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4NTKIN Pitkin County
CovNTi( Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
(procurement@pitkincounty.com). If not already completed, any contracts $50,000 and over will be routed for signatures
to County Manager and Attorney's Office(if required)by Procurement.
Contract Information
Contract Number 117.2007 C-16
Project Name Rocky Mountain Hawthorn Propagation
Contractor Western Ecological Resource, Inc.
Budget Line Item 118.57.02294.82841 $ 3,786.00
Additional Budget Line $
Item(s) $
(Please fully allocate New $
Contract Total) $
Contract Start Date 3/29/2018
Contract End Date 12/31/2018
Renewal Yes ❑ No❑X
Retainage Yes $ or % No 0
If this is a new contractor,please request they complete and submit to Finance a New Vendor Request Form.
Contact Information:
Department Open Space&Trails
County Gary Tennenbaum County Representative (970) 920-5355
Representative Phone
Provide a brief description of the contract:
Collection of Rocky Mountain Hawthorn cuttings from Sky Mountain Park for propagation.
Contract Value Summary:
Original Contract Amount $3,786.00
Previous Change Order/Amendment Amount $0.00
This Change order/Amendment amount $0.00
New Contract Total $3,786.00
Procurement Method:
None ❑ Informal❑ Formal ❑x Sole Source ❑ Emergency ❑
Contract Type:
Services/Maintenance ® Construction ❑ Goods,Equipment, Supplies ❑
Change Order/Amendment ❑ Contract Renewal ❑ Other,please explain ❑ Click here to enter text.
NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST.
Contract#: 117.2017
1KIN
COUN111
TASK ORDER
Task Order/Project Name: Rocky Mountain Hawthorn Propagation
Task Order Number: 117.2017 C-16
Task Order Budget Line Item: 118.57.02294.82841
OWNER: CONTRACTOR:
Gary Tennenbaum—Open Space and Trails David Johnson,Project Director
Pitkin County Western Ecological Resource, Inc.
806 West Hallam St. 711 Walnut Street
Aspen, CO 81611 Boulder, CO 80302
Phone: (970) 920-5355 Phone: (303)449-9009
gary.tennenbaum@pitkincounty.com david@westerneco.com
PROJECT NAME: ROCKY MOUNTAIN HAWTHORN PROPAGATION
PROJECT START DATE: 3/29/2018
PROJECT END DATE: 12/31/2018
The Master Service Agreement for Provision of On-Call Ecological Services (the "Agreement") dated
May 26,2017 between the Board of County Commissioners of Pitkin County(the"County")and Western
Ecological Resource, Inc. 711 Walnut Street Boulder, CO 80302 (the "Contractor"), shall include the
following services.
1. Contractor's Obligations. Contractor shall visit populations of Rocky Mountain hawthorn along Brush
Creek at Sky Mountain Park and take 200 cuttings(4-6 inches in length and the diameter of a pencil),and
also collect seed if it is still on the plants. Please note, 40 of the Rocky Mountain hawthorns would be
used in the Riparian Restoration at the Lazy Glen Open Space. We will deliver the cuttings and seed to
the Colorado State Forest Service lab in Fort Collins,Colorado and regularly check on the progress of the
propagation. If seed is not now present, we could collect it this growing season. The nursery grown
plants,by either propagation method,would not be ready till the 2020 growing season.
Cost estimate:
Professional TimeHours/Rates Total
Sr.Plant Ecologist 6 hrs @$164.80 $ 988.80
Plant Ecologist 16 hrs @$149.35 $2,389.60
Clerical 1 hr @$82.40 $ 82.40
Total Labor $3,460.80
Expenses
Auto Mileage 550 miles @$0.545 $ 299.75
Field Supplies $ 25.00
Total Expenses $ 324.75
Total Task $3,785.55
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Contract#: 117.2017
2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate
Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1
of this Task Order. It is expressly understood and agreed that in no event will the total compensation
and reimbursement to be paid hereunder exceed the sum of$3,786.00 for all services rendered. By
Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among
project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project
monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any
payment by the County may be offset by any amount the Contractor owes the County for any reason.
3. Pitkin County's Obligations. Pitkin County shall administer this contract through a County
Representative. Gary Tennenbaum will manage the project as the County's Representative. The
services provided and products delivered by the Contractor under this contract will be subject to review
by the County's Representatives, or a designee, for compliance with Contractor's obligations prior to
final payment.
4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the
Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the
avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects
the Agreement is in full force and effect and remains unchanged by this Task Order.
WESTERN ECOLOGICAL RESOURCE, INC._
11i..o0, JaLion Apr-12-2018
Contractor"av „J Johnson Date
President
PITKIN COUNTY, COLORADO:
i t tUitinktitbawm Apr-12-2018
Gary Tennenbaum Date
Pitkin county open space and Trails Director
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