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HomeMy WebLinkAboutbocc.con.amended.117.2017 C-17 2017-11-13 btf pTKIN Pitkin County CouNTt Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement (procurement@pitkincounty.com). If not already completed, any contracts$50,000 and over will be routed for signatures to County Manager and Attorney's Office(if required)by Procurement. Contract Information Contract Number 117.2017 C-17 Project Name North Star Heron Colony Assessment Contractor Western Ecological Resource, Inc. Budget Line Item 118.57.02230.82841 $ 5,697.00 Additional Budget Line $ Item(s) $ (Please fully allocate New $ Contract Total) $ Contract Start Date 4/16/2018 Contract End Date 12/31/2018 Renewal Yes ❑ No❑X Retainage Yes$ or % No 0 If this is a new contractor,please request they complete and submit to Finance a New Vendor Request Form. Contact Information: Department Open Space&Trails County Gary Tennenbaum County Representative (970)920-5355 Representative Phone Provide a brief description of the contract: Click here to enter text. Contract Value Summary: Original Contract Amount $5,697.00 Previous Change Order/Amendment Amount $ 0.00 This Change order/Amendment amount $0.00 New Contract Total $ 5,697.00 Procurement Method: None ❑ Informal❑ Formal ® Sole Source ❑ Emergency ❑ Contract Type: Services/Maintenance ® Construction ❑ Goods,Equipment, Supplies ❑ Change Order/Amendment ❑ Contract Renewal ❑ Other,please explain ❑ Click here to enter text. NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE.ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST. Master Service Agreement#: 117.2017 C-17 Rev:2018-01-17 btf 4) TKII% COUNT TASK ORDER Task Order/Project Name:North Star Heron Colony Assessment Task Order Number: 117.2017 C-17 Task Order Budget Line Item: 118.57.02230.82841 OWNER: CONTRACTOR: Pitkin County Western Ecological Resource, Inc. Gary Tennenbaum—Open Space and Trails David Johnson,Project Director 806 West Hallam St. 711 Walnut Street Aspen, CO 81611 Boulder, CO 80302 Phone: (970) 920-5355 Phone: (303)449-9009 gary.tennenbaum@pitkincounty.com david@westerneco.com PROJECT NAME:NORTH STAR HERON COLONY ASSESSMENT START DATE: April 16,2018 END DATE: December 31, 2018 The Master Service Agreement for Provision of On-Call Ecological Services (the "Agreement") dated May 26,2017 between the Board of County Commissioners of Pitkin County(the"County") and Western Ecological Resource, Inc. 711 Walnut Street Boulder, CO 80302 (the "Contractor"), shall include the following services. 1. Contractor's Obligations. Contractor shall establish and implement a formal heron colony monitoring protocol for the North Star Nature Preserve Great Blue Heron Colony. Heron monitoring at North Star has been conducted for many years by volunteers in the absence of a formal protocol. As such,the existing database must be considered to be somewhat fuzzy regarding nesting productivity and success. Colorado Wildlife Science (CWS)proposes to establish and implement a formal monitoring protocol based on the one established by Vennesland and Norman (2006). Under this protocol, each segment of the heronry will be visited by a CWS biologist at least every other week during the breeding season beginning with arrival at the heronry in April. Data will be collected using standardized methodologies per Vennesland and Norman(2006). Data collected will include location,total number of nests,number of active nests, activity at nest, failed nests,number of young, age of young,number of young fledged,number of successful nests, and evidence of predation. CWS will provide an assessment of the heronry in terms of nest stand health,potential replacement stands, existing and potential threats to the persistence of the heronry, and recommendations to improve conditions for herons in the North Star Nature Preserve area. 1 Master Service Agreement#: 117.2017 C-17 Rev:2018-01-17 btf Cost Estimate: Professional Time Hours/Rates Total Project Manager 4 hrs @ $164.80 $ 659.20 Sr. Wildlife Biologist(CWS) 29 hrs @$149.35 $4,331.15 Clerical/Editing 6 hrs @ $82.40 $ 494.40 Total Time $5,484.75 Expenses Auto Mileage 296 miles @ $0.545 $ 161.32 Copies/Color Prints/Plotting $ 50.00 $ 211.32 Total Task $5,696.07 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of five thousand six hundred nintey seven dollars and zero cents($5,697.00)for all services rendered.By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty(30) days of invoice,but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 117.2017 C-17 and North Star Heron Colony Assessment. Invoices shall be sent electronically in PDF format to gary.tennenbaum@pitkincounty.com and fran.soroka@pitkincounty.com. 3. Pitkin County's Obligations. Pitkin County shall administer this contract through a County Representative. Gary Tennenbaum, Open Space & Trails Director will manage the project as the County's Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County's Representatives, or a designee, for compliance with Contractor's obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. WESTERN ECOLOGICAL RESOURCE, INC. D.,va. ALA.50A Apr-17-2018 David Johnson Date President 2 Master Service Agreement#: 117.2017 C-17 Rev:2018-01-17 btf PITKIN COUNTY, COLORADO aani liAAJAIAA,604 Apr-17-2018 Gary Tennenbaum Date Pitkin County Open Space and Trails Director 3 Docu�i , - SECURED Certificate Of Completion Envelope Id:CEE53AB34FF44FA99E4A2C99BCEC48EA Status:Completed Subject:Western Ecological Resource I Pitkin County Task Order 117.2017 C-17 Source Envelope: Document Pages:4 Signatures:2 Envelope Originator: Certificate Pages:5 Initials:0 Pitkin County Procurement AutoNav: Enabled 530 East Main Envelopeld Stamping: Disabled 2nd Floor Time Zone: (UTC-07:00)Mountain Time(US&Canada) Aspen,CO 81611 Procurement@PitkinCounty.com IP Address: 198.233.197.98 Record Tracking Status:Original Holder:Pitkin County Procurement Location: DocuSign Apr-16-2018 Procurement@PitkinCounty.com Signer Events Signature Timestamp Gary Tennenbaum Sent:Apr-16-2018 gary.tennenbaum@pitkincounty.com Gall TIAAALbtiia Viewed:Apr-17-2018 Pitkin County Open Space and Trails Director Signed:Apr-17-2018 Security Level: Email,Account Authentication (None) Using IP Address:73.153.167.164 Electronic Record and Signature Disclosure: Accepted:Apr-17-2018 Withdrawn:Apr-17-2018 ID:2b7b5b33-60ad-4f9e-aed4-a73449905fc3 Company Name:Pitkin County,Colorado David Johnson Sent:Apr-16-2018 david@westerneco.com A.v(A. Jd"*s°" Viewed:Apr-17-2018 President Signed:Apr-17-2018 Security Level: Email,Account Authentication (None) Using IP Address:73.181.103.185 Electronic Record and Signature Disclosure: Accepted:Apr-17-2018 Withdrawn:Apr-17-2018 ID:4bee208b-5bda-4854-985c-ce52961349db Company Name:Pitkin County,Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Procurement Mailbox COPIED Sent:Apr-17-2018 procurement@pitkincounty.com Resent:Apr-17-2018 Procurement Viewed:Apr-17-2018 Pitkin County Security Level: Email,Account Authentication (None) Carbon Copy Events Status Timestamp Electronic Record and Signature Disclosure: Not Offered via DocuSign Fran Soroka COPIED Sent:Apr-17-2018 fran.soroka@pitkincounty.com Viewed:Apr-17-2018 Administrative Specialist Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Accepted:Mar-30-2017 ID:c9d56941-b25d-4d28-ab5e-33cb0a868c36 Company Name:Pitkin County,Colorado Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted Apr-17-2018 Certified Delivered Security Checked Apr-17-2018 Signing Complete Security Checked Apr-17-2018 Completed Security Checked Apr-17-2018 Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: Mar-17-2017 Parties agreed to:Gary Tennenbaum,David Johnson, Fran Soroka ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County(we, us or Pitkin County) may be required by law to provide to you certain written notices or disclosures. 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