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Home My WebLink Aboutbocc.con.amended.051.2017 C-21 tOUNIlt TKIN Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Contract Information Contract Number 051.2017 C-21 Project Name Rio Grande Trail Node Plan Contractor SGM Inc. Budget Line Item 118.58.02525.82000 $ 44,060.00 $Additional Budget Line $ Item(s) $ _ (Please fully allocate New Contract Total) $ 44,060.00 Procurement Method: Formal Type: Services/Maintenance Contract Start Date 4/1/2019 Contract End Date 9/30/2019 Contract Type Master Service Agreement Retainage No If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form. Contact Information: _ Department Open Space & Trails County Representative Jessie Young County Representative (970) 429-6169 Phone Provide a brief description of the contract: Planning and landscape architecture for the development of a Rest Area Node Plan for the Rio Grande Trail (Node Plan)within Pitkin County. The node plan is an action item included in the 2015 Rio Grande Management Plan. The Node Plan encompasses the approximately 20-mile stretch of the Rio Grande Trail governed by Pitkin County, beginning at the county line in Emma and ending at the Aspen Post Office. SGM will be utilitzing DHM Design to perform the planning and landscape tasks identified in the attached Scope Outline Worksheet and SGM will be responsible for final drawing review, ensuring compliance with county standards and project goals, and for any necessary engineering review or input. Contract Value Summary: Original Contract Amount $ 44,060.00 Previous Change Order/Amendment Amount $This Change order/Amendment amount $New Contract Total $ 44,060.00 NOTE: Clerks Office will keep original documents in compliance with Colorado State Archives retainage Master Service Agreement#: 051.2017 Rev:2018-10-10 btf 41firKI N COUNT @��cv - - TASK ORDER Task Order/Project Name: Rio Grande Trail Node Plan Task Order Number: C-21 Task Order Budget Line Item: 118.58.02525.82000 OWNER: CONTRACTOR: Pitkin County SGM Inc. Jessie Young—Open Space and Trails Mike Fowler 530 East Main Street, Suite 202 118 West 6t1 Street, Suite 200 Aspen, CO 81611 Glenwood Springs, CO 81601 Phone: (970) 920-6169 Phone: (970) 384-9075 jessie.young@pitkincounty.com mikef@smg-inc.com PROJECT NAME: RIO GRANDE TRAIL NODE PLAN START DATE: April 1, 2019 END DATE: September 30, 2019 The Master Service Agreement for Provision of On-call Engineering Services (the "Agreement") dated January 1, 2017 between the Board of County Commissioners of Pitkin County (the "County") and SGM Inc. 118 West 6th Street, Suite 200 Glenwood Springs, CO 81601 (the "Contractor"), shall include the following services. 1. Contractor's Obligations. The Contractor shall work with DHM Design to identify Rio Grande Trail node locations,develop design guidelines,site plans,and cost estimates as outlined in Attachment 1. The Contractor review all drawings for compliance with County standards and project goals. At project completion the contractor shall provide all project files and working documents to the County upon completion of the project. 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of fourty four thousand and sixty dollars and zero cents ($44,060.00) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty(30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. 1 Master Service Agreement#: 051.2017 Rev:2018-10-10 btf Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order C-21 and Rio Grande Trail Node Plan . Invoices shall be sent electronically in PDF format to jessie.young@pitkincounty.com with a copy to kim.arensdorf@pitkincounty.com.. 3. Pitkin County's Obligations. Pitkin County shall administer this contract through a County Representative. Jessie Young, Senior Planner will manage the project as the County's Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County's Representatives, or a designee, for compliance with Contractor's obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. SGM INC. Atik- 'OW(LY Mar-28-2019 Mike Fowler Date Project Manager PITKIN COUNTY, COLORADO tMar-29-2019 Jessie Young Date Senior Planner - Open Spaceand Trails 2 6SGM www.sgm-inc.com March 25, 2019 Pitkin County Open Space and Trails Attn: Jessie Young, Environmental Planner 530 East Main St., Suite 202 Aspen, CO 81611 RE: Rio Grande Trail Node Plan — Contract# bocc.con.051.2017 Task Order C-21 Ms. Young: As requested by Pitkin County Open Space and Trails, DHM Design will be preparing a Node Plan for the Rio Grande Trail. DHM is a subconsultant to SGM on our current On-Call Professional Services contract with Pitkin County. DHM will coordinate and work directly with Open Space staff and submit monthly invoices to Kim Arensdorf. The scope of work identified in Task Order C-21 has been agreed upon for a not to exceed amount of $44,060. Please let me know if you have any questions or need additional information. Best Regards, Mike Fowler GLENWOOD SPRINGS 118 West Sixth St, Suite 200 I Glenwood Springs, CO 81601 1970.945.1004 CLIENT: Pitkin County PROJECT NAME: Rio Grande Trail Node Plan DATE: March 20, 2019 Scope Outline Spreadsheet- project duration April -Sept 2019 TASK AND LABOR DETAIL DHM nat'l Phase/ DHM project DHM project DHM project Task/Item Description Total Hours resource Task principal manager designer coordinator 1.0 Project Initiation March Kick off meeting prep-team coordination, pre-meeting, document prep. Identify and confirm pending data to be provided by OST, per on-call services request 14 4 2 4 4 outline. Kick off meeting 8 4 4 PHASE 1 TOTAL HOURS 22 8 2 8 4 BILLING RATE $190 $125 $120 $100 PHASE 1 TOTAL DOLLARS $3,130 $1,520 $250 $960 $400 2.0 Task 2: Identify Node Locations/ Hierarchy/Prioritization March-April Import and review OST data: Node locations, hierarchy, and typology. This includes GIS mapping, current node mapping, maintenance req's, 2015 18 4 2 8 4 management planning process outcomes, and Fall 2018 survey. (Bullet points identified in on-call services request outline) Review and refine node locations. Prepare prelim diagram for OST review 34 4 2 12 16 Address potential for (coordinated with interpretive consultant) memorial/commemorative opportunities along the trail. (Moratorium currently 10 2 8 in place until a management plan is adopted) PHASE 2 TOTAL HOURS 62 10 4 28 20 BILLING RATE $190 $125 $120 $100 PHASE 2 TOTAL DOLLARS $7,760 $1,900 $500 $3,360 $2,000 3.0 Task 3: Design Guidelines/Site Planning and Concept Design (nodes)April-June initial drafts, revisions in June after OST Board review. Design and develop Draft 1 node design guidelines 64 8 8 32 16 * Develop concept designs for(3-5) standard node types 56 4 4 8 40 Develop basic site plans and cost estimates for each node (assumed 5-10, 32 4 12 16 quantity TBD) (OST Board review of Draft 1 Products in early June) Prepare revised Draft 2 for public review (mid-June for July circulation) 28 4 16 8 0 0 PHASE 3 TOTAL HOURS 180 20 12 68 80 BILLING RATE $190 $125 $120 $100 PHASE 3 TOTAL DOLLARS $21,460 $3,800 $1,500 $8,160 $8,000 4.0 Task 4: Public Engagement-July 2019 Prepare poster board products for open houses (based on Task 3 drafts) 10 2 4 4 Allowance of 18 hours of staff time 18 PHASE 4 TOTAL HOURS 10 2 0 22 4 BILLING RATE $190 $125 $120 $100 PHASE 4 TOTAL DOLLARS $3,420 $380 $0 $2,640 $400 5.0 Task 5: Node Guidelines Bound Report format Meeting with OST to review public input summary and identify necessary Draft 3 2 1 1 revisions, factoring in public feedback Draft plan text 12 6 6 Draft plan graphics/mapping 12 2 2 8 Draft plan graphic design 12 2 2 8 Draft plan team review meeting 4 2 2 (OST Board presentation of FINAL DRAFT plan) FINAL plan text 4 2 2 FINAL plan graphics/mapping 8 2 2 4 FINAL plan graphic design 8 2 2 4 (FINAL plan adoption -consent agenda item) TOTAL HOURS 60 19 0 19 24 BILLING RATE $190 $125 $120 $100 ADD ALTERNATE "8" TOTAL DOLLARS $8,290 $3,610 $0 $2,280 $2,400 DHM project total, phases 1-5 $44,060 * There may be unique aspects to the yet-to-be-identified nodes, requiring specially engineered solutions, not included in the (3)standard designs.