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Home My WebLink Aboutbocc.con.amended.051.17 F-1-D 8'30'2021 CDD pfKIN Pitkin County Procurement Cover Sheet COUNT — @RCN Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Contract Information Contract Number 051.17 F-1-D Project Name Streamside Improvements Healthy Rivers WWP Engineering Structural & Civil Contractor SGM, Inc. Budget Line Item 12332150.571500.10146 $ 116,261.00 Additional Budget Line $ _ Item(s) $ _ (Please fully allocate New Contract Total) $ 116,261.00 Procurement Method: Formal Type: Services/Maintenance Contract Start Date 6/14/2019 Contract End Date 6/13/2023 Contract Type Change Order/Contract Amendment Retainage No If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department Attorney County Representative John Ely County Representative (970) 920-5193 Phone Provide a brief description of the Contract or Change Order: Amendment to original Task Order Scope of Work; Extension of Task Order End Date from 6/13/2022 to 6/13/2023; Allocation of additional funds not to exceed$116,261.00 to complete revised Scope of Work. Contract Value Summary: Original Contract Amount $ 99,944.00 Previous Change Order/Amendment Amount $ 3,500.00 This Change order/Amendment amount $ 116,261.00 Contract Total $ 219,705.00 Contract#: 051.17 Rev. 2018.06.13 btf Budget Line Item#: 12332150.531000.10146 iTKIN COUNT • - CHANGE ORDER/ CONTRACT AMENDMENT Change Order Number: 051.17 F-1-D OWNER: CONTRACTOR: Pitkin County, Colorado SGM, Inc. 530 E. Main St., Suite#302 118 W 6th Street, Suite#200 Aspen, CO 81611 Glenwood Springs, CO 81601 The Provision of Engineering Services for Pitkin County Healthy Rivers Whitewater Park Streamside Improvements Phase I - Structural and Civil under Task Order# 051.17 F, as amended, (the "Task Order") entered into on June 20, 2019 pursuant to the Master Service Agreement for Provision of On-Call Engineering Services (the "Contract") dated January 18, 2017 between the Board of County Commissioners of Pitkin County, Colorado (the "County") and SGM, Inc. (the "Contractor"), is hereby further amended as follows: Description of Chafe: 1. As further described in the attached Contractor Design Fee Estimate ("Attachment A"), the Contractor's Obligations are hereby amended to add: (i) design modification services based on a revised scope of work for the Whitewater Park Streamside Improvements plan; (ii) completion of construction documents; (iii) continued consultation,public outreach and permitting services; and(iv) construction management services through the Construction Phase of the Whitewater Park Improvements Project. 2. Allocation of additional funds in the amount of One Hundred Sixteen Thousand Two Hundred Sixty-One dollars and No cents ($116,261.00)to complete the additional Contractor Obligations. 3. Extension of Task Order End Date from 6/13/2022 to 6/13/2023 to allow for services through end of construction. Reason for Change: Following COVID-19 related delays to the Project, work has resumed on revised Project design and other construction related documents for the streamside improvement plans at the Healthy River Whitewater Park with anticipated construction this year. High construction cost estimates led to the need for modifications in the designs and scope reductions in order for construction to occur. Contractor fees now also include construction management services through to completion of the Project. *Increases over$25,000 and/or 10%(single increase or accumulative)of original contract must have County Manager signature. 1 Contract#: 051.17 Rev. 2018.06.13 btf Budget Line Item#: 12332150.531000.10146 Original Contract Amount $ 99,944.00 Previous Change Order/Amendment Amount $ 3,500.00_ This Change Order/Amendment Amount $ 116,261.00 New Contract Total $ 219,705.00 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. SGM, INC. J4 is bialviok, Mar-28-2022 Chris Lehrman Date Principal PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: �ulnti �7 Mar-27-2022 John Ely Date Cty Atty MANAGER APPROVAL: PLIUs emu, Mar-28-2022 Phyl i s Mattice Date Deputy County Manager *Increases over$25,000 and/or 10%(single increase or accumulative)of original contract must have County Manager signature. 2 PHASE I FEE ESTIMATE ESTIMATED BY: CL PROJECT: BASALT WHITEWATER PARK DATE: 3/9/2022 CLIENT: PITKIN COUNTY REVISION: RFP SGM Hours and Labor Charges `o. Code Personne D escription -ate 'ours a ary Labor 1 PM Project Manager Chris Lehrman $167.00 243 $40,581.00 2 DE Design Engineer Scott Forrester $140.00 149 $20,860.00 3 RD Roadway Designer Ashley Cline $140.00 2 $280.00 4 FE Field Engineer Wiley Button $121.00 251 $30,371.00 5 SM Survey Manager Bob Brandeberry $170.00 8 $1,360.00 6 FS Field Survey Crew(2) Fox Benton $211.00 80 $16,880.00 9 SE Structural Engineer Mark Frymoyer $167.00 0 $0.00 10 SSE Senior Structural Engineer Mike Fowler — $194.00 1 $194.00 Subtotal) 766 $114,190.00 Reimbursables mithaMode Description islarrie Total Cost 1 1 Vehicle Mileage $2,071.00 Subtotal $2,071.00 Cost Breakdown by Phase r Total Cost 1.0 Project Management&Meetings $10,116.00 2.0 Outreach $5,413.00 3.0 Phase 1 Design Development(60%) $0.00 4.0 Phase 1 Construction Docs(100%) $17,700.00 5.0 Phase 1 Permitting $0.00 6.0 Bid Phase $10,856.00 7.0 Construction Phase Services $70,105.00 Subtotal $114,190.00 Other Direct Costs $2,071.00 TOTAL COST $116,261.00 Date:3/9/2022 Page 1 of 3 SGM Confidential BASALT WHITEWATER PARK PHASE I FEE ESTIMATE SGM PERSONNEL HOURS SGM OTHER COSTS PHASES AND TASKS w Subtotal Design a a a a 0 w w ai u w co (0 co of Hours Cost z z z 1.0 Project Management&Meetings 1.1 Project Management(3 hrs/mo.x 3 mo.) 9 9 $1,503 1.2 Meetings 0 $0 Bi-Weekly Progress Meetings(8) 24 24 $4,008 Internal Kickoff Meeting 3 2 2 7 $1,061 Site visits(4) 8 8 16 $2,456 Draft 100%Review Meeting 4 3 7 $1,088 Subtotal:Phase 1 48 13 2 2.0 Outreach V IIII 2.1 Joint BOCC/Town Worksession(1 mtg) 4 4 $668 2.2 BOCC and Town Authorizations(1 mtg) 3 3 $501 2.3 Town of Basalt Permitting Allowance 8 8 16 $2,456 2.4 Basalt Sanitation District Permitting 4 8 12 $1,788 Subtotal:Phase 2 35 $5,413 3.0 Phase 1 Design Development Subtotal:Phase 1 (60%) IIIMIII 1 •I. - •. c'o. Docs(100°°) 4.1 Landscape DD Design and Coordination 1 16 17 $2,407 4.2 Parking,Drive and Drainage CD 0 $0 4.3 Structures CD Design(walls and boat ramp) 1 8 1 10 $1,313 4.4 Draft 90%Submital 8 60 68 $9,736 4.5 Final 100%Submittal 8 16 24 $3,576 4.6 Final Drainage Report 0 $0 4.7 Final Construction Cost est. 4 4 $668 Subtotal:Phase 4 22 92 8 1 123 $17,700 5.0 Phase 1 Permitting Subtotal:Phase 5 6.0 Bid Phase 6.1 Bid Documents SGM Leads Effort 4 20 16 8 48 $6,180 6.2 Pre-bid meeting(SGM does NOT lead) 4 4 $668 6.3 Contractor Q/A,Addendums 8 8 $1,336 6.4 Bid opening 3 3 $501 6.5 Bid Review and Contractor Interviews 8 8 $1,336 6.6 Contractor Recommendation 2 2 $334 6.7 Attend BOCC meetin. 3 3 $501 ubtotal:Phase 6 32 20 1 8 7.0 Construction Phase Services 11111 7.1 Contract Initiation,Bonding,Notice to Proceed 8 8 $1,336 7.2 Pre-Construction Meeting 3 3 6 $864 7.3 Project Management(4 mos.@ 8 hrs/month) 32 32 $5,344 7.4 Weekly Meetings(4 mos.=20 mtgs) 60 60 $10,020 7.5 Construction Observation(4 mos.@ 3 Site visits/week) 240 240 $29,040 7.6 Process and Review pay apps(5) 10 10 $1,670 7.7 As-built drawings(water and sewer only) 1 8 8 17 $2,255 7.8 Project Closeout 8 8 $1,336 7.9 Construction Survey 8 80 88 $18,240 1 Mill- Subtotal:Phase 7 122 8 251 8 80 469 $70,105 ITOTAL: Phases 1 -6 243 1149 2 251 8 80 16 16 1 766 $114,190 $0 $0 Print Date:3/9/2022 Page 2 of 3 SGM Confidential BASALT WHITEWATER PARK E. SG M Other Direct Expenses Descri nit Cost Units Quantity Cost Per diem (CONUS Rate) $219.00 per day 0 $0.00 Mileage (from GWS office) $0.545 per mile 800 $436.00 Mileage (from GWS office) Construction $0.545 per mile 3000 $1,635.00 Plotting, 24x36, Mylar $19.00 per plot 0 $0.00 Plotting, 24x36, Color $30.00 per copy 0 $0.00 Photocopies $0.25 per copy 0 $0.00 Newsletters, Tri-fold, Color $0.75 per copy 0 $0.00 Newspaper Notice $500.00 per copy 0 $0.00 Poster Board Exhibits $100.00 each 0 $0.00 Subtotal) $2,071.00 Mileage based on: 50 miles roundtrip GWS office to site 16 trips including site visits and meetings dur 800 miles Date: 3/9/2022 Page 3 of 3 SGM Confidential DocuSign Certificate Of Completion Envelope Id: D589996BBFB24897AA5B62BE46706130 Status:Completed Subject:SGM, Inc. I Pitkin County Contract Amendment 051.17 F-1-D for Review and Signature Source Envelope: Document Pages:6 Signatures:3 Envelope Originator: Certificate Pages:5 Initials:0 Pitkin County Procurement AutoNav: Enabled 530 East Main Street Envelopeld Stamping: Disabled Suite 203 Time Zone: (UTC-07:00)Mountain Time(US&Canada) Aspen,CO 81611 Procurement@PitkinCounty.com IP Address:216.237.91.144 Record Tracking Status:Original Holder:Pitkin County Procurement Location: DocuSign 3/25/2022 2:55:11 PM Procurement@PitkinCounty.com Signer Events Signature Timestamp John Ely Sent:3/25/2022 3:01:04 PM john.ely@pitkincounty.com r Viewed:3/27/2022 12:31:39 PM Cty Atty Signed:3/27/2022 12:31:54 PM Security Level: Email,Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address:73.229.128.106 Electronic Record and Signature Disclosure: Accepted:3/27/2022 12:32:30 PM ID:fdb6e786-28be-4d3d-a13f-782bb84b2a59 Company Name:Pitkin County,Colorado Chris Lehrman P� I Sent:3/27/2022 12:31:55 PM ChrisL@sgm-inc.com (,u.riS (,t1,0/1%alA, Viewed:3/28/2022 1:00:36 PM Principal Signed:3/28/2022 1:00:51 PM Security Level: Email,Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address:208.72.68.35 Electronic Record and Signature Disclosure: Accepted:2/18/2021 11:53:14 AM ID:529152a8-812e-448d-b6b0-c5c1b49e0497 Company Name:Pitkin County,Colorado Phylis Mattice Sent:3/28/2022 1:00:52 PM phylis.mattice@pitkincounty.com P(,u1(iS haftiGt, Viewed:3/28/2022 1:03:45 PM Deputy County Manager Signed:3/28/2022 1:04:35 PM Signing Group:County Manager Group Signature Adoption: Pre-selected Style Security Level: Email,Account Authentication (None) Using IP Address:24.9.202.118 Electronic Record and Signature Disclosure: Accepted:3/28/2022 1:03:45 PM ID:9f503311-91ae-4f9a-b847-1d6101df70eb Company Name:Pitkin County,Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement COPIED Sent:3/28/2022 1:04:37 PM procurement@pitkincounty.com Resent:3/28/2022 1:04:42 PM Procurement Specialist Viewed:3/28/2022 1:38:52 PM Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable COPIED Sent:3/28/2022 1:04:37 PM AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Lisa MacDonald COPIED Sent:3/28/2022 1:04:38 PM Lisa.MacDonald@PitkinCounty.com Viewed:3/28/2022 1:16:28 PM Paralegal Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Accepted:8/17/2021 3:28:18 PM ID:4bcf5485-62b1-4759-8401-b256cac21fca Company Name:Pitkin County,Colorado Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/25/2022 3:01:05 PM Certified Delivered Security Checked 3/28/2022 1:03:45 PM Signing Complete Security Checked 3/28/2022 1:04:35 PM Completed Security Checked 3/28/2022 1:04:38 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on:3/20/2020 3:28:13 PM Parties agreed to:John Ely,Chris Lehrman,Phylis Mattice,Lisa MacDonald ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County(we, us or Pitkin County)may be required by law to provide you with certain written notices or disclosures. 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