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HomeMy WebLinkAboutbocc.con.amended.051.2017 C-17 2017-1 1-13 btf pTKIN Pitkin County CouN Tit Procurement Cover Sheet YD,C Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement (procurement@pitkincounty.com). If not already completed, any contracts $50,000 and over will be routed for signatures to County Manager and Attorney's Office(if required)by Procurement. Contract Information Contract Number 051.2017 Project Name Wingo Bridge Re-Surface Options Contractor SGM, Inc. Budget Line Item 118.57.02150.82724 $ 2,500.00 Additional Budget Line $ Item(s) $ (Please fully allocate New $ Contract Total) $ Contract Start Date 7/1/2018 Contract End Date 11/1/2018 Renewal Yes ❑ No IZI Retainage Yes $ or % No IZ If this is a new contractor,please request they complete and submit to Finance a New Vendor Request Form. Contact Information: Depai tinent Open Space & Trails County Ted O'Brien County Representative (970)429-6130 Representative Phone Provide a brief description of the contract: Provide deck re-surface options for the Wingo Bridge. Contract Value Summary: Original Contract Amount $ 2,500.00 Previous Change Order/Amendment Amount $ This Change order/Amendment amount $ New Contract Total $2,500.00 Procurement Method: None © Informal❑ Formal © Sole Source ❑ Emergency ❑ Contract Type: Services/Maintenance ❑ Construction ❑ Goods,Equipment, Supplies ❑ Change Order/Amendment ❑ Contract Renewal ❑ Other,please explain ® Master Services Agreement NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE.ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST. Master Service Agreement#: 051.2017 Rev:2018-01-17 btf 41 TKIN COUN Tit TASK ORDER Task Order/Project Name: Wingo Bridge Re-Surface Options Task Order Number: 051.2017 C-17 Task Order Budget Line Item: 118.57.02150.82724 OWNER: CONTRACTOR: Pitkin County SGM, Inc. Ted O'Brien—Open Space and Trails Mike Fowler 530 E. Main St., Suite 202 118 West 6th St., Suite 200 Aspen, CO 81611 Glenwood Springs,CO 81601 Phone: (970)429-6130 Phone: (970) 384-9075 ted.obrien@pitkincounty.com mikef@sgm-inc.com PROJECT NAME: WINGO BRIDGE RE-SURFACE OPTIONS START DATE: July 1, 2018 END DATE:November 1,2018 The Master Service Agreement for Provision of On-Call Engineering Services (the "Agreement") dated January 1, 2017 between the Board of County Commissioners of Pitkin County(the"County") and SGM, Inc. 118 West 6t St.,Suite 200 Glenwood Springs,CO 81601 (the"Contractor"),shall include the following services. 1. Contractor's Obligations. Contractor shall provide different surface options for re-surfacing the historic railroad bridge that spans the Roaring Fork River near Wingo. The current decking is railroad grade timbers, and although functional and durable, is a very rough surface for trail users on road bikes as well as users wearing open-toe shoes. Open Space and Trails (OST) would like SGM to provide different bridge decking surface options that would better serve trail users needs/demands. The bridge receives the following user groups: hiking,running,biking,horseback riding,and Nordic skiing. The bridge decking must be able to support a 1 ton trucks as well as snowcats with metal tracks used for grooming Nordic ski trails. 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of two thousand five hundred dollars and zero cents($2,500.00)for all services rendered.By Task Order or Task Order Amendment,the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment 1 Master Service Agreement#: 051.2017 Rev:2018-01-17 btf expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 051.2017 C-17 and Wingo Bridge Re-Surface Options. Invoices shall be sent electronically in PDF format to ted.obrien@pitkincounty.com and fran.soroka@pitkincounty.com. 3. Pitkin County's Obligations. Pitkin County shall administer this contract through a County Representative. Ted O'Brien, Resource Manager will manage the project as the County's Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County's Representatives, or a designee, for compliance with Contractor's obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. SGM, INC. Md�t. FOWLU" Jul-16-2018 Mike Fowler Date Project Manager PITKIN COUNTY, COLORADO Jul-12-2018 Ted O'Brien Date Resource and Trails Manager 2