The URL can be used to link to this page

Home My WebLink Aboutbocc.con.008.2019 A-5 2017-11-13 btf pTKIN Pitkin County CouNTit Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement (procurement apitkincounty.com). If not already completed, any contracts$50,000 and over will be routed for signatures to County Manager and Attorney's Office(if required)by Procurement. Contract Information Contract Number 008.2019 A-5 Project Name SMP Vegetation&Habitat Management Contractor Peak Ecological Services Budget Line Item 118.57.02803.82000 $ 19,972.67 Additional Budget Line $ Item(s) $ (Please fully allocate New $ Contract Total) $ 19 972.67 Contract Start Date 3/1/2019 Contract End Date 12/31/2019 Renewals Available? Yes ❑X No❑ Retainage Yes$ or % No/1 If this is a new contractor,please request they complete and submit to Finance a New Vendor Request Form. Contact Information: Department Open Space and Trails County Gary Tennenbaum&Lindsey County Representative (970)920-5224 Representative Utter Phone Provide a brief description of the contract: Sky Mountain Park Vegetation Treatment Plan Contract Value Summary: Original Contract Amount $ 19,972.67 Previous Change Order/Amendment Amount $ 0.00 This Change order/Amendment amount $0.00 New Contract Total $ 19,972.67 Procurement Method: None ❑ Informal❑ Formal ❑ Sole Source Z Outside Agency ❑ Emergency ❑ Contract Type: Services/Maintenance ® Construction ❑ Goods,Equipment, Supplies ❑ Change Order/Amendment El Contract Renewal El Other,please explain ❑x Task order for an oncall services contract NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST. Master Service Agreement#: 008.2019 Rev:2018-10-10 btf flfr,. . ,,, COUNT @,,,, _• - TASK ORDER Task Order/Project Name: Sky Mountain Park Vegetation&Habitat Management Task Order Number: 008.2019 A-5 Task Order Budget Line Item: 118.57.02803.82000 OWNER: CONTRACTOR: Pitkin County Peak Ecological Services, LLC Gary Tennenbaum & Lindsey Utter— Open Space Rea Orthner and Trails 530 E Main,#202 PO Box 827, 301 Boulder Canyon Drive Aspen, CO 81611 Nederland, CO 80466 Phone: (970) 920-5355 Phone: (303)258-3556 gary.tennenbaum@pitkincounty.com rea@peakecological.com lindsey.utter@pitkincounty.com PROJECT NAME: SKY MOUNTAIN PARK VEGETATION&HABITAT MANAGEMENT START DATE: March 1,2019 END DATE: December 31, 2019 The Master Service Agreement For Provision of On-Call Ecological Services (the "Agreement") dated January 1, 2019 between the Board of County Commissioners of Pitkin County (the "County") and Peak Ecological Services, LLC PO Box 827, 301 Boulder Canyon Drive Nederland, CO 80466 (the "Contractor"), shall include the following services. 1. Contractor's Obligations. Contractor shall complete the following. 1.1 Reconnaissance&Planning Aerial Photo Evaluation The Contractor will use County orthophotos, combined with existing data, to identify polygons of montane shrublands and aspen forest where mechanical and hand treatments would achieve the greatest impact on the ecology of SMP. The contractor will create generalized shapefiles which will then be ground-truthed and refined in the field. Field Reconnaissance&Ground Truthing The Contractor and Colorado Wildlife Science will conduct pedestrian reconnaissance of the areas identified during the aerial photo evaluation to ground-truth the condition of the selected stands, confirm stand decadence, or other issues inhibiting regeneration or stand vigor. Stands selected by the Contractor for mechanical and/or hand treatments will be delineated with survey tape and digitized into ArcMap software using sub-meter accurate GPS technology(i.e. Trimble GPS Geo7x). 1 Master Service Agreement#: 008.2019 Rev:2018-10-10 btf 1.2 Reporting The Contractor's deliverables will include a Vegetation Treatment Plan which will describe the purpose, methods, results, conclusions, and recommendations. The Contractor will include photographs, GIS maps and shapefiles depicting preliminary sites and final treatment areas. The Contractor will include project design criteria to ensure that the proposed treatments will be conducted in an ecologically sensitive manner. This information will be able to be directly used in a future County Request for Proposals(RFP) to hire the contractors to conduct the work. Budget(see attached spreadsheet) 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of nineteen thousand, nine hundred and seventy two dollars and sixty seven cents ($19,972.67) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 008.2019 A-5 and Sky Mountain Park Vegetation & Habitat Management.Invoices shall be sent electronically in PDF format to lindsey.utter@pitkincounty.com and gary.tennenbaum@pitkincounty.com with a copy to kim.arensdorf@pitkincounty.com.. 3. Pitkin County's Obligations. Pitkin County shall administer this contract through a County Representative. Gary Tennenbaum & Lindsey Utter, Planning & Outreach Manager will manage the project as the County's Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County's Representatives,or a designee, for compliance with Contractor's obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. PEAK ECOLOGICAL SERVICES, LLC A-"Lj lIAAOttuit4 Apr-24-2019 Gary Tennenbaum Date Pitkin County Open Space and Trails Director PITKIN COUNTY, COLORADO 2 MrQA4greement#: 008.2019Apr-23-2019 Rev:2018-10-10 btf Rea Orthner Date Principal Ecologist / Botanist Gary Tennenbaum Pitkin County Open Space and Trails Director 3 Sky Mountain Park Vegetation Treatment Plan Budget ta c. Q�\�`.Q G°��a `��e\a •oQa\ za�``` ��\aa Qaa� o` t` c,° �.c Q ti A' a`�`��'� `'rya ea�� Qt ��, �yay �a@ o�aa Qa o'`a �`o \\R `2, e e� do mac 4}� �a� ire a� °�Ric) �•�ea aa�� \bF+9 �Qc) @ ,`.• •\4c Q �� .G` rah` 2 L° C•e, fie, `O e� awe e coo\off ��oss ¢`pa erg o�a� \b• mat- 4'* \co, t��•0'Re' etc\ 2019 Rate $ 153.83 $ 84.87 $ 63.65 $ 153.83 0.58/mi 0.58/mi $ 150.00 $ 200.00 GRAND TOT, Task 1. Reconnaissance& Planning 32 24 24 400 108 100 2 2 Subtotal $4,922.56 $1,527.60 $3,691.92 $232.00 $62.64 $100.00 $300.00 $400.00 $11,236.72 Task 2. Reporting 24 7 8 16 Subtotal $3,691.92 $594.09 $509.20 $2,461.28 $7,256.49 Total Tasks 1 &2 $18,493.21 8%Admin Fee $1,479.46 GRAND TOTAL $8,614.48 $594.09 $ 2,036.8C $ 6,153.20 $ 232.00 $62.64 $ 100.00 $ 300.00 $ 400.00 $19,972.67 3/20/2019 13:05:50