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HomeMy WebLinkAboutbocc.con.amended.118.19 D 2017-11-13 btf eKIN Pitkin County COUNT Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Contract Information Contract Number 118.19 D Project Name Security Patrol Services for the Aspen Pitkin County Airport Contractor Universal Protection Service LP, DBA Allied Universal Security Budget Line Item 40451512.531000 _ $Additional Budget Line $ Item(s) $ _ (Please fully allocate New Contract Total) $ — Procurement Method: Formal Type: Services/Maintenance Contract Start Date 12/16/2019 Contract End Date 11/30/2022 Contract Type Change Order/Contract Amendment Retainage No If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form. Contact Information: Department Airport _ County Representative Dan Bartholomew County Representative (970)429-2851 Phone Provide a brief description of the contract: Additional funding to cover final invoice for term ending 11/30/2021 ($413.25). Renewal of contract term with increased annual budget to allow for increased security coverages as detailed in the attached quote matrix with narrative of increased services. Estimated costs for the renewal term spanning 12/1/2021 - 11/30/2022 have been provided as $621,218.64 (See Attachment A); ASE elects to include $3,368.11 in contingency funding for any overages that may occur throughout the service year,billable only as incurred and as agreed upon by ASE project lead. Contract Value Summary: Original Contract Amount $ 325,111.13 Previous Change Order/Amendment Amount $ 212,627.63 This Change order/Amendment amount $ 625,000.00 New Contract Total $ 1,162,738.76 NOTE: Clerks Office will keep original documents in compliance with Colorado State Archives retainage Contract#: 118.19 D Rev. 2018.06.13 btf Budget Line Item#:40451512.531000 flfirKINit COUNT CHANGE ORDER/CONTRACT AMENDMENT Change Order Number: 118.19 D OWNER: CONTRACTOR: Pitkin County, Colorado Universal Protection Service LP, 530 E. Main St., Suite DBA Allied Universal Security #302 Aspen, CO 81611 Service 765 The City South Drive, Suite 150 Orange, CA 92868 The Provision of Security Patrol Services for the Aspen Pitkin County Airport(the"Contract") dated October 18,2019 between the Board of County Commissioners of Pitkin County, Colorado(the "County")and Universal Protection Service LP,DBA Allied Universal Security Service(the "Contractor"), is hereby amended as follows: Description of Change: 1. Additional funding of$413.25 allocated to term ending 11/30/2021 for final billing. 2. Renewal of Contract term through the new expiration date of November 30,2022 and allocation of $624,586.75 for the renewal term to address increased security services needs as summarized in Attachment A. Contingency funding in the amount not to exceed$3,368.11 included for approved overages,billable only as incurred and as approved in advance of billing by Project Lead. Reason for Change: 1. Increase prior term funding for final invoice payment 2. Incorporation of Attachment A service levels in addition to those previously established and allocation of funding for the renewal term. Original Contract Amount $ 325,111.13 Previous Change Order/Amendment Amount $212,627.63 $ 625,000.00 New Contract Total $ 1,162,738.76 *Increases over$25,000 and/or 10%(single increase or accumulative)of original contract must have County Manager signature. 1 Contract#: 118.19 D Rev. 2018.06.13 btf Budget Line Item#:40451512.531000 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. UNIVERSAL PROTECTION SERVICE LP, DBA ALLIED UNIVERSAL SECURITY SERVICE JWt)Mt1 (,t t- Feb-03-2022 Jeremy Lee Date RVP PITKIN COUNTY,COLORADO DIRECTOR APPROVAL: Do..A. Feb-23-2022 Dan Bartholomew Date Airport Director MANAGER APPROVAL: f4C -.' Feb-23-2022 Rich Engl ehart Date Deputy County Manager *Increases over$25,000 and/or 10% (single increase or accumulative)of original contract must have County Manager signature. 2 tLIL1EDUNIVERSALM There for you. November 22nd, 2021 Pitkin County,Aspen Airport 233 Airport Rd Aspen, CO 81601 RE:Allied Universal Security Coverage Increase Quote Good morning Dan, Please see below for the pricing quote to increase Allied Universal security coverage up to 280 hours per week beginning December, 2021: Proposed Pricing (224 HPW) OT/Holiday Estimated Monthly Cost Estimated Hours Position Bill Rate Bill Rate Per Week Account Manager $57.87 $57.87 40 $10,023.08 Security Professional $31,300.90 (Curbside) $39.26 $58.89 184 Security Professional $8,794.24 (Kaba Door) $39.26 $58.89 56 Based on the pricing above, the Account Manager(Robert Buswold)will be scheduled for 5x8 hour shifts. Additional security professionals will be scheduled 8 hour shifts at the Kaba door and on the curbside up to but not exceeding a total of 280 hours of coverage per week (7 am to 11 pm, 7 days a week), unless further coverage is requested by airport personnel. Total annual cost (including the marked patrol vehicle at$19,800) is up to $621,218.64. Thank you, Allied Universal Security Services Robert Buswold Account Manager 390 Union Blvd., Ste 410 • Lakewood, Colorado 80228 •T: 720-496-0025 DocuSign Certificate Of Completion Envelope Id:73EFB36C52694061 B09C8F91 B5266CA8 Status:Completed Subject:Allied Universal I Pitkin County Change Order 118.19 D for Review and Signature Source Envelope: Document Pages:4 Signatures:3 Envelope Originator: Certificate Pages:5 Initials:0 Pitkin County Procurement AutoNav: Enabled 530 East Main Street Envelopeld Stamping: Disabled Suite 203 Time Zone: (UTC-07:00)Mountain Time(US&Canada) Aspen,CO 81611 Procurement@PitkinCounty.com IP Address:65.38.144.66 Record Tracking Status:Original Holder:Pitkin County Procurement Location: DocuSign 1/27/2022 5:48:44 PM Procurement@PitkinCounty.com Signer Events Signature Timestamp Dan Bartholomew Sent: 1/27/2022 5:51:49 PM dan.bartholomew@aspenairport.com ° °` '°°" "' Viewed:2/10/2022 8:22:32 AM Airport Director Signed:2/23/2022 1:15:04 PM Aspen/Pitkin County Airport Security Level: Email,Account Authentication Signature Adoption: Pre selected Style (None) Using IP Address:65.38.144.66 Electronic Record and Signature Disclosure: Not Offered via DocuSign Jeremy Lee Sent: 1/27/2022 5:51:49 PM Jeremy.lee@aus.com .)t'Vt'mfl ( Viewed:2/3/2022 3:58:42 AM RVP Signed:2/3/2022 3:59:44 AM Security Level: Email,Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address:204.131.213.66 Signed using mobile Electronic Record and Signature Disclosure: Accepted:2/3/2022 3:58:42 AM ID:8d35eb0e-49a5-4de8-92d2-ce21440311f6 Company Name:Pitkin County,Colorado Rich Englehart ,'.',.' Sent:2/23/2022 1:15:06 PM rich.englehart@pitkincounty.com Kat, finfi u^'" Viewed:2/23/2022 1:23:48 PM Deputy County Manager Signed:2/23/2022 1:24:19 PM Pitkin County Signature Adoption: Pre-selected Style Signing Group:County Manager Group Using IP Address:73.34.180.169 Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement COPIED Sent:2/23/2022 1:24:20 PM procurement@pitkincounty.com Resent:2/23/2022 1:24:25 PM Procurement Viewed:2/23/2022 1:29:34 PM Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable COPIED Sent:2/23/2022 1:24:21 PM AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Evelyn Cruz COPIED Sent:2/23/2022 1:24:21 PM evelyn.cruz@aspenairport.com Aspen/Pitkin County Airport Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Accepted:4/12/2021 2:10:41 PM ID:c1bc55da-6ec1-49bb-8432-a0d7de7ce362 Company Name:Pitkin County,Colorado Tad Garabedian COPIED Sent:2/23/2022 1:24:22 PM tad.garabedian@aus.com Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Accepted:7/6/2020 2:41:46 PM ID:dba73b75-8071-412d-9447-1932bf3cf071 Company Name:Pitkin County,Colorado Jeff Hunter COPIED Sent:2/23/2022 1:24:22 PM jeff.hunter@aus.com Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 1/27/2022 5:51:49 PM Certified Delivered Security Checked 2/23/2022 1:23:48 PM Signing Complete Security Checked 2/23/2022 1:24:19 PM Completed Security Checked 2/23/2022 1:24:22 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on:3/20/2020 3:28:13 PM Parties agreed to:Jeremy Lee, Evelyn Cruz,Tad Garabedian ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County(we, us or Pitkin County)may be required by law to provide you with certain written notices or disclosures. 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