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Home My WebLink Aboutbocc.con.058.2018 �Ir t h I ` Pitkin County '" ` Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement (pnksreme:nea mtnireouni._„coni). If not ahead} completed,any contracts$50.000 and over will be routed for signatures to County Manager and Attorney's Office(if required) by Procurement. Contract Information Contract Number 7-058.2018 IProject Name Building Updates ArchitecturalSen-ices — Contractor _ F&M Architects L1.0 _ 1 Budget Line Item L118 57.02304.82000 Additional Budget Line _ _ _ _ __ I $ Items) (Please fully allocate New — $ Contract Total) Contract Start Date I/1/2018 Contract End Date 1231:2018 Renewal Yes 0 NoEl _ Retainage Yes$_ or Nob_ If this is a new contractor,please request they complete and submit to Finance a New Vendor Request Form. Contact Information: Department Opn Space and Trails County Paul Holsinger 1 County Representative (970)920-5237 I Representative l _ _ I Phone Provide a brief description of the contract: Architectural services Contract value Summary: Original Contract Amount $7._500;00 Previous Change Order/Amendment Amount $0.00 IThis Change order/Amendment amount $0.00 New Contract Total _ _ _ . $7,500.00 Procurement Method: None M InConnal❑ Formal El Sole Source El Emergency ❑ Contract Type: Semces.Alaintenance Construction " Goods.Equipment, Supplies E: Change Order/Amendment 0 Contract Renewal ❑ Other,please explain 0 C Lin 'n.-re to e;rtr,r tH•1 NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST. Contract#058 2018 Rudget brie Bern#116 5'02304 82000 PC LI AichaPct, 1IC SHORT LEI TER OF AGREEMI NT Residential Unit at 99 Lower(AKA North)River Road Snowmass, CO 81654 January 5, 2018 This letter shall d onstitute an AGRFEMEN I between Pitkin County Open Space F; Trails (CLILNT) A'TN. Paul Holsnger 806 West Hall,nn Street Aspen,CO 81611 SLAT VIA E-MAIL paul holsIngenipitkincountyLom Arid FSM Architects: LLC (f &M) PO Bcv 6762 15 Kearns Rd , Ste D S^evr^arts Vale ce.CO 81615 SEC PION 1_THE PROJECT The project consists of cect,mentmq the exsnng con.^.,tons e'zre oralding o^ the propety ta degree necessary to allow for an existing non-conforming space in the building into an occupy-ah'e res,dent a; ..r t F&M ;hat meet mth F`,km Ca sty 7o-my and Sud rq to discern submittal requirements Sonie minor alterations will be needed to the interior and the exterior :rte buds-g where :he unc exists for centers ty, •rdud ng but rot necessarily limited to, adding air exterior door, concrete pad and light, enlarging a window in the bedroom for proper egress and adding paps' smoke and CO detectors to the unit there may he additional requirements related to the walls and ceding separating the unit from the adjacent garage. The actual submittal Ir) the Planning and Building Departments, and collection of the required ownership documents, snab be done by others It is our understanding at ins tate, ttA them will be a ;.mall amount of structural engineering required If any mechanical work is done, any engineering, if any, shah oe c orrp,eted ::y Ice cent actor as sal of a des g bu d -agreett ent Tne pr,ect drs'gn W"i rer,:rre meet rig the requ' er^en:s put 4b t, by the Pitk:^ County Building Department At this time there arc no anticipated variances that will need to be apz*ed ter a} t&M. rhe Client t,targeting a Sorry 2018 constructor start F&M shall work to complete a permit set for submittal by January 31, 2018, or sooner This following proposal rs 'tried to archdc ctura1 drayngs that satisfy a oermrt submittal to Pitkin County Additionally. F&M shall write up a narrative describing the construction project for potennn,blotters PO Hae 675) 151 urns Prod,Sum,P Q}' , rs`agnate`agnateCd utiF S �Sc7 Pn, Page l o`6 Ocnnact CO59 2018 Biiaget line seen b 118 57 02304 82(802 F3.M Arci oto tr. I LC SEC'lak. 2 E&tn'S RESPCNS'31t_l I_S BASIC SERVICES SCHFMAIIC DESIGN (SD). Existing COI dition¢ plus small adjustmentu indicated In the Scope Information listed in Se(hon 1 of this document DESIGN Of VELOPMENY(DE)) , PEPMrT URALViNGS Based on Inc approved Sceemet c Bests-- Documents, esirDocuments, FGM shall prepare and develop an architectural site plan, architectural floor plans, exterior elevators art( any perm'-specs c de:o's 'se se 1 C9=_"d app ova' by the Ci•ery "hese drawings will be submitted to Pitktn County Building Department Additionally, F&M shall oozed—ate e wvo'k ilii` the Expt.rted Consj.ant and wilt cede the completed Consultant drawings in the permit submittal set, Expected Consultants are outlined in Section 4 Whilo it is anticipated that some small amounts of coordination will neod to oe mace with both the Chen' and the Bu,lding Department duung the permit drawing process, any significant design changes that occur after the Schematic Demrjn drawings nave peer approves ny Inc Client shall be considered Additional Services Significant design change>, may include, but are not Imated to Mems tnat rewire F&M to tecrate late potions of :he prefer: ,n excess 1:3 the size of the pioject Additional Services shall be approved by the Client prior to F&M under:a,.,nn them B:D CONSTRUCTION DOCUME NTS (CDs. In addition tc the Permit Drawrns. E&M shall provide a narrative for potential General Contractor bidder; CONSTRUCTION ADMINIS IRATION (CA), Ma ADDITIONAL SFRVICLS(Nin me uded in Basic Services or Fee; I Any services not indicated above soil be conscered Additi: a Serv:ces 2 Fny.rdrg services le correct on Peth a dispute coso'uttoo c ro.ee d rg or a 'egal proceeding, except where F&M is party thereto,will be provided as Additional Services 3 Prepao-tion of and/or modification or revision of drawings, specifications, designs, plans or vim, contract docunmrits rosulting from the discovery of any unknown condition relative to the improvements or real property upon which the construction contemplated Cy tars Agreement shall take place conditions of adjacent properties not identified in the survey which affect this pioperty and any cn Inge in any governmental •egsla:tor after me dale of th; Agreement, whit h has an effect on the project shall he Additional Services 4 Any specific design or drawings of custom built ins, kabinets, doors, furniture, and similar, sisal 510' be mci_ded rr Bas C Ser:ces and s',alr be included unde/ Additional Services indicated previously in this Agreement F&M shall only generically indicate type of built in and 57,_n'.io-, or the C-aw i;gs aS these details are not yet required for a COI mit submittal Pe Box 67.:: la]'i,arns k..pd Slums 3no0ma,s Wage 97(1'187 Mil Pa0e 2 or 6 Ccntract 4058 2018 fluclget Line item 4 114 5/32304$2000 GF:M A'Clill e,-p, l LC SECT IOI: 3 .C_FNT S 4ESOON_IB'U'+ES .c Cent sha" procde `jIt rnfcrn aeon ,n a trneiy roan F!Cr regarding the equn,menu. and limitations of the Project Thy Client shall provide all legal, nccmunhng, and insurance services that may be necessary at the time of the Projec t to meet the Client's needs and interests The Client shall provide, at the Client's expense, the servicers of conswtants not induced in Section 2 of this Agreement The Client shall pi ovide at the Client's es pense, any required field testing of materials, or other tests moth' ay :ne ;,,rsd,cuor meetng he as^vu remem.s. or tr., Tcym or basalt, ' any, including but not limited to, a topographic survey by a licensed Surveyor in the state of Cola ado, a Gen-rec'-nrcaj Sas 'nvestrga;ri +ay a 'icensnd pt essonal erci^eet, an OWTS system deign by an approved OWTS design consultant, and/or an Asbestos Test provided by Ice^se„ a',oesbs testng sovtce, it apri.eable. HAM can provide contact infoimation for the Client for consultants successfully used previously on projects with F&M, it desired, but said Cersultant skall be hied directly by the Client The C!lent ;,hall also bp responsible for obtaining any HOA, zoning uackg round information, or deco-restriction hmddtron, rf nppocaoie SECTION 4. COMPENSATION BASIC SERVICES COMPENSAT.ON The Ccmpeasatior `e• Ba 'T Services sial be a I>ed 'ee, tilled or a ^urthiy bass as a, percentage of work completed during tilt: month If the project were to change substantially in -attire.F&M*ss :he fight to neeva'.tatc nrofesson2I fees APCWTI CTJRAL SERVICL S $7,50000(structural engineering, Included in fee) EXPECTED AND POT(NTIAt CONSULTANTS 1 Structural Engineer (required) Included in the Basic Services Fees of F&M ADDITIONAL SERV;CF S COMPENSATION! Compe-rsat on for F&M's Add:o"ai 5( 1-ce' shall he at V-ic l+o_^iy rates es shown on the Hourly Rate Fee Schedule attached as I XHIHIT "A', Pates to he revised annually on the first day of each rew year. REIMBUPSABLI EXPENSES 1 Compensation for Consultant >ervices, if any, shrill be billed at their standard hourly rate',, Trig Cirenr snail reimburse F&M for its coo-d hien w th ClPsu;amts at one nod ere to :b 11C) timns their cost to F&M Expected and Potential Consultants ' S7t.;bra' Lec neer No cheige, nciuded rn Basic Services Pees PC flea 67w' 55 VIlgge Of 1 PP tS 9701187270; nage of Contract#058 2018 Budget one nein#118 57 02304,82300 FEM At chit ct'. I LC 2 -die Cie^!shot' re f11b✓se F&M 4o-titd1ect cxoe^ses m conjunction with this Agreement at one and one tenth (1.10)times thicir cost to F&M These e<pensrs shall include long di Lance comieutcagon, Pavel uostage copies and reuioductions, and similar items Direr! expenses can typically average 1%-3% of the Architectural Fees, but will oe Diked only on actual amount used OTHER COMPENSATION PROVISIONS An initial payment of $ 000 shall be the Retainer payment under this Agreement This initial payment s"a i or, credited :o the C.end at :"e cynu et o^ of ConslvC1cn Admicistiiation of termination of this Agreement. The compensation duo F&M for the work to be performed hereunder shall be set forth above The pates urdorstard and gree that all work not specifically delineated within the scope of work described herein shall he billed on a time fin accordance wrtn trio hourly rates sec fort in EXHIBIT 'A") and material teams (at f&M's cost) and shall be in addition to any budget, proposal, bid, or maximum price agreement for the above cescrbed scope of wont: Whe-ever c ,c!icst, changes, additions, or modifications to the scope of work shall be authorized by written change request, however, the absence of sunt a:anter change ced-es,shalt not act as a be. to payment of fees clue F&M hereunder, provided the change was in fact requested or app:o•:ed lei CI en Vac^ange tect.est s made ve•'pd'ly, F&M shall b low up with a written communication to the Client, confirming the request, prior to initiating work that would require AdiiiCena' Se rices No deduction shall be rpmle from F&M's compensation on account of penalty, liquidated damages, or other sums otner than those for which r-&M is nela Iegaily Pabie. Payments due F&M aro cue upon receipt aro if unpaic after 20 'gays of fast bdug shat teas interest from the first killing date at the rate of twelve percent (12%1 per year For interest purposes the Fest bung nate snai; be defiled as the f_t of the tont': neer rete at of bf1-g The Client agrees to pay all costs of collection including reasonable attorneys fees At thea cote op:at_ -&M may cease work d b "nes are 2comd aft? 30 days of first burg end coftnue stopped until all payments are made curt ent f &M retains the right to withhold product of work ria t 'e case of renoav'menc r addiTnr to any right and remedy conferred hereunder or by law, P&M ;,hall be entitled to exercise its lien right. under Cotoraao law Client agrees that at odknq snioments not objected to in writing within thirty days of receipt are agrred to be final and b nding upon the parties as to toe amounts due, toe adequacy of f &M's Defortanca. acid :he va❑e of to services provided to Client SECTION 5 Of HER PPOVI$IONS This Agreement may be terminated by either party upon seven days written notice In the event of tcrrrmation rot the fault of F&M,c&M shall be compensated for all services performed to the termination date together with reimbursable expenses men due This Agreement shalt be ocvemed by the laws of the State of Colorado Pc c116.! Rin in:Wed S ire"Cr Snmrmum\'Inge set_ cpri 4/b7 err Pager If Contract#058 2018 Budget 1 me Item#118 57 02304 82000 F NI A,cinte Is LLC It s understood and agreed that the nature or Architectural services Is such that the drawings, spec ifrations and other documents prepared by F&M under this Agre:mc-nt may inevitably contain errors, omissions, conflicts, and ambiguities requiring clarification and/or correction during construction Not only is the production of perfect documents an improbability, nut some design decisions are more effectively aeferrtrd, for the benefit of the Chent, to a point during construction at which they Can be made in light of a clear understanding of actual field conunions, especially in a remodel Tne Client and F&M respectively, bind themselves, ther partners, su cesscrs, assigns and legal representatres tc the ether pa^.y to the Agreement aryl to the oar"Hers successors. assg1s an,' legal `elmese.tatwes on such other party with respect to all covenants of this agreement Neither the Client nor F&M shall assign, sublet or transfer nny interest in this Agreement without thu written consent of the other Client and F&M have disr,ussed their risks, rewards and benefits of the project and F&M s total fee for services The risks have been allocated such that the Client agrees that to Ins fullest extent permitted by law, F&M's total liability to Client for any and ah injuries, alarms, Losses, expenses, damages, or claim expenses arising out of tnis Agreement tram any case ci causes, shall not exceed the total amount of c_lnpensotcl to r&M &rn ;asses oil„de but are not limited to F&Ms negligence error, znuissmes, sC,c; I'ab'hly, treacr, of contract or breath of'warranty. F&M and the Client agree to Irnrleavor to resolve all issues, claim;, disputes between themselves as a firq step to resolve all issues Causes of action between parties to this Agreement pertaining to acts or failure;to act shall be deemed to have accrued and the applicable statutes of limitations shah commence to run nor later than either Ine date or Suostantial Completion or the date of issuance of the final Certificate for Payment for acts or failures to act occurring after Substantial Compiet on, In no event snali sucn statutes of limitations commence to Tun any hater than the date vihen c&w!c services are substantially complete Dray:lige,Specdcauons and other dee:are aro t^dud'ug those in electronic form, orecared by i°&M and RAM's Consultants are Instruments of Service for use solely with respect to this Proie_t F&M and F&M's Consultants shall be deemed the author of their respective Instruments of Service and shall retain all common law, statutory and other reserved rights, including copyrights This agreement represents the entire agreement between Client aria F&M and supersedes all pilar negotiations, representations or agreements, either wntterr or oral Tins Agreement may be amended only by written inMiurront signed by both Crert and I&M Nothing .enl=_,rsed r, this Agreement- shall cede a cortractlal reiaUonShlp with or a cause of ac4or ^ favor on a third party agars.either the Client or F&M re00ns 615' 15 barn"Rc.rd `mb.0 )ma,-\'rlage CiI 81(15 979 4,535:-C? Par),5 o`5 Cortral#058 2018 Budget Line Item N 118 5702304 82000 r'ExM P.tchi't Wit'- ILC 'ms aayeer-tet:e-te.ed ,nto as of t"e day and You §tt :erten above C'TNT IKM PITtKIN COUNTY OPEN SPACE AND TRAILS F&M ARCHITECTS t LC ATIN Pall Holsinger PO Box 6762 806 West Hallam Street Snowmass Village, CO 81615 Aspen, CO 81611 ff By 1/2312018 137714f .¢Y_ 3V -ia" 01.23.18 Pa.:' no sl +get Dere V':c'-acl J SUCC"^, A Date Principal, Managing Member `p54°non Eu se and Iraus SI n.Bacon PT4 a r A_"c)U5sLY RATE SCHEDULE -E°FEC t'VE nnuary 5 2018 Position Rate Per Hour Principal Architect Michael 1 Bun bin_ _ _$17500 Prnc.pa'Ar:i.Cect _ - _Fry -IS Stev.at Sece'y - _ _S"7500 Project Architect/Manager - - - - $15000 Icb Cac'sr .— ._ ._ - - - _ $125 00 Intcm Arcbltect_ _ _ _ _ _ - _ — _ $10000 PC Cu+6762 I51•unse Rceet 5 W.12 5nom massni a!e CO 3166 570 9872707 Ve,1a 6 nr e