HomeMy WebLinkAboutbocc.con.010.22 8/30/2021 CDD
eKIN Pitkin County
COUNT Procurement Cover Sheet
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Contract Information
Contract Number 010.22
Project Name Crystal River Embankment Stabilization
Contractor Environmental Excavation, LLC
Budget Line Item 11836360.531500.10104 $
$Additional Budget Line — $ _
Item(s)
(Please fully allocate New Contract Total)
$ —
Procurement Method: Formal
Type: Services/Maintenance
Contract Start Date 2/25/2022
Contract End Date 11/30/2022
Contract Type New Contract
Retainage Yes - 5%
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department Open Space & Trails
County Representative Ted O'Brien County Representative (970)429-6130
Phone
Provide a brief description of the Contract or Change Order:
Crystal River embankment stabilization and improvement construction services.
Contract Value Summary:
Original Contract Amount $ 190,280.00
Previous Change Order/Amendment Amount $This Change order/Amendment amount $
!Contract Total $ 190,280.00
Bid#010.22 Rev. 2018-10-10 htf
Budget Line Item# 11836360.531500.10104
1/44)ij KIN
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NOTICE OF AWARD
Date: February 25, 2022
To: Environmental Excavation, LLC
Peter Blake, Owner
P.O. Box 1737
Carbondale, CO 81623
RE: RFP 010.22 - Crystal River Embankment Stabilization
The County, having duly considered the Proposal submitted on January 14, 2022 for the
work or purchase covered by the Contract Document titled RFP 010.22 - Crystal River
Embankment Stabilization in the amount of One-Hundred and Ninety-Thousand Two-
Hundred Eighty dollars and Zero cents ($190,280.00), and it appearing that the Price and
other information in your Proposal Form is fair, equitable and to the best interest of the
County, the offer in your Proposal Form is hereby accepted.
In accordance with the terms of the Contract Documents, you are required to execute the
Agreement in one original of contract within ten(10) consecutive days from this Notice of
Award.
In addition,you are required to furnish in the said time Certificates of Insurance evidencing
compliance with the requirement for insurance as stated in the Contract Documents to
Procurement via email at procurement@pitkincounty.com.
PITKIN COUNTY
Feb-25-2022
Ted O'Brien Date
Resource and Trails Manager
ACCEPTANCE OF NOTICE
Receipt of the above Notice of Award is hereby acknowledged
Feb-28-2022
Peter Blake Date
Owner
Contract#010.22 Rev.2018-10-10 btf
Budget Line Item# 11836360.531500.10104
JKIN
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PITKIN COUNTY CONSTRUCTION CONTRACT
THIS CONTRACT,made February 25,2022 by and between the Board of County Commissioners
of Pitkin County, Colorado, 530 E. Main St., Suite#302,Aspen,CO 81611, (hereinafter called the
"County") and Environmental Excavation, LLC, P.O. Box 1737, Carbondale, CO 81623
(hereinafter called the "Contractor") to perform the following work: Crystal River Embankment
Stabilization("Project").
I. Term of Contract: The term of this Contract is from February 25, 2022 to November 30,
2022.
II. Scope of Work and Work Schedule:
A. Scope of Work:
Contractor shall provide all materials, machinery, equipment, personnel, and
planning to successfully complete the stabilization and improvements to the project
area as detailed and specified in Attachment A and Attachment B. Contractor is
responsible for maintaining a safe worksite at all times and will coordinate work
activities with Project Lead and any other stakeholders identified by Project Lead,
including but not limited to, CDOT, private landowners, Open Space and Trails
Board, and CPW.
B. All work performed under this Contract shall be done according to the following
work schedule:
Work shall be performed in compliance with any and all Local, State, and/or
Federal ordinances, guidelines, statutes, and/or laws. Contractor and Project Lead
shall work to communicate and gain approval for a construction schedule from
Colorado Parks and Wildlife with anticipated substantial completion occurring
prior to November 1, 2022; Contract term written through November 30, 2022 to
allow for project close-out and for any re-work/repairs to project site, if applicable.
III. Payment: The County agrees to pay, and the Contractor agrees to accept, in full payment
for the performance of this Contract, the total price of One-Hundred Ninety Thousand
Two-Hundred Eighty dollars and Zero cents ($190,280.00) in accordance with this
Contract, subject to increase or decrease in accordance with the provisions of this Contract;
but any payment by the County may be offset by any amount the Contractor owes the
County for any reason.
A. Payment Procedures
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1) Contractor shall submit applications for payment monthly for work
done to date.
2) Progress payments for Contracts exceeding one hundred fifty
thousand dollars ($150,000.00)
a. County shall make progress payments, within thirty (30) days of
County's approval of Contractor's pay request.
b. In accordance to amend Section 2 Colorado Revised Statutes
(C.R.S.) § 24-91-103, for contracts exceeding one hundred fifty
thousand dollars($150,000.00)and if the Contractor is satisfactorily
performing this Contract, progress payments shall be in an amount
equal to ninety-five percent (95%) of the calculated value of
completed Project work. If, in the opinion of the Project Lead and
County, satisfactory progress is not being made on the Project, or if
claims are filed under Section C.R.S. § 38-26-107, as amended,
County may retain such additional amounts as County may deem
necessary to assure completion of the Project or to pay such claims
and any Project Lead's and attorney's fees reasonably incurred or to
be incurred by County in defending or handling such claims. The
withheld percentage of the Contract Price shall be retained until the
Project is completed satisfactorily and finally accepted by County in
accordance with the provisions of this Contract. Progress payments
shall not constitute final acceptance of the Project.
3) County shall make final payment, including release of retainage, to
Contractor in accordance with this Contract and Section C.R.S. § 38-26-
107, as amended.
IV. Contractor Obligations:
A. Supervision and Superintendence
1) The Contractor shall supervise and direct the Project competently
and efficiently devoting such attention thereto and applying such skills and
expertise as may be necessary to perform the Project in accordance with this
Contract. The Contractor shall be solely responsible for the means,
methods, techniques, sequences and procedures of construction. The
Contractor shall be responsible to see that the finished Project compiles
accurately with this Contract.
2) The Contractor shall appoint and identify to the County and Project
Lead, a competent on-site superintendent to be kept on the Project at all
times during its progress and who shall not be replaced without written
notice to the County and the Project Lead except under extraordinary
circumstances. The superintendent will be the Contractor's representative
at the site and shall have authority to act on behalf of the Contractor. All
communications given to the superintendent shall be as binding as if given
to the Contractor.
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B. Subcontractors, Suppliers and Others
1) The Contractor shall not employ any subcontractor, supplier or
other person or organization (including those acceptable to the County and
the Project Lead, whether initially or as a substitute) against whom the
County or the Project Lead may have reasonable objection.
2) The identity of subcontractors, suppliers or other persons or
organizations including those who are to furnish the principal items of
materials and equipment must be submitted to the County in advance of any
work performed or materials supplied under this Contract for acceptance by
the County and the Project Lead.No acceptance by the County or the Project
Lead of any such subcontractor, supplier or other person or organization
shall constitute a waiver of any right of the County or the Project Lead to
reject defective Project work.
3) The Contractor shall be fully responsible to the County and the
Project Lead for all acts and omissions of the subcontractors, suppliers and
other persons and organizations performing or furnishing any of the Project
work under a direct or indirect contract with Contractor just as Contractor
is responsible for Contractor's own acts and omissions. Nothing in this
Contract shall create any Contractual relationship between the County or
the Project Lead and any such subcontractor, supplier or other person or
organization, nor shall it create any obligation on the part of the County or
the Project Lead to pay or to see to the payment of any moneys due any such
subcontractor, supplier or other person or organization except as may
otherwise be required by laws and regulations.
4) All Project work performed for Contractor by a subcontractor will
be pursuant to an appropriate contract between the Contractor and the
subcontractor which specifically binds the subcontractor to the applicable
terms and conditions of this Contract for the benefit of the County and the
Project Lead.
C. Patent Fees and Royalties. The Contractor shall pay all license fees and royalties
and assume all costs incident to their use in the performance of the Project or the
incorporation in the Project of any invention, design, process, product or device
which is the subject of patent rights or copyrights held by others. Contractor shall
indemnify and hold harmless the County and the Project Lead and anyone directly
or indirectly employed by either of them from and against all claims, damages,
losses and expenses (including attorney's fees and court costs) arising out of any
infringement of patent rights or copyrights incidental to the use in the performance
of the Project or resulting from the product or device not specified in this Contract,
and shall defend all such claims in connection with any alleged infringement of
such rights.
D. Permits. Unless otherwise provided in this Contract, the Contractor shall obtain
and pay for all construction permits and licenses. The County shall assist the
Contractor,when necessary,in obtaining such permits and licenses. The Contractor
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shall pay all governmental charges and inspection fees necessary for the
prosecution of the Project. The Contractor shall pay all charges of utilities for
connections to the Project, and the County shall pay all charges of such utility
owners for capital costs related thereto such as plant investment fees.
E. Laws and Regulations. The Contractor shall be familiar with and shall comply with
all federal, state, and local laws, ordinances, rules, and regulations applicable to
furnishing and performance of the Project including rules, regulations, and
ordinances the County promulgates at any time. Except where otherwise expressly
required by applicable laws and regulations,neither the County nor the Project Lead
shall be responsible for monitoring the Contractor's compliance with any Laws or
Regulations.
F. Taxes. The Contractor shall pay all existing and future applicable federal, state and
local sales,consumer,use and other similar taxes whether direct or indirect.Federal
excise tax may not apply to materials purchased by the County. The Contract price
shall include all other federal, state, and/or local direct or indirect taxes, which do
apply. The Contract price shall include the cost of compliance with all other Federal
Laws and Regulations at no additional cost to the County (except as provided in
this Contract). The Contractor shall not be reimbursed separately for any taxes,
which may apply except as provided in this Contract, and the Contractor shall be
responsible for all taxes,which may apply. The County is tax exempt from Federal
Excise Tax and Colorado State or local sales or use taxes. The Contractor and its
subcontractors shall apply to the Colorado Department of Revenue for a Certificate
of Exemption indicating that the Contractor or subcontractor's purchase of
construction material or building materials is for use in a building, structure, or
other public work owned and used by the County.
G. Use of Premises.
1) The Contractor shall confine construction equipment,the storage of
materials and equipment and the operations of workers to the Project site
and land and areas permitted by this Contract, law,ordinances, and permits.
The Contractor shall assume full responsibility for any damage to any such
land or area, or to the County or occupant thereof or of any land or areas
contiguous thereto, resulting from the performance of the Project. Should
any claim be made against the County or the Project Lead by any such
owner or occupant because of the performance of the Project, Contractor
shall promptly settle with such other party. The Contractor shall, to the
fullest extent permitted by Laws and Regulations, indemnify and hold the
County harmless from and against all claims, damages, losses and expenses
(including, but not limited to, fees of engineers, architects, attorneys and
other professionals and court costs) arising directly, indirectly or
consequentially out of any action, legal or equitable, brought by any such
other party against the County or the Project Lead to the extent based on a
claim arising out of the Contractor's performance of the Project.
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2) During the progress of the Project, the Contractor shall keep the
premises free from accumulations of waste materials, rubbish and other
debris resulting from the Project. At the completion of the Project, the
Contractor shall remove all waste materials, rubbish and debris from and
about the premises as well as all tools, appliances, construction equipment
and machinery, temporary structures, stumps or portions of trees, and
surplus materials, and shall leave the site clean and ready for occupancy by
the County. The Contractor shall restore to original condition all property
not designated for alteration by this Contract.
3) The Contractor shall not load or permit any part of any structure to
be loaded in any manner that will endanger the structure, nor shall the
Contractor subject any part of the Project or adjacent property to stresses or
pressures that will endanger it.
H. Safety and Protection.
1) The Contractor shall be solely responsible for initiating,
maintaining and supervising all safety precautions and programs in
connection with the Project. The Contractor shall take all necessary
precautions for the safety of, and shall provide the necessary protection to
prevent damage, injury or loss to:
a. All employees in the Project area and other persons and
organizations who may be affected thereby;
b. All the Project materials and equipment to be incorporated therein,
whether in storage on or off the site; and
c. Other property at the site or adjacent thereto,including trees,shrubs,
lawns, walks, pavements, road-ways, structures, utilities and
underground facilities not designated for removal, relocation or
replacement in the course of construction.
2) The Contractor shall be required to assume sole and complete
responsibility for job site conditions during the course of construction of the
Project, including the safety of all persons who may enter on the job site for
any reason and the security of all property located on the job site. This
requirement shall apply at all times during the course of the Contract and
not only to normal Project work hours.
3) The Contractor shall at all times conduct the Project in such manner
as will incur the least practicable interference with traffic and existing utility
systems. No section of any road shall be closed to the public,nor any utility
system put out of service except after permission, has been granted by the
Project Lead. Each item of the Project shall be prosecuted to completion
without delay and in no instance will the Contractor be permitted to transfer
its forces from an uncompleted Project to a new Project without prior
written notification of the Contractor to the Project Lead.
a. Unless this Contract specifically provides for the closing to traffic
of any local road or highway while construction is in progress, such
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road or highway shall be kept open to all traffic by the Contractor.
The Contractor shall also provide and maintain in a safe condition
temporary approaches, crossings, or intersections with roads and
highways. The Contractor shall bear all expense of maintaining
traffic over the section of road affected by the Project to be done
under this Contract, and of constructing and maintaining such
approaches, crossing, intersections and any necessary features
without direct compensation, except as otherwise provided.
b. The Contractor shall provide, erect and maintain all necessary
barricades, signs,danger signals and lights to protect the Project and
the safety of the public. The Contractor's responsibility for
necessary barricades, signs, and lights shall not cease until the
Project has been accepted.
I. Shop Drawings and Samples.
1) After checking and verifying all field measurements and after
complying with applicable procedures specified in this Contract, the
Contractor shall submit to the Project Lead for review and approval in
accordance with the approved schedule of shop drawing submissions, three
(3)copies(unless otherwise specified)of all shop drawings,which will bear
a stamp or specific written indication that the Contractor has satisfied the
Contractor's responsibilities under this Contract with respect to the review
of the submission. All submissions will be identified as the Project Lead
may require. The data shown on the shop drawings will be complete with
respect to quantities,dimensions, specified performance and design criteria,
materials and similar data to enable the Project Lead to review the
information as required.
2) The Contractor shall also submit to the Project Lead for review and
approval with such promptness as to cause no delay in Project, all samples
required by this Contract. All samples will have been checked by and
accompanied by a specific written indication that the Contractor has
satisfied the Contractor's responsibilities under this Contract with respect to
the review of the submission and will be identified clearly as to material,
supplier, pertinent data such as catalog numbers and the use for which
intended.
3) Before submission of each shop drawing or sample, the Contractor
shall have determined and verified all quantities, dimensions, specified
performance criteria, installation requirements, materials, catalog numbers
and similar data with respect thereto; and reviewed or coordinated each shop
drawing or sample with other shop drawings and samples and with the
requirements of the Project and this Contract.
4) At the time of each submission,the Contractor shall give the Project
Lead specific written notice of each variation that the shop drawings or
samples may have from the requirements of this Contract, and, in addition,
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shall cause a specific notation to be made on each shop drawing submitted
to the Project Lead for review and approval of each such variation.
5) Where a shop drawing or sample is required by the specifications,
no related Project work shall be commenced prior to the Project Lead's
review and approval of the shop drawing or samples.
6) The cost of furnishing all shop drawings and samples shall be borne
by Contractor.
V. Performance and Payment Bond.
A. Contractor shall furnish a performance and payment bond in the amount of one half
of the total Contract value for all Contracts over fifty thousand dollars($50,000.00),
as required by C.R.S. § 38-26-105, et seq. all Bonds shall be in the form acceptable
to the County. All Bonds signed by an agent must be accompanied by a certified
copy of the authority to act.
B. If the surety on any Bond furnished by Contractor is declared bankrupt or becomes
insolvent or its right to do business is terminated in any state or it ceases to meet
the requirements of paragraph A of this Section, Contractor shall within five (5)
days thereafter substitute another Bond and Surety, both of which must be
acceptable to the County.
VI. Indemnity.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project,hereinafter referred to as indemnitee,from all suits and claims,
including attorney's fees and cost of litigation, actions, loss, damage, expense, cost or
claims of any character or any nature arising out of the work done in fulfillment of the
terms of this Contract or on account of any act, claim or amount arising or recovered
under workers' compensation law or arising out of the failure of the Contractor to
conform to any statutes, ordinances, regulation, law or court decree. It is agreed that
the Contractor will be responsible for primary loss investigation, defense and
judgment costs where this Contract of indemnity applies. In consideration of the
award of this Contract,the Contractor agrees to waive all rights of subrogation against
the County its subsidiary, parent, associated and/or affiliated entities, successors, or
assigns, its elected officials, trustees, employees, agents, and volunteers for losses
arising from the work performed by the Contractor for the County.
B. The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend,pay or settle all claims, demands, or lawsuits related hereto
at its sole expense and shall bear all other costs and expenses related thereto, even
if the claim, demand or lawsuit is groundless, false or fraudulent.
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VII. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract are
satisfied, insurance against claims for injury to persons or damage to property which may
arise from or in connection with the performance of the work hereunder by the Contractor,
its agents, representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in no
way limit the indemnity covenants contained in this Contract. The policies shall include,
or be endorsed to include, the following provision: On insurance policies where the
County is named as an additional insured, the County shall be an additional insured to the
full limits of liability purchased by the Contractor even if those limits of liability are in
excess of those required by this Contract.
The County in no way warrants that the minimum limits contained herein are sufficient to
protect the Contractor from liabilities that might arise out of the performance of the work
under this Contract by the Contractor, its agents, representatives, employees, or
subcontractors. The Contractor shall assess its own risks and if it deems appropriate and/or
prudent, maintain higher limits and/or broader coverages. The Contractor is not relieved
of any liability or other obligations assumed or pursuant to the Contract by reason of its
failure to obtain or maintain insurance in sufficient amounts, duration, or types.
Commercial General Liability Completed Operations coverage must be kept in effect for
up to three (3) years after completion of the project.
A. Coverage and Limits of Insurance: Contractor shall provide coverage with limits of
liability not less than those stated below. An umbrella and/or excess liability policy
may be used to meet the minimum liability requirements provided that the coverage
is written on a"following form"basis.
1) Statutory Workers' Compensation: Colorado statutory minimums
a. Policy shall contain a waiver of subrogation against the County.
b. This requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers' Compensation Act, AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form.
Minimum Limits:
Coverage A(Workers' Compensation) Statutory
Coverage B (Employers Liability) $ 500,000
$ 500,000
$ 500,000
2) Commercial General Liability—ISO 1CG 0001 form or equivalent
(With County named additional insured)
Minimum Limits:
General Aggregate $ 2,000,000
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Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Fire Damage(Any One Fire) $ 50,000
Medical Payments(Any One Person) $ 5,000
Coverage to include:
• Premises and Operations
• Explosions, Collapse and Underground Hazards
• Personal/Advertising Injury
• Products/Completed Operations
• Liability assumed under an Insured Contract (including defense costs assumed
under contract)
• Independent Contractors
• Designated Construction Projects(s) General Aggregate Limit, ISO CG 2503
(1997 Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form
2010 (2004 Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition or equivalent)
• The policy shall be endorsed to include the following additional insured language
on the Additional Insured Endorsements specified above: "County, its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected
officials, trustees, employees, agents, and volunteers named as an additional
insured with respect to liability and defense of suits arising out of the activities
performed by, or on behalf of the Contractor, including completed operations".
3) Auto Liability: Bodily injury and property damage for any owned,
hired, and non-owned vehicles used in the performance of this Contract.
Minimum Limits: Statutory
Coverage Bodily/Property Damage (Each Accident) $ 1,000,000
4) Contractors Pollution Liability: The County requires this coverage
whenever work at issue under this Contract involves potential pollution risk
to the environment or losses caused by pollution conditions (including
asbestos) that may arise from the operations of the Contractor described in
the Contractor's scope of services. Policy shall cover the Contractor's
completed operations. Contractors Pollution Liability coverage (including
Completed Operations) must be kept in effect for up to three (3)years after
completion of the project.
Coverage shall apply to sudden and gradual pollution conditions resulting
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from the escape of release of smoke, vapors, fumes, acids, alkalis, toxic
chemicals, liquids, or gases, natural gas, waste materials, or other irritants,
contaminants, or pollutants (including asbestos). If the coverage is written
on a claims-made basis, the Contractor warrants that any retroactive date
applicable to coverage under the policy precedes the effective date of this
Contract; and that continuous coverage will be maintained or an extended
discovery period will be exercised for a period of three (3)years beginning
from the time that work under this Contract is completed.
a. The policy shall be endorsed to include the following as Additional
Insureds: "Pitkin County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials,
trustees, employees, agents, and volunteers named as an additional
insured with respect to liability and defense of suits arising out of
the activities performed by, or on behalf of the Contractor,including
completed operations".
Minimum Limits:
Per Loss $ 1,000,000
Aggregate $ 1,000,000
5) Professional Liability: The Contractor shall maintain Professional
Liability covering wrongful acts, errors and/or omissions, including design
errors, if applicable, for damage sustained by reason of or in the course of
operations under this Contract resulting from professional services provided
by the Contractor as part of the Contract. Contractors Professional Liability
(Errors and Omissions)policy must be kept in effect during the project and
for up to three (3) years after completion of the project.
The policy/coverages shall be amended to include the following:
a. Coverage shall apply for three (3) years after project is complete.
b. Policy is to be on a primary basis; if other professional coverage is
carried.
Per Loss $ 1,000,000
Aggregate $ 2,000,000
6) Builders Risk Insurance or Installation Floater—Completed Value
Basis
Unless otherwise provided, the Contractor shall purchase and maintain, in
a company or companies lawfully authorized to do business in the
jurisdiction in which the Project is located, Builders' Risk Insurance in the
amount of the initial Contract Sum,plus value of subsequent modifications,
change orders, and cost of material supplied or installed by others,
comprising total value of the entire Project at the site on a replacement cost
basis without optional deductibles.
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a. Policy must provide coverage from the time any covered property
becomes the responsibility of the Contractor, and continue without
interruption during construction, renovation, or installation,
including any time during which the covered property is being
transported to the construction installation site, or awaiting
installation, whether on or off site.
b. Such Builders'Risk Insurance shall be maintained,unless otherwise
provided in the Contract Documents or otherwise agreed in writing
by all persons and entities who are beneficiaries of such insurance,
until final payment has been made or until no person or entity other
than the County's has insurable interest in the property to be
covered, whichever is later.
c. The Builders' Risk insurance shall include interests of the County
and if applicable, affiliated or associate entities, the General
Contractor, subcontractors and sub-tier contractors in the Project.
d. The Builders' Risk Coverage shall be written on a Special Covered
Cause of Loss form and shall include theft, vandalism, malicious
mischief, collapse, false-work, temporary buildings, transit, debris
removal including demolition, increased cost of construction,
architect's fees and expenses, flood (including water damage),
earthquake,and if applicable,all below and above ground structures,
piping, foundations including underground water and sewer mains,
piling including the ground on which the structure rests and
excavation, backfilling, filling, and grading.
e. The Builders' Risk shall include a Beneficial Occupancy
Clause. The policy shall specifically permit occupancy of the
building during construction. Contractor shall take reasonable steps
to obtain consent of the insurance company and delete any
provisions with regard to restrictions within any Occupancy Clauses
within the Builder's Risk Policy. The Builder's Risk Policy shall
remain in force until acceptance of the project by the County.
f. Equipment Breakdown Coverage (a.k.a. Boiler& Machinery) shall
be included as required by the Contract Documents or by law,which
shall specifically cover insured equipment during installation and
testing (including cold and hot testing).
g. The deductible shall not exceed $25,000 and shall be the
responsibility of the Contractor except for losses that involve all
Acts of God such as flood, earthquake, windstorm, tsunami,
volcano, etc.
7) Special Coverages (check as appropriate and insert amount):
a. ® Performance Bond $ 95,140.00
i. ❑ Labor and Material $
ii. 0 Payment Bond $
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b. 0 Professional Errors and Omissions
c. 0 Aircraft Liability
d. 0 Owner's Protective
e. ❑ Boiler and Machinery
f. ❑ Loss of Use Insurance
g. ❑ Crime, including Employee Dishonesty Coverage, or Fidelity
Bond
B. Proof of Insurance:
1) Each insurance policy required by the insurance provisions of this
Contract shall provide the required coverage and shall not be suspended,
voided or canceled except after thirty(30)days prior written notice has been
given to the County, except when cancellation is for non-payment of
premium, then ten (10) days prior notice may be given. Such notice shall
be sent directly to Pitkin County Procurement 530 E Main Street, Suite
#304, Aspen, CO 81611. If the insurance carrier will not provide the
required notice, the Consultant/Contractor and or its insurance broker shall
notify the County of any cancellation, or reduction in coverage or limits of
any insurance within seven (7) days of receipt of insurers' notification to
that effect. Simultaneously with the Certificates of Insurance, the Contractor
shall file with the Project Lead a certified statement as to claims pending
against the required coverages,reserves established on account of such claims,
defense costs expended and amounts remaining on policy limits.
2) In addition,these Certificates of Insurance shall contain the following
clauses:
a. The Contractor's insurance shall be primary and non-contributory
with any insurance or self-insurance purchased by the County.
b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
c. Any and all deductibles or self-insured retentions in the above-
described insurance policies shall be assumed by and be for the
amount of, and at the sole expense of the Contractor.
d. Location of operations shall be: "all operations and locations at which
work for the referenced Project is being done."
3) Certificates of Insurance for all renewal policies shall be delivered to
the Procurement Depaitinent at procurement@pitkincounty.com, at least
fifteen (15) days prior to a policy's expiration date except for any policy
expiring on the expiration date of this Contract or thereafter.
4) The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this
Contract.
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VIII. Exemptions and Preferences.
A. All purchases of construction or building or any other materials for any contract
shall not include Federal Excise Taxes or Colorado State or local sales or use taxes.
Pitkin County is exempt from such taxes under registration numbers 98-02624 and
84-78000-5K.
B. Pursuant to state statute and to the extent permitted by law, Colorado labor shall be
employed to perform the Project to the extent of not less than eighty percent(80%)
of each type or class of labor employed on such project; except for highway
construction,which is subject to C.R.S. §43-2-208,which provides that all laborers
shall be bona fide residents of Colorado with a preference to residents of the County
where the Project is performed.
IX. Protection and Restoration of Property and Landscape; Hazardous Materials.
A. Protection and Restoration of Property and Landscape.
1) The Contractor shall be responsible for the preservation of all public
and private property and shall carefully protect from disturbance or damage
all land and property, as well as any monuments and property marks until
the Project Lead has witnessed or otherwise referenced their location and
shall not remove them until directed.
2) The Contractor shall be responsible for all damage or injury to
property of any character, during the prosecution of the Project, resulting
from any act, omission, neglect, or misconduct in its manner or method of
executing the Project, or at any time due to defective Project work or
materials, and said responsibility shall not be released until the project shall
have been completed and accepted.
3) When or where any direct or indirect damage or injury is done to
public or private property by or on account of any act, omission,neglect, or
misconduct by the Contractor in the execution of the Project, or in
consequence of the non-execution thereof by the Contractor,it shall restore,
at its own expense, such property to a condition similar or equal to that
existing before such damage or injury was done, by repairing, rebuilding,
or otherwise restoring as may be directed, or it shall make good such
damage or injury in an acceptable manner.
4) Materials storage, equipment parking, vehicle parking and
stockpiling excavated materials shall be allowed only in those areas
designated by the Project Lead.
5) If the Contractor disturbs any of the landscape not called for
removal, it shall restore those areas as directed by the Project Lead at the
Contractor's expense.
B. Hazardous Materials
1) The County shall not be responsible for the cost of and the removal
or cleanup of Hazardous Materials found in any materials brought to the
Project site, after the Project site is turned over to the Contractor.
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2) The Contractor shall provide the Project Lead with a written
certification each time materials or equipment is brought onto the Project
site that such materials or equipment do not contain Hazardous Materials.
X. County Work at the Project Site.
A. The County may perform other work related to the Project at the site by the
County's own forces, have other work performed by utility owners or let other
direct contracts therefor which shall contain terms similar to these. The Contractor
shall perform and coordinate its activities with other contractors to avoid conflict
and minimize disruptions.
B. The Contractor shall afford each utility owner and other contractor who is a party
to such a direct contract (or the County if the County is performing the additional
work with the County's employees) proper and safe access to the site and a
reasonable opportunity for the introduction and storage of materials and equipment
and the execution of such work, and shall properly connect and coordinate the work
with theirs. The Contractor shall do all cutting, fitting and patching of the Project
that may be required to make its several parts come together properly and integrate
with such other work. The Contractor shall not endanger any work of others by
cutting, excavating or otherwise altering their work and will only cut or alter their
work with the written consent of Project Lead and the others whose work will be
affected. The duties and responsibilities of Contractor under this paragraph are for
the benefit of such utility owners and other contractors to the extent that there are
comparable provisions for the benefit of the Contractor in said direct contracts
between the County and such utility owners and other contractors.
C. If any part of the Contractor's Project depends for proper execution or results upon
the work of any such other contractor or utility owner (or the County), the
Contractor shall inspect and promptly report to the Project Lead in writing any
delays, defects or deficiencies in such work that render it unavailable or unsuitable
for such proper execution and results. The Contractor's failure to report such
conditions will constitute an acceptance of the other work as fit and proper for
integration with the Contractor's Project except for latent or non-apparent defects
and deficiencies in the other work.
XI. Changes in the Project and Use of Change Orders.
A. The County may, from time to time,request changes in the scope of services of the
Contractor to be performed hereunder.
1) The Project Lead shall issue a notice informing the Contractor of a
planned change in the Project and requesting the Contractor's detailed price
proposal and adjusted schedule of work. The Contractor shall submit a
priced proposal for performing the proposed change in the Project within
five (5) days of notice or such other time acceptable to both parties. When
the Contractor and the County reach agreement on the adjustments to the
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Contract price and/or Contract time, and changes in the Project, such
adjustments shall be promptly recorded in an executed Change Order.
B. All Contractor initiated change requests shall be submitted to the County and the
Project Lead in a letter or written notice with the reference notation "Contractor
Change Request". If the Contractor: (i) receives any oral or written instructions,
directives or interpretations of Contract Documents, or determinations from the
Project Lead or, (ii) identifies what it believes are design errors or omissions in the
Contract Drawings or Specifications, or (iii) encounters a differing site condition;
or, (iv)is delayed in the progress of the Project; or, (v)becomes aware of any other
matter or circumstance which it believes would require a change in the Contract
Price or Contract Time, the Contractor shall give the Project Lead prompt written
notice of such matters.
1) All Contractor change requests shall be dated, numbered
sequentially, and shall describe the action or event which the Contractor
believes may require an extension in time,price or other modification. The
Contractor shall also provide descriptions of possible Contractor actions or
solutions to minimize the cost of the Contractor change request and,provide
an estimate of the adjustment in the Contract Price and/or Contract Time,
which it believes is appropriate.
2) Contractor Time Requirements
a. With respect to orders, instructions, directives, interpretations,
determinations, or the discovery of any errors or omissions in this
Contract, a Contractor change request shall be submitted before the
Contractor acts on them, but in no event more than ten (10)
consecutive calendar days after they were received or discovered.
b. With respect to any differing site conditions, a Contractor change
request shall be submitted before the conditions are disturbed,but in
no event more than ten (10) consecutive calendar days after the
conditions are first discovered.
c. With respect to delays, a Contractor change request shall be
submitted as soon as the Contractor has knowledge of the delay,but
in no event more than ten(10) consecutive calendar days therefrom.
d. With respect to any matters or circumstance which the Contractor
believes would require a change, including delays, a Contractor
change request shall be submitted as soon as the Contractor has
knowledge of the matter or circumstance,but in no event more than
ten (10) consecutive calendar days after the Contractor becomes
aware of such circumstance or matter.
3) Submittal Requirements and Waiver of Claims
a. If the Contractor does not submit a Contractor change request within
the time required above, any action by the Contractor related to such
order, direction, instruction, interpretation, determination, design
error or omission, or other matter, including delays or differing site
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conditions, will not be considered by the County as a change to the
Project and the Contractor waives any claim for an adjustment on
the Contract Price or the Contract Time.
b. The Contractor shall, at the time a Contractor change request is
submitted provide the Project Lead with a complete and itemized
proposal of Contract price and time adjustments. The proposal shall
also contain a detailed explanation, citing all applicable provisions
in this Contract, which supports the Contractor change request. If
the Contractor does not submit its itemized proposal within the time
described above or within such extension, which the Project Lead,
in his/her discretion may have granted in writing, it waives any
claim for an adjustment in the Contract price or Contract time arising
out of the act or event described in the Contract change request.
c. If a Contractor change request is denied by the Project Lead, in
whole or in part, any claim for an increase in the Contract price or
Contract time arising out of the act or event described in the
Contractor change request is waived unless the Contractor timely
complied with the provisions of paragraphs 2(a-d) of this Section.
XII. Warranty and Guarantee; Tests and Inspections; Correction, Removal or Acceptance of
Defective Project Work
A. Warranty.
1) The Contractor warrants and guarantees to the County that all Project
work, whether supplied, furnished, installed, provided, or performed by
Contractor, a subcontractor, or supplier, will be in accordance with this
Contract and will not be defective and that all Project work shall be performed
in a skillful and workmanlike manner. Additionally, the Contractor shall
warrant that all equipment which is incorporated into the Project or any
subsystem shall be new, free from liens and defects in design,have clear title,
be free from faulty materials and workmanship, and shall conform in all
aspects to the terms of this Contract, to the drawings issued for manufacture
by the Contractor, and shall be in conformance with the those technical
specifications provided in Section II (Scope of Work) of this Contract and
Contractor's Proposal. Except where longer periods of warranty are indicated
for certain items, Contractor warrants Project work, whether furnished,
installed, provided, performed or supplied by Contractor, a subcontractor or
supplier,to be free from faulty materials and workmanship and that each piece
of equipment or any part thereof incorporated into the Project or any
subsystem shall conform to the aforementioned warranty and guarantee
provisions and be free from failure for a period of not less than two (2)years
from date of Final Payment. Landscaping replacement shall be warranted for
two (2)growing seasons.
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2) With respect to all warranties, express or implied, from
subcontractors, manufacturers, or suppliers for Project work performed and
materials furnished under the Contract,the Contractor shall:
a. Obtain all warranties that would be given in normal commercial
practice. To the extent that the subcontractor's, manufacturer's, or
supplier's, standard warranty exceeds the minimum County
requirements as set forth in this Section or elsewhere in this Contract,
the subcontractor's, manufacturer's, or supplier's standard warranty
shall apply.
b. Require all warranties to be executed, in writing, for the benefit of the
County, if directed by the Project Lead; or
c. Enforce all warranties for the benefit of the County, if directed by the
Project Lead.
d. Assign all warranties and guarantees in writing to the County upon the
request of the County.
B. Access to Project. The Project Lead and the Project Lead's representatives,
other representatives of the County, testing agencies and governmental agencies
with jurisdictional interests shall have access to the Project, at any time for their
observation, inspecting and testing. Contractor shall provide proper and safe
conditions for such access.
C. Tests and Inspections.
1) The Contractor shall cooperate with material testing persons and
firms, and for required inspections, and compliance and approval tests for the
work performed by the Contractor or its subcontractor.
2) If any laws, ordinances,rules,regulations, code or order of any public
body having jurisdiction requires any Project work (or part thereof) to
specifically be inspected,tested or approved,the Contractor shall assume full
responsibility therefore, pay all costs in connection therewith and furnish the
Project Lead the required certificates of inspection, testing or approval. The
Contractor shall also be responsible for and shall pay all costs in connection
with any inspection or re-testing required in connection with the County's or
the Project Lead's acceptance of a supplier of materials or equipment proposed
to be incorporated in the Project, or of materials or equipment submitted for
approval prior to the Contractor's purchase thereof for incorporation in the
Project.The cost of all inspections,testing,re-testing and approvals in addition
to the above which are required by this Contract shall be paid by the Contractor
(unless otherwise specified). The County will conduct and pay for the
conformance tests on materials installed in-place,and the Contractor shall pay
for re-testing of all failing and non-conforming materials thereafter.
3) All inspections, tests or approvals other than those required by laws,
ordinances, rule, regulations, code, or order of any public body having
jurisdiction shall be performed by organizations acceptable to the Project
Lead.
4) If any Project work (including the work of others) that is to be
inspected, tested or approved is covered without written concurrence of the
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Project Lead, it must be uncovered for observation. Such uncovering and
testing when required by the Project Lead shall be at the Contractor's expense.
5) Neither observations by the Project Lead nor inspections, tests or
approvals by others shall relieve the Contractor from the Contractor's
obligations to perform the Project in accordance with this Contract.
D. Correction or Removal of Defective Work. If required by the Project Lead or the
County,the Contractor shall promptly, as directed,either correct all defective Project
work, whether or not fabricated, installed or completed, or, if the Project work has
been rejected by the Project Lead or the County,remove it from the site and replace it
with non-defective Project work. The Contractor shall bear all direct, indirect and
consequential costs of such correction or removal (including but not limited to fees
and charges of engineers, architects, attorneys and other professionals) made
necessary thereby.
E. Correction Period. If within two (2)years after the date of Final Payment or such
longer period of time as may be prescribed by laws or by the terms of any applicable
special guarantee required by the Contract Documents or by any specific provision of
the Contract Documents, any Project work is found to be defective, the Contractor
shall promptly without cost to County and in accordance with County's written
instructions, either correct such defective Project work, or, if it has been rejected by
County,remove it from the site and replace it with non-defective Project work. If the
Contractor does not promptly (within seven (7) days from receipt) comply with the
terms of such instructions, or in an emergency where delay would cause serious risk
of loss or damage, the County may have the defective Project work corrected or the
rejected Project work removed and replaced,and all direct,indirect and consequential
costs of such removal and replacement(including but not limited to fees and charges
of engineers, architects, attorneys and other professionals) will be paid by the
Contractor. Contractor shall also pay for any damage to other Project work, other
property, or person,which occurred as a result of the defective Project work.
F. County May Correct Defective Work. If the Contractor fails within ten (10)
consecutive calendar days after written notice of the Project Lead or the County to
proceed to correct and to correct defective Project work or to remove and replace
rejected Project work as required by the Project Lead or the County in accordance
with paragraph D of this Section,or if the Contractor fails to perform the Project work
in accordance with the Contract Documents, or if the Contractor fails to comply with
any other provision of the Contract Documents,the County may, after seven(7)days'
written notice to the Contractor, correct and remedy any such deficiency. In
exercising the rights and remedies under this paragraph the County shall proceed
expeditiously to the extent necessary to complete corrective and remedial action. The
County may exclude the Contractor from all or part of the site, take possession of all
or part of the Project, and suspend the Contractor's services related thereto, take
possession of the Contractor's tools, appliances, construction equipment and
machinery at the site and incorporate in the Project all materials and equipment stored
at the site or for which the County has paid the Contractor but which are stored
elsewhere. The Contractor shall allow the County, the County's representatives,
agents and employees such access to the site as may be necessary to enable the County
to exercise the rights and remedies under this paragraph. All direct, indirect and
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consequential costs of the County in exercising such rights and remedies will be
charged against the Contractor, and a Change Order will be issued by the County
incorporating the necessary revisions in the Contract price. Such direct, indirect and
consequential costs will include but not be limited to fees and charges of engineers,
architects, attorneys and other professionals, all court costs and all costs of repair and
replacement of work of others destroyed or damaged by correction, removal or
replacement of the Contractor's defective Project work. The Contractor shall not be
allowed an extension of the Contract time because of any delay in performance of the
Project work attributable to the exercise by the County of the County's rights and
remedies hereunder.
XIII. Liquidated Damages. It is the County's intent to complete this project no later than
November 1,2022.Liquidated damages of Zero dollars and Zero cents($0.00)per calendar
day shall be paid if project is not completed by that deadline.
A. Time for Completion. It is hereby understood and mutually agreed, by and between
the Contractor and the County, that the date of beginning Project work and the time
of completion as specified herein are essential conditions of the Contract. The
Contractor agrees that said Project shall be prosecuted regularly, diligently, and at
such rate of progress as will ensure completion within the time(s) specified. It is
expressly understood and agreed,by and between the Contractor and the County,that
the time(s) for completion of the Project described herein are reasonable time(s) for
the completion of the Project, taking into consideration the average climatic
conditions prevailing in the locality of the Project.
B. Time is of the Essence to the Contract. It is further agreed that time is of the
essence in completing the Project, and that the Project Work Schedule and all dates
set forth therein and where in this Contract, an additional time is allowed for the
completion of the Project, the new time limit fixed by such extension shall be of the
essence of the Contract.
C. Liquidated Damages. Completion of the Project is of paramount importance to the
County. If any portion of the Project is not completed in accordance with any time
extensions granted by the County,the County will suffer damage,the extent of which
will be impractical and extremely difficult to estimate accurately. Therefore, as part
of the consideration for executing the Contract,it is hereby agreed that the Contractor
shall pay to the County the liquidated damage amounts specified in the Contract. This
particular provision shall not be construed as a penalty upon said Contractor for failing
fully to complete said Project as agreed in the Proposal and this Contract nor is it
intended,but as Liquidated Damages to compensate the County for all costs incurred
as a result of such breach of Contract.
D. Delays in Project Completion of Construction Phase. Subject to the terms of
"Excusable Delays", as contained in paragraph E of this Section, the Contractor
expressly agrees to pay the County as a reasonable estimate of just compensation for
damages contemplated with the clause,the amount set forth as liquidated damages for
each consecutive calendar day that completion is delayed in the construction of the
Project.
E. Excusable Delays -Force Majeure. If, by reason of Force Majeure, any party
hereto shall be rendered unable wholly or in part to carry out its obligations under this
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Contract then such party shall give notice and full particulars of such Force Majeure
in writing to the other party within a reasonable time after occurrence of the event or
cause relied upon, and the obligation of the party giving such notice, so far as it is
affected by such Force Majeure, shall be suspended during the continuance of the
liability then claimed, but for no longer period, and any such party shall remove or
overcome such inability with all reasonable dispatch. The term Force Majeure as
employed herein, shall mean acts of God, strikes, lockouts, or other industrial
disturbances, acts of public enemy, orders of any kind of the Government of the
United States or the State of Colorado or any political subdivision,except the County,
or any civil or military authority, insurrection, riots, epidemics, landslides, lightning,
earthquakes, fires,hurricanes, storms, floods,washouts, droughts, arrests,restraint of
government and people, civil disturbances, explosions, breakage or accidents to
machinery, pipelines, or canals, or other causes not reasonably within the control of
the party claiming such inability. It is understood and agreed that the settlement of
strikes and lockouts shall be entirely within the discretion of the party having the
difficulty, and that the above requirement that any Force Majeure shall be remedied
with all reasonable dispatch shall not require the settlement of strikes and lockouts by
acceding to the demands of the opposing party or parties when such settlement is
unfavorable to it in the judgment of the party having the difficulty.
F. Cumulative Remedy. The liquidated damages referred to herein are intended to be
and are cumulative and shall be in addition to every other remedy now or hereafter
enforceable at law, in equity,by statute, or under Contract.
XIV. Termination of Contract
A. The County may terminate this Contract upon the occurrence of any one or more of
the following events:
1) If the Contractor commences a voluntary case under any chapter of the
Bankruptcy Code(Title II,United States Code), as now or hereafter in effect,
or if Contractor takes any equivalent or similar action by filing a petition or
otherwise under any other federal or state law in effect at such time relating to
the bankruptcy or insolvency;
2) If a petition is filed against Contractor under any chapter of the
Bankruptcy Code as now or hereafter in effect at the time of filing, or if a
petition is filed seeking any such equivalent or similar relief against Contractor
under any other federal or state law in effect at the time relating to bankruptcy
or insolvency;
3) If the Contractor makes a general assignment for the benefit of
creditors;
4) If a trustee, receiver, custodian or agent of Contractor is appointed
under applicable law or under Contract, whose appointment or authority to
take charge of property of Contractor is for the purpose of enforcing a Lien
against such property or for the purpose of general administration of such
property for the benefit of Contractor's creditors;
5) If the Contractor persistently fails to perform the Project in accordance
with this Contract including but not limited to, failure to supply sufficient
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skilled workers or suitable materials or equipment or failure to adhere to the
work schedule established in this Contract;
6) If the Contractor disregards laws, ordinances, rules, regulations, or
orders of any public body having jurisdiction.
B. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this Contract, with or without cause, by giving written notice to the
Contractor of such termination and specifying the effective date thereof. Such
notice shall be given at least ten (10) days before the effective date of such
termination. In such event all finished or unfinished documents, data, studies and
reports prepared by the Contractor pursuant to this Contract shall become the
County's property. Contractor shall be entitled to receive compensation in
accordance with the Contract for any satisfactory Project work completed pursuant
to the terms of this Contract prior to the date of termination. Notwithstanding the
above, Contractor shall not be relieved of liability to the County for damages
sustained by the County by virtue of any breach of the Contract by the Contractor.
XV. Independent Contract Status.
A. The parties to this Contract intend that the relationship between them contemplated
by the Contract is that of independent contractor. Contractor, and any agent,
employee, or servant of Contractor shall not be deemed to be an employee, agent,
or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under
this Contract. Contractor may choose to work for other individuals or entities
during the term of this Contract, provided that the basic services and deliverable
products required under this Contract are submitted in the manner and on the
schedule defined under this Contract.
C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor's obligations
under this Contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under
this Contract.
E. Contractor is not entitled to any Workers' Compensation benefits through Pitkin
County and is responsible for payment of any federal, state,FICA and other income
taxes.
F. The Contractor shall be required to complete and submit to the County, a Form W-9
Taxpayer Identification Number Request.
XVI. Computation of Time.
A. When any period of time is referred to in this Contract by days, it will be computed to
exclude the first and include the last day of such period. If the last day of any such
period falls on a Saturday or Sunday or on a legal holiday, such day will be omitted
from the computation.
B. All times stated in this Contract are of the essence.
XVII. Records and Cost Pricing Data.
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A. The Contractor shall maintain in a safe place at the site one record copy of all
Drawings, Specifications,Addenda,Written Amendments, Change Orders,Project
Directive Changes, Field Orders and written interpretations and clarifications in
good order and annotated and updated weekly to show all changes made during
construction. These record documents together with all approved samples will be
available to the Project Lead for reference. Upon completion of the Project, these
record documents and samples will be delivered to the Project Lead for the County.
B. The Contractor shall maintain all data and records pertinent to the Project performed
under this Contract,in accordance with generally accepted accounting principles,and
shall preserve and make available all data and records until the expiration of three (3)
years from the date of final payment under this Contract, or for such longer period, if
any, as is required by applicable statute or by other articles of this Contract. The
County shall have access to all such data and records for such time period to inspect,
audit and make copies thereof during normal business hours. The Contractor
covenants and agrees that it shall require that any subcontractor utilized in the
performance of this Contract permit the authorized representatives of the County to
similarly inspect and audit all data and records of said subcontractors relating to the
performance of said subcontractors under this Contract for the same time period.
C. If this Contract is completely or partially terminated,the records relating to the Project
terminated shall be made available for three (3) years after any resulting final
termination payment.
D. Records pertaining to appeals or to litigation or the settlement of claims arising under
or relating to the performance of this Contract shall be made available until disposition
of such appeals, litigation, or claims.
XVIII. Miscellaneous.
A. Any use of subcontractors by the Contractor for performance of this Contract must
be accepted in writing by the County.
B. Severability. If any term, section, or other provision of this Contract shall, for any
reason,be held to be invalid or unenforceable, the invalidity or unenforceability of
such term, section, or other provision shall not affect any of the remaining
provisions of this Contract, and to this end, each term, section and provision of this
Contract shall be severable.
C. Integration and Modification. This Contract represents the entire and integrated
Contract between the County and the Contractor and supersedes all prior negotiations,
representations, or contract, either written or oral. This Contract may be amended
only by written Contract signed by both the County and the Contractor.
D. Contract Made in Colorado. The parties agree that this Contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue
is agreed to be exclusively in the courts of Pitkin County, Colorado.
E. Attorney's Fees. In the event that legal action is necessary to enforce any of the
provisions of this Contract, the substantially prevailing party shall be entitled to its
costs and reasonable attorney's fees.
F. Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive the monetary limitations or terms or any other rights,
immunities, and protections provided by the Colorado Governmental Immunity
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Act, C.R.S., § 24-10-101, et seq., as from time to time amended, or otherwise
available to Pitkin County or any of its officers, agents or employees. Further,
nothing in this Contract shall be construed or interpreted to require or provide for
indemnification of the Contractor by the County for any injury to any person or any
property damage whatsoever which is caused by the negligence or other misconduct
of the County or its agent or employees.
G. Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute
only currently budgeted expenditures of Pitkin County. Pitkin County's obligations
under this Contract are subject to Pitkin County's annual right to budget and
appropriate the sums necessary to provide the services set forth herein. No
provisions of the Contract shall constitute a mandatory charge or requirement in
any ensuing fiscal year beyond the then current fiscal year of Pitkin County.
H. Notice. Any notice required or permitted under this Contract shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below
and by one of the following methods 1) hand-delivery or 2) registered or certified
mail,postage pre-paid to the mailing addresses set forth below.Each party by notice
sent under this paragraph may change the address to which future notices should be
sent. Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall
be construed to preclude personal service of any notice in the manner prescribed
for personal service of a summons or other legal process.
To Pitkin County: with copies to:
Ted O'Brien Pitkin County Attorney's Office
806 West Hallam Street 530 E. Main St., Suite#301
Aspen, CO 81611 Aspen, Colorado 81611
Email: Ted.Obrien@PitkinCounty.com Email: Attorney@pitkincounty.com
To Contractor:
Environmental Excavation, LLC
P.O. Box 1737
Carbondale, CO 81623
Phone: (970) 261-2981
Email: EEPeterBlake@gmail.com
I. Waiver. No waiver by either party of any right, term or condition of this
Contract shall be deemed or construed as a waiver of any other right, term or
condition,nor shall a waiver of any breach hereof be deemed to constitute a waiver
of any subsequent breach, whether of the same or of a different provision of this
Contract.
XIX. Contractor's Representations.
A. In order to induce County to enter into this Contract, Contractor makes the
following representations:
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1) Contractor has familiarized himself with the nature and extent of this
Contract, Project, locality, and with all local conditions and federal, state,
and local laws, ordinances, rules and regulations that in any manner may
affect cost, progress, or performance of Project.
2) Contractor has carefully studied the site and has performed all
necessary investigations, tests, and subsurface investigations to define the
latent physical conditions of the construction site affecting cost, progress,
or performance of Project.
3) Contractor has made or caused to be made examinations,
investigations, and tests and studies of such reports and related data as it
deems necessary for the performance of Project at the Contract price,within
the Contract time, and in accordance with the other terms and conditions of
this Contract; and no additional examinations, investigations, tests, reports,
or similar data are or will be required by Contractor for such purposes.
4) Contractor has correlated the results of all such observations,
examinations, investigations, tests, reports and data with the terms and
conditions of this Contract.
5) Contractor has given Project Lead written notice of all conflicts,
errors, or discrepancies that it has discovered in this Contract, and the
written resolution thereof by Project Lead is acceptable to Contractor.
6) By executing this Contract, the Contractor represents that it has
visited the site, familiarized itself with the local conditions under which the
Project work is to be performed(including weather conditions which can be
expected), and correlated its observations with the requirements of this
Contract.
7) The undersigned representative of Contractor represents that it is an
authorized representative of Contractor for the purposes of executing this
Contract and that it has full and complete authority to enter into this
Contract on behalf of Contractor.
XX. Counterparts. This Contract may be executed in multiple counterparts,each of which shall
constitute an original,but all of which shall constitute one and the same document.
XXI. Public Contracts for Services and Public Contracts with Natural Persons. In
conformance with the provisions of C.R.S. §§ 8-17.5-101, et seq., as amended and C.R.S.
§§ 24-76.5-101, et seq., as amended:
A. PUBLIC CONTRACTS FOR SERVICES. §§8-17.5-101, et seq. C.R.S.
[Not applicable to agreements relating to the offer, issuance, or sale of securities,
investment advisory services or fund management services, sponsored projects,
intergovernmental agreements, or information technology services or products and
services] Contractor certifies, warrants, and agrees that it does not knowingly employ or
contract with an illegal alien who will perform work under this Contract and will confirm
the employment eligibility of all employees who are newly hired for employment in the
United States to perform work under this Contract, through participation in the E-Verify
Program established under Pub. L. 104-208 or the State verification program established
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pursuant to §8-17.5-102(5)(c), C.R.S., Contractor shall not knowingly employ or contract
with an illegal alien to perform work under this Contract or enter into a contract with a
Subcontractor that fails to certify to Contractor that the Subcontractor shall not knowingly
employ or contract with an illegal alien to perform work under this Contract. Contractor(i)
shall not use E-Verify Program or State program procedures to undertake pre-employment
screening of job applicants while this Contract is being performed, (ii) shall notify the
Subcontractor and the contracting State agency within 3 days if Contractor has actual
knowledge that a Subcontractor is employing or contracting with an illegal alien for work
under this Contract, (iii) shall terminate the subcontract if a Subcontractor does not stop
employing or contracting with the illegal alien within 3 days of receiving the notice, and
(iv) shall comply with reasonable requests made in the course of an investigation,
undertaken pursuant to §8-17.5-102(5), C.R.S., by the Colorado Department of Labor and
Employment. If Contractor participates in the State program, Contractor shall deliver to
the contracting State agency, Institution of Higher Education or political subdivision, a
written,notarized affirmation,affirming that Contractor has examined the legal work status
of such employee,and shall comply with all of the other requirements of the State program.
If Contractor fails to comply with any requirement of this provision or §§8-17.5-101 et
seq., C.R.S., the contracting State agency, institution of higher education or political
subdivision may terminate this Contract for breach and, if so terminated, Contractor shall
be liable for damages.
PUBLIC CONTRACTS WITH NATURAL PERSONS.§§24-76.5-101,et seq.,C.R.S.
Contractor, if a natural person 18 years of age or older, hereby swears and affirms under
penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the United
States pursuant to federal law, (ii) shall comply with the provisions of§§24-76.5-101 et
seq., C.R.S., and (iii) has produced one form of identification required by §24-76.5-103,
C.R.S. prior to the Effective Date of this Contract.
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IN WITNESS WHEREOF,the parties have executed this Contract as of the date first set out herein
above.
ENVIRONMENTAL EXCAVATION, LLC
Feb-28-2022
Peter Blake Date
Owner
PITKIN COUNTY, COLORADO
RECOMMENDED FOR APPROVAL:
Feb-25-2022
Ted O'Brien Date
Resource and Trails Manager
SECTION APPROVAL:
p(A US mAttict, Feb-26-2022
Phyl i s Matti ce Date
Assistant County Manager
MANAGER APPROVAL:
flA4 L ' ' Feb-28-2022
Rich Englehart Date
Deputy County Manager
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JKIN
COUNT
@ .)•Cv
PUBLIC NOTICE
Pitkin County is accepting proposals to provide Crystal River Embankment Stabilization.
More information is available online at www.BidNetDirect.com/Colorado.
Any and all questions, or requests for clarification, must be submitted by 4:00 PM MST
on December 17, 2021. Questions and requests for clarification will only be accepted via
email at procurement@pitkincounty.com.
Proposal documents must be uploaded to the BidNet Direct website no later than 2:00
PM MST on January 14, 2022.
Published in the Aspen Daily News: December 6, 2021 and December 13, 2021.
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PITKIN COUNTY
Crystal River Embankment Stabilization
Table of Contents
REQUEST FOR PROPOSAL
I. INTRODUCTION 3
II. COUNTY BACKGROUND 3
III. SCOPE OF WORK 4
A. SPECIFICATIONS AND DRAWINGS 4
B. CONTRACT TIME AND LIQUIDATED DAMAGES 4
C. ADDITIONAL INFORMATION 4
IV. SELECTION PROCESS 4
A. SUBMITTALS 4
B. TIME SCHEDULE 6
C. EVALUATION CRITERIA AND WEIGHING 6
D. SELECTION COMMITTEE 7
E. CONTRACT 8
PROPOSAL FORM 9
INSTRUCTIONS TO PROPOSERS 11
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i1'KIN
—
COUNT
-• -
REQUEST FOR PROPOSALS
Crystal River Embankment Stabilization
GENERAL INFORMATION TO PROPOSERS
ISSUED: December 1, 2021
DUE: January 14, 2022 at 2:00 PM MST
INTRODUCTION
Pitkin County (hereinafter called the "County") is qualifying interested parties for
the provision of Crystal River Embankment Stabilization services on the western
bank of the Crystal River where the river runs next to Highway 133 near Thomas
Road, approximately 3 miles south of Carbondale.
II. COUNTY BACKGROUND
Covering 975 square miles, Pitkin County is located in the heart of the White River
National Forest, surrounded by the spectacular peaks of the central Rocky
Mountains. Pitkin County is located in Colorado with the county seat of Aspen.
Pitkin County includes the communities of Aspen, Snowmass, Woody Creek, Old
Snowmass, Meredith, Thomasville, Redstone and portions of the town of Basalt.
As public servants, we work in the public trust to ensure quality of life and
experience in Pitkin County for present and future generations.
Organizational Values: Pitkin County embraces the following values to promote
public trust and confidence in County Government.
Stewardship: We strive to leave our natural environment, community,public
assets, and organization in better condition than we found them for current and
future generations.
Ethics: We hold ourselves to high standards of honesty and dependability in the
conduct of county business.
Excellence: We are committed to providing quality services that are accessible,
accurate and innovative to meet our community's needs.
Collaboration: We work together as employees and with citizens and other
government, non-profit and private sector organizations helping each other
succeed in promoting and achieving the public's goals.
Open Communication: We are committed to listening to our citizens and
partners and to giving accurate and timely information.
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Positive Work Environment: We appreciate dedicated and knowledgeable
employees and support their professional and personal growth.
Additional information about the County may be found on the County's website
at: http://www.pitkincounty.com/DocumentCenter/View/4468
III. SCOPE OF WORK
A. The purpose of this Project is to provide streambank protection to a section
of the Crystal River that is actively eroding. For Project Site location and
Project Specifications, please refer to the attached contract documents as
outlined below:
• Attachment A—Sample County Construction Contract
• Attachment B—Project Special Provisions
• Attachment C—Project Plan Set
• Attachment D—Project Bid Schedule
B. CONTRACT TIME AND LIQUIDATED DAMAGES
The Contractor will endeavor to have all work completed by March 15,2022.
There are no liquidated damages on this project. However, there are very specific
cutoff dates for working within the Crystal River. All work in the river channel
must be complete before high water and this date is tentatively May 15, 2022 but
will depend on river conditions and snowpack. To avoid impacting spring
spawning Colorado Parks and Wildlife has a March 15, 2022 date for major
instream work, which is indicated in the plans. With this in mind the project
schedule is incredibly important and this has been reflected in the scoring
percentages detailed below. Please keep this in mind during the bidding process.
C. ADDITIONAL INFORMATION
It is the Contractors responsibility to provide all safety equipment necessary and to
perform all work in a safe and workman-like manner. Pitkin County reserves the
right to enter the working site for periodic checks of safe working environments.
All construction work projects in excess of Fifty Thousand dollars ($50,000) must
submit a performance bond of at least Fifty percent(50%) of the Contract value.
IV. SELECTION PROCESS
The County is required by the terms of the Pitkin County Procurement Code to
conduct a competitive selection process to select a Contractor for the above-
described proposal. This process shall be through formal proposals submitted in
response to this Request for Proposals.
A. SUBMITTALS
1.Proposer shall submit proposals for this Service as outlined in the Request
for Proposals and Scope of Services, or an alternately developed plan as developed
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by Proposer in response to and in accordance with this Request for Proposals and
Information to Proposers attached hereto.
Proposal Format: Each response shall be 8%2" X 11" in size. Font, Times New
Roman, size shall be no smaller than 12 point and submission shall not exceed
twenty(20)pages total,any page after page 20 will not be reviewed. Exclusions for
cover letters, Proposal Form,personnel résumés, and Template Contract revisions,
all to be uploaded as their own separate file. Proposals may include pages up to
11"x 17" size with each sheet larger than 8.5"x 11" counting as two sheets.
a. The proposal must contain name, address, daytime phone number(s), and
e-mail address for person(s) to whom additional selection process
requests should be communicated;
b. A proposed approach (basic description of how Proposer will proceed
with this Service), timetable for the Service, and proposed method of
compensation for services rendered;
c. A statement of Qualifications of the Proposer;
d. References;
e. A completed Proposal Form;
f. List of all subcontractors;
g. Fee schedule for any work completed not included in Scope of Work
2. Proposer may be required to supply additional information upon request,
or to make additional submissions under secondary selection criteria, if
necessary.
3. Any and all questions or comments shall be submitted via email to
procurement@pitkincounty.com no later than 4:00 PM on December 17,
2021. All requests must have the email subject line, "RFP 010.22—Crystal
River Embankment Stabilization Request for Clarification and Questions."
All questions, comments and answers provided shall be shared with all
Proposers via addendum posted on BidNet Direct. Addendum(s) will
include the requests for clarification and questions, as written by the
Proposer.
4. All Proposals must be uploaded to the BidNet Direct website. Proposals
will not be accepted in any other form or manner.
5. During the Request for Proposal selection process, all proposals shall
remain confidential. The entire selection process(procurement) file shall be
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available to the public (which includes all Proposers) after an agreement is
approved by the County, except those items for which confidentiality has
been requested in writing by the Proposer, and providing that the County
Attorney has reviewed and determined this to be the properly confidential
under the State Open Records Act and other relevant statutes and
regulations.
B. TIME SCHEDULE
The County will endeavor to use the following timetable:
December 1, 2021 Request for Proposals publicly advertised,posted on website
(www.bidnetdirect.com/colorado)
December 9, 2021 Mandatory on-site job walk at 12:00 PM MST.Please RSVP
with procurement@pitkincounty.com and
Ted.Obrien@pitkincounty.com for location.
December 17, 2021 Proposer's request for clarification and questions due via
email to procurement@pitkincounty.com by 4:00 PM MST
January 7, 2022 County's response to request for clarification and questions
posted on BidNet Direct via addendum
January 14, 2022 PROPOSALS MUST BE UPLOADED TO BIDNET
DIRECT BY 2:00 PM MST
Week of
January 17-21, 2022 Meeting of Selection Committee; checking of references;
requests for additional information, if necessary; scheduling
of interviews, if necessary
January 24, 2022 Notice to Proposers
February 1, 2022 Anticipated Contract Start Date
C. EVALUATION CRITERIA AND WEIGHING
Selection of the "short-listed" Proposers to be interviewed and/or the selection of
the top-ranked Proposer will be based upon the following criteria and relative
importance (or as the same may be amended or supplemented by published
secondary selection criteria, if any):
1. Approach to Project 30%
The Proposer shall prepare a brief statement as to intention to handle:
A. The Project
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B. The Project Schedule
C. The Personnel assignments, including:
i. Statements of the qualifications and experience of those
personnel;
ii. The time estimates of personnel assigned to the Project; and
iii. Other pertinent facts.
2. List of similar work 10%
The Proposer shall submit examples of work of similar size and type.
3. Availability 25%
The Proposer shall affirmatively state and demonstrate that all necessary staff is
available to complete the Project within the time indicated on the proposed
schedule.
4. Estimated Cost of Services, including Reimbursable Expenses 25%
List of reimbursable expenses should be submitted with a top-set.
A. The Proposer shall list all costs assumed necessary to provide a
completed product, including
i. Labor expenses
ii. Reimbursable expenses
iii. Miscellaneous expenses
B. The Proposer shall provide a list of standard hourly rates for
personnel and other necessary rates to complete the Project.
5. References 10%
The Proposer shall provide a list, including contact name and information, of
references/prior clients, especially local, state and federal government.
D. SELECTION COMMITTEE
Communications between Proposer and any member of the selection committee
during the selection process except when and in the manner expressly authorized by
the Request for Proposals, is prohibited. Violation of this restriction is grounds for
disqualification from the process.
Voting Members of the Nonvoting counsel to the
Selection Committee: Selection Committee:
- Bill Griggers, OST Crew -County Attorney
Supervisor -County Procurement
- Gary Tennenbaum, OST
Executive Director
- Ted O'Brien, OST Resource &
Trails Manager
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E. CONTRACT
A sample of the Pitkin County Construction Contract is included as Attachment
A. The Proposer must present exceptions to the standard contract with the
proposal. If concerns are not expressed, the County shall consider that terms and
conditions as accepted. Contract alterations, modifications, additions or deletions
will not be accepted at any time after proposals are submitted. Submittal of
contract changes is for County information only and will only be reviewed upon
vendor selection has been completed; it does not disqualify any vendor from
contract award.
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41)1iT'KIN
COUNT
- -ClJ• -
G�
PROPOSAL FORM
Proposal Time: 2:00 PM MST
Proposal Date: January 14, 2022
From:
Phone
E-mail Address:
To: THE PITKIN COUNTY BOARD OF COMMISSIONERS
c/o Procurement
123 Emma Rd., Suite #106
Basalt, CO 81621
For: RFP 010.22—Crystal River Embankment Stabilization:
Pursuant to a request by the Pitkin County Commissioners, the undersigned Proposer
having examined this Request for Proposals (RFP), including the site of the proposed
Service and being familiar with conditions surrounding the Service of the proposed
Service, including the availability of materials and labor hereby proposed to furnish all
labor,materials, supplies, applicable permits, services and supervision required to perform
the Service as detailed in this RFP for the sum of:
The Fee Schedule for this project and any similar work not included in the Scope of Work
is included.
Statement and Detailed Approach to Service:
Qualifications of Proposer:
Please insert names address, phone numbers and description of similar Service for
Reference Checks.
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1.
2.
3.
It is further understood that the right is reserved by the County to reject any and all
proposals and it is agreed that the proposals may not be withdrawn for a period of ten(10)
days from specified time for receiving proposals.
The Proposer acknowledges receipt of Addenda Nos. .
The right is reserved to waive any informalities and to reject any Proposal.
(Type/Print name under all signatures)
Dated this day of , 202 .
(Corporate seal) PROPOSER:
SIGNATURES: If the proposal is being submitted by a Corporation, the Proposer
should be signed by an officer,i.e.President or vice-president. The signature of the officer
signing shall be attested to by the secretary and properly sealed. If the proposal is being
submitted by an individual or a partnership,the proposal shall so indicate and be properly
signed.
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INSTRUCTIONS TO PROPOSERS
FOR PITKIN COUNTY CONTRACTS
1. a. A "Proposal" is a responsive, conforming, unconditional, complete, legible and
properly executed offer on the Pitkin County Proposal Form to do the work called for
in the Request for Proposals ("RFP").
b. Proposals must be submitted electronically in PDF format and submitted at the time
and place designated in the RFP. Electronic submissions must be clearly marked as a
"sealed proposal" with the Service name and the name, contact person, mailing
address and telephone number of the Proposer. The County reserves the right to
request verification of any original or electronic signature at any time before issuing
a Notice of Award.
c. It shall be the responsibility of the Proposer to ensure that the Proposal is in proper
form and in the County's possession by or before the scheduled time and date of public
Proposal opening. Proposals will not be accepted after the scheduled time and date of
opening. Any Proposals received late will be returned to the Proposer unopened, if
possible.In the event that it is impossible to determine who the late Proposer is unless
the envelope is opened,the envelope will be opened,the address determined, and the
envelope and Proposal returned immediately to the Proposer.
d. If specified in the Request for Proposals, parties who request packages of proposal
documents will be required to pay a fee for the document package. All parties who
request packages must provide the name of the potential Proposer, along with the
name of a contact person, address, telephone number, and email address for the
purpose of dissemination of Addenda or additional proposal information.
e. If a mistake is made or discovered at or after the public opening,the County reserves
the right to determine which party made the mistake and whether the mistake is
material and, after these determinations,the County, in its sole discretion, shall make
the decision whether to accept or reject the Proposal.No advantage shall be taken by
either party of manifest clerical errors or omissions in the Proposal documents or the
Request for Proposals (and plans and specifications). All Proposers are required to
notify the County immediately of any errors of omissions that may be encountered.
(See 2.a. and 2.c.,below).
f. The signer of the Proposal must initial any alteration or erasure. If provided on the
required Proposal Form, the proposal price of each item must be stated in numerals
and words;in case of a conflict,the words will control. In case of conflict between the
indicated sum of any addition of figures and the correct sum, the correct sum will
control.
g. No reimbursement will be made by the County for any costs incurred in the
preparation of a statement of qualifications, Proposals, or attendance at a site
inspection,pre-bid conference or interviews.
h. No person, firm, corporation or other entity shall be allowed to make, file or be
interested in more than one Proposal for the same work,unless alternate proposals are
called for.A person,firm,corporation or other entity who has submitted a subproposal
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Budget Line Item#: 11836360.531500.10104
to Proposer, or who has quoted prices on materials to a Proposer, is not hereby
disqualified from submitting a subproposal or quoting prices to other Proposers.
2. a. If any person contemplating submitting a Proposal is in doubt as to the true meaning
of any part of the Drawings, Specifications or other Proposal or Contract Documents,
or finds discrepancies, errors, ambiguities, inconsistencies, incompleteness or
omissions in the Drawings or Specifications or the proposal process, he/she must
submit to the Procurement Officer a written request for an amplification,clarification,
explanation, interpretation or correction thereof. Failure to do so shall constitute: (1)
acceptance by the Proposer of the Drawings, Specifications or other Proposal or
Contract Documents as is, and (2) a waiver by the Proposer of any and all claims
arising, or that might arise, out of such discrepancies, errors, ambiguities,
inconsistencies, incompleteness or omissions.
b. Proposers may propose substitute materials or techniques if such substitution is equal
to or better than the materials or techniques described in the RFP and if the substitution
has been submitted in writing at least ten (10) days prior to the public Proposal
opening. The burden of proof of equality or superior quality is on the Proposer. If
accepted as equal by the County in its discretion, the substitute will be designated as
an alternative on a formal addendum distributed to all Proposers at least three(3)days
prior to the deadline for Proposal submission.
c. Any amplification, clarification, explanation, interpretation or correction of the
documents will be made only by written Addendum duly issued and a copy of the
Addendum will be mailed or delivered to each person receiving a set of the Proposal
Documents. Delivery, as used in these Instructions, shall include electronic delivery
through e-mail, facsimile,web-posting or other electronic means.Neither the County
nor the Procurement Officer will be responsible for any information,representations,
explanations or interpretations of the Contract Documents not in written addenda.
d. The County reserves the right to call a pre-proposal conference; if called and
conducted,a summary of the pre-proposal conference will be mailed or electronically
delivered to all parties receiving a set of Proposal documents.
e. On request, the County will provide each Proposer access to the site to conduct, at
Proposer's sole cost,such inspections,tests and investigations as each Proposer deems
necessary for submission of a Proposal. No information provided by County
representatives at such a site inspection shall be deemed a waiver of the requirements
of 2.a. and 2.c.,above.
f. Any Addenda issued during the time of the Proposal process, or forming a part of the
Proposal Documents, shall be covered in the Proposal, and shall be considered a part
of the RFP. Receipt of each Addendum shall be acknowledged in the Proposal.
g. If specified in the RFP, a request for qualifications may precede the RFP process.
3. a. Each Proposal, if required by the Proposal Documents, shall be accompanied by a
certified check or bid bond in a form acceptable to the County Attorney, in an amount
specified,payable without condition to the County as a guarantee that the Proposer, if
awarded the Contract, will promptly execute the Agreement in accordance with the
Proposal, and will furnish, if required by the Proposal, good and sufficient bonds for
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the faithful performance of the Contract and for the payment to all persons supplying
labor and material for the work(see 10.a.,below).The Proposal guaranties of all parties
except the three highest scoring Proposals will be returned promptly after the opening
of Proposals. After execution of the Contract and issuance of a Notice to Proceed,the
remaining two Proposers' guaranties will be returned.
b. Proposer also,if required by the Proposal Documents,will fully complete and submit
with the Proposal a Pitkin County Qualification Statement, or an updated Statement
if one is already on file.Pitkin County reserves the right to pre-qualify Proposers based
on said qualification statements.
c. Proposer also must submit with the Proposal a list of subcontractors, independent
contractors and suppliers to be employed under the Contract. If the County has a
reasonable objection to any such subcontractor, independent contractor or supplier, it
shall notify the Proposer and the Proposer may then: (a)withdraw the Proposal;or(b)
substitute an acceptable contractor or supplier.If required by the Contract Documents,
subcontractors, independent contractors and/or suppliers may be required to submit a
Contractor's Qualification Statement.
d. Proposals by corporations must be executed in the corporate name by the president or
a vice-president (or other corporate officer accompanied by evidence of authority to
sign)and the corporate seal must be affixed and attested by the secretary or an assistant
secretary. The corporate address and state of incorporation shall be shown below the
signature.
e. Proposals by partnerships or limited liability companies ("LLC") must be executed in
the partnership or LLC name and signed by a partner, authorized LLC officer, whose
title must appear under the signature and the official address of the partnership or LLC
must be shown below the signature.The state in which the entity was formed and whose
law governs the entity shall be shown below the signature.
f. All names must be typed or printed below the signature.
4. a. Proposer acknowledges that this proposal is solicited and submitted subject to the
requirements of the "Pitkin County Procurement Code," (Ordinance #026-2005, as
amended by Ordinance #03-2007 (copies available on the Pitkin County website at
http://pitkincounty.com/DocumentCenter/Home/View/5314 or upon request for a
nominal charge). As such,the Proposer agrees to comply with all applicable require-
ments of said Procurement Code relating to proposing, contract drafting, contract
administration and ethics.The requirements of the Procurement Code are incorporated
herein by this reference.
b. The Proposer shall immediately notify the County Manager in writing of any violation
of said Code by the County's employees or agents,which violation is known or should
have been known by Proposer,and failure to so notify the County of violations within
five(5)days of knowledge of such violations shall disqualify the Proposer from award
of the Contract being proposed and shall be deemed as a waiver of any action or
defense that the Proposer may have against the County by reason of such violation of
the Procurement Code.
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c. The submission of a Proposal shall be conclusive evidence and legal admission that
the Proposer: (1) has no questions, complaints or objections in connection with the
Proposal process and/or documents, subject to any requests made by Proposer for
amplification, clarification, explanation, interpretation or correction pursuant to
Paragraph 2.a. and 2.c.,above;(2)has no questions,complaints or objections as to the
completeness, sufficiency,scope or detail of the Proposal Documents;and(3)has full
knowledge of the scope, nature, quality and quantity of work to be performed, the
detailed requirements of the Proposal Documents including any and all contract
documents,the plans and specifications,the site and conditions under which the work
is to be performed,the Pitkin County Procurement Code and applicable Colorado law.
5. a. All Proposals will be opened and read in public by name of Proposer only. No
Proposals may be withdrawn after the beginning of the public opening. The County,
in its sole discretion,may delay a Proposal opening for no longer than two(2)business
days if weather or other circumstances beyond control of Proposers results in delay in
receipt of Proposals. Proposals may be withdrawn at any time prior to the beginning
of the public opening or modified by a document executed and delivered in a form
substantially similar to the Proposal Form prior to opening.
b. All Proposals submitted must be valid for a minimum period of sixty(60) days after
the date of the Proposal opening. During this time, Proposers are investigated, and
Proposals are evaluated.
6. a. Proposals will be awarded to the highest scoring Proposer complying with the terms,
conditions, guidelines, selection criteria, plans and specifications presented in the
Request For Proposals. All rights are reserved by the County to determine, in the
County's sole reasonable discretion, whether the Proposal meets the needs or a
purpose intended and is within the budget.
b. Although price may be a major consideration in the selection of a Proposal,the County
does not award on price alone. The County may also consider the quality of product
as judged by the County;past experience with Proposers,subcontractors,independent
contractors, products or suppliers; qualifications of the Proposers and/or
subcontractors, independent contractors or suppliers; services offered; warranties;
maintenance considerations; long-range costs; delivery; and similar considerations,
all as specified in detail in the RFP.
c. The County reserves the absolute right to conduct such investigations as it deems
necessary to assist in the evaluation of any Proposal and to establish the experience,
responsibility, reliability, references, reputation, business ethics, history,
qualifications and financial ability of the Proposers and proposed subcontractors,
independent contractors and suppliers. The purpose of such investigation is to satisfy
the County that the Proposer has the experience,resources and commercial reputation
necessary to perform the work and support any warranties in accordance with the
Contract Documents in the prescribed manner and time.
d. The County, at its sole discretion, may require the apparent successful Proposer to
demonstrate, at a place and time designated by the County, that the Proposal meets
the performance criteria specified, or to otherwise provide documented proof from
independent reliable sources acceptable to the County that said performance criteria
will be met prior to final acceptance of the Proposal. The burden of proof of such a
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Budget Line Item#: 11836360.531500.10104
demonstration is on the Proposer. In the event that the apparent successful Proposer
fails to demonstrate or provide acceptable proof of meeting required performance
criteria, that proposal will be rejected and the next eligible Proposer in the selection
ranking will be invited to participate in the same process until a proposal meeting
performance criteria is found within the ranking of eligible Proposers. The County
reserves the rights to reject any or all Proposals or to otherwise accept the Proposal
which in the County's sole discretion is in the best interest of the County.
e. Pitkin County reserves the right, if it deems such action to be in the best interests of
the County, to reject any and all Proposals or to waive any irregularities or
informalities therein. Any incomplete, conclusory, false or misleading information
provided by Proposer shall be grounds for rejection of the proposal. If proposals are
rejected, the County further reserves the right to investigate and accept the next best
proposal in order of ranking or to reject all proposals and re-solicit for additional pro-
posals.
f. Any questions or disputes involving the documents or procedures not covered by these
Instructions or other Proposal Documents shall be resolved by the Procurement
Officer on the basis of fairness, custom in the industry, maximization of competition
and best interests and convenience of the County.
7. Issuance of Notice of Award, execution of Contract Documents and issuance of a Notice to
Proceed shall be as specified in the Contract Documents.
8. Contracts will be executed on standard Pitkin County Contract documents and/or by separate
agreement with the Proposer. Copies of any applicable standard forms are included with the
Proposal Documents. The County reserves the right to negotiate with the Proposer for
contract terms not specified in the Proposing Documents. Any changes from the Pitkin
County standard form contract may result in a delay in the issuance of a Notice to Proceed
in order to obtain any necessary County Attorney review of changes from the standard form.
Proposer agrees that any such delays shall not be grounds for either additional compensation
or an extension of time to complete the work that is the subject of the Proposal.
9. If the contract awarded as a result of a Proposal extends beyond the calendar year, nothing
herein shall be construed as an obligation by the County beyond any amounts that may be,
from time to time, appropriated by the County on an annual basis. It is understood that
payment under any Contract is conditional upon annual or supplemental statutory
appropriation of funds by said governing body and that before providing services, the
Proposer, if he/she so requests, will be advised as to the status of funds appropriated for
services or materials and shall not be obligated to provide services or materials for which
funds have not been appropriated.
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PITKIN COUNTY OPEN SPACE AND TRAILS
SPECIAL PROVISIONS
CRYSTAL RIVER EMBANKMENT STABILIZATION
The 2021 Standard Specifications for Road and Bridge Construction controls construction of this project.The
following special provisions supplement or modify the Standard Specifications and take precedence over the
Standard Specifications and plans.When specifications or special provisions contain both English units and
SI units,the English units apply and are the specification requirement.
PROJECT SPECIAL PROVISIONS—2021 or LATEST PUBLISHED EDITION
Page
Index Pages 1
Notice to Bidders 2
Commencement and Completion of Work 3
Revision of Section 101 —Definition and Terms 4
Revision of Section 102—Project Plans and other Data 5
Revision of Section 104—Scope of Work 6-7
Revision of Section 105—Claims for Contract Adjustment 8
Revision of Section 107—Protection of Existing Vegetation 9
Revision of Section 108—Prosecution and Progress 10
Revision of Section 202—Removal and Trimming of Trees 11-12
Revision of Section 203—Excavation and Embankment 13
Revision of Section 208—Erosion Control 14
Revision of Section 304—Aggregate Base Course 15
Revision of Section 506—Riprap 16
Revision of Section 630—Traffic Control
Force Account Items 18
Traffic Control Plan—General 19
Utilities 20-21
22-23
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NOTICE TO BIDDERS
The proposal guaranty shall be a certified check, cashier's check, or bid bond in the amount of 5 percent
of the Contractor's total bid.
Pursuant to subsections 102.04 and 102.05, it is recommended that bidders on this project review the
work site and plan details with an authorized Pitkin County representative. Prospective bidders shall have
the opportunity to raise questions at the Prebid Meeting, scheduled for December 9,2021 at 12:00 PM
MST on site just south of the intersection of Thomas Road and Highway 133, approximately 3 miles
south of Carbondale.
Project Manager- Ted O'Brien, Resource & Trails Manager
Pitkin County Open Space & Trails
806 West Hallam St., Aspen, CO 81611
(970) 429-6130 Office
Ted.obrien@pitkincounty.com
The above referenced individual or County representative are the only representatives of Pitkin County
with authority to provide any information, clarification,or interpretation regarding the plans,
specifications, and any other contract documents or requirements. Contact with any other employee of the
Pitkin County or any other individual regarding this project is not authorized.Any information obtained
from other than an authorized Pitkin County representative, shall be considered invalid in the preparation
of a proposal for this project.
Questions received from bidders along with County responses will be released as addendums.
If the bidder has a question or requests clarification that involves the bidder's innovative or proprietary
means and methods,phasing, scheduling, or other aspects of construction of the project,the County
Project Manager will address the question or clarification. The County Project Manager will keep the
bidder's innovation confidential and will not share this information with other bidders, subject to the
requirements of the Colorado Open Records Act.
The County Project Manager will determine whether questions are innovative or proprietary in nature. If
the County Project Manager determines that a question does not warrant confidentiality,the bidder may
withdraw the question. If the bidder withdraws the question,the County Project Manager will not answer
the question and the question will not be documented. If the bidder does not withdraw the question,the
question will be answered, and both the question and answer will be released in an addendum. If the
County Project Manager agrees that a question warrants confidentiality,the County Project Manager will
answer the question, and keep both question and answer confidential. Pitkin County will keep a record of
both question and answer in their confidential file, subject to the requirements of the Colorado Open
Record Act.
All Questions must be submitted in writing no later than December 17,2021 at 4:00 PM MST and shall
be directed to the County Project Manager contact listed above. Only questions answered by formal
written Addenda will be binding. Oral and other interpretations or clarifications will be without legal
effect
All references to the Colorado Division of Highways, Colorado Department of Transportation,and/or
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Department or Division shall also mean Pitkin County.
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COMMENCEMENT AND COMPLETION OF WORK
The Contractor shall select the date that work begins for this project. The Contractor shall notify the
Engineer, in writing, at least 21 days before the proposed beginning date. The date that work begins shall
be subject to the County's approval. A different date may be authorized in writing by the County in the
"Notice to Proceed."
The Contractor shall complete all work by March 15th, 2022 in accordance with the "Notice to Proceed."
Subsection 108.03 shall include the following:
The Contractor's progress schedule may be a Bar Chart Schedule.
Salient features to be shown on the Contractor's Bar Chart Progress Schedule are:
1) Mobilization/Construction Surveying
2) Permit submittals/site and traffic-pedestrian management plan
3) Shop Drawing and Material Submittals
4) Drainage/Erosion Control Placement and Removal
5) Clearing and Grubbing
6) Earthwork/Rip-rap phases
7) Site Restoration(and trail, if trail is used for access),Planting, Seeding and Cleaning
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REVISION OF SECTION 101
DEFINITIONS AND TERMS
Section 101 of the Standard Specifications is hereby revised for this project as follows:
Technical Specifications related to construction materials and methods for the work embraced under this
Contract shall consist of the Colorado Department of Transportation, Standard Specifications for Road
and Bridge Construction,dated 2021.
Certain terms utilized in the Specifications referred to in the paragraph above shall be interpreted to have
different meanings within the scope of the Contract.A summary of redefinitions follows:
Subsection 101.10 CDOT Resident Engineer shall be replaced with Pitkin County Engineer
representative.
Subsection 101.28 Department shall be replaced with Pitkin County.
Subsection 101.29 Engineer shall be defined as the Pitkin County Engineer representative
acting directly or through an authorized representative,who is responsible for engineering and
administrative supervision of the project.
Subsection 101.39 Laboratory shall be defined as the testing laboratory of Pitkin County or
other laboratory designated by Pitkin County if needed.
Subsection 101.51 Project Engineer shall be defined as the County Engineer's duly authorized
representative who may be a County employee or an employee of a consulting engineer
(consultant)under contract to the County as defined below:
(a) County Project Engineer. The County employee, assigned by the County Engineer,who
is the County Engineer's duly authorized representative. The County Project Engineer is
in direct charge of the work and is responsible for the administration and satisfactory
completion of the project under contract.
(b) Consultant Project Engineer. The consultant employee under the responsible charge of
the consultant's Professional Engineer who is in direct charge of the work and is
responsible for the administration and satisfactory completion of the project. The
Consultant Project Engineer's duties are delegated by the County Engineer in accordance
with the scope of work in the consultant's contract with the County. The Consultant
Project Engineer is not authorized to sign or approve Contract Modification Orders.
Subsection 101.58 Region Transportation Director shall be defined as the Pitkin County
Engineer representative.
Subsection 101.70 State shall mean Pitkin County, Colorado(where applicable).
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REVISION OF SECTION 102
PROJECT PLANS AND OTHER DATA
Section 102 of the Standard Specifications is hereby revised for this project as follows:
Subsection 102.05 shall include the following:
Project plans, special provisions and other data are available for review in the Pitkin County Purchasing
Department Open Space and Trails until the date set for opening of bids: This includes,but is not limited to
bid plans,project special provisions, standard special provisions and other relevant data.
The following information will be available for review at the Pitkin County office:
Pitkin County Trails Manual
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1
REVISION OF SECTION 104
SCOPE OF WORK
Section 104 of the Standard Specifications is hereby revised for this project as follows:
In Subsection 104.04, delete section(a) and replace with the following:
In subsection 104.04 add:
(e) Periods of no interference: During the periods below,the Contractor shall not interfere with
traffic through or immediately adjacent to the work zone.
1.No work shall be permitted on the federally recognized Holidays or on days as defined in
subsection 108.07.
2.No work shall be permitted that will impact traffic on Highway 133 (no traffic stoppages)
or construction equipment entering traffic without prior authorization of the Pitkin County
Engineer or representative and CDOT.
Unauthorized delays or traffic interruptions shall be considered a violation of the provision
and shall be subject to price reductions as described in Revision of Section 105 -Control of
Work.
(f) Traffic Control Requirements for Construction Activities. The following restrictions shall apply.
In all cases,the Contractor shall schedule and coordinate this work such that there is a minimum
delay to the traveling public and all requirements and restrictions are met.
General Traffic Control Requirements:
Through Travel. The Contractor shall provide and maintain a safe and maintained access to the
private property through which access to the site is obtained.
Night Work: No night work will be permitted
Weekend Work: With Pitkin County approval only.
SH 133: As per CDOT Special Use/Access Permit by contractor(if required)
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2
REVISION OF SECTION 104
SCOPE OF WORK
Parking: All vehicle or equipment parking shall be prohibited where it conflicts with safety,
access or flow of traffic. The Contractor shall arrange for a parking area for employees off
project limits.
Construction Phases: Once the Contractor begins traffic control operations in a portion of work,
that work shall be completed in its entirety as detailed in the plans prior to the start of any
subsequent work. All work in the final schedule shall be completed through clean up and opened
to final traffic and pedestrian movements to be considered substantially complete.
(g) Maintenance Work. The Contractor shall bear all expense of the routine maintenance work
required for maintaining the traveled roadway through the project except for designated no work
period where no temporary facilities are in place,until final acceptance of the project is made
pursuant to subsection 105.21. The Contractor shall be responsible for all snow removal within
the work zone. The Contractor shall not be allowed to place snow on the traveled roadway. The
Contractor shall be responsible for the replacement or updating of all traffic control devices
displaced during snow removal activities.
(h) Construction Operations.
Cumulative delays: The traffic control operations shall be coordinated by the Contractor such
that the cumulative delays to the traveling public through all construction zones shall not exceed
5 minutes, except as approved by the Engineer. The particular concerns for the project are the
morning and afternoon peak traffic periods.
If any approved MHT results in undue delays to the traveling public,or and unsafe condition the
approval will be rescinded, and two-way traffic shall be immediately reestablished. Traffic
control and associated construction operations may resume once free flow has been established.
(i) Failure to comply with the above maintenance activities will result in a violation incident as
outlined in subsection 105.03 of these Standard Special Provisions.
(j) Costs and Time. All costs incidental to the foregoing requirements, will not be paid for
separately, but shall be included in the work. Delays or impacts to the Contractor due to the
requirements of this provision shall not be a basis for an extension of time or additional
compensation, or both. Any denial or revocation of a prior approval for Methods of Handling
Traffic requests shall not be the basis for any claim for additional time or compensation.
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REVISION OF SECTION 105
CLAIMS FOR CONTRACT ADJUSTMENT
Section 105 of the Standard Specifications is hereby revised for this project as follows:
Subsection 105.22 shall be revised as follows:
The Colorado Department of Transportation will not participate in the resolution process for any
claims filed by the Contractor.
Contract claims will follow the appropriate procedures of Subsection 105.22 except that all claim
review will be handled by Pitkin County or its duly authorized representative.The following terms of
this subsection shall be defined as follows:
Project Engineer shall be Pitkin County,Open Space and Trails Department,acting directly or through
its authorized representatives or agent.
District Engineer shall mean the Pitkin County,Public Works -Engineering Department, or its duly
authorized representative.
Chief Engineer shall mean the Pitkin County, Public Works - Engineering Department, or its duly
authorized representative.
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REVISION OF SECTION 107
PROTECTION OF EXISTING VEGETATION
Section 107 of the Standard Specifications is hereby revised for this project as follows:
Subsection 107.12 shall include the following:
A. The Contractor shall save all existing vegetation in this area,except for those trees and shrubs which
must be removed to accommodate construction of the project as identified on the planset.
B. The Contractor shall perform all the work in such a manner that the least environmental damage will
result. All questionable areas or items shall be brought to the attention of the Engineer for approval
prior to removal or any damaging activity.Trees and/or shrubs that are damaged during construction
but could have been saved shall be replaced at the expense of the Contractor.
C. The following measures shall be taken to protect existing trees adjacent to the project:
1. Fencing material shall encircle any trees whose outer drip line edge is within 20 feet of any
construction activities.The fencing material shall be bright,contrasting color,durable,and a
minimum of 4 feet in height. Posts used shall be comparable to metal T-post or heavier
weight,and placed to a depth of no less than 2 feet below ground level.Fencing material shall
be placed at the drip line or 15 feet from tree trunk,whichever is greater,and maintained in an
upright position throughout the duration of construction activities.
2. No material shall be placed or piled within the drip line of existing trees.No heavy objects
such as wood pallets, metal railings, etc., shall lean against or come into contact with tree
trunks.
3. When root cutting is unavoidable, a clean sharp cut shall be made to avoid shredding or
smashing. Exposed roots shall be covered immediately to prevent desiccation. Where roots
will be cut in a straight line, such as behind a curb or along a sidewalk, a saw such as a
concrete saw with a sharp blade that penetrates 1 foot shall be used on top of the ground prior
to excavating so that the roots are not torn or smashed during excavation.
D. Measurement and Payment:All work necessary as defined in the specifications to protect the existing
trees shall not be paid for separately,but shall be included in the cost of the work.
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REVISION OF SECTION 108
PROSECUTION AND PROGRESS
Section 108 of the Standard Specifications is hereby revised for this project as follows:
Subsection 108.03 shall include the following:
The Contractor shall present a Project Schedule to Pitkin County at least seven calendar days prior to
the preconstruction conference. This schedule shall show the major features of each phase of the
project for the entire project time frame.
Subsection 108.07 shall include the following:
The contractor shall schedule all work between 7:00 A.M. and 7:00 P.M. Monday through Friday.
Disruption of traffic with flagged roadway closures shall not take place before 8:30 A.M. or after
4:30 P.M. Construction may be allowed on weekends when approved by the Project Manager. See
project special provision—"Traffic Control Plan—General".
The Contractor may make emergency repairs and provide proper protection of the work and traveling
public at any time.
Meetings will be required to review progress and to plan upcoming activities. Representatives from
the Contractor and all active subcontractors shall attend the meetings. Such meetings will be required
on a weekly basis at a time to be determined by Pitkin County and the Contractor. Additional
meetings will be held when required by the Pitkin County or the Contractor.
The Contractor shall submit at the weekly progress meeting a written statement of planned work
activities and anticipated inspection,testing,and surveying requirements of the upcoming week. A
twenty-four hour notice shall be provided to Pitkin County by the Contractor if the Contractor elects
to change the planned work activities.
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REVISION OF SECTION 202
REMOVAL AND TRIMMING OF TREES
Section 202 of the Standard Specifications is hereby revised for this project as follows:
Subsection 202.02 shall include the following:
This work includes the removal and the trimming of trees as directed by the Engineer. This work includes
the preservation from injury or defacement of all vegetation and objects designated to remain.
The Engineer will establish environmental limits.All trees, shrubs,plants,grasses, and other vegetative
materials shall remain, except as designated by the Engineer.
Prior to beginning any demolition,removal,trimming, and pruning of encroaching vegetation(as
determined by the Engineer) shall be completed.
Once all directed clearing,trimming, and pruning is completed and accepted,no additional clearing,
trimming, cutting, or pruning will be allowed unless approved, in writing,by the Engineer.
This work shall be done by a Contractor or subcontractor who is a qualified tree surgeon and a member of
the National Arborist Association. The firm's or individual's name and qualifications shall be submitted at
the preconstruction conference for the Engineer's approval. A list of references and other clients shall be
included with the qualifications statement. A written description of work methods and time schedules
shall be submitted and approved in writing by the Engineer prior to work commencing.
Access for the removal or pruning of trees will be extremely limited. Trees shall be felled at the risk of
the Contractor. Strict limits of disturbance will be defined and shall be adhered to.
Branches on trees or shrubs shall be removed as directed by the Engineer. All trimming shall be done by
skilled workmen.All work shall be done according to the following requirements:
(1) Pruning shall be done with proper, sharp, clean tools in such a manner as to preserve the natural
character of the tree.
(2) All final cuts shall leave no projections on or off the branch and shall not be cut so close as to
eliminate the branch collar.
(3) To avoid bark stripping, all branches 50 mm(2 inches)in diameter and larger shall be cut using
the 3-cut method. These branches shall be lowered to the ground by proper ropes.
(4) Tools used on trees known or found to be diseased, shall be disinfected with alcohol before they
are used on other trees.
(5) Structural weaknesses,decayed trunk or branches, or split crotches shall be reported to the
Engineer.
(6) When cutting back or topping trees,the Contractor shall use the drop-crotch method and avoid
cutting back to small suckers. Smaller limbs and twigs shall be removed in such a manner so as to
leave the foliage pattern evenly distributed.
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REVISION OF SECTION 202
REMOVAL AND TRIMMING OF TREES
(7) When reducing size (cut back or topping)not more than one-third of the total area shall be
reduced at a single operation.
(8) Climbing spikes shall not be used on trees not scheduled for removal.
All brush,branches, limbs, and foliage smaller than 75 mm(3 inches)in diameter shall be chipped into
mulch and stockpiled at a designated site. The trunks and limbs 75 mm(3 inches) and larger shall be cut
into less than 6 foot lengths and stockpiled at a designated onsite location as directed by the County.
Stumps shall be left no higher than 2 feet above the ground surface and shall not be removed when within
the areas to be excavated. When trees being cut off are outside the excavation limits,the stumps shall be
cut so that no more than 3 inches remains above the ground surface. Stump grinding is not required in any
circumstances.
Subsection 202.12 shall include the following:
Pay Item Pay Unit
Trimming Tree Hour
Removal of Tree Each
Chipping, stockpiling mulch, and hauling and stockpiling trunks and limbs will not be paid for separately
but shall be included in the work. Removal of trees less than 3 inches in diameter will not be paid for
separately but shall be included in the work.
All clearing and grubbing directed by the Engineer will be paid for as lump sum under the clearing and
grubbing item.
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REVISION OF SECTION 203
EXCAVATION AND EMBANKMENT
Section 203 of the Standard Specification is hereby revised for this project as follows:
In Subsection 203.02 (a)add the following:
Excavation within the riverbed shall not be considered "unclassified" material as that is considered
excavation for ditches and channels under the revetment work.
In Subsection 203.05 (b)delete the first and second paragraphs and replace with the following:
Unclassified. Excess or unsuitable excavated material, including rock and boulders, shall become the
property of the Contractor and properly disposed of outside of the project limits.
In order to blend the intersection of the cut slopes with the slope of the adjacent natural ground surfaces
in a uniform manner,the tops of all cut slopes,except those in solid rock,shall be flattened and rounded
in accordance with the typical sections and details specified. Earth overburden lying above solid rock
cuts shall be treated in the same manner as earth cuts.
Subsection 203.13 (f)delete and replace with the following
Proof rolling of all trail base or subgrade will not be measured and paid for separately but shall be
included in the work.
In Subsection 203.14 delete the fifth paragraph and replace with the following:
No additional payment will be made for material which requires more than one handling prior to
final placement.
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REVISION OF SECTION 208
EROSION CONTROL
Section 208 of the Standard Special Provision is hereby revised for this project as follows:
In Subsection 208.11 delete the first paragraph and replace it with the following:
The Engineer will monitor the erosion control management. When the Contractor provides acceptable
erosion control management in accordance with these specifications and applicable permit requirements,
partial payments for the pay item Erosion Control Management will be made as the work progresses.
Failure to provide acceptable erosion control management will result in withholding of payment for this
item. These partial payments will be made as follows:
Partial payments for erosion control management will be made once each month as work progresses. The
monthly partial payments will be determined by pro-rating the lump sum bid amount by the number of
months in the actual construction schedule.
Subsection 208.12 shall include the following:
Pay Item Pay Unit
Erosion Control Management Lump Sum
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REVISION OF SECTION 304
AGGREGATE BASE COURSE
Section 304 of the Standard Specification is hereby revised for this project as follows:
Subsection 304.01 shall include the following:
This work also includes furnishing and placing the aggregate for trail on a prepared subgrade.
Subsection 304.02 shall include the following:
The aggregate used for the trail shall meet the requirements of Project Special Provision 703.
Subsection 304.08 shall include the following:
The accepted quantities of the aggregate base course used for the trail will be paid for at the contract
bid price per ton or per cubic yard, as shown in the bid schedule.
Payment will be made under:
Pay Item Pay Unit
Aggregate Base Course(Class 6) (Class 2) Ton, Cubic Yard
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REVISION OF SECTION 506
RIPRAP
Section 506 of the Standard Specifications is hereby revised for this project as follows:
Table 506-2 shall include:
CLASS 5 RIP-RAP per FHWA HEC-23, 2009 Publication.
% FINER APX DIA APX WT
5 100 33—39 (840—990) 2900—4850 (1300—2200)
85 23—28 (580—710) 990— 1800 (450—820)
50 17—20 (430—510) 400—650 (180—290)
15 11 — 15 (280—380) 110—270 (50— 120)
For dimension purposes, assume D50=20" and D100=36"; therefore,2 X D50=40",3/4 X D100=27"
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FORCE ACCOUNT ITEMS
DESCRIPTION
This special provision contains the Division's estimate for force account items included in the Contract.The
estimated amounts marked with an asterisk will be added to the total bid to determine the amount of the
performance and payment bonds. Force Account work shall be performed as directed by the Engineer.
BASIS OF PAYMENT
Payment will be made in accordance with subsection 109.04.Payment will constitute full compensation for
all work necessary to complete the item.
Force Account Item Estimated Quantity Estimated Amount
F/A Minor Contract Revisions F.A. $15,000
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TRAFFIC CONTROL PLAN—GENERAL
The key elements of the Contractor's method of handling traffic (MHT)are outlined in subsection 630.10.
The components of the TCP for this project are included in the following:
1) Subsection 104.04 and Section 630 of the specifications.
2) Standard Plan S-630-1
3) Manual of Traffic Control Devices(MUTCD).
Special Traffic Control Plan requirements for this project are as follows:
The Contractor shall submit a detailed Traffic Control Plan including a Method for Handling Traffic
(MHT)for each different phase of construction to the Engineer for approval by the County at least two
weeks prior to the start of any construction phase or prior to any changes in traffic control. The MHT's
shall include as a minimum the requirements listed under 630.10 of the Standard Specifications. The
MHT's shall also include the following:
• Work Zones
• Special construction activities
Special Restrictions that must be met:
• Maintain access to private property owner at all times
• Maintain private access through trailhead parking area
All lane closures shall be subject to the approval of the Engineer. An MHT shall be approved by the
Engineer prior to any request for a lane closure. Request for each lane closure shall be made at least 24
hours in advance of the time the lane closure is to be implemented. Lane closures will not be allowed to
remain unless being utilized continuously for the intended purpose for which they were set up.
The Contractor shall coordinate and cooperate fully with Pitkin County,utility owners and contractors,
and other contractors to assure adequate and proper traffic control is provided.
The Contractor shall install construction traffic control devices in locations where they do not block or
impede other traffic control devices, sidewalks for pedestrians, disabled persons,or bicyclists.
All personal vehicles and construction equipment parking is prohibited when it conflicts with safety,
access or the flow of traffic.
The Contractor shall not have construction equipment or materials in the lanes open to traffic at any time,
unless approved.
19
Pitkin County Open Space and Trails November 2021
Crystal River Embankment Stabilization
2
TRAFFIC CONTROL PLAN-GENERAL
The Contractor shall schedule all work between 7:00 AM and 7:00 PM Monday through Friday.
Disruption of traffic with flagged roadway or lane closures shall not be permitted before 8:30 AM or
after 4:30 PM. No night or weekend work will be allowed unless approved by the Engineer. If the
Contractor finds it necessary to work outside of the above work hours,he must receive approval from
the Engineer and a variance must be applied for and granted by the County Engineer
During non-construction periods,all work shall be adequately protected to ensure the safety of
vehicular and pedestrian traffic,as detailed in the Contractor's MHT. Excavation holes shall be
adequately protected at all times.
Vertical cuts near roadways or fills greater than 3 inches resulting from construction operations,
including planning, adjacent to traffic lanes, shall be temporarily sloped at a 3:1 or flatter slope and
delineated at 50 foot intervals immediately after grading or removal operations in order to safe guard
the traveling public.
The Contractor and subcontractor shall equip their construction vehicles with flashing amber lights.
Flashing amber lights on vehicles and equipment shall be visible from all directions.
Prior to starting construction,the Contractor shall notify the Pitkin County Engineer or representative
of the date the Contractor intends to start construction.
The Contractor shall designate a Traffic Control Supervisor who will be accessible by cellular telephone
and service and shall be available at all times while work is occurring.
The trail can be closed for the duration of construction.
One or more TCP/MHT may need to be assembled by the contractor for site and SH 133 purposes.
20
Pitkin County Open Space and Trails November 2021
Crystal River Embankment Stabilization
1
UTILITIES
Known utilities within the vicinity of this project are:
No utilities are indicated or known to be within the construction area. Contractor shall take
standard precautions and acquire locates for the project prior to disturbing the site.
The work described in these plans and specifications requires full cooperation between the Contractor and the
utility owners in accordance with subsection 105.11 in conducting their respective operations so the utility
work can be completed with minimum delay to all parties concerned.
The Contractor shall be required to meet with each utility owner impacted by the work a minimum of thirty
(30)days in advance of any construction operations to coordinate required utility work with the construction
activity. Coordination with utility owners includes,but is not limited to,providing and periodically updating
an accurate construction schedule that includes all utility work elements. Surveying and/or staking of utility
relocations to be performed by the owner shall be the responsibility of the owner.
The Contractor shall provide traffic control for any utility work expected to be coordinated with construction
operations as directed by the Engineer. However,traffic control for utility work outside of typical project
work hours or outside of project limits shall be the responsibility of the utility owner. The Contractor shall be
compensated for traffic control as per the bid items for traffic control as established on this project.
The Contractor shall keep each utility owner advised of any work being done to its facility so that each utility
owner can coordinate its inspections for final acceptance of the work with the Engineer.
GENERAL
The Contractor shall comply with Article 1.5 of Title 9,CRS("Excavation Requirements")when excavating
or grading is planned in the area of underground utility facilities. The Contractor shall notify all affected
utilities at least two (2) business days, not including the actual day of notice, prior to commencing such
operations. Contact the Utility Notification Center of Colorado(UNCC),use phone no. 1-800-922-1987,to
have locations of UNCC registered lines marked by member companies.All other underground facilities shall
be located by contacting the respective company. Utility service laterals shall also be located prior to
beginning excavation or grading.
The locations of utility facilities as shown on the plan and profile sheets,and herein described,were obtained
from visual observations of above ground signs and discussions with Pitkin County staff during the design
process.
All costs incidental to the foregoing requirements will not be paid for separately but shall be included in the
work.
21
Pitkin CountyOpen & Trails
Crystal River Bank Stabilization 2021
a ,.. �' -, Sheet Index
/ a
0 1 Title Sheet
UJ0 2 Legend
cProject List of Contacts 0 3 Abbreviations
m Pitkin County Project Manager M 4 5 General Notes
Ted O'Brien 970-429-6130 M 6 Existing Conditions
SGM Project Manager ar'
q RCSaindon,P.E. 970-384-9078 a O� 7 Overall Site Plan
SGM Project Engineer —c /, 8 - 10 Site Plan Blow Up
1 Rick Barth, P.E. 970-384-9088 0
1 1 - 13 Cross Sections
14 Details
Scope of Work
Private ..",
o Project intends to provide streambank protection to a Access
Z section of the crystal river that is actively eroding. Proposed
measures include cut and fill with riprap placed on a new Project /,
olcilaid back finished grade surface. The proposed condition Thomas
i will not decrease channel cross sectional area and Location
therefore should not cause a significant rise in flood water Rd
LinW elevations.
Vicinity Map
J
> Section 22,Township 8, Range 88
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Bid Set 811
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I 1 1.2 3.2021 0 Call before you dig.
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o Computer File Information Sheet Revisions For Bid Contract Information Project No./Code
N
7 Print Date: 1 1.23.21 Rev. Date Comments Init. 9jTKIN Contractor:
No Revisions: No.:
o Last Modification Date: �f 6SG M Project Engineer: RB/RS
J Drawing File Name: CRB-Admin 0 CoUNT7 118 West Sixth Street, Suite 200 _ Design Engineer:RRS
NN Glenwood Springs,CO 81601 Revised: Code: --
N Autocad Ver. 2020 Scale: As Shown Units: English 0 Project Started: -/ -/- Accepted: -/ -/ -- ��•� 970.945.1004 www.sgm-inc.com Void: Sheet Number: O1
- SGM Project No.: 2021-120.004 Quality Control: SK 0 Comments: - i
EXISTING PROPOSED DESCRIPTION EXISTING PROPOSED DESCRIPTION EXISTING PROPOSED DESCRIPTION
E OH O E OH OVERHEAD ELECTRICAL LINE 0 0 DECIDUOUS TREE IR IRRIGATION MANHOLE
FL FL SWALE FLOWLINE CONIFEROUS TREE (5 IRRIGATION SPRINKLER HEAD
---x---x---x---x— —x—x—x—x— BARBED—WIRE FENCE LINE 0 MONUMENT MARKER 'IL) r0.3 UTILITY POLE
SF SF SILT FENCE A CONTROL POINT
b GUY WIRE
18" CMP 24" RCP Q CULVERT & SIZE ❑ET Q ELECTRIC TRANSFORMER o —(:)— SIGN
EDGE OF PAVEMENT AC HEATING/AIR CONDITIONING UNIT 042.77FL FINISHED SPOT ELEV. W/ DESCRIPTION
EDGE OF WATER 00 PVC PIPE s SOIL BORING LOCATION
IRRIRR � TP
CENTERLINE IRRIGATION VALVE TEST PIT LOCATION
icy icy
Li Li U U GUARDRAIL N 1>1 IRRIGATION CONTROL VALVE ( , o EROSION CONTROL LOG
CrieYtOWSlYVW ROCK WALL icb icb IRRIGATION CONTROL BOX ® LARGE ROCK/BOULDER
a)
CONTOURS .' IRRIGATION HEADGATE
- ASPHALT MILLING
o -- --- RIGHT—OF—WAY • I ASPHALT
m VEGETATION CONCRETE SURFACING (PLAN VIEW)
a_ —LDA—LDA—LDA— LIMITS OF DISTURBED AREA
CONCRETE SURFACING (SECTION VIEW)
o T.C.E. TEMPORARY CONSTRUCTION EASEMENT
GRAVEL SURFACING
TOP OF CUT
o RIPRAP/RIVER ROCK
N
TOP OF FILL t t t t RE—ESTABLISH NATIVE VEGETATION
N + + + +
UNDISTURBED SOIL
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N Computer File Information Sheet Revisions 1
i KIN For Bid Crystal River Bank Stabilization 2021 Project No. Code
Print Date: 11.23.21 Rev. Date Comments Init. i T SSG
MNo Revisions:
Last Modification Date: 11.01.2021 01 Legend No.:
a Drawing File Name: CRB-Admin = Cot NT� 118 West Sixth Street, Suite 200 _ Engineer: RB/RS Structure
oN Glenwood Springs,CO 81601 Revised: Code: --
Autocad Ver. 2020 Scale: As Shown Units: English Drawn By: RRS Numbers
g ����'� 970.945.1004 www.sgm-inc.com Void: Sheet Number: 02
`SGM Project No.: 2021-120.004 Quality Control: SK = Sheet Subset: - Subset Sheets:
Abbreviations
MINIMUM 4" TOP SOIL OR SPECIFIED FF FRONT FACE PROP PROPOSED
ALTERNATIVE FG FINISHED GRADE PT POINT OF TANGENCY
® AT FH FIRE HYDRANT PVI POINT OF VERTICAL INTERSECTION
0 DIAMETER FHWA FEDERAL HIGHWAY ADMINISTRATION PVMT PAVEMENT
AASHTO AMERICAN ASSOCIATION OF STATE HIGHWAY FL FLOWLINE R RIGHT
AND TRANSPORTATION OFFICIALS FOW FACE OF WALL R—R REMOVE & REPLACE
ABC AGGREGATE BASE COURSE FT. FEET RAD. RADIUS
ABUT. ABUTMENT GB GRADE BREAK RAE. REFERENCE
AP ANGLE POINT GR GRAVEL REQ. REQUIRED
3 AS ASPHALT GRAV. GRAVEL REQ.'D REQUIRED
ASPH ASPHALT HCL HORIZONTAL CONTROL LINE REVEG REVEGETATE
BMP BEST MANAGEMENT PRACTICES HMA HOT MIX ASPHALT ROW RIGHT—OF—WAY
T BOW BACK OF SIDEWALK HORIZ. HORIZONTAL RP RADIUS POINT
m BP BEGIN PROJECT, BEGINNING POINT HP HIGH POINT RT RIGHT
m BVCE BEGIN VERTICAL CURVE ELEVATION HPG HIGH PRESSURE GAS RW RETAINING WALL
BVCS BEGIN VERTICAL CURVE STATION HWY HIGHWAY SD STORM DRAIN
m BW BOTTOM WALL HYD HYDRANT SECT. SECTION
C CURB INV. INVERT SF SQUARE FEET
o CC CURB CUT L LEFT SHDR SHOULDER
CDOT COLORADO DEPARTMENT OF LF LINEAL FEET SMH SEWER MANHOLE
TRANSPORTATION LP LOW POINT SOD GRASS AREA
o CDPHE COLORADO DEPARTMENT OF PUBLIC HEALTH LT LEFT STA. STATION
AND ENVIRONMENT L.S. LANDSCAPED AREA SE SOUTH EAST
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N CL CENTERLINE MAT'L MATERIAL SL SEWER LINE
CMP CORRUGATED METAL PIPE MAX. MAXIMUM SW SIDEWALK
CONC CONCRETE MHT METHOD OF HANDLING TRAFFIC T TREAD STAIRS
CONST CONSTRUCTION MIN. MINIMUM TBC TOP BACK CURB
o CONT. CONTINUOUS MP MILE POST TC TOP CURB
o_ COR. CORNER MSE MECHANICALLY STABILIZE EARTH TELE TELEPHONE
CU CUBIC N NORTHING TEMP TEMPORARY
D DEEP N/A NOT APPLICABLE TP TOP OF PIPE
DR DRAIN NAT. NATIVE GRASS AREA TRANS. TRANSITION
Q DW DRIVEWAY NE NORTH EAST TR.FLG. TRAFFIC FLANGE ON FIRE HYDRANT
m E EASTING NAU. NUMBER TW TOP OF WALL
m EA. EACH N.T.S. NOT TO SCALE TYP. TYPICAL
EG EXISTING GRADE NW NORTH WEST UG UNDERGROUND GAS LINE
N EL ELEVATION OC ON CENTER UT UNDERGROUND TELEPHONE LINE
w ELEV ELEVATION OE OVERHEAD ELECTRIC VC VERTICAL CURVE
LJ= EOA EDGE OF ASPHALT OH OVERHEAD W WIDE
EOD EDGE OF DRIVEWAY OT OVERHEAD TELEPHONE W/ WITH
cn EOP EDGE OF PAVEMENT 0/S OFFSET WL WATER LINE
EOG EDGE OF GRAVEL PC POINT OF CURVATURE X—S CROSS SLOPE
5 EP END PROJECT, END POINT PED PEDESTAL
ESMT EASEMENT PERM PERMANENT
cn EVCE END VERTICAL CURVE ELEVATION PG PAGE
o EVCS END VERTICAL CURVE STATION PGL PROFILE GRADE LINE
1 EX. EXISTING PI POINT OF INTERSECTION
m EXIST. EXISTING PL PROPERTY LINE
Q PNT POINT
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N For Bid Crystal River Bank Stabilization 2021 Project No./Code
1 Print Date: 1 1.23.21 Rev. Date Comments Init. trKIN
N SG M No Revisions: --
o Last Modification Date: 11.01.2021 01 Abbreviations No.:
!I Drawing File Name: CRB-Admin = COUNT 1 1 8 West Sixth Street, Suite 200 Engineer: RB/RS Structure
o Glenwood Springs,CO 81601 Revised: Code: --
N Autocad Ver. 2020 Scale: As Shown Units: English Drawn By: RRS Numbers --
��� �' 970.945.1004 www.sgm-inc.com Void: Sheet Number: 03
- SGM Project No.: 2021-120.004 Quality Control: SK Sheet Subset: - Subset Sheets:
GENERAL PROVISIONS
1. UNLESS OTHERWISE SUPERCEDED, ALL CONSTRUCTION SHALL BE IN ACCORDANCE WITH THE COLORADO DEPARTMENT OF 4. LOCATION, NOTIFICATION AND COORDINATION OF BOTH UNCC MEMBER AND NON-MEMBER UTILITIES IS THE CONTRACTOR'S
TRANSPORTATION, STANDARD SPECIFICATIONS FOR ROAD AND BRIDGE CONSTRUCTION, DATED 2021, AND AS SUBSEQUENTLY RESPONSIBILITY.
REVISED; THE STANDARD PLANS, DATED 2019, AND AS SUBSEQUENTLY REVISED, AND IN ACCORDANCE WITH THE PLANS AND
SPECFICATIONS INCLUDED HEREIN. 5. THE CONTRACTOR SHALL BE RESPONSIBLE FOR VERIFYING THE LOCATION AND DEPTH OF ALL EXISTING UTILITIES AS NECESSARY
TO INSURE THE UTILITIES WILL NOT BE IMPACTED BY CONSTRUCTION ACTIVITIES.
2. ALL ITEMS NOTED AS "INCIDENTAL" WILL NOT BE MEASURED AND PAID SEPARATELY. ALL COSTS FOR ITEMS NOTED AS
"INCIDENTAL" SHALL BE INCLUDED IN OTHER ITEMS OF WORK. 6. IF FIELD CONDITIONS ARE FOUND TO BE DIFFERENT THAN SHOWN ON THE PLANS, THE CONTRACTOR SHALL NOTIFY THE
ENGINEER IMMEDIATELY SO THAT APPROPRIATE ACTION CAN BE TAKEN BY THE OWNER.
3. EXISTING FIELD CONDITIONS MAY VARY FROM THE CONTRACT BID DOCUMENTS. THE CONTRACTOR SHALL VERIFY ACTUAL FIELD
CONDITIONS PRIOR TO BIDDING PROJECT. SURVEY DATE 03/24/2021. PERMITS
4. THE CONTRACTOR SHALL VERIFY ALL DIMENSIONS, LINES, LEVELS, MATERIALS, ETC. PRIOR TO START OF CONSTRUCTION AND 1. THE CONTRACTOR IS RESPONSIBLE FOR OBTAINING ALL REQUIRED DEWATERING PERMITS AND DEVELOPING THE METHODS OF
SHALL NOTIFY THE ENGINEER OF ANY DISCREPANCIES IN WRITING. COMPLIANCE WITH THOSE PERMITS FOR ALL CONSTRUCTION ACTIVITIES ON THE PROJECT.
5. THE CONTRACTOR SHALL LIMIT CONSTRUCTION ACTIVITIES TO THOSE AREAS WITHIN THE LIMITS OF DISTURBANCE AS SHOWN ON 2. ANY PUMPING OF WATER MAY REQUIRE A DISCHARGE PERMIT FROM CDPHE WATER QUALITY CONTROL DIVISION, AND SHALL BE
THE PLANS. ANY DISTURBANCE BEYOND THESE LIMITS SHALL BE RESTORED TO ORIGINAL CONDITION BY THE CONTRACTOR AT THE RESPONSIBILITY OF THE CONTRACTOR. ONLY CLEAN WATER THAT HAS NOT PICKED UP SEDIMENT FROM THE WORK AREA
THE CONTRACTOR'S EXPENSE. CONSTRUCTION ACTIVITIES INCLUDE THE PARKING OF VEHICLES OR EQUIPMENT, DISPOSAL OF SHALL BE DISCHARGED FROM THE SITE WITHOUT PRIOR TREATMENT. WATER CONTAINING ELEVATED LEVELS OF SEDIMENT SHALL
LITTER, AND ANY OTHER ACTION WHICH WOULD ALTER EXISTING CONDITIONS. THE CONTRACTOR SHALL NOT PARK ANY VEHICLES BE TREATED PRIOR TO DISCHARGE USING BEST MANAGEMENT PRACTICES AS APPROVED BY THE ENGINEER. CONDITIONS OF THE
OR EQUIPMENT IN, OR DISTURB ANY AREA NOT APPROVED BY THE ENGINEER. ALL WORK MUST BE PERFORMED WITHIN THE PERMIT INCLUDING MONITORING AND REPORTING WILL NOT BE PAID FOR SEPARATELY, BUT SHALL BE INCLUDED IN THE WORK.
RIGHT-OF-WAY OR TEMPORARY CONSTRUCTION EASEMENTS. 3. THE CONTRACTOR SHALL BE RESPONSIBLE FOR THE ACCEPTANCE AND CONTROL OF ALL SURFACE AND SUBSURFACE DRAINAGE
° 6. ALL EXISTING ACCESSES SHALL REMAIN OPEN TO TRAFFIC THROUGHOUT CONSTRUCTION, WITH THE EXCEPTION OF MINOR AND GROUNDWATER ENTERING THE PROJECT AREA AND SHALL BE RESPONSIBLE FOR OBTAINING A CONSTRUCTION DEWATERING
CLOSURES OF LESS THAN 15 MINUTES. THE CONTRACTOR SHALL REQUEST APPROVAL FROM THE ENGINEER FOR ALL MINOR PERMIT FROM THE CDPHE IF CONDITIONS OF THEIR LOW RISK GUIDANCE FOR DISCHARGES OF UNCONTAMINATED GROUNDWATER
TO LAND ARE NOT MET. THIS WORK WILL NOT BE PAID FOR SEPARATELY, BUT SHALL BE INCIDENTAL TO THE WORK
CLOSURES PER TRAFFIC CONTROL PLAN - GENERAL SPECIAL PROVISIONS.
PERFORMED.
m 7. THE CONTRACTOR SHALL PROTECT ALL WORK AREAS AND FACILITIES FROM WATER AT ALL TIMES. AREAS AND FACILITIES 4. CDPS PERMIT - PROJECT ACTIVITIES WILL RESULT IN MORE THAN ONE ACRE OF EARTH DISTURBANCE. A COLORADO DISCHARGE
SUBJECTED TO FLOODING SHALL BE PROMPTLY DEWATERED AND RESTORED AT NO COST TO THE PROJECT. PERMIT SYSTEM - STORMWATER CONSTRUCTION PERMIT WILL BE REQUIRED. THE CONTRACTOR SHALL NOT COMMENCE
ro 8. CONTROL OF SURFACE RUNOFF AND THE REPAIR OF DAMAGES RESULTING FROM RUNOFF IS SOLELY THE RESPONSIBILITY OF THE PERMIT-RELATED WORK UNTIL THE PERMIT IS RECEIVED. WORK PERFORMED MUST BE CONSISTENT WITH THAT DETAILED IN THE
CONTRACTOR. THE COST TO CONTROL SURFACE RUNOFF OR REPAIR DAMAGES WILL NOT BE PAID FOR SEPARATELY, BUT SHALL STORM WATER MANAGEMENT PLAN.
BE INCLUDED IN THE WORK. 5. WETLANDS AND THREATENED AND ENDANGERED SPECIES - WORK ACTIVITIES INCLUDING THE MOVEMENT AND PLACEMENT OF
0 9. THE CONTRACTOR SHALL PROTECT ALL EXISTING SURVEY MONUMENTS DESIGNATED TO REMAIN FROM DAMAGE DURING VEHICLES AND EQUIPMENT SHALL NOT DISTURB WETLANDS BEYOND THE PLANNED LIMITS OR THREATENED AND ENDANGERED
CONSTRUCTION OPERATIONS. ANY MONUMENTS DISTURBED BY THE CONTRACTOR THAT ARE NOT DESIGNATED FOR RELOCATION SPECIES (OR THEIR HABITAT).
SHALL BE RESET AT THE CONTRACTOR'S EXPENSE. THE CONTRACTOR SHALL NOTE THOSE MONUMENTS IN THE FIELD PRIOR TO CONSTRUCTION. 6. NOTED PERMITS:
6.1. USACE NATIONWIDE PERMIT (NWP)-13-BANK STABILIZATION ANTICIPATED READY BY FEBRUARY. PERMIT INDICATES ALL WORK
10. SANITARY FACILITIES SHALL BE LOCATED ON SITE AND SHALL BE FULLY OPERATIONAL BEFORE CONSTRUCTION CAN BEGIN. SHALL OCCUR FROM THE RIVER, NOT THE TOP OF BANK. WORK IN RIVER AND CLEAN WATER/EQUIPMENT REQUIREMENTS
SANITARY FACILITY PAY ITEM SHALL INCLUDE CLEANING A MINIMUM OF TWICE A WEEK. SHOULD BE ANTICIPATED.
6.2. COLORADO PARKS AND WILDLIFE - PERMIT OR, AT A MINIMUM, MEMORANDUM ANTICIPATING WORK TO BE COMPLETE AND
11. THE CONTRACTOR SHALL HAVE: ONE COPY OF THE PLANS AND REVIEWED SHOP DRAWINGS AND ONE COPY OF THE OUT OF THE RIVER BEFORE MARCH 15TH.
CONSTRUCTION SPECIFICATIONS FOR THE PROJECT AT THE JOB SITE AT ALL TIMES.
12. ALL MATERIALS AND WORKMANSHIP SHALL BE SUBJECT TO INSPECTION BY THE PITKIN COUNTY ENGINEERING DEPARTMENT, OR
THEIR ASSIGNED REPRESENTATIVE. THE COUNTY AND THEIR ASSIGNED REPRESENTATIVES RESERVE THE RIGHT TO ACCEPT OR
REJECT ANY SUCH MATERIALS AND WORKMANSHIP THAT DO NOT CONFORM TO THE PLANS AND SPECIFICATIONS LISTED HEREIN.
REQUIRED QUALITY CERTIFICATIONS AND DOCUMENTATION SHALL BE SUBMITTED TO THE COUNTY PRIOR TO PLACEMENT OR USE
N OF THE MATERIAL.
F-
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= 13. PROJECT INSPECTION AND TESTING WILL BE PROVIDED BY THE CONTRACTOR AND OVERSEEN BY THE COUNTY ENGINEER OR
cn COUNTY REPRESENTATIVE. CONTRACTOR TO PROVIDE 24 HOUR NOTICE FOR ALL REQUIRED TESTS. REFER TO THE LATEST
cn EDITION OF THE CDOT FIELD MATERIALS MANUAL FOR ADDITIONAL INFORMATION.
J
• UTILITIES
U
cn 1. EXISTING UTILITY LOCATIONS SHOWN ON THE PLAN SHEETS ARE PLOTTED FROM THE BEST AVAILABLE INFORMATION. THIS
o PROJECT IS NOT CONSIDERED A SUE-REQUIRED PROJECT AND NOT SUBJECT TO COLORADO REVISED STATUTES (CRS), SECTION
= 9-1.5-102 THROUGH 106 (SB18-167). THIS PROJECT DOES NOT MEET THE REQUIREMENTS OF BEING PRIMARILY HORIZONTAL
CONSTRUCTION AND THERE ARE NO ANTICIPATED UNDERGROUND UTILITY CONFLICTS.
Y 2. THE CONTRACTOR'S ATTENTION IS DIRECTED TO SUBSECTION 105.11 OF THE CDOT STANDARD SPECIFICATIONS AND THE PROJECT
SPECIAL PROVISIONS CONCERNING UTILITIES. THE CONTRACTOR SHALL COORDINATE WORK WITH UTILITY COMPANIES SO THAT
NECESSARY RELOCATIONS CAN BE ACCOMPLISHED WITHOUT IMPACTING THE CONSTRUCTION SCHEDULE.
cn
3. THE CONTRACTOR SHALL COMPLY WITH ARTICLE 1.5 OF TITLE 9, CRS ("EXCAVATION REQUIREMENTS") WHEN EXCAVATING OR
GRADING IS PLANNED IN THE AREA OF UNDERGROUND UTILITY FACILITIES. THE CONTRACTOR SHALL NOTIFY ALL AFFECTED
UTILITIES AT LEAST TWO (2) BUSINESS DAYS, NOT INCLUDING THE ACTUAL DAY OF NOTICE, PRIOR TO COMMENCING SUCH
OPERATIONS. THE CONTRACTOR SHALL CONTACT THE UTILITY NOTIFICATION CENTER OF COLORADO (UNCC) AT 811 OR
1-800-922-1987, TO HAVE LOCATIONS OF UNCC REGISTERED LINES MARKED BY MEMBER COMPANIES. ALL OTHER
UNDERGROUND FACILITIES SHALL BE LOCATED BY CONTACTING THE RESPECTIVE OWNER.
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0
Computer File Information Sheet Revisions
For Bid Crystal River Bank Stabilization 2021 Project No./Code
I Print Date: 1 1.23.21 Rev. Date Comments Init. trKIN
SG M No Revisions: --
o• Last Modification Date: 11.01.2021 01 General Notes No.:
JI Drawing File Name: CRB-Admin NI
CDUNT 1 1 8 West Sixth Street, Suite 200 Engineer: RB/RS Structure
No Glenwood Springs,CO 81601 Revised: Code: --
N Autocad Ver. 2020 Scale: As Shown Units: English Drawn By: RRS Numbers
�� �' 970.945.1004 www.sgm-inc.com Void: Sheet Number: 04
- SGM Project No.: 2021-120.004 Quality Control: SK Sheet Subset: - Subset Sheets:
EARTHWORK MISCELLANEOUS
1. PROTECTIVE PLASTIC FENCE AROUND WETLANDS, AND EROSION CONTROL MEASURES MUST BE IMPLEMENTED BEFORE 1. CONTROL STAKING SHALL BE PROVIDED BY THE ENGINEER PER SECTION 105.13 (b) FOR MAJOR STRUCTURES. ALL ADDITIONAL
CONSTRUCTION AND GRADING OPERATIONS BEGIN. CONTRACTOR'S VEHICLES AND EQUIPMENT SHALL BE WASHED AND FREE OF SURVEYING NECESSARY TO COMPLETE THE WORK SHALL BE DONE BY THE CONTRACTOR.
SOIL AND DEBRIS CAPABLE OF TRANSPORTING NOXIOUS WEED SEEDS OR ROOTS FROM OTHER AREAS BEFORE BEING BROUGHT
ON THE PROJECT SITE. 2. CONSTRUCTION TRAFFIC CONTROL SHALL CONFORM TO THE MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES (MUTCD) AND CDOT
M&S STANDARDS. THE CONTRACTOR WILL BE REQUIRED TO SUBMIT A METHOD OF HANDLING TRAFFIC (MHT) TO THE ENGINEER
2. ANY CLEARING AND GRUBBING SHALL INCLUDE REMOVAL OF ALL TRASH AND DEBRIS WITHIN THE PROJECT LIMITS. ALL SURFACE FOR APPROVAL FOR EACH APPLICABLE PHASE OF WORK, AS NEEDED
OBJECTS, TREES, TREE STUMPS, ROOTS, BUSHES, LANDSCAPING AND OTHER PROTRUDING OBSTRUCTIONS WITHIN THE LIMITS OF
CUTS AND FILLS SHALL BE CLEARED AND GRUBBED, INCLUDING MOWING AS REQUIRED. ALL OTHER TREES AND BUSHES SHALL 3. THE CONTRACTOR SHALL DETERMINE WHERE TO STOCKPILE MATERIAL OR STORE EQUIPMENT FOR THE PROJECT. TRAFFIC
BE PROTECTED. CONTROL MEASURES REQUIRED TO ACCOMMODATE MATERIAL AND EQUIPMENT STORAGE SHALL BE INCLUDED IN THE MHT.
3. ALL REMOVED, SOIL AND RIVERBED MATERIAL NOT USED IN PROJECT, SHALL BE DISPOSED OF AT CONTRACTOR EXPENSE. 4. THE CONTRACTOR SHALL BE RESPONSIBLE FOR REPLACING, AT HIS EXPENSE, ANY PROPERTY PINS REMOVED OR DESTROYED
DURING CONSTRUCTION IN ACCORDANCE WITH SECTION 629 OF THE SPECIFICATIONS.
4. ALL OTHER REMOVALS, NOT USED IN PROJECT, SHALL BECOME THE PROPERTY OF THE CONTRACTOR UNLESS OTHERWISE
INDICATED IN THE PLANS AND PROJECT SPECIFICATIONS. THE CONTRACTOR SHALL PROPERLY DISPOSE OF ALL MATERIALS. 5. SHOULD THE CONTRACTOR CHOOSE TO UTILIZE THE ADDITIONAL OPEN AREA OFFERED BY THE COUNTY, THE CONTRACTOR WILL
INCLUDE ANY AND ALL ADDITIONAL WORK, TRAFFIC CONTROL, EROSION CONTROL, SITE MANAGEMENT AND RESTORATION IN THEIR
5. ALL EXCESS MATERIAL GENERATED WITHIN THE PROJECT LIMITS SHALL BE REMOVED FROM THE PROJECT SITE. THIS WORK WILL MOBILIZATION ITEM. ANY SITE IMPACTS WILL ALSO BE ACCOUNTED FOR WARRANTIES OR RESTORATION PARAMETERS.
NOT BE PAID FOR SEPARATELY, BUT SHALL BE INCLUDED IN THE WORK.
6. COORDINATION WITH ADJACENT PROPERTY OWNER TO THE NORTH WILL BE REQUIRED FOR RIVER ACCESS. ENVIRONMENTAL
O 7. IN THE EVENT THAT PROJECT PERSONNEL ENCOUNTER UNKNOWN SOIL AND/OR GROUNDWATER CONTAMINATION, CONSTRUCTION 1. WATER QUALITY MEASURES TO REDUCE FINE SEDIMENT SHALL BE INCLUDED TO MINIMIZE IMPACTS TO DOWNSTREAM HABITATS.
ACTIVITIES SHOULD CEASE IMMEDIATELY AND THE PROCEDURES OUTLINED IN THE CDOT STANDARD SPECIFICATIONS SECTION 250
o SHALL BE FOLLOWED. 2. EFFORTS SHOULD BE MADE TO COMPLETE ALL IN—STREAM WORK BY MARCH 15 TO MINIMIZE IMPACTS TO SPRING SPAWNING
FISH.
a 8. DUST CONTROL SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR. THE COST OF THIS WORK WILL NOT BE PAID FOR
m SEPARATELY, BUT SHALL BE INCLUDED IN THE EARTHWORK ITEM. WATER SHALL BE USED AS A DUST PALLIATIVE WHERE
REQUIRED. LOCATION SHALL BE AS DIRECTED BY THE ENGINEER.
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9. TYPE OF COMPACTION FOR THIS PROJECT WILL BE AASHTO T-180 (MODIFIED PROCTOR) FOR COARSE GRAINED SOILS AND
AASHTO T-99 FOR FINE GRAINED SOILS. ALL FILL AREAS NEED TO BE BENCHED AND MUST ACHIEVE A MINIMUM R—VALUE OF
25.
0
10. WATER FOR COMPACTION WILL NOT BE PAID FOR SEPARATELY BUT SHALL BE INCLUDED IN THE WORK.
11. DEPTH OF MOISTURE—DENSITY CONTROL FOR THIS PROJECT SHALL BE AS FOLLOWS:
FULL DEPTH OF ALL EMBANKMENTS AND ENGINEERED FILLS
12—INCH LIFTS FOR CLASS 2 MATERIAL
0
• 12. EXCAVATION, SCARIFICATION, MOISTURE CONDITIONING, AND RECOMPACTING SUBGRADE REQUIRED FOR COMPACTION OF BASES OF
CUTS AND FILLS WILL NOT BE PAID FOR SEPARATELY, BUT WILL BE INCLUDED IN THE WORK.
13. ANY OPEN EXCAVATION LEFT UNATTENDED SHALL BE BARRICADED OR FENCED OFF BY THE CONTRACTOR.
14. TEMPORARY EXCAVATION SUPPORT (SHORING) MAY BE NEEDED TO CONSTRUCT CERTAIN ELEMENTS OF THIS PROJECT. THIS WORK
WILL NOT BE PAID FOR SEPARATELY, BUT SHALL BE INCLUDED IN THE WORK.
N 15. NO WORK IS ALLOWED IN WETLANDS OR IN THE STREAMS BEYOND THE LIMITS OF THE DISTURBED AREA.
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= 16. CONTRACTOR RESPONSIBLE FOR ACCESS TO RIVER BED FROM NEIGHBORING PROPERTY TO THE NORTH AS LUMP SUM ITEM. ALL
cn EXCAVATION, EMBANKMENT, AND RESTORATION.
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• 17. COLD CONDITIONS MAY BE ENCOUNTERED. CONTRACTOR TO PROVIDE A COLD—CONDITIONS PLAN AS PART OF THEIR BID.
PRE—APPROVED ALTERNATIVES INCLUDE, BUT ARE NOT LIMITED TO: BLANKETING, LOOSE TOP LIFTS, GROUND HEATERS.
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SG M No Revisions: --
o• Last Modification Date: 11.01.2021 Ol General Notes (2) No.:
!I Drawing File Name: CRB-Admin NI COUNT 1 1 8 West Sixth Street, Suite 200 Engineer: RB/RS Structure
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(9Code: --
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CONTROL POINT
PROP ACCESS N 1555565,91 '
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PROTECT & ELEV. 6344.68'
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Print Date: 11.23.21 Rev. Date Comments
o Last Modification Date: 11.01.2021 C/ M 6SGM No Revisions: --
ExistingConditions Na.:
11.
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ANTICIPATED SITE ACCESS ROUTE
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APPROXIMATE LOCATION OF CONSTRUCTION FENCE
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i Print Date: 11.23.21 Rev. Date Comments Init. iTK I N For Bid Crystal River Bank Stabilization 2021 Project No. Code
N O 416SGM
No Revisions: Overall Site Plan No.: --
o Last Modification Date: 1 1.01.2021 tj
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o Glenwood Springs,CO 81601
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o Last Modification Date: 11.01.2021 =NI 6SGM No Revisions: Site Plan Blow Up STA 0+00 STA 1+85 No.:
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c i Autocad Ver. 2020 Scale: As Shown Units: English ( ) Drawn By: RRS Numbers --
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N ® tiKIN For Bid Crystal River Bank Stabilization 2021 Project No./Code
Print Date: 11.23.21 Rev. Date Comments
o Last Modification Date: 11.01.2021 tI `, 6SGM No Revisions: Site Plan Blow Up 2 STA 1+85 STA 3+85 No.:
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) O O C % of Rock Range of Intermediate Dimensions(inches) Range of Rock Mass (pounds)
�� ����� 100 33-39 2900-4850
) O O C ;a 85 23 28 990 1800
��� ����� — 50 17-20 400-650
3�� � o� C 15 11-15 110-270
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° I TO FULL FIT OF EXISTING BANK
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I a , ADJACENT a"
2:1 DESIGN SLOPE
I a a °4 ° ROADWAY
° ° — — _ 1.5:1 MAX SLOPE TO AVOID TREES
a ° SEE CROSS SECTIONS
L
_ o. RIVER BANK RIPRAP
g . r, (SEE GRADATION ON SHEET)
W VTC INSTALLATION NOTES: EXISTING GRADE (EG) i
I VARIES—SEE •O v
o 1. INSTALL SEE PLAN VIE FOR GENERAL LOCATION. CONTRACTOR TO SECTIONS VIEWS .�.=
w DETERMINE FINAL LOCATION OF CONSTRUCTION SITE ENTRANCE. VTC SHALL 'Oh o41• 2' DEPTH OF BURY
FL' BE LOCATED AT ALL ACCESS POINTS TO PUBLIC OR PRIVATE ROADWAY 440,- FIRST COURSE OF LARGE STONE
Li
N CORRIDORS. �:o�., _ _ — — — —
2. VTC SHALL BE INSTALLED PRIOR TO ANY LAND DISTURBING ACTIVITIES. pimp,c N
t��
3. INSPECT VTC DAILY AND MAINTAIN IN EFFECTIVE OPERATING CONDITION.
o INSPECT ALL BMPS AFTER ANY PRECIPITATION EVENT. AND PERFORM BURIED RIPRAP 3'
NECESSARY MAINTENANCE. REVETMENT
0 Q 4. ROCK SHALL BE REPLACED OR REGRADED TO MAINTAIN CONSISTENT DEPTH. c,
z TYPICAL SECTION ,;�`���o�
Q 5. SEDIMENT TRACKED ONTO PAVED ROADS SHALL BE REMOVED THROUGHOUT �� +
4 THE DAY AND AT THE END OF EACH WORK DAY BY SHOVELING AND A, ti
Li)} SWEEPING. SEDIMENT SHALL NOT BE DISPOSED OF INTO STORM DRAIN NTS
iy
o SYSTEM.
I RIPRAP ScBACKFILL NOTES — EARTHWORK
0
6. PORTABLE TRACKING PADS ARE ACCEPTABLE
W 1. RIPRAP GRADATION: CLASS 5 STONE GRADATION. FILL VOIDS WITH
o COMMON SITE ALLUVIUM. BOULDERS MUST MEET SG 2.65 OR
N GREATER (BASALT APPROVED. LIMESTONE, PROVIDE SAMPLE).
w VEHICLE TRACKING CONTROL DETAIL TC
0
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I
Computer File Information Sheet Revisions
N KIN For Bid Crystal River Bank Stabilization 2021 Project No./Code
Print Date: 1 1.23.21 Rev. Date Comments Init. p T
N SGI'I No Revisions: --
o Last Modification Date: 11.01.2021 01 Details No.:
!I Drawing File Name: CRB-Details = COUNT 1 1 8 West Sixth Street, Suite 200 Engineer: RB/RS Structure
o Glenwood Springs,CO 81601 Revised: Code: --
(9 Autocad Ver. 2020 Scale: As Shown Units: English Drawn By: RRS Numbers --
�����'� 970.945.1004 www.sgm-inc.com Void: Sheet Number: 14
- SGM Project No.: 2021-120.004 Quality Control: SK Sheet Subset: - Subset Sheets:
PROJECT: CRYSTAL RIVER BANK STABILIZATION,2021^ 1/2 MILE SOUTH OF THOMAS BRIDGE
BID SCHEDULE
BID ITEM UNIT
CONTRACT ITEM ADDITIONAL DESCRIPTION UNIT QTY EXTENDED COST
NO. COST
Mobilization,management and staging for all
construction activities,including dumpsters
and sanitary facility.Includes coordination and
1 MOBILIZATION&MANAGEMENT access permit with CDOT,SGM,and Pitkin LS 1
County.Includes trail access management.
any additional work beyond noted tree
2 CLEARING AND GRUBBING removals for access,removal of topsoils or L S 1
usable soils,storage,protection
Steep temporary access road to get to river.
3 TEMPORARY CONSTRUCTION ACCESS/TCP Schematic level only is shown on plans. LS 1
Contractor to design and implement.
4 TREE REMOVALS select trees per plans or as approved by project EACH 11
owner
5 TREE TRIMMING protected trees to be trimmed for access and HOURS 8
prevent damage
as required to complete project.any damaged
6 ACCESS PROTECTION(OR REPLACEMENT) LS 1
sections of access must be replaced(re-paved).
UNCLASSIFIED EXCAVATION(RIVERBED excavated riverbed material as required to
7 MATERIAL) achieve engineered sections and finished grade CY 400
elevations on the plans,haul off excess
material from excavation used for fill around
8 RIVERBED FILL MATERIAL PLACEMENT CY 300
riprap revetment per plans
9 STRUCTURAL BACKFILL(CLASS 2) import and placement of class 2 material for CY 50
void fill
10 TOPSOIL PLACEMENT anticipates salvage and re-use of existing site LS 1
soils as final cover material,—8"depth
to include all design,materials,labor,and
maintenance costs to implement a storm water
11 EROSION CONTROL MANAGEMENT(ECM) management plan using best management LS 1
practices.Dust suppression,general site
management,tracking pad,washing,etc.
12 RIP-RAP(REVETMENT/DIKE) Includes import of Class 5 material and CY 500
placement per design.
13 FORCE ACCOUNT Force Account Items DOL 15000 $ 15,000.00
TOTAL BASE BID
ENVIRONMENTAL
EXCAVATION
December,12 2022
Pitkin County Commissioners Environmental Excavation LLC
530 E. Main Street Peter Blake
Aspen, Co 81611 72 Cabin Drive 81623
eepeterblake@gmail.com
970-2612981
Dear Pitkin County Board of Commissioners,
Environmental Excavation L.L.C. (E.E.) is respectfully submitting the following proposal for
Crystal River Embankment Stabilization RFP010.22. E.E. is dedicated to helping preserve
our native western landscapes. Peter Blake has owned and operated E.E. since 2001. Peter
started the company to use his vast environmental experience along with a lighter operating
footprint and technique to solve complex land and water issues.
Sincerely,
Peter Blake
72 Cabin Drive Carbondale,CO 81623: 970-261-2981:eepeterblake@gmial.com
ENVIRONMENTAL
EXCAVATION
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RFP010.22 Crystal River Embankment Stabilization
Date: 01/11/2022
Prepared for: Pitkin County
Prepared By: Peter Blake Owner
Environmental Excavation LLC
PO Box 1737 Carbondale CO 81623
970-985-5322/970-261-2981
eepeterblake@gmail.com
environmentalexcavationllc.com
1
Project Scope
Pitkin County Open and Trails has released RFP for a streambank restoration project. The
Crystal Riverbank Stabilization Project 2021(CRBS) is located on the west bank of the Crystal
River upstream of 5342 HWY 133 and will tie into a previous project installed 2 years prior.
The new section shall be 454 LF of similar void fill rip rap. Special care shall be taken to
protect existing vegetation,bike path, and Bill Fales pipeline located in the vicinity of the
project area.
Project Approach
Environmental Excavation (E.E.)has worked on dozens of complex river restoration projects
across Colorado. E.E has worked on projects with a high degree of professionalism and within
a set budget and timeframe.
The project submission date is January 17, 2022. Award date is on January 24th, E.E. will
begin shortly after the award date working with the engineer and the county to expedite and
submit all necessary permits and on-site services. Which could include SWMP, CDPHE water
discharge permit, construction staking, 811, and private locates. These permits take time to
turn around; no work shall be started until proper permitting is completed.
Once permits are in hand E.E will begin with a pre-work schedule, this project is contingent
on DOW spawning dates and will be imperative to complete the instream section by March
15th, 2022. E.E will use best management practices pertaining to proper construction site
management including, BMPs,porta-let, trash service, spill containment, and proper signage
shall be on location or installed before work start schedule. E.E will install a professional
company sign with contact phone number,plan set holder,permits, etc.
EE has concerns with the planned entrance to the project area and the impact on the private
property and existing void fill wall. EE would propose an alternate route. EE has contacted
"Goose"Henderson the property owner and he has similar concerns. The continual,back, and
forth with the D50 material could cause issues with the completed wall.
EE would propose a different route to the south, crossing a small section of the bike path. EE
would install timber mats on and near the bike path and down to the project area. Class II
material will be placed to add protection to the Bill Fales pipeline and support timber matting
to the steep grade section. This fill material will be removed at the project's completion and
most of the riparian shrubs and grasses will re-emerge during the spring thaw. Using mats will
keep the native soils and vegetation protected.
2
Proposed Alternate Route
Porta-let and 2 yard
• dumpster Site service to
I clean twice weekly
x
Two yield signs will be ♦
removed and stored. IV. '
Replaced when cleanu. -. _. _
'•' At* occurs I. .
r. it r, I t� �' cd•
a j -?.
r t
i.it- w :::,,,..- \ ---, .
I. .
Dump truck traffic from
carbondale would turn at wide ; ' - Cr 'mod
area next to project,back in - _ c •
next to pathway,the soil and
vegetation would be protected •
with timber mats
•
• / itt%. — _ •
o— r A steep bench constructed
.i. Z...r
`��Trom D50 would be constructed
_ , r. to give tracriti d equipment
�f• • .♦ access to the lower bench
J '
The E.E. proposed alternate route to project area, will reduce the overall damage to
surrounding property, no trees will be removed and the reclamation footprint will be cut in
half If an alternate route is authorized, E.E. would utilize four tandem rock trucks, the trucks
would turn directly across from the project area on 133 and turn around and pull up to 5342
Hwy 133 and back into the upper bench across the bike path and unload D50 Rip Rap. E.E.
would protect soils and hillside with onsite logs or chips for the first protective layer, the
import D50 rock would be used to make a steep access ramp by carefully placing D50
(100CY) down to the lower bench and will have timber matting as well. Since this area is
situated near the midway point of the project, two excavators and the track dump truck would
remove excess material and install D50 with one access point upstream of the residence, all
will be completed while working instream.
As the project is being completed it will be necessary to swap the last 100CY of D50 used for
the down ramp and start stockpiling excess cobble(200cy+-) for removal. The cobble can be
used as the up ramp and be loaded onto trucks as the project is being completed. The emphasis
will be on resource protection of soil, vegetation, and water.
Fuel will be stored in a stainless steel 300-gallon tote. There will be spill mats in construction
equipment, and fire extinguishers on board as well. E. E's'work hours will be 7 am to 5 pm.
Monday thru Friday, this could change to Saturday if more hours are needed to meet
deadlines.
3
Material D-50 Riprap Installation 500 CY 2:1
E.E has a selection of Basalt Alluvium D50 Riprap, located at a private pit 12 miles from the
project area. The rock has the required abrasion specification for D50 riprap materials and can
be custom-made per engineer's specification. This material is presorted and ready to load.
500 cubic yards of riprap material are required to complete this project.
Equipment and Manpower
• Excavator, 2019 JD135G with Thumb 16TN
• Excavator, 2015 PC138USLC with Thumb 14TN
• Excavator, 2014 PC228USLC with Thumb 28TN
• TerraMac 2021 Track Dump truck
E.E. will have three operators on-site for the project period, one excavator will be located offsite to
load trucks and will be mobilized to the project area after the D50 is loaded out of the pit.
Project Timeline
Proposed Construction Schedule
January 17, 2022 -Notice of award
January 18, 2022 -Apply for all necessary permits
January 18, 2022 -Order all material and set shipping dates
February 11, 2022 -Project start date
March 15, 2022 -Project completed
E.E intends to have all work completed before March 15, 2022, barring there are no changes to
the contract, unforeseen issues, and Covid-19 infection/or related quarantine restrictions.
If a work change is encountered, the owners'representative and contractor shall have all
changes in writing.
January February March
Primary Teak Week 1 'Week 2 1Week3 IWeek 4 Weeks 'Week 6 'Week] 'WeekB Week9 'Week 10 IWeek11 ',Nook 12
Contract Award notice and contracting
Client and Design team meeting&value
engineering
Mobilization,access&staging area dvl,&
containment
Materials acquisition&staging
Phase 1(channel,embankment,and
bioengineering)
Phase 2(Slope grading,stabilization,and
revegetation)
Demobilization and site clean-up
Project Close-out
Method of Compensation
EE would request 2 equal payments.
Payment 1-Prework, BMPs, Signage, Mats, Rock Haul, Bank Work to Begin
Payment II—Material installed, Clean up, Reclamation, Payment verification
Seed and repair river access, onsite review by owners, and sub-contractor payment
verifications.
Environmental Excavation shall provide a two-year warranty on all materials supplied and
workmanship performed.
STATEMENT OF QUALIFICATIONS
Qualifications (Environmental Excavation)
Peter Blake
Owner: Environmental Excavation LLC
Environmental Excavation LLC (EE) was established in 2001 by Peter and
Alexandra Blake. Environmental Excavation is a full-service land management I
company that has served many client bases over the years, including government,
state, and private entities. Environmental Excavation has the combined experience, ., -•-
energy, and equipment to complete any water-related project in a safe,professional
manner. Peter Blake has 20+years of experience with river and stream bank
improvements, in-stream diversions, large-scale water impoundments, HDPE
fabrication&repair, site grading, planting, and all phases of reclamation. Peter has
combined his passion for specialized equipment and the challenges of operating and
creating naturalized improvements in both upland and wetland environments. EE has an outstanding
reputation for completing both large & small projects with the help of professional operators and a
new fleet of equipment. The EE team has years of experience working on steep slopes and the
complexities of having equipment in sensitive areas. Peter Blake is present on all projects, this aids in
the project's overall successes and personal accountability that all projects are moving in a forward
direction.
Environmental Excavation's owner Peter Blake will serve as the principal for this project, bonding,
insurance, and main supervision.
5
Completed Projects (Environmental Excavation)
Crystal Basin Holdings L.L.C.
Catena Foundation
4180 Coal Creek Rd, Redstone, Co
Mine reclamation on the private lands formerly Mid-Continent Resources. The project scope will
merge coal mine reclamation with recreation. EE has developed a large water impoundment, wetland,
soil remediation, created positive drainage and used onsite materials to create a naturalized landscape
that benefits water quality and wildlife values. Extensive seeding of grasses, wildflower, forbs, and
planting of trees and shrubs. 2018 to current. Crystal Basin Coal Mine Reclamation Before and After.
-T
}
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v 4 +�
Y
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•
6
7 Oaks Bridge Abutment Removal and Bank Stabilization, Crystal River Carbondale Co
The project scope was to remove a large concrete bridge abutment and re-slope and hard armor with
angular river boulders. Both upstream and downstream bridge abutments were protected.
Fall 2018 completed.
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3Y��.aw _ " T r( F ff I' —_ ,, —.-...�... .qp _.�i..:...��.oe.
Fes,;.,�,_. _ - �'
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f
7
Stone Creek Bank Stabilization Eagle-Vail metro district, 14th fairway Edwards, CO
Two large drop structures were removed to facilitate fish spawning and rehabilitate (removal of:)
large deposits of sedimentation.
The project involved protection mats on the golf green, two weeks of dewatering, 40 loads of rock and
material+ construction equipment and removal of 300 yards of anaerobic soils to create new bunker
on green, and installation of pool drop structures and various wood revetments for fish habitat. The
project was able to continue without shutting down the golf course. EE teamed with Aloterra
Restoration Services to make this project a success.
Early Fall 2019+Awaitin: similar .ro'ect Plan-set for 6th&llth hole comsletion for fall of 2022
•
El
•
�� s,, `'!• "� `-'�, = -t .ems
J ¢¢. . f. ,ra ;'a�i.r•-TiI Stone. `
1 ,' CreekCreek
.1_. - -4114,A, A : ..,*',*0
,�v 9%r F-;• . ,. :__ ,', C. liiZa tio
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d 4 ,rY ,q ' y ,,- ^Q tt1z . v -,‘ S S� `
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ram • �e:
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..Y j "- ~ Ate. �- t_; a_-a
3 •. tic' 14+t
Supply Ditch Co, Town of Lyons, CO
Remove 22CY of concrete ditch structure destroyed during the 2014 flood. Reinstall a multi-use
grouted boulder structure that incorporates a fish ladder, irrigation diversion, and white-water wave.
The structure was one of the first permanent projects to be completed after the front-range floods.
Spring 2015 completed.
u
11
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44*.
List of Subcontractors & Vendors
United Companies Carbondale: Gravel
Nevarez Trucking Carbondale: Material Hauling
Granite Seed Co Denver: Seed& erosion control material
Triton Environmental Denver: Coco Flex-ET Mulch, erosion control material
Redemption Mill, Hotchkiss: 8"timber mats
PMC Komatsu Rental track dumper
Colorado Site Services, Porta-let/waste
9
EE References
Crystal Basin Holdings L.L.C.
Catena Foundation
Mrs. Trina Ortega/Mrs. Clare Bastable
970-274-1861
tortega@catenafoundation.com
Mountain Meadow Ditch Company/Needham Ditch Company
Mr. Scott Strang
434-238-5400
Mr. Felix Tonare
Milagro Ranch Carbondale, Co 970-379-4446
Tornare@sopris.net
Mr. William Fales
970-618-1325
wmfales@aol.com
Stone Creek Bank Stabilization (Eagle/Vail metro golf course)
Wright Water Engineers Mr. Scott Schreiber PE
423-943-7500
Eagle/Vail parks manager Brent Barnum
970-688-0818
Sundial Condominium/Gore Creek, Vail Co (Restore the Gore)
Town of Vail Mr. Pete Wadden
970-479-2144
10
Bid Schedule
BID DIM CONTRACT ITEM ADDmONAL DESCRIPTION UNIT QTY EXTENDED COST
Mobilization,management and staging for all construction activities,includingdumpsters
MOBILIZATION&MANAGEMENT and sanitary facility.Includes coordination and access permit with CDOT,SGM,and Pitkin l5 1 $ 21,000.00 $ 21,000.00 Twenty one thousand dollars
County.Includes trail access management.
1
any additional work beyond noted tree removals for access,removal of topsoils or usable
CLEARING AND GRUBBING L5 1 $ 2,350.00 $ 2,350.00 Two thousand three hundred and fifty dollars
soils,storage,protection
2
Steep temporary access road to get to river.Schematic level only is shown on plans.
TEMPORARY CONSTRUCTION ACCESS/'TCP LS 1 $ 20,500.00 $ 20,500.00 Twenty thousand five hundred dollars
Contractor to design and implement.
3
4 TREE REMOVALS select trees per plans or as approved by project owner EACH 11 $ 150.00 $ 1,650.00 One thousand six hundred and fifty dollars
TREE TRIMMING protected trees to be trimmed for access and prevent damage HOURS 8$ 150.00 $ 1,200.00 One thousand two hundred dollars
5
as
6 ACCESS PROTECTION)OR REPLACEMENTgd�lredto complete project.any damaged sections of Kress must be replaced(re-
LS 1 $ 5,000.00 $ 5,000.00 Five thousand dollars
UNCLASSIFIED O(CAVATON(RIVERBED excavated riverbed material as required to achieve engineered sections and finished grade
MATERIAL) lelevationson the plans,haul ofteuess CY 000$ 70.00 $ 28,000.00 Twenty-eight thousand dollars
T
8 RIVERBED FILL MATERIAL PLACEMENT material from excavation used for fill around riprap revetment per plans CY 300 $ 86.60 $ 25,980.00 Twenty-five thousand nine hundred and eighty dollars
9 STRUCTURAL BACKFILL)CLASS 2) import and placement of class 2 material for void fill CY 50 $ 65.00 $ 3,250.00 Three thousand two hundred fifty dollars
TOPSOIL PLACEMENT anticipates salvage and re-use of existing site soils as final cover materia1,11"depth LS 1 $ 2,350.00 S 2,350.00 Two thousand three hundred and fifty dollars
10
to include all design,materials,labor,and maintenance costs to implement a storm water
EROSION CONTROL MANAGEMENT(ECM) management plan using best management practices.Dust suppression,general site L5 1 $ 8,000.00 5 8,000.00 Eight thousand dollars
11 management,tracking pad,washing,etc.
RIP-RAP(REVETMENT/DIKE) Includes import of Class S material and placement per design. CY 500 $ 112.00 $ 56,000.00 Fifty six thousand dollars
12
13 FORCE ACCOUNT Force Account Items DOL 1 $ 15,000.00 $ 15,000.00 Fifteen thousand dollars
$ 190,280.00 One hundred and EighyFive thousand two hundred and ethsy dollars
TOTAL BASE BID
11
RFP 010.22 Rev.2017.12.27 btf
Budget Line Item#: 11836360.531500.10104
iTKIN
41)1COUNT
———- — C�/�C-NC?)
PROPOSAL FORM
Proposal Time: 2:00 PM MST
Proposal Date: January 14,2022
From: nv\c o f'mcrea.\ 2 X CO4DA1 or1 LL(-.
2 Cab.n pr"Je.
ondoAc. CO 'l(023
Phone 970 9 SS S 322 E-mail Address: eG?e e_rbka e_e grn&A•COrA
To: THE PITKIN COUNTY BOARD OF COMMISSIONERS
do Procurement
123 Emma Rd.,Suite#106
Basalt,CO 81621
For: RFP 010.22—Crystal River Embankment Stabilization:
Pursuant to a request by the Pitkin County Commissioners, the undersigned Proposer
having examined this Request for Proposals (RFP), including the site of the proposed
Service and being familiar with conditions surrounding the Service of the proposed
Service, including the availability of materials and labor hereby proposed to furnish all
labor,materials,supplies,applicable permits,services and supervision required to perform
the Service as detailed in this RFP for the sum of:
The Fee Schedule for this project and any similar work not included in the Scope of Work
is included.
Statement and Detailed Approach to Service: SQL P 'O.CVvt12/CV'
Qualifications of Proposer:
Please insert names address, phone numbers and description of similar Service for
Reference Checks.
9
RFP 010.22 Rev.2017.12.27 btf
Budget Line Item#: 11836360.531500.10104
I. fee Aao\ ,ck
2.
3.
It is further understood that the right is reserved by the County to reject any and all
proposals and it is agreed that the proposals may not be withdrawn for a period of ten(10)
days from specified time for receiving proposals.
The Proposer acknowledges receipt of Addenda Nos.
The right is reserved to waive any informalities and to reject any Proposal.
(Type/Print name under all signatures)
Dated this 13 day of �x3.1"�1U ,202 2.
(Corporate seal) PROPOSER:
././4/
4 I e,Ca,,dra B/( k
SIGNATURES: If the proposal is being submitted by a Corporation, the Proposer
should be signed by an officer,i.e.President or vice-president.The signature of the officer
signing shall be attested to by the secretary and properly sealed. If the proposal is being
submitted by an individual or a partnership,the proposal shall so indicate and be properly
signed.
10
Document A310TM — 2010
Conforms with The American Institute of Architects AIA Document 310
Bid Bond
CONTRACTOR: SURETY:
(Nance,legal sr,rrus and address) (Name(c,oal status and pon real place at barawrs.v)
Environmental Excavation,LLC Contractors Bonding and Insurance Company
PO Box 1737 9025 N.Lindbergh Drive
TCarbondale,CO 81623 Peoria,IL 61615 legal
document has important
egalconsequences.Consultation
Mailing Address for Notices with an attorney is encouraged
with respect to its completion or
OWNER: modification,
(Name,legal status and address) Any singular reference to
Pltkin County Contractor,Surety,Owner or
530 East Main Street other party shall be considered
Aspen,CO 81611 plural where applicable.
BOND AMOUNT: $Five Percent(5%)of Total Amount Bid
PROJECT:
(Name,location or address,and Project number,if any)
Crystal River Embankment Stabilization 2021
Pitkin County,CO
The Contractor and Surety are bound to the Owner in the amount set forth above,for the payment of which the Contractor and Surety bind
themselves,their heirs,executors,administrators,successors and assigns,jointly and severally,as provided herein.The conditions of this
Bond are such that if the Owner accepts the bid of the Contractor within the time specified in the bid documents,or within such time period
as may be agreed to by the Owner and Contractor,and the Contractor either(1)enters into a contract with the Owner in accordance with
the terms of such bid,and gives such bond or bonds as may be specified in the bidding or Contract Documents,with a surety admitted in
the jurisdiction of the Project and otherwise acceptable to the Owner,for the faithful performance of such Contract and for the prompt
payment of labor and material furnished in the prosecution thereof;or(2)pays to the Owner the difference,not to exceed the amount of
this Bond,between the amount specified in said bid and such larger amount for which the Owner may in good faith contract with another
party to perform the work covered by said bid,then this obligation shall be null and void,otherwise to remain in full force and effect.The
Surety hereby waives any notice of an agreement between the Owner and Contractor to extend the time in which the Owner may accept the
bid.Waiver of notice by the Surety shall not apply to any extension exceeding sixty(60)days in the aggregate beyond the time for
acceptance of bids specified in the bid documents,and the Owner and Contractor shall obtain the Surety's consent for an extension beyond
sixty(60)days.
If this Bond is issued in connection with a subcontractor's bid to a Contractor,the term Contractor in this Bond shall be deemed to be
Subcontractor and the term Owner shall be deemed to be Contractor.
When this Bond has been furnished to comply with a statutory or other legal requirement in the location of the Project,any provision in
this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions conforming to such n n r t
statutory or other legal requirement shall be deemed incorporated herein.When so furnished,the intent is that this Bond shaibt ons dr,
as a statutory bond and not as a common law bond. 'N'��-,,,.C',
Signed and sealed this 14th day of December 2021 CEO L4g''•.123:
=Z/Z SEALS .:?,_
Environmental Excavation,LLC =Z 2001
(Principal) at*-COLORADO'0
(Witness) CPmpr>x-'•
(Title) rt r r r i'►aw•o•r, ,�N,r�y.�
:nd Insurance Company Iv. .
(Seal) IV.- SEAL47117
' er,Witness to Surety MOO
■ '
nsend Attorney-in-Fact
S-0054/AS 8/10
POWER OF ATTORNEY
RLI Insurance Company
Contractors Bonding and Insurance Company
9025 N.Lindbergh Dr. Peoria,IL 61615
Phone: 800-645-2402
Know All Men by These Presents:
That this Power of Attorney is not valid or in effect unless attached to the bond which it authorizes executed,but may be detached by the
approving officer if desired.
That RLI Insurance Company and/or Contractors Bonding and Insurance Company, each an Illinois corporation, (separately and
together,the"Company")do hereby make,constitute and appoint:
Timothy J.Blanchard. Christina L.Townsend.Vickie Golobic.Mary Ann Eurich.Jennifer J.Walker.Barbara J.Arnold.Ruth Anne
Lindsay.Robert Charles Torrez,Nikki M.Mosbruckcr,Ashley K.Anderson.Lynn Christine Bosman.K Anne E.Vogel.Nicole Lee
McGuire.jointly or severally
in the City of Colorado Springs ,State of Colorado its true and lawful Agent(s)and Attomey(s)in Fact,with
full power and authority hereby conferred,to sign,execute,acknowledge and deliver for and on its behalf as Surety,in general,any and all
bonds and undertakings in an amount not to exceed Twenty Five Million Dollars
( S25.000,000.00 )for any single obligation.
The acknowledgment and execution of such bond by the said Attorney in Fact shall be as binding upon the Company as if such bond had been
executed and acknowledged by the regularly elected officers of the Company.
RLI Insurance Company and/or Contractors Bonding and Insurance Company, as applicable, have each further certified that the
following is a true and exact copy of a Resolution adopted by the Board of Directors of each such corporation,and is now in force,to-wit:
"All bonds,policies,undertakings,Powers of Attorney or other obligations of the corporation shall be executed in the corporate name of
the Company by the President,Secretary,any Assistant Secretary,Treasurer,or any Vice President,or by such other officers as the Board
of Directors may authorize. The President, any Vice President, Secretary, any Assistant Secretary, or the Treasurer may appoint
Attorneys in Fact or Agents who shall have authority to issue bonds,policies or undertakings in the name of the Company. The corporate ''I
seal is not necessary for the validity of any bonds,policies,undertakings,Powers of Attorney or other obligations of the corporation. The
signature of any such officer and the corporate seal may be printed by facsimile."
IN WITNESS WHEREOF, the RLI Insurance Company and/or Contractors Bonding and Insurance Company,as applicable, have
caused these presents to be executed by its respective Vice President with its corporate seal affixed this 5th day of
October , 2020 .
RLI Insurance Company
,s G ENOpt, ., •yJp,,, ,,C'0' , Contractors Bonding and Insurance Company
4�N..GOPPO",rF1ni� =¢�'CPproMp,,VS% /�
- :SEAL: I By: ,dVx}y�l�/.
.SEAL:f Barton W.Davis Vice President
•KlINO19 ./t pi N O`S"`�,���,.
State of Illinois ,., ,
SS County of Peoria CERTIFICATE
On this 5th day of October 2020 before me,a Notary Public, I, the undersigned officer of RLI Insurance Company and/or
personally appeared Barton W.Davis ,who being by me duly sworn, Contractors Bonding and Insurance Company,do hereby certify
acknowledged that he signed the above Power of Attorney as the aforesaid that the attached Power of Attorney is in full force and effect and is
officer of the RLI Insurance Company and/or Contractors Bonding and irrevocable;and furthermore,that the Resolution of the Company as
Insurance Company and acknowledged said instrument to be the voluntary set forth in the Power of Attorney, is now in force. In testimony
act and deed of said corporation. whereof, I have hereunto set my hand and the seal of the RLI
Insurance Company and/or Contractors Bonding and Insurance
� � Company this 14th day of December . 2021 .
�L
By: ah�•&13e1 RLI Insurance Company
Contractors Bondingand Insurance Company Catherine D.Glover Notary Public p y qr.•°°°°"`"
11SEAL• ;#�
CATHERINE D.GLOVER •`,.,..,i��o.,,,:,.•• '
rraryt�rate-Srrdwcu By:
4 .e OFFICIAL SEAL
Mr 24conwrdesionares Jeffrey icM v Corporate Secretary
0532829020212 A00581)14
DocuSign
Certificate Of Completion
Envelope Id: E5AFOEOCF6A84F84B82AF4C8D03EA5D6 Status:Completed
Subject: Environmental Excavation I Pitkin County Contract 010.22 for Review and Signature
Source Envelope:
Document Pages:95 Signatures:6 Envelope Originator:
Certificate Pages:5 Initials:0 Pitkin County Procurement
AutoNav: Enabled 530 East Main Street
Envelopeld Stamping: Disabled Suite 203
Time Zone: (UTC-07:00)Mountain Time(US&Canada) Aspen,CO 81611
Procurement@PitkinCounty.com
IP Address:65.38.144.66
Record Tracking
Status:Original Holder:Pitkin County Procurement Location: DocuSign
2/25/2022 12:14:39 PM Procurement@PitkinCounty.com
Signer Events Signature Timestamp
Ted O'Brien Sent:2/25/2022 12:21:43 PM
ted.obrien@pitkincounty.com ��' Viewed:2/25/2022 2:16:23 PM
Resource and Trails Manager Signed:2/25/2022 2:16:49 PM
Security Level: Email,Account Authentication
(None) Signature Adoption: Uploaded Signature Image
Using IP Address:24.9.118.117
Electronic Record and Signature Disclosure:
Accepted:2/25/2022 2:16:23 PM
ID:8d3e6685-4d22-4168-a075-e155fe8e2cd9
Company Name:Pitkin County,Colorado
Phylis Mattice Sent:2/25/2022 2:16:54 PM
Phylis.Mattice@PitkinCounty.com KuPS iGt- Viewed:2/26/2022 7:34:33 AM
Assistant County Manager Signed:2/26/2022 7:34:56 AM
Security Level: Email,Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 174.215.0.49
Signed using mobile
Electronic Record and Signature Disclosure:
Accepted:2/28/2022 9:17:42 AM
ID:7a6d8fbd-bf60-4289-888a-f92198fbee2f
Company Name:Pitkin County,Colorado
Peter Blake Sent:2/25/2022 2:16:54 PM
eepeterblake@gmail.com Viewed:2/28/2022 10:52:27 AM
Owner Signed:2/28/2022 2:39:35 PM
Security Level: Email,Account Authentication
(None) Signature Adoption: Drawn on Device
Using IP Address:216.237.78.185
Electronic Record and Signature Disclosure:
Accepted:2/28/2022 10:52:27 AM
ID:85472cbd-9f0b-48fa-99bd-0db8c2a2c21e
Company Name:Pitkin County,Colorado
Rich Englehart �,� Sent:2/28/2022 2:39:40 PM
rich.englehart@pitkincounty.com K fa"'D"tL4"' Viewed:2/28/2022 2:58:33 PM
Deputy County Manager Signed:2/28/2022 2:58:52 PM
Pitkin County
Signing Group:County Manager Group Signature Adoption: Pre-selected Style
Security Level: Email,Account Authentication Using IP Address: 184.166.17.79
(None)
Signer Events Signature Timestamp
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Pitkin County Procurement COPIED Sent:2/28/2022 2:58:57 PM
procurement@pitkincounty.com Resent:2/28/2022 2:59:04 PM
Procurement Viewed:3/1/2022 8:42:54 AM
Pitkin County
Security Level: Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Accounts Payable COPIED Sent:2/28/2022 2:58:57 PM
AP@pitkincounty.com Viewed:2/28/2022 4:18:20 PM
Accounts Payable
Pitkin County
Security Level: Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Kim Arensdorf COPIED Sent:2/28/2022 2:58:58 PM
kim.arensdorf@pitkincounty.com Viewed:2/28/2022 4:03:55 PM
Administrative Specialist
Security Level: Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 12/15/2021 11:10:46 AM
ID:9ae44e6d-4db3-4e13-ad61-3cd162cdf888
Company Name:Pitkin County,Colorado
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 2/25/2022 12:21:43 PM
Certified Delivered Security Checked 2/28/2022 2:58:33 PM
Signing Complete Security Checked 2/28/2022 2:58:52 PM
Completed Security Checked 2/28/2022 2:58:58 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on:3/20/2020 3:28:13 PM
Parties agreed to:Ted O'Brien,Phylis Mattice,Peter Blake,Kim Arensdorf
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Pitkin County(we, us or Pitkin County)may be required by law to provide
you with certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically when we send you documents for
electronic signature.
Acknowledging your Access, Intent, and Consent to Receive and Sign Materials
Electronically
To confirm that you can access this information electronically, which will be similar to other
electronic notices and disclosures that we will provide to you,please verify that you were able to
read this electronic disclosure and that you also were able to print on paper or electronically save
this page for your future reference and access or that you were able to e-mail this disclosure and
consent to an address where you will be able to print on paper or save it for your future reference
and access. Further, if you consent to receive notices and disclosures exclusively in electronic
format on the terms and conditions described above,please let us know by clicking the 'I agree'
button below.
By checking the 'I Agree' box, I confirm that:
• I am establishing my intent to be bound to the transaction, and indicating that I am fully
aware of the purpose for which the signature is being provided.
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
• Until or unless I notify Pitkin County as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgments, and other documents that are required to be provided or made
available to me by Pitkin County during the course of my relationship with you.
Signing Documents without a Pitkin County DocuSign Account:
Pitkin County may not require all document signers to be authorized users of the Pitkin County
DocuSign Account. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to these terms and
conditions, please confirm your agreement by clicking the 'I agree'button at the bottom of this
document. When you don't have a DocuSign account, you will be provided the opportunity to
agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can
download and retain this disclosure. Pitkin County will forward completed documents that
you've reviewed, processed or signed via email. Should you require copies of these signed
documents (e.g., if they get deleted from your email account) you should request those
documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin
County custodian who sent you the document for signature.
Signing Documents with a Pitkin County DocuSign Account:
Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to these terms and conditions,please
confirm your agreement by clicking the 'I agree'button at the bottom of this document.
Getting paper or electronic copies
At any time, you may request from us a paper or electronic copy of any record provided or made
available electronically to you by us. For such copies, as long as you are an authorized user of
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you through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper or
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procedure described below.
Withdrawing your consent
If you are an authorized DocuSign Account holder, you can decide to receive notices and
disclosures from us electronically, you may at any time change your mind and tell us that
thereafter you want to receive required notices and disclosures only in paper format. Described
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paper format and also how to withdraw your consent to receive notices and disclosures
electronically.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
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All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgments, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process,please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Pitkin County:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to Helpdesk@provelocity.com
To advise Pitkin County of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at Helpdesk@provelocity.com and
in the body of such request you must state: your previous e-mail address, your new e-mail
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In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
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To request paper or electronic copies from Pitkin County
To request delivery from us of paper or electronic copies of the notices and disclosures
previously provided by us to you electronically, you should request those documents from Pitkin
County under the Colorado Open Records Act by contacting the Pitkin County custodian who
sent you the document for signature.
To withdraw your consent with Pitkin County
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
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must state your e-mail, full name, Postal Address, telephone number, and account
number.