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HomeMy WebLinkAboutbocc.con.120.22 p T K I N Pitkin County Procurement Cover Sheet COUNT - fin,n7 — s Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Contract Information Contract Number 120.22 Project Name R&B and Translator Truck Biulds Contractor O.J. Watson Company, Inc. Budget Line Item 11139150.575000 $ 24,124.00 12541150.575000 $ 35,474.00 Additional Budget Line Freight @ NTE $2,500 per vehicle $ Item(s) $ _ (Please fully allocate New Contract Total) Procurement Method: Sole Source Type: Goods, Equipment, Supplies Contract Start Date 1/1/2022 Contract End Date 6/30/2022 Contract Type New Contract Retainage No If this is a new contractor,please enter the New Vendor information into Munis for workflow approval. Contact Information: Department Fleet County Representative Matt Bergstresser County Representative (970) 309-8322 Phone Provide a brief description of the Contract or Change Order: Build-out of R&B and Translator Chevrolet trucks. Freight not included in attached quotation, so $2,500.00 per vehicle included with contract price. Freight shall be billed to appropriate code and only billed/payable for actual cost. Contract Value Summary: Original Contract Amount $ 59,598.00 Previous Change Order/Amendment Amount $This Change order/Amendment amount $Contract Total $ 59,598.00 Rev 2018-10-10 btf PITKIN COUNTY SOLE SOURCE PROCUREMENT JUSTIFICATION REQUEST TO: Jon Peacock, County Manager DATE: January 18, 2022 FROM: Matt Bergstresser, Fleet Operations Supervisor Proposed Contractor: O.J.Watson Company, Inc. Product/Service: R&B and Translator Pickup Build-Out Estimate expenditure for the above Product/Service: $ 59,598.00 including freight This form is required, and is to aid you, in documenting your Sole Source request. Complete all portions of this form. This purchase is clearly and legitimately limited to a Single or Sole Source. (Examples: original manufacturer, no regional distributor, standardization etc): Explain: O.J. Watson has been a trusted partner for prior build-outs and were the only company that could offer a build-out to our specifications within the timeline needed for replacing department-specific vehicle replacements. There have been significant delays in material/product availability, but O.J. Watson has been able to acquire components for the builds when others were not. Selecting O.J. Watson is in the best interest of the County as they offer the best value, support, and were the only provider that could meet our deadlines and specifications. Note: Every effort should be made to obtain a written contract when otherwise required under County procedures. When a contract is obtained, complete the Clerk's check list and send the original signed contract with coversheet to clerk's office for archiving. 1 Rev 2018-10-10 btf The undersigned requests that Pitkin County waive other procurement requirements and recognize this transaction as a sole source exception to the Pitkin County Procurement Code. Department Head Section Head Ilutt btx,)s vt-ssui' Mar-14-2022 Ka(' tiA4tLuiyf Mar-14-2022 Matt Bergstresser Date Rich Englehart Date Operations Supervisor Deputy County Manager County Manager Reason for Denial: P(u1(As kW& Mar-16-2022 Phyl i s Matti ce Date Deputy County Manager Note: Every effort should be made to obtain a written contract when otherwise required under County procedures. When a contract is obtained, complete the Clerk's check list and send the original signed contract with coversheet to clerk's office for archiving. 2 O.J.Watson Company, Inc. 5335 Franklin Street Quotation Denver,Colorado 80216 303-295-2885 or 800-332-2124 Fax:303-296-8049 Page 1 of 3 .r'co www.ojwatson.com Customer: Pitkin County Government Work Order: 530 E.Main,Suite#F Aspen CO 81611 Salesperson: Craig Arndt Contact: Quote Number: CWA913-1 Phone: 970-920-5220 Quote Date: 1/18/2022 2nd; Revision: 1 Email: Build Build Information: Year/Make/Model 2021 Chev 2500/3500 End User Cab Configuration CREW Unit# R&B 215 Fuel Type DIESEL Item/PO# CA/CT 8'Pickup Box Rear Axle SRW Quoted Items: If Qty Part Number Description of Work Each($) Total($) 1 O.J.Watson is pleased to quote you the following truck equipment $1,083.00 $1,083.00 Merritt Aluminum Products cab protector Bright aluminum in color 100%aluminum construction Horizontal bar"window"area 1 Plow $9,606.00 $9,606.00 Boss VXT 9'2"length Heated LED headlights Handheld plow control 1 Liftgate $5,664.00 $5,664.00 Tommy Gate G2-60-1342 EA38 Application:Pickup Capacity: 1300# Platform Detail: Aluminum: 2-piece extruded aluminum w/38"loading depth+6"taper Custom fabricate bumperetts using OEM bumper Also includes Acme 2"receiver hitch that is liftgate compatible O.J.Watson Company, Inc. 5335 Franklin Street Quotation Denver,Colorado 80216 303-295-2885 or 800-332-2124 Fax:303-296-8049 Page 2 of 3 Uto n Fe i v �ss� si www.ojwatson.com EQUIPMENT Qty Part Number Description of Work Each($) Total($) 1 Light bar $941.00 $941.00 Install customer supplied lightbar and controller Light bar installed on cab protector Controller mounted center of chassis above transmission tunnel 1 Fire Extinguisher $368.00 $368.00 5#ABC Installed onto cab protector on streetside 1 Radio Install $850.00 $850.00 Install customer supplied radio and antenna See photos for placement of both radio and antenna Radio head unit to be installed under rear fold up seat 1 Transfer Tank $2,625.00 $2,625.00 UWS brand Model TT-85-combo jK ??W h1- 41vmtikien Transfers diesel or other non-flammable liquids to on-site vehicles or equipment Heavy-duty.125"aluminum alloy tank is 100%pressure-tested for safety Lockable,commercial-grade vented cap with reinforced collar for added security Internal baffles for added extra strength and an even flow of liquid Drain plug allows for easy emptying whenever necessary Multiple tank sizes available for a custom fit on each truck application Assembled in USA Limited lifetime warranty(one-year finish,one-year parts) Fill Rite electric transfer pump Installed into back of pick up bed 1 Seat Covers $487.00 $487.00 Tiger Tough brand Front seats only Grey or black in color(depends on availability) Total Price not including Options or Taxes: $21,624.00 Options: Qty Part Number Description of Work Total($) Notes: O.J.Watson Company, Inc. 5335 Franklin Street Quotation Denver,Colorado 80216 303-295-2885 or 800-332-2124 Fax:303-296-8049 Page 3 of 3 www.ojwatson.com Q' 'U l Pitt Ex;"IV ' Temporary Repricing&Surcharge Disclaimer: It is with regret that due to the extreme instability of current market costs,all pricing presented will be valid for thirty(30)days from quotation date.Any quotations extending beyond the thirty(30)day period will be subject to costing evaluation and possible repricing. Additionally,an accepted quotation involving deliveries extending beyond ninety(90)days will be subject to costing evaluation at time of delivery and may be subject to a surcharge of up to,but not exceeding 12%of quoted price. We greatly appreciate your business and count on your understanding through these unprecedented times.We look forward to returning to our normal pricing terms as quickly as market conditions allow. > All pricing is good for-30-days from date of quotation ➢ All quotes are F.O.B.Denver unless otherwise stated. ➢ Quotes are subject to all applicable sales and use taxes including F.R.E.T. ➢ Open Account Terms are Net 30 upon delivery. ➢ Cash Account Term is payment at time of delivery(cash/check/credit card)and is subject to a 50%deposit requirement upon initial order. ➢ All credit card transactions over$7,000.00 will be subject to a 3%processing fee. ➢ Carry Vehicle is NOT included in pricing unless specifically called out under Quoted Items. ➢ The contents of this quote are confidential and not intended for distribution.It is strictly forbidden to share this quote with any third party without written consent from O.J.Watson Equipment. Accepted By: Quoted By: Date: _2/q/2 z Date: O.J.Watson Company, Inc. Quotation 5335 Franklin Street Denver,Colorado 80216 303-295-2885 or 800-332-2124 Oi . RAISON Fax:303-296-8049 Page 1 of 4 www.ojwatson.com EQUIPMENT Customer: Pitkin County Government Work Order: 530 E.Main,Suite#F Aspen CO 81611 Salesperson: Craig Arndt Contact: Quote Number: CWA923-1 Phone: 970-920-5220 Quote Date: 1/28/2022 2nd: Revision: 1 Email: Build Build Information: Year/Make/Model 2022 Chevy 3500 End User Pitkin County Cab Configuration CREW Unit# Fuel Type DIESEL Item/PO# CA/CT 56" Rear Axle SRW Quoted Items: If Qty Part Number Description of Work Each($) Total($) 1 O.J.Watson is pleased to present you a quote for a Reading Classic II $13,004.00 $13,004.00 Aluminum Service Body with price based off of Colorado state award 10 year Warranty Specifications to include: Aluminum construction Reading White Powder Coat Paint finish on body exterior,compartment interiors and tailgate 98"Overall Length Rectangular Light Holes in each Rear Compartment Fuel Fill cut out located ROADSIDE Reading Door Seal Standard Shelving Package E-Coat Prime Slam action,pick up style tailgate Double Panel Doors Aluminum Fuel Filler Cup (2) Light kit and installation-LED Lights and Wiring Stainless Steel Bolt on hinges with zinc coated rod and stainless steel bushings Pooched bumperettes powder coated black Stainless Steel Paddle Handles Spring Mount Kit Also includes the following: VIN verification -2-weight tickets O.J.Watson Company,Inc. Quotation 5335 Franklin Street Denver,Colorado 80216 303-295-2885 or 800-332-2124 O• • 1SON Fax:303-296-8049 Page 2 of 4 www.ojwatson.com EQUIPMENT Qty Part Number Description of Work Each($) Total($). 1 Lift Gate $5,620.00 $5,620.00 Tommy Gate brand Model G2-54-1642-EA38 38"aluminum platform 1 Furnish and install(1) LED Strip light per compartment. $1,435.00 $1,435.00 Installed on the hinge side of vertical compartments Installed across the top of horizontal compartment Wiring to dash up-fitter switch Deutsch connections 1 Spray liner $910.00 $910.00 Loadspace,and inside of Tailgate 1 Cab Protector $1,310.00 $1,310.00 Merritt Products 100%Aluminum construction Aluminum in color 1 Supply and install new back up camera on lift gate $465.00 $465.00 1 Tie downs $996.00 $996.00 -4-folding/rotating"D"rings welded into floor 1 ring in each corner of body load space E Track -1-length of E Track installed on sides and front of service body E Track centered in body(unless otherwise asked) 1 Tool Box $1,833.00 $1,833.00 C-Tech brand All aluminum construction 250#slides 5 drawers total -3-3"depth -2-5"depth -1-7"depth Installed in front vertical compartment either curbside OR street side 1 -1-new Acme 2"receiver hitch installed that is liftgate compatible $696.00 $696.00 O.J.Watson Company, Inc. 5335 Franklin Street Quotation Denver,Colorado 80216 303-295-2885 or 800-332-2124 t1 Fax:303-296-8049 Page 3 of 4 Cie) www.ojwatson.com • EQUIPMENT Qty Part Number Description of Work Each($) Total($) 1 Bumper and Winch $6,705.00 $6,705.00 Fab Fours bumper PN CH2O-A4952-1 TECH SPECS Materials: Combination of 1/4?and 3/16?US Steel Construction Finish:Fab Fours 2 Stage Black Powder Coat Size/Weight:Weight: 225 lbs. Application: 2020-2021 Chevy 2500-3500 Warn Zeon winch installed into bumper 12k synthetic rope Total Price not including Options or Taxes: $32,974.00 Options: Qty Part Number Description of Work Total($) Notes: Service Body Serial#: Tommy Gate Serial#: Temporary Repricing&Surcharge Disclaimer: It is with regret that due to the extreme instability of current market costs,all pricing presented will be valid for thirty(30)days from quotation date.Any quotations extending beyond the thirty(30)day period will be subject to costing evaluation and possible repricing. Additionally,an accepted quotation involving deliveries extending beyond ninety(90)days will be subject to costing evaluation at time of delivery and may be subject to a surcharge of up to,but not exceeding 12%of quoted price. We greatly appreciate your business and count on your understanding through these unprecedented times.We look forward to returning to our normal pricing terms as quickly as market conditions allow. ➢ All pricing is good for-30-days from date of quotation ➢ All quotes are F.O.B.Denver unless otherwise stated. ➢ Quotes are subject to all applicable sales and use taxes including F.R.E.T. ➢ Open Account Terms are Net 30 upon delivery. ➢ Cash Account Term is payment at time of delivery(cash/check/credit card)and is subject to a 50%deposit requirement upon initial order. ➢ All credit card transactions over$7,000.00 will be subject to a 3%processing fee. ➢ Carry Vehicle is NOT included in pricing unless specifically called out under Quoted Items. ➢ The contents of this quote are confidential and not intended for distribution.It is strictly forbidden to share this quote with any third party without written consent from O.J.Watson Equipment. O.J.Watson Company, Inc. Quotation 5335 Franklin Street Denver,Colorado 80216 303-295-2885 or 800-332-2124 a •WATSON Fax:303-296-8049 Page 4 of 4 �/ www.ojwatson.com EQUIPMENT Accepted By: ;i Quoted By: Date: 2///2 2 Date: DocuSign Certificate Of Completion Envelope Id: DB55385AE9C542318A9BC20E0411 F96E Status:Completed Subject:O.J.Watson Company, Inc. I Pitkin County Contract 120.22 R.1 for review and signature Source Envelope: Document Pages: 10 Signatures:3 Envelope Originator: Certificate Pages:5 Initials:0 Pitkin County Procurement AutoNav: Enabled 530 East Main Street Envelopeld Stamping: Disabled Suite 203 Time Zone: (UTC-07:00)Mountain Time(US&Canada) Aspen,CO 81611 Procurement@PitkinCounty.com IP Address:65.38.144.66 Record Tracking Status:Original Holder:Pitkin County Procurement Location: DocuSign 3/10/2022 4:57:31 PM Procurement@PitkinCounty.com Signer Events Signature Timestamp Matt Bergstresser Sent:3/10/2022 5:01:04 PM matt.bergstresser@pitkincounty.com bul{VLSSW Resent:3/14/2022 12:28:43 PM Operations Supervisor Viewed:3/14/2022 2:59:23 PM Security Level: Email,Account Authentication Signed:3/14/2022 2:59:55 PM (None) Signature Adoption: Pre-selected Style Using IP Address:65.38.144.66 Electronic Record and Signature Disclosure: Accepted:3/11/2022 12:16:11 PM ID:cc5d3538-8944-4169-8e39-d4d54c102568 Company Name:Pitkin County,Colorado Rich Englehart ,'.'I I"'` Sent:3/14/2022 2:59:56 PM Rich.Englehart@PitkinCounty.com rick ft4td Viewed:3/14/2022 4:54:34 PM Deputy County Manager Signed:3/14/2022 4:54:55 PM Pitkin County Security Level: Email,Account Authentication Signature Adoption: Pre-selected Style (None) Using IP Address:73.34.180.169 Electronic Record and Signature Disclosure: Not Offered via DocuSign Phylis Mattice Sent:3/14/2022 4:54:57 PM phylis.mattice@pitkincounty.com P(u1(is titzeGt. Viewed:3/16/2022 8:40:37 AM Deputy County Manager Signed:3/16/2022 11:57:33 AM Signing Group:County Manager Group Signature Adoption: Pre-selected Style Security Level: Email,Account Authentication (None) Using IP Address:24.9.202.118 Electronic Record and Signature Disclosure: Accepted:3/16/2022 11:57:21 AM ID: 11fb4c54-42fa-4765-8a61-3f144aee3d89 Company Name:Pitkin County,Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement COPIED Sent:3/16/2022 11:57:35 AM procurement@pitkincounty.com Resent:3/16/2022 11:57:39 AM Procurement Viewed:3/16/2022 12:17:33 PM Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable COPIED Sent:3/16/2022 11:57:35 AM AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/10/2022 5:01:04 PM Certified Delivered Security Checked 3/16/2022 8:40:37 AM Signing Complete Security Checked 3/16/2022 11:57:33 AM Completed Security Checked 3/16/2022 11:57:35 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on:3/20/2020 3:28:13 PM Parties agreed to:Matt Bergstresser, Phylis Mattice ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County(we, us or Pitkin County)may be required by law to provide you with certain written notices or disclosures. 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