal $1,357.92 $4,392.00 $150.00 $5,899.92 Task 4. Colloboration DWR 20 Subtotal $3,076.60 $3,076.60 Total $22,417.94 8%Admin Fee $1,793.44 GRAND TOTAL $7,691.50 $678.96 $307.66 $6,153.20 $2,206.62 $4,758.00 $232.00 $200.00 $190.00 $24,211.38 4/23/2019 16:32:14