HomeMy WebLinkAboutbocc.con.001.22 8/30/2021 CDD
eKIN Pitkin County
COUNT Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
Contract Information
Contract Number 001.22
Project Name Open Space &Trails Noxious Weed Control Services
Contractor Eco-Rx, Inc.
Budget Line Item 11836360.558000 $
$Additional Budget Line — $ _
Item(s)
(Please fully allocate New Contract Total)
$ —
Procurement Method: Formal
Type: Services/Maintenance
Contract Start Date 1/1/2022
Contract End Date 12/31/2022
Contract Type New Contract
Retainage No
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department Open Space & Trails
County Representative Ted O'Brien County Representative (970)429-6130
Phone
Provide a brief description of the Contract or Change Order:
Noxious Weed Management services for various PC OST properties.
Contract Value Summary:
Original Contract Amount $ 58,600.00
Previous Change Order/Amendment Amount $This Change order/Amendment amount $
!Contract Total $ 58,600.00
Bid#001.22 Rev. 2018-10-10 htf
Budget Line Item# 11836360.558000
1/441i1'KIN
COUNT
NOTICE OF AWARD
Date: February 25, 2022
To: Eco-Rx, Inc.
Paul Schreiner, Owner
P.O. Box 88
Austin, CO 81410
RE: RFP 001.22 - Pitkin County Open Space and Trails Noxious Weed Control
Services
The County, having duly considered the Proposal submitted on October 21, 2021 for the
work or purchase covered by the Contract Document titled RFP 001.22 - Pitkin County
Open Space and Trails Noxious Weed Control Services in the amount of Fifty-Eight
Thousand Six-Hundred dollars and Zero cents ($58,600.00), and it appearing that the
Price and other information in your Proposal Form is fair, equitable and to the best
interest of the County, the offer in your Proposal Form is hereby accepted.
In accordance with the terms of the Contract Documents, you are required to execute the
Agreement in one original of contract within ten (10) consecutive days from this Notice
of Award.
In addition, you are required to furnish in the said time Certificates of Insurance
evidencing compliance with the requirement for insurance as stated in the Contract
Documents to Procurement via email at procurement@pitkincounty.com.
PITKIN COUNTY
Feb-25-2022
Ted O'Brien Date
Resource and Trails Manager
ACCEPTANCE OF
NOTICE Receipt of the above Notice of Award is hereby
acknowledged
Feb-25-2022
Paul Schreiner Date
President
Contract#001.22 Revision:2018-06-13 btf
Budget Line Item#11836360.558000
iTKIN
COUNT
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PITKIN COUNTY CONTRACT FOR PROVISION OF SERVICES
THIS CONTRACT,made February 25,2022 by and between the Board of County Commissioners
of Pitkin County, Colorado, 530 E. Main St., Suite#302,Aspen,CO 81611, (hereinafter called the
"County") and Eco-Rx, Inc.,P.O. Box 88,Austin, CO 84140 (hereinafter called the"Contractor")
to perform the following work: Pitkin County OST Noxious Weed Control Services ("Project").
Term of Contract: The term of this Contract is from January 1, 2022 to December 31,
2022. At the expiration of the initial term, the contract may be extended for five (5)
additional terms of one (1)year by the express written consent of both parties.
II. Contractor's Obligations. Contractor shall provide noxious weed control/management
services for Pitkin County owned and/or managed properties as listed in Attachment
A. Treatments shall occur three (3) times per year, Spring, Summer, and Fall, in
accordance with the scheduled deadlines of 1st application by no later than June 1st, 2nd
application by no later than August 1st,and 3rd application by no later than October 15th,
unless alternate date(s) are agreed to, in advance, by Project Lead. Contractor shall
coordinate working schedules with Project Lead to ensure access to properties and to
minimize the impacts on natural and public use of each property, as applicable.
Treatment of noxious weeds shall occur as spot-treatments, with every reasonable
effort made to prevent non-target plants from being sprayed. All herbicide mixes shall
include marker dye. Noxious Weeds shall be treated in such a manner as to prevent
plant propagation, before seed-set and in accordance with timing specified on the
herbicide label. The only exception is in the case of a second herbicide treatment, in
which case perennial weeds in seed may be treated in order to suppress root growth.
Treatment shall pertain to herbicide treatment of all weeds listed on the County
Noxious Weed List and any additional Colorado List A and List B Noxious weeds that
may be found during the course of the season.
2022 Fee Schedule:
Treatment I completed by June 1, 2022: $25,800.00
Treatment II completed by August 1, 2022: $26,000.00
Treatment III completed by October 15, 2022: $6,800.00
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III. Compensation and Expenses, Invoicing, Payment and Offset. The County shall
compensate Contractor for its services in accordance with the Project Budget and
Schedule set out in Paragraph II. It is expressly understood and agreed that in no event
will the total compensation and reimbursement to be paid hereunder exceed the sum of
Fifty-Eight Thousand Six-Hundred dollars and Zero cents ($58,600.00) for all services
rendered. By contract or amendment, the County and Contractor may reallocate the
budget among project tasks if the total budget amount remains unchanged. Contractor
shall invoice for the project monthly based on hours worked, with payment expected
within thirty (30) days of invoice. Any payment by the County may be offset by any
amount the Contractor owes the County for any reason.
IV. County's Exclusive Ownership of Work Product. Drawings, specifications,
guidelines and other documents prepared by Contractor in connection with this
Contract shall be the property of the County. However, Contractor shall have the right
to utilize such documents in the course of its marketing,professional presentations,and
for other business purposes. Contractor assigns to County the copyrights to all work
prepared, developed, or created pursuant to this Contract, including the right to: 1)
reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4)
perform the works publicly; and 5)to display the work publicly. Contractor shall have
right to use materials produced in the course of this Contract for marketing purposes
and professional presentations, articles, speeches and other business purposes.
V. Pitkin County's Obligations. Pitkin County shall administer this Contract through
a County Representative. Ted O'Brien, Open Space & Trails Resource & Trails
Manager will manage the project as the County's Representative. In the event that Ted
O'Brien is not available, an authorized designee shall assume the County
Representative's duties. The services provided and products delivered by the
Contractor under this Contract will be subject to review by the County's
Representatives, or a designee, for compliance with Contractor's obligations prior to
final payment.
VI. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this Contract, with or without cause, by giving written notice to the
Contractor of such termination and specifying the effective date thereof. Such notice
shall be given at least ten (10) days before the effective date of such termination. In
such event all finished or unfinished documents, data, studies and reports prepared by
the Contractor pursuant to this Contract shall become the County's property. Contractor
shall be entitled to receive compensation in accordance with the Contract for any
satisfactory work completed pursuant to the terms of this Contract prior to the date of
termination. Notwithstanding the above, Contractor shall not be relieved of liability to
the County for damages sustained by the County by virtue of any breach of the Contract
by the Contractor.
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VII. Independent Contractor Status.
A. The parties to this Contract intend that the relationship between them contemplated
by the Contract is that of independent contractor. Contractor, and any agent,
employee, or servant of Contractor shall not be deemed to be an employee, agent,
or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under
this Contract. Contractor may choose to work for other individuals or entities
during the term of this Contract, provided that the basic services and deliverable
products required under this Contract are submitted in the manner and on the
schedule defined under this Contract.
C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor's obligations
under this Contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under
this Contract.
E. Contractor is not entitled to any Workers' Compensation benefits through Pitkin
County and is responsible for payment of any federal, state,FICA and other income
taxes.
VIII. Assignability. This Contract is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this Contract must be accepted in
writing by the County.
IX. Severability. In the event that any provision of this Contract shall be held to be invalid
or unenforceable, the remaining provisions of this Contract shall remain valid and
binding upon the parties hereto.
X. Integration and Modification.
A. This Contract represents the entire and integrated Contract between the County and
the Contractor and supersedes all prior negotiations, representations, or contract,
either written or oral. This Contract may be amended only by written contract
signed by both the County and the Contractor.
B. The County may, from time to time,request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor's compensation, which are mutually
agreed upon between the County and the Contractor, shall be in writing and upon
execution shall become part of this Contract.
XI. Indemnity.
A. The Contractor agrees to indemnify,hold harmless and,not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or
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affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project, hereinafter referred to as indemnitee, from all suits and
claims, including attorney's fees and cost of litigation, actions, loss, damage,
expense, cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Contract or on account of any act,claim or amount
arising or recovered under workers' compensation law or arising out of the failure
of the Contractor to conform to any statutes, ordinances, regulation, law or court
decree. It is agreed that the Contractor will be responsible for primary loss
investigation,defense and judgment costs where this Contract of indemnity applies.
In consideration of the award of this Contract, the Contractor agrees to waive all
rights of subrogation against the County its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents,and volunteers for losses arising from the work performed by the Contractor
for the County.
B. The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend,pay or settle all claims, demands, or lawsuits related hereto
at its sole expense and shall bear all other costs and expenses related thereto, even
if the claim, demand or lawsuit is groundless, false or fraudulent.
XII. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract
are satisfied,insurance against claims for injury to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Contractor, its agents, representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in
no way limit the indemnity covenants contained in this Contract. The policies shall
include, or be endorsed to include, the following provision: On insurance policies
where the County is named as an additional insured, the County shall be an additional
insured to the full limits of liability purchased by the Contractor even if those limits of
liability are in excess of those required by this Contract.
The County in no way warrants that the minimum limits contained herein are sufficient
to protect the Contractor from liabilities that might arise out of the performance of the
work under this Contract by the Contractor, its agents, representatives, employees, or
subcontractors. The Contractor shall assess its own risks and if it deems appropriate
and/or prudent,maintain higher limits and/or broader coverages. The Contractor is not
relieved of any liability or other obligations assumed or pursuant to the Contract by
reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or
types. Commercial General Liability Completed Operations coverage must be kept in
effect for up to three (3)years after completion of the project.
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A. Coverage and Limits of Insurance. Contractor shall provide coverage with limits
of liability requirements provided that the coverage is written on a"following form"
basis.
1) Statutory Workers' Compensation: Colorado statutory minimums
a. Policy shall contain a waiver of subrogation against the County.
b. This requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers' Compensation Act AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form.
Minimum Limits:
Coverage A(Workers' Compensation) Statutory
Coverage B (Employers Liability) $ 500,000
$ 500,000
$ 500,000
2) Commercial General Liability—ISO 1CG 0001 form or equivalent.
(With County named as an additional insured)
Minimum Limits:
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Fire Damage(Any One Fire) $ 50,000
Medical Payments(Any One Person) $ 5,000
Coverage to include:
• Premises and Operations
• Explosions, Collapse and Underground Hazards
• Personal/Advertising Injury
• Products/Completed Operations
• Liability assumed under an Insured Contract(including defense costs assumed under
contract)
• Independent Contractors
• Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997
Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010
(2004 Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition or equivalent)
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• The policy shall be endorsed to include the following additional insured language
on the Additional Insured Endorsements specified above: "County, its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected
officials,trustees, employees, agents, and volunteers named as an additional insured
with respect to liability and defense of suits arising out of the activities performed
by, or on behalf of the Contractor, including completed operations".
3) Auto Liability: Bodily injury and property damage for any owned,
hired and non-owned vehicles used in the performance of this Contract.
Minimum Limits: Statutory
Coverage Bodily/Property Damage(Each Accident) $ 1,000,000
4) Special Coverages (check as appropriate and insert amount):
a. ❑ Performance Bond $
b. ❑ Professional Errors and Omissions
c. ❑ Aircraft Liability
d. ❑ Owner's Protective
e. ❑ Builder's Risk
f. ❑ Boiler and Machinery
g. ❑ Loss of Use Insurance
h. ❑ Pollution Liability
i. 0 Crime, including Employee Dishonesty Coverage, or Fidelity
Bond
B. Proof of Insurance:
1) Each insurance policy required by the insurance provisions of this
Contract shall provide the required coverage and shall not be suspended,
voided or canceled except after thirty(30)days prior written notice has been
given to the County, except when cancellation is for non-payment of
premium, then ten (10) days prior notice may be given. Such notice shall
be emailed directly to Procurement@pitkincounty.com. If the insurance
carrier will not provide the required notice, the Consultant/Contractor and
or its insurance broker shall notify the County of any cancellation, or
reduction in coverage or limits of any insurance within seven (7) days of
receipt of insurers' notification to that effect. Simultaneously with the
Certificates of Insurance, the Contractor shall file with the Project Lead a
certified statement as to claims pending against the required coverages,
reserves established on account of such claims, defense costs expended and
amounts remaining on policy limits.
2) In addition,these Certificates of Insurance shall contain the following
clauses:
a. The contractor's insurance shall be primary and non-contributory with
any insurance or self-insurance purchased by the County.
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b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
c. Any and all deductibles or self-insured retentions in the above-
described insurance policies shall be assumed by and be for the
amount of, and at the sole expense of the Contractor.
d. Location of operations shall be: "all operations and locations at which
work for the referenced Project is being done."
3) Certificates of Insurance for all renewal policies shall be delivered to
the County's Representative at least fifteen (15) days prior to a policy's
expiration date except for any policy expiring on the expiration date of this
Contract or thereafter.
4) The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this
Contract.
XIII. Exemptions and Preferences. All purchases of construction or building or any other
materials for this Contract shall not include Federal Excise Taxes or Colorado State or
local sales or use taxes. Pitkin County is exempt from such taxes under registration
numbers 98-02624 and 84-78000-5k.
XIV. Records. The Contractor shall maintain comprehensive, complete and accurate
books,records, and documents concerning its performance relating to this Contract for
a period of three (3) years after final payment under the Contract and the County shall
have the right within the three(3)year period to inspect and audit these books,records
and documents, upon demand, in a reasonable manner and at reasonable times, for the
purpose of determining, by accepted accounting and auditing standards, compliance
with all provisions of the Contract and applicable law.
XV. Contract Made in Colorado. The parties agree that this Contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
XVI. Attorney's Fees. In the event that legal action is necessary to enforce any of the
provisions of this Contract, the substantially prevailing party shall be entitled to its costs
and reasonable attorney's fees.
XVII. Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this Contract, the monetary
limitations or terms (presently $150,000 per person and $600,000 per occurrence) or
any other rights, immunities, and protections provided by the Colorado Governmental
Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise
available to Pitkin County or any of its officers, agents or employees. Further, nothing
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in this Contract shall be construed or interpreted to require or provide for indemnification
of the Contractor by the County for any injury to any person or any property damage
whatsoever which is caused by the negligence or other misconduct of the County or its
agent or employees.
XVIII. Current Year Obligations.The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County. Pitkin County's obligations under
this Contract are subject to Pitkin County's annual right to budget and appropriate the
sums necessary to provide the services set forth herein. No provisions of the Contract
shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond
the then current fiscal year of Pitkin County. No provision of the Contract shall be
construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or
statutory debt limitation. This Contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County's then
current fiscal year.No provisions of this Contract shall be construed to pledge or create
a lien on any class or source of Pitkin County's moneys,nor shall any provision of this
Contract restrict the future issuance of Pitkin County's bonds or any obligations
payable from any class or source of Pitkin County's money.
XIX. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below and
by one of the following methods 1) hand-delivery or 2) registered or certified mail,
postage pre-paid to the mailing addresses set forth below. Each party by notice sent
under this paragraph may change the address to which future notices should be sent.
Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall be
construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
To Pitkin County: with copies to:
Ted O'Brien Pitkin County Attorney's Office
806 West Hallam Street 530 E. Main St., Suite#301
Aspen, CO 81611 Aspen, Colorado 81611
Email: Ted.OBrien@PitkinCounty.com Email: Attorney@pitkincounty.com
To Contractor:
Eco-Rx, Inc.
P.O. Box 88
Austin, CO 84140
Phone: (970) 433-5850
Email: EcoRx@aol.com
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XX. Public Contracts for Services and Public Contracts with Natural Persons. In
conformance with the provisions of C.R.S. §§ 8-17.5-101, et seq., as amended and
C.R.S. §§ 24-76.5-101, et seq., as amended:
A. PUBLIC CONTRACTS FOR SERVICES. §§8-17.5-101, et seq. C.R.S.
[Not applicable to agreements relating to the offer, issuance, or sale of securities,
investment advisory services or fund management services, sponsored projects,
intergovernmental agreements, or information technology services or products and
services]Contractor certifies, warrants, and agrees that it does not knowingly employ
or contract with an illegal alien who will perform work under this Contract and will
confirm the employment eligibility of all employees who are newly hired for
employment in the United States to perform work under this Contract, through
participation in the E-Verify Program established under Pub. L. 104-208 or the State
verification program established pursuant to §8-17.5-102(5)(c), C.R.S., Contractor
shall not knowingly employ or contract with an illegal alien to perform work under this
Contract or enter into a contract with a Subcontractor that fails to certify to Contractor
that the Subcontractor shall not knowingly employ or contract with an illegal alien to
perform work under this Contract. Contractor (i) shall not use E-Verify Program or
State program procedures to undertake pre-employment screening of job applicants
while this Contract is being performed, (ii) shall notify the Subcontractor and the
contracting State agency within 3 days if Contractor has actual knowledge that a
Subcontractor is employing or contracting with an illegal alien for work under this
Contract, (iii) shall terminate the subcontract if a Subcontractor does not stop
employing or contracting with the illegal alien within 3 days of receiving the notice,
and(iv) shall comply with reasonable requests made in the course of an investigation,
undertaken pursuant to §8-17.5-102(5), C.R.S., by the Colorado Department of Labor
and Employment. If Contractor participates in the State program, Contractor shall
deliver to the contracting State agency, Institution of Higher Education or political
subdivision, a written, notarized affirmation, affirming that Contractor has examined
the legal work status of such employee, and shall comply with all of the other
requirements of the State program. If Contractor fails to comply with any requirement
of this provision or §§8-17.5-101 et seq., C.R.S., the contracting State agency,
institution of higher education or political subdivision may terminate this Contract for
breach and, if so terminated, Contractor shall be liable for damages.
B. PUBLIC CONTRACTS WITH NATURAL PERSONS. §§24-76.5-101,et seq.,
C.R.S.
Contractor,if a natural person 18 years of age or older,hereby swears and affirms under
penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the
United States pursuant to federal law, (ii) shall comply with the provisions of §§24-
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76.5-101 et seq., C.R.S., and (iii) has produced one form of identification required by
§24-76.5-103, C.R.S. prior to the Effective Date of this Contract.
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IN WITNESS WHEREOF,the parties have executed this Contract as of the date first set out herein
above.
ECO-RX,INC.
Feb-25-2022
Paul Schreiner Date
President
PITKIN COUNTY, COLORADO
RECOMMENDED FOR APPROVAL:
Feb-25-2022
Ted O'Brien Date
Resource and Trails Manager
MANAGER APPROVAL:
futeitLyt Feb-26-2022
Rich Englehart Date
Deputy County Manager
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RFP 001.21 Rev. 2021.09.23 CDD
Budget Line Item#: 11836360.558000
JKIN
COUNT
PUBLIC NOTICE
Pitkin County is accepting proposals to provide Pitkin County Open Space and Trails
Noxious Weed Control Services.
More information is available online at www.BidNetDirect.com/Colorado.
Any and all questions, or requests for clarification, must be submitted by 4:00 PM MT on
October 11, 2021 . Questions and requests for clarification will only be accepted via
email at procurement@pitkincounty.com.
Proposal documents must be uploaded to the BidNet Direct website no later than 2:00
PM MT on October 21, 2021.
Published in the Aspen Daily News: September 27, 2021 & October 4, 2021.
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Budget Line Item#: 11836360.558000
PITKIN COUNTY
PITKIN COUNTY OPEN SPACE AND TRAILS NOXIOUS WEED CONTROL
SERVICES
Table of Contents
REQUEST FOR PROPOSAL
I. INTRODUCTION 3
II. COUNTY BACKGROUND 3
III. SCOPE OF WORK 4
A. SPECIFICATIONS AND DRAWINGS 4
B. CONTRACT TIME AND LIQUIDATED DAMAGES 4
C. ADDITIONAL INFORMATION 4
IV. SELECTION PROCESS 4
A. SUBMITTALS 4
B. TIME SCHEDULE 6
C. EVALUATION CRITERIA AND WEIGHING 6
D. SELECTION COMMITTEE 7
E. CONTRACT 7
PROPOSAL FORM 8
INSTRUCTIONS TO PROPOSERS 10
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RFP 001.21 Rev. 2021.09.23 CDD
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41 iT'KIN
T11
REQUEST FOR PROPOSALS
PITKIN COUNTY OPEN SPACE AND TRAILS NOXIOUS WEED CONTROL
SERVICES
GENERAL INFORMATION TO PROPOSERS
ISSUED: September 22, 2021
DUE: October 21, 2021 by no later than 2:00 PM MT
I. INTRODUCTION
Pitkin County(hereinafter called the "County") is qualifying interested parties for
the provision of Pitkin County Open Space and Trails Noxious Weed Control
Services at the locations identified in the provided exhibits.
The County will award a one-year contract with the option to renew up to five
additional one-year terms.
II. COUNTY BACKGROUND
Covering 975 square miles,Pitkin County is located in the heart of the White River
National Forest, surrounded by the spectacular peaks of the central Rocky
Mountains. Pitkin County is located in Colorado with the county seat of Aspen.
Pitkin County includes the communities of Aspen, Snowmass, Woody Creek, Old
Snowmass, Meredith, Thomasville, Redstone and portions of the town of Basalt.
As public servants, we work in the public trust to ensure quality of life and
experience in Pitkin County for present and future generations.
Organizational Values: Pitkin County embraces the following values to promote
public trust and confidence in County Government.
Stewardship: We strive to leave our natural environment, community,public
assets, and organization in better condition than we found them for current and
future generations.
Ethics: We hold ourselves to high standards of honesty and dependability in the
conduct of county business.
Excellence: We are committed to providing quality services that are accessible,
accurate and innovative to meet our community's needs.
Collaboration: We work together as employees and with citizens and other
government, non-profit and private sector organizations helping each other
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Budget Line Item#: 11836360.558000
succeed in promoting and achieving the public's goals.
Open Communication: We are committed to listening to our citizens and
partners and to giving accurate and timely information.
Positive Work Environment: We appreciate dedicated and knowledgeable
employees and support their professional and personal growth.
Additional information about the County may be found on the County's website
at: http://www.pitkincounty.com/DocumentCenter/View/4468
III. SCOPE OF WORK
A. GENERAL PROVISIONS
All herbicide treatments for the base scope (see II.C,below) shall take
place from May 1, 2022 through October 15, 2022, with billing and
records due to Ted O'Brien, Resource and Trails Manager,by October
30, 2022. The County is requiring three treatments on each property, with
the first treatment to be completed by June 1, 2022 (Filoha Meadows
Property is closed for wildlife habitat October 1st—June 30th,but
successful contractor will be allowed to enter closure before June 30th for
first application upon approval of timeframe by Ted O'Brien), the second
treatments to be completed by August 1, 2022, and the third treatment to
be completed by October 15, 2022, with final billing and records due
October 30, 2022. Treatment of noxious weeds shall occur as spot-
treatments,with every reasonable effort made to prevent non-target plants
from being sprayed. All herbicide mixes shall include marker dye.
Noxious Weeds shall be treated in such a manner as to prevent plant
propagation, before seed-set and in accordance with timing specified
on the herbicide label. The only exception is in the case of a second
herbicide treatment, in which case perennial weeds in seed may be treated
in order to suppress root growth.
B. NOXIOUS WEED LIST
Scope of work shall pertain to herbicide treatment of all weeds listed
on the Pitkin County Noxious Weed List and any additional Colorado
List A and List B Noxious Weeds which may be found during the
course of the season. These plants shall be referred to herein
generally as "Noxious Weeds." The Pitkin County Noxious Weed
List and the Colorado Noxious Weed List may be found at:
https://pitkincounty.com/430/Noxious-Weed-Information
C. SELECT PITKIN COUNTY OPEN SPACE AND TRAILS
DEPARTMENT PROPERTIES
Three herbicide treatment of Noxious Weeds on the following Pitkin
County Open Space and Trails Department Properties:
1. Site Locator Map (Exhibit A)
2. Sky Mountain Park— 1,233 acres (Exhibit B)
3. Filoha Meadows and Loadout—203 acres (Exhibit C)
4. Hunter Creek Valley& Trails —215 acres (Exhibit D)
4
RFP 001.21 Rev. 2021.09.23 CDD
Budget Line Item#: 11836360.558000
5. Glassier Open Space & Trails — 50 acres (Exhibit E)
6. Moore Open Space—63 acres (Exhibit F)
7. Seven Star Open Space— 162 acres (Exhibit G)
Further information about Pitkin County Open Space Properties
and Trails can be found on our online mapping platform at:
pitkinoutside.org
Should future-year renewals beyond the initial term be agreeable
to the awarded proposer and to Pitkin County Open Space and
Trails, site locations, service specifications, and cost may be
negotiated on an as-needed basis. Such changed will be
documented by either formal, signed renewal or change order and
will be subject to Pitkin County's budget availability, as approved
by the Pitkin County BOCC.
D. REPORTING
Pesticide Application reports shall be completed with each application,
in accordance with the Colorado Pesticide Applicator's Act and its
accompanying Rules and Regulations. These reports shall be submitted
to Ted O'Brien monthly. In addition, all infestations (including
occurrences of a single plant) of Colorado List A Noxious Weeds or
Colorado List B Noxious Weeds not yet on the Pitkin County
Noxious Weed List shall be explicitly reported to both the Pitkin
County Weed Advisory Board and Ted O'Brien within one week of
discovery.
Anticipated 2022 project start and completion dates: Begin: May 1st,
2022/End: October 15th, 2022
E. ADDITIONAL INFORMATION
It is the Contractors responsibility to provide all safety equipment necessary and to
perform all work in a safe and workman-like manner. Pitkin County reserves the
right to enter the working site for periodic checks of safe working environments.
Interested proposers are encouraged to self-tour the project sites prior to bid
preparation. Access to the Filoha Meadows (Exhibit C) project site will be
restricted/closed as of October 1, 2021, so site visits must occur on-or-prior-to
September 30, 2021. All other project locations will have access through October
13, 2021 before winter closures go into effect.Do not access site locations without
prior authorization after closure enforcement has gone into effect; failure to comply
with this provision may disqualify your organization from the bidding process.
IV. SELECTION PROCESS
The County is required by the terms of the Pitkin County Procurement Code to
conduct a competitive selection process to select a Contractor for the above-
5
RFP 001.21 Rev. 2021.09.23 CDD
Budget Line Item#: 11836360.558000
described proposal. This process shall be through formal proposals submitted in
response to this Request for Proposals.
A. SUBMITTALS
1.Proposer shall submit proposals for this Service as outlined in the Request
for Proposals and Scope of Services, or an alternately developed plan as developed
by Proposer in response to and in accordance with this Request for Proposals and
Information to Proposers attached hereto.
Proposal Format: Each response shall be 81/2" X 11" in size. Font, Times New
Roman, size shall be no smaller than 12 point. Template Contract revisions/change
requests must be uploaded as their own separate file. Proposals may include pages
up to 11"x17" size.
a. The proposal must contain name, address, daytime phone number(s), and
e-mail address for person(s) to whom additional selection process
requests should be communicated;
b. A proposed approach (basic description of how Proposer will proceed
with this Service), timetable for the Service, and proposed method of
compensation for services rendered;
c. A statement of Qualifications of the Proposer;
d. References;
e. A completed Proposal Form;
f. List of all subcontractors;
g. Fee schedule for any work completed not included in Scope of Work
2. Proposer may be required to supply additional information upon request,
or to make additional submissions under secondary selection criteria, if
necessary.
3. Any and all questions or comments shall be submitted via email to
procurement@pitkincounty.com no later than 4:00 PM MT on October 11,
2021 All requests must have the email subject line, "RFP 001.22: Pitkin
County Open Space and Trails Noxious Weed Control Services". All
questions, comments and answers provided shall be shared with all
Proposers via addendum posted on BidNet Direct. Addendum(s) will
include the requests for clarification and questions, as written by the
Proposer.
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RFP 001.21 Rev. 2021.09.23 CDD
Budget Line Item#: 11836360.558000
4. All Proposals must be uploaded to the BidNet Direct website. Proposals
will not be accepted in any other form or manner.
5. During the Request for Proposal selection process, all proposals shall
remain confidential. The entire selection process (procurement)file shall be
available to the public (which includes all Proposers) after an agreement is
approved by the County, except those items for which confidentiality has
been requested in writing by the Proposer, and providing that the County
Attorney has reviewed and determined this to be the properly confidential
under the State Open Records Act and other relevant statutes and
regulations.
B. TIME SCHEDULE
The County will endeavor to use the following timetable:
September 23, 2021 Request for Proposals publicly advertised,posted on website
(www.bidnetdirect.com/colorado)
October 11, 2021 Proposer's request for clarification and questions due via
email to procurement@pitkincounty.com by 4:00 PM MT
October 12, 2021 County's response to request for clarification and questions
posted on BidNet Direct via addendum
October 21, 2021 PROPOSALS MUST BE UPLOADED TO BIDNET
DIRECT BY 2:00 PM MT
Week of(tentative)
October 25, 2021 Meeting of Selection Committee; checking of references;
requests for additional information, if necessary; scheduling
of interviews, if necessary
October 25, 2021 Notice to Proposers
January 1, 2022 Anticipated Contract Start Date; services to begin on-or-
around April 1, 2022
C. EVALUATION CRITERIA AND WEIGHING
Selection of the "short-listed" Proposers to be interviewed and/or the selection of
the top-ranked Proposer will be based upon the following criteria and relative
importance (or as the same may be amended or supplemented by published
secondary selection criteria, if any):
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RFP 001.21 Rev. 2021.09.23 CDD
Budget Line Item#: 11836360.558000
1. Approach to Project 30%
The Proposer shall prepare a brief statement as to intention to handle:
A. The Project Scope of Work
B. The Project Schedule to meet the requested time-tables
C. Complete listing of herbicides and/or adjuvants intended to
be used
D. Identify Personnel that will be assigned to the project(s)
along with:
1. Qualifications & experience of each staff member
2. Time estimates for each staff member assigned
3. Any other personnel data relevant to the requested
tasks
E. Full listing of planned or anticipated subcontractors, if any,
along with qualifications
2. Qualifications & List of similar work 15%
The Proposer shall submit examples of work with governmental
agencies and work of similar size and type. The Proposer shall
submit a statement of Qualifications, including Colorado
Department of Agricultural Pesticide Applicator's License
information for the Commercial operation and its operators.
3. Estimated Cost of Services, including Reimbursable Expenses 20%
List the anticipated costs associated with the successful completion of the
project tasks.
A. The Proposer shall list all costs assumed necessary to
provide a completed product, including
i. Labor expenses
ii. Reimbursable expenses
iii. Miscellaneous expenses
B. The Proposer shall provide a list of standard hourly rates for
personnel, machinery, and/or any other equipment deemed
necessary to complete project tasks.
C. Proposed method/terms of compensation for services
rendered
4. Availability(25%)
The Proposer shall affirmatively state and demonstrate that all necessary
staff is available to complete the Project within the time indicated on the
proposed schedule.
5. References 10%
The Proposer shall provide a list, including contact name and information,
of references/prior clients, especially Local, State,and Federal government.
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RFP 001.21 Rev. 2021.09.23 CDD
Budget Line Item#: 11836360.558000
D. SELECTION COMMITTEE
Communications between Proposer and any member of the selection committee
during the selection process except when and in the manner expressly authorized by
the Request for Proposals, is prohibited. Violation of this restriction is grounds for
disqualification from the process.
Voting Members of the Nonvoting counsel to the
Selection Committee: Selection Committee:
-Gary Tennenbaum, OST -County Attorney
-Ted O'Brien, OST -County Procurement
-Bill Griggers, OST
E. CONTRACT
A sample of the Pitkin County Contract for the Provision of Services is included
as Exhibit H. The Proposer must present exceptions, if any, to the standard
contract with their proposal as a separate attachment/document with changes
tracked or otherwise identified. If concerns are not expressed, the County shall
consider that terms and conditions as accepted. Contract alterations,
modifications, additions or deletions will not be accepted at any time after
proposals are submitted. Submittal of contract changes is for County information
only and will only be reviewed upon vendor selection has been completed; it does
not disqualify any vendor from contract award. Proposers are explicitly noticed
that contract revisions of any form will not be opened or reviewed until scoring
has been finalized. As such,proposers should not include any information that
would be relative to the scoring and selection process in any returned contract
modifications.
9
RFP 001.21 Rev. 2021.09.23 CDD
Budget Line Item#: 11836360.558000
4) TKIN
COUNT
• - -
PROPOSAL FORM
Proposal Time: 2:00 PM MT
Proposal Date: October 21, 2021
From:
Phone
E-mail Address:
To: THE PITKIN COUNTY BOARD OF COMMISSIONERS
c/o Procurement
530 E Main Street, Suite #304
Aspen, CO 81611
For: RFP 001.22: Pitkin County Open Space and Trails Noxious Weed Control
Services
Pursuant to a request by the Pitkin County Commissioners, the undersigned Proposer
having examined this Request for Proposals (RFP), including the site of the proposed
Service and being familiar with conditions surrounding the Service of the proposed
Service, including the availability of materials and labor hereby proposed to furnish all
labor, materials, supplies, applicable permits, services and supervision required to perform
the Service as detailed in this RFP for the sum of:
The Fee Schedule for this project and any similar work not included in the Scope of Work
is included.
Statement and Detailed Approach to Service:
Qualifications of Proposer:
Please insert names address, phone numbers and description of similar Service for
Reference Checks.
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RFP 001.21 Rev. 2021.09.23 CDD
Budget Line Item#: 11836360.558000
1.
2.
3.
It is further understood that the right is reserved by the County to reject any and all
proposals and it is agreed that the proposals may not be withdrawn for a period of ten(10)
days from specified time for receiving proposals.
The Proposer acknowledges receipt of Addenda Nos.
The right is reserved to waive any informalities and to reject any Proposal.
(Type/Print name under all signatures)
Dated this day of , 2021
(Corporate seal) PROPOSER:
SIGNATURES: If the proposal is being submitted by a Corporation, the Proposer
should be signed by an officer,i.e. President or vice-president. The signature of the officer
signing shall be attested to by the secretary and properly sealed. If the proposal is being
submitted by an individual or a partnership,the proposal shall so indicate and be properly
signed.
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RFP 001.21 Rev. 2021.09.23 CDD
Budget Line Item#: 11836360.558000
INSTRUCTIONS TO PROPOSERS
FOR PITKIN COUNTY CONTRACTS
1. a. A "Proposal" is a responsive, conforming, unconditional, complete, legible and
properly executed offer on the Pitkin County Proposal Form to do the work called for
in the Request for Proposals("RFP").
b. Proposals must be submitted electronically in PDF format and submitted at the time
and place designated in the RFP. Electronic submissions must be clearly marked as a
"sealed proposal" with the Service name and the name, contact person, mailing
address and telephone number of the Proposer. The County reserves the right to
request verification of any original or electronic signature at any time before issuing
a Notice of Award.
c. It shall be the responsibility of the Proposer to ensure that the Proposal is in proper
form and in the County's possession by or before the scheduled time and date of public
Proposal opening.Proposals will not be accepted after the scheduled time and date of
opening. Any Proposals received late will be returned to the Proposer unopened, if
possible. In the event that it is impossible to determine who the late Proposer is unless
the envelope is opened,the envelope will be opened,the address determined, and the
envelope and Proposal returned immediately to the Proposer.
d. If specified in the Request for Proposals, parties who request packages of proposal
documents will be required to pay a fee for the document package. All parties who
request packages must provide the name of the potential Proposer, along with the
name of a contact person, address, telephone number, and email address for the
purpose of dissemination of Addenda or additional proposal information.
e. If a mistake is made or discovered at or after the public opening,the County reserves
the right to determine which party made the mistake and whether the mistake is
material and,after these determinations,the County, in its sole discretion, shall make
the decision whether to accept or reject the Proposal. No advantage shall be taken by
either party of manifest clerical errors or omissions in the Proposal documents or the
Request for Proposals (and plans and specifications). All Proposers are required to
notify the County immediately of any errors of omissions that may be encountered.
(See 2.a. and 2.c.,below).
f. The signer of the Proposal must initial any alteration or erasure. If provided on the
required Proposal Form, the proposal price of each item must be stated in numerals
and words;in case of a conflict,the words will control.In case of conflict between the
indicated sum of any addition of figures and the correct sum, the correct sum will
control.
g. No reimbursement will be made by the County for any costs incurred in the
preparation of a statement of qualifications, Proposals, or attendance at a site
inspection,pre-bid conference or interviews.
h. No person, firm, corporation or other entity shall be allowed to make, file or be
interested in more than one Proposal for the same work,unless alternate proposals are
called for.A person,firm,corporation or other entity who has submitted a subproposal
12
RFP 001.21 Rev. 2021.09.23 CDD
Budget Line Item#: 11836360.558000
to Proposer, or who has quoted prices on materials to a Proposer, is not hereby
disqualified from submitting a subproposal or quoting prices to other Proposers.
2. a. If any person contemplating submitting a Proposal is in doubt as to the true meaning
of any part of the Drawings, Specifications or other Proposal or Contract Documents,
or finds discrepancies, errors, ambiguities, inconsistencies, incompleteness or
omissions in the Drawings or Specifications or the proposal process, he/she must
submit to the Procurement Officer a written request for an amplification,clarification,
explanation, interpretation or correction thereof. Failure to do so shall constitute: (1)
acceptance by the Proposer of the Drawings, Specifications or other Proposal or
Contract Documents as is, and (2) a waiver by the Proposer of any and all claims
arising, or that might arise, out of such discrepancies, errors, ambiguities,
inconsistencies, incompleteness or omissions.
b. Proposers may propose substitute materials or techniques if such substitution is equal
to or better than the materials or techniques described in the RFP and if the substitution
has been submitted in writing at least ten (10) days prior to the public Proposal
opening. The burden of proof of equality or superior quality is on the Proposer. If
accepted as equal by the County in its discretion, the substitute will be designated as
an alternative on a formal addendum distributed to all Proposers at least three(3)days
prior to the deadline for Proposal submission.
c. Any amplification, clarification, explanation, interpretation or correction of the
documents will be made only by written Addendum duly issued and a copy of the
Addendum will be mailed or delivered to each person receiving a set of the Proposal
Documents. Delivery, as used in these Instructions, shall include electronic delivery
through e-mail, facsimile,web-posting or other electronic means.Neither the County
nor the Procurement Officer will be responsible for any information,representations,
explanations or interpretations of the Contract Documents not in written addenda.
d. The County reserves the right to call a pre-proposal conference; if called and
conducted,a summary of the pre-proposal conference will be mailed or electronically
delivered to all parties receiving a set of Proposal documents.
e. On request, the County will provide each Proposer access to the site to conduct, at
Proposer's sole cost,such inspections,tests and investigations as each Proposer deems
necessary for submission of a Proposal. No information provided by County
representatives at such a site inspection shall be deemed a waiver of the requirements
of 2.a. and 2.c., above.
f. Any Addenda issued during the time of the Proposal process,or forming a part of the
Proposal Documents, shall be covered in the Proposal, and shall be considered a part
of the RFP. Receipt of each Addendum shall be acknowledged in the Proposal.
g. If specified in the RFP, a request for qualifications may precede the RFP process.
3. a. Each Proposal, if required by the Proposal Documents, shall be accompanied by a
certified check or bid bond in a form acceptable to the County Attorney, in an amount
specified,payable without condition to the County as a guarantee that the Proposer, if
awarded the Contract, will promptly execute the Agreement in accordance with the
Proposal, and will furnish, if required by the Proposal, good and sufficient bonds for
13
RFP 001.21 Rev. 2021.09.23 CDD
Budget Line Item#: 11836360.558000
the faithful performance of the Contract and for the payment to all persons supplying
labor and material for the work(see 10.a.,below).The Proposal guaranties of all parties
except the three highest scoring Proposals will be returned promptly after the opening
of Proposals. After execution of the Contract and issuance of a Notice to Proceed, the
remaining two Proposers' guaranties will be returned.
b. Proposer also,if required by the Proposal Documents,will fully complete and submit
with the Proposal a Pitkin County Qualification Statement, or an updated Statement
if one is already on file.Pitkin County reserves the right to pre-qualify Proposers based
on said qualification statements.
c. Proposer also must submit with the Proposal a list of subcontractors, independent
contractors and suppliers to be employed under the Contract. If the County has a
reasonable objection to any such subcontractor, independent contractor or supplier, it
shall notify the Proposer and the Proposer may then: (a)withdraw the Proposal;or(b)
substitute an acceptable contractor or supplier.If required by the Contract Documents,
subcontractors, independent contractors and/or suppliers may be required to submit a
Contractor's Qualification Statement.
d. Proposals by corporations must be executed in the corporate name by the president or
a vice-president (or other corporate officer accompanied by evidence of authority to
sign)and the corporate seal must be affixed and attested by the secretary or an assistant
secretary. The corporate address and state of incorporation shall be shown below the
signature.
e. Proposals by partnerships or limited liability companies ("LLC") must be executed in
the partnership or LLC name and signed by a partner, authorized LLC officer, whose
title must appear under the signature and the official address of the partnership or LLC
must be shown below the signature.The state in which the entity was formed and whose
law governs the entity shall be shown below the signature.
f. All names must be typed or printed below the signature.
4. a. Proposer acknowledges that this proposal is solicited and submitted subject to the
requirements of the "Pitkin County Procurement Code," (Ordinance #026-2005, as
amended by Ordinance#009-2021 (copies available on the Pitkin County website or
upon request for a nominal charge). As such, the Proposer agrees to comply with all
applicable requirements of said Procurement Code relating to proposing, contract
drafting, contract administration and ethics. The requirements of the Procurement
Code are incorporated herein by this reference.
b. The Proposer shall immediately notify the County Manager in writing of any violation
of said Code by the County's employees or agents,which violation is known or should
have been known by Proposer,and failure to so notify the County of violations within
five(5)days of knowledge of such violations shall disqualify the Proposer from award
of the Contract being proposed and shall be deemed as a waiver of any action or
defense that the Proposer may have against the County by reason of such violation of
the Procurement Code.
c. The submission of a Proposal shall be conclusive evidence and legal admission that
the Proposer: (1) has no questions, complaints or objections in connection with the
14
RFP 001.21 Rev. 2021.09.23 CDD
Budget Line Item#: 11836360.558000
Proposal process and/or documents, subject to any requests made by Proposer for
amplification, clarification, explanation, interpretation or correction pursuant to
Paragraph 2.a. and 2.c.,above; (2)has no questions,complaints or objections as to the
completeness,sufficiency,scope or detail of the Proposal Documents;and(3)has full
knowledge of the scope, nature, quality and quantity of work to be performed, the
detailed requirements of the Proposal Documents including any and all contract
documents,the plans and specifications,the site and conditions under which the work
is to be performed,the Pitkin County Procurement Code and applicable Colorado law.
5. a. All Proposals will be opened and read in public by name of Proposer only. No
Proposals may be withdrawn after the beginning of the public opening. The County,
in its sole discretion,may delay a Proposal opening for no longer than two(2)business
days if weather or other circumstances beyond control of Proposers results in delay in
receipt of Proposals. Proposals may be withdrawn at any time prior to the beginning
of the public opening or modified by a document executed and delivered in a form
substantially similar to the Proposal Form prior to opening.
b. All Proposals submitted must be valid for a minimum period of sixty(60) days after
the date of the Proposal opening. During this time, Proposers are investigated, and
Proposals are evaluated.
6. a. Proposals will be awarded to the highest scoring Proposer complying with the terms,
conditions, guidelines, selection criteria, plans and specifications presented in the
Request For Proposals. All rights are reserved by the County to determine, in the
County's sole reasonable discretion, whether the Proposal meets the needs or a
purpose intended and is within the budget.
b. Although price may be a major consideration in the selection of a Proposal,the County
does not award on price alone. The County may also consider the quality of product
as judged by the County;past experience with Proposers, subcontractors,independent
contractors, products or suppliers; qualifications of the Proposers and/or
subcontractors, independent contractors or suppliers; services offered; warranties;
maintenance considerations; long-range costs; delivery; and similar considerations,
all as specified in detail in the RFP.
c. The County reserves the absolute right to conduct such investigations as it deems
necessary to assist in the evaluation of any Proposal and to establish the experience,
responsibility, reliability, references, reputation, business ethics, history,
qualifications and financial ability of the Proposers and proposed subcontractors,
independent contractors and suppliers. The purpose of such investigation is to satisfy
the County that the Proposer has the experience,resources and commercial reputation
necessary to perform the work and support any warranties in accordance with the
Contract Documents in the prescribed manner and time.
d. The County, at its sole discretion, may require the apparent successful Proposer to
demonstrate, at a place and time designated by the County, that the Proposal meets
the performance criteria specified, or to otherwise provide documented proof from
independent reliable sources acceptable to the County that said performance criteria
will be met prior to final acceptance of the Proposal. The burden of proof of such a
demonstration is on the Proposer. In the event that the apparent successful Proposer
fails to demonstrate or provide acceptable proof of meeting required performance
15
RFP 001.21 Rev. 2021.09.23 CDD
Budget Line Item#: 11836360.558000
criteria, that proposal will be rejected and the next eligible Proposer in the selection
ranking will be invited to participate in the same process until a proposal meeting
performance criteria is found within the ranking of eligible Proposers. The County
reserves the rights to reject any or all Proposals or to otherwise accept the Proposal
which in the County's sole discretion is in the best interest of the County.
e. Pitkin County reserves the right, if it deems such action to be in the best interests of
the County, to reject any and all Proposals or to waive any irregularities or
informalities therein. Any incomplete, conclusory, false or misleading information
provided by Proposer shall be grounds for rejection of the proposal. If proposals are
rejected, the County further reserves the right to investigate and accept the next best
proposal in order of ranking or to reject all proposals and re-solicit for additional pro-
posals.
f. Any questions or disputes involving the documents or procedures not covered by these
Instructions or other Proposal Documents shall be resolved by the Procurement
Officer on the basis of fairness, custom in the industry, maximization of competition
and best interests and convenience of the County.
7. Issuance of Notice of Award, execution of Contract Documents and issuance of a Notice to
Proceed shall be as specified in the Contract Documents.
8. Contracts will be executed on standard Pitkin County Contract documents and/or by separate
agreement with the Proposer. Copies of any applicable standard forms are included with the
Proposal Documents. The County reserves the right to negotiate with the Proposer for
contract terms not specified in the Proposing Documents. Any changes from the Pitkin
County standard form contract may result in a delay in the issuance of a Notice to Proceed
in order to obtain any necessary County Attorney review of changes from the standard form.
Proposer agrees that any such delays shall not be grounds for either additional compensation
or an extension of time to complete the work that is the subject of the Proposal.
9. If the contract awarded as a result of a Proposal extends beyond the calendar year, nothing
herein shall be construed as an obligation by the County beyond any amounts that may be,
from time to time, appropriated by the County on an annual basis. It is understood that
payment under any Contract is conditional upon annual or supplemental statutory
appropriation of funds by said governing body and that before providing services, the
Proposer, if he/she so requests, will be advised as to the status of funds appropriated for
services or materials and shall not be obligated to provide services or materials for which
funds have not been appropriated.
16
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Exhibit A w dObk,
14410
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����� Weed Spraying Trails � Weed Spraying Contract Area �\_i Rivers and Streams
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Exhibit C
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0 660 1,320 1,980 2,640
+c, Tit. Legend
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�� � Weed Spraying Trails Weed Spraying Contract Area \_i Rivers and Streams
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Exhibit D ,------j ,IK
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A a , - , • N
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0 660 1,320 1,980 2,640
+,q11\� Legend
O�'`N
����� Weed Spraying Trails � Weed Spraying Contract Area �\_i Rivers and Streams
4-lN coN s- Weed Spraying Access Roads Open Space(fee simple) /.\/ Irrigation Ditch
:.:.ar N
Exhibit G W.1 1\' E
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Weed Spraying Trails � Weed Spraying Contract Area �\_i Rivers and Streams
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,r,N c0,`' Weed Spraying Access Roads Open Space(fee simple) /.\/ Irrigation Ditch
Eco-Rx
Noxious Weed / Vegetation Management
(970) 433-5850, EcoRx@aol.com
Pitkin County, Sky Mountain Park/Seven star/Moore/Glassier/Hunter Creek and Filoha
Meadows (including Loadout) Vegetative Management Quote
(Contract# 001.21"Pitkin County Open Space and Trails Noxious Weed Control
Services")
Prepared By Paul Schreiner, Eco-Rx
Paul Schreiner
PO Box 88
Austin, CO 81410
970.433.5850
Ecorx@aol.com
Initial Findings:
Filoha Meadows site is mainly comprised of riparian willow complexes including warm
water fens, upland sites, decommissioned hay meadows and aspen/conifer forest . The
primary noxious weeds on site include canada thistle, plumeless thistle, musk thistle,
houndstounge, oxeye daisy, cheatgrass, tamarisk and common mullein. Common tansy,
yellow toadflax, chamomile, and common burdock are known to exist in the general area
and could be found. The vast majority of weed species present are contained in and
around the decommissioned hay meadows, upland meadow, the Loadout area and the
lower riparian corridor. This property has seen significant historical ecological
disturbance through mining, narrow gauge rail construction and more recently grazing
impacts from livestock. Currently this property contains a T/E specie.
Sky Mountain Park/Seven Star/Moore sites are mainly comprised of upland mesic areas
which support large amounts of scrub oak, mountain mahogany, chokecherry, great basin
sagebrush and service berry. A small amount of willow riparian complex is included in
the scope of work along Brush Creek. In the steeper draws which supports trace amounts
of semi perennial water there can be found pockets of aspen/conifer stands. This area was
historically used as grazing ground for livestock and as such shows signs of overgrazing
disturbance and a fairly concentrated noxious weed distribution in pockets where grazers
would congregate. Today there is a significant elk population which use this area as a
transition zone from winter range to summer range and a significant elk calving area prior
to migration to higher elevations. The introduction of recreational trails in this area
served to allow rapid movement of seeds in and along the trails resulting in"spot fires" of
noxious weeds near where the trails have been cut and radiating out from that spot fire.
The primary noxious weeds on site include canada thistle, plumeless thistle, musk thistle,
houndstounge, oxeye daisy and common mullein. Common tansy, yellow toadflax, leafy
spurge, hoary cress, bull thistle, poison hemlock, chamomile, and common burdock are
known to exist in the general area and could be found.
Proposed treatment methods:
Eco-Rx proposes the treatment of noxious weeds with appropriate herbicides in three
stages during the 2022 growing season. The first treatment will target houndstounge,
chamomile and early rosettes of plumeless thistle in early summer( May), a mid summer
treatment which will catch any biennial noxious weeds prior to seed completion and a
final treatment will occur September to October which will concentrate on all species.
The herbicides tradenames used in this proposal may be substituted with their active
ingredient generic equivalent. Every application will include the addition of a 90% non
ionic surfactant (Induce) if in the later portion of the year plants become drought stressed
a silicone hybrid surfactant such as Dy-namic will be used to accelerate herbicide uptake.
The herbicides proposed include the use of Milestone or Garlon 3a in the riparian
corridor while using Tordon, Telar, Prescott or Escort in the upland sites. These
combinations should give adequate annual control of the species targeted. This treatment
is designed to catch the noxious weeds at their most vulnerable stages while allowing
Eco-Rx to identify and locate most species.
The spring and summer treatments are designed to target houndstongue in the rosette
stage and also any biennial thistle rosettes that have developed from the prior year/early
spring. Houndstongue is an early blooming biennial which is most sensitive to control
when in the rosette stage. Also the lack of summer brush growth early in the season
allows our applicators to see these noxious weeds before they are lost in the heavy
summer brush growth.
The summer treatment is also timed to stop the majority of seed production from
plumeless thistle while allowing any possible biocontrol agents in the area to complete
their lifecycle. Using Escort or Telar stops cell division in the plant rendering most seeds
inviable.
Plumeless thistle is a biennial plant which starts from a seed in year one of life and
develops a rosette of leaves which helps produce and store energy reserves in a large tap
root. The second year plumeless thistle uses the energy stored in the tap root to bolt,
flower and set seed. Once seed set has occurred the plant dies. The seeds of plumeless
thistle are known to survive in the soil for up to 35 years and remain viable. This fact
makes control of this plant fairly difficult and the need for follow up treatments in the
years to come will be needed.
The fall treatment will also capitalize on and kill any newly germinated biennial thistle
plants and take advantage of canada thistle's most vulnerable treatment time. Canada
thistle is a creeping perennial which has an extensive root system. Studies have shown
that a two foot tall canada thistle plant has a root system which radiates out from the plant
up to 12 feet away and the tap root can reach depths of up to 25 feet. Canada thistle
treatment later in the growing season has been shown to be the most effective time to kill
the plant. This is primarily due to the fact that the herbicide that is applied to the plant is
readily translocated to the extensive root system due to the plants own translocation of
sugars to the root to prepare for over-wintering. Canada thistle also produces root buds in
the fall which will ultimately become next years plants.
The treatments will be carried out using ATV's, handhose work will also be employed
from the ATV to reach more remote infestations. Backpack spraying will be utilized in
areas that are forested to cover ground more efficiently. Backpack spraying will also be
employed on trails to eliminate the danger of mechanical equipment on trails while there
could be recreational users on trail.
There should be expected an unavoidable small loss of some native forb species in the
process of treatment. These species will be primarily broadleaf species but grasses will
remain intact.
Eco-Rx will bill for time and material after each phase of work completed.
Qualifications of Proposer and references:
Projects below are currently being done by Eco-Rx and staff
Town of Vail: Gregg Barrie
1309 Elkhorn Dr
Vail, CO 81657
970.390.3286
Treat all Town ROW's, Open Space and rec trails with in the town of Vail. Total effected
acres involved estimated to be 1800.
Cheyenne Mountain State Park
Jason Hagan
410 JL Ranch Rd.
Colorado Springs, CO 80926
719.540.5562
Treat 22 miles of high use recreation trails with in the Park. Treat noxious weeds in the
2200 acre park.
Sunny Ranch
Ryan Kottyan
1190 Mandalay ln.
Aspen, CO 81611
970.923.9260
Treat 1800 acres of rangeland and trails. Estimated acres affected 1800.
Castleton Ranch
Craig Jackson
Gunnison County Rd 730
Gunnison, CO 81230
970.641.2190
Treat 7000 acres of rangeland including trails and roads.
Statement of Qualification:
Paul Schreiner has 28 years of experience managing noxious weeds professionally. He is
a Colorado State licensed Qualified Supervisor(Lic # 01344) and is listed in good
standing as a Commercial Applicator by the Colorado State Department of Agriculture
(Lic # 11942).
Joanna Schreiner has six years as an experienced technician who has worked all the
above named projects.
There are two other employees that might be working this project. At this point I can not
tell you which, if any, other employees will be needed on this project.
Eco-Rx has extensive treatment experiences in the urban/openspace interface . Please see
above for a few references.
Below is a summary of the proposed quote.
Quote Summary on an annual basis:
Spring Rx:
Treatment Labor/Equipment time/Fuel @ $85/hr = $15,000.00
Estimated Herbicide Cost @ $40/acre = $1800.00
Spring Rx = $16800.00
Summer Rx:
Treatment Labor/Equipment time/Fuel @ $85/hr = $15,000.00
Estimated Herbicide Cost @ $40/acre = $2000.00
Summer Rx = $17,000.00
Late Summer/Fall Rx:
Treatment Labor/Equipment time/Fuel @ $85/hr = $6,000.00
Estimated Herbicide Cost @ $40/acre = $800.00
Fall Rx = $6,800.00
Project Total for FY 2022 = $40,600.00
Fee schedule for any work not included in this scope of work is $85.00/hr and the
wholesale cost of the materials used.
It is important to note that weed control is not a"one shot"treatment process and that
control efforts will need to be exercised over numerous years to stay ahead of the noxious
weeds. Both canada thistle and plumeless thistle are difficult to control.
Summary:
Respectfully Submitted by,
Pau k.ei;rei.
Paul Schreiner, Owner- Eco-Rx, Inc.
RFP 001.21 Rev. 2021.09.23 COD
Budget Line Item 1183636i0.558000
IN
COUNT1
PROPOSAL FORM
Proposal Timc: 2:00 PM MT
Proposal Date: October 21,2021
From: — I
Phone 9.70: Y33, S '6C
E-mail Address: C-Co v X cd) t.L I s Ce n
To: TILE PITKIN COUNTY BOARD OF COMMISSIONERS
c/o Procurement
530 E Main Street. Suite t1304
Aspen, CO l;l h 1 l
For: RFP 001.22: Pitkin County Open Space and Trails Noxious Weed Control
Services
Pursuant to a request by the Pitkin County Commissioners, the undersigned Proposer
having examined this Request for Proposals (RFP), including the site of the proposed
Service and being familiar with conditions surrounding the Service of the proposed
Service, including the availability of materials and labor hereby proposed to furnish all
labor,materials. supplies, applicable permits. services and supervision required to perform
the Service as detailed in this RFP for the sum of:
The Fee Schedule for this project and any similar work not included in the Scope of Work
is included.
Statement and Detaile Approach to Service: p` A e ci-Y X
pDropec
Qualifications of Proposer:
Please insert names address, phone numbers and description of similar Service for
Reference Checks.
10
RFP 001.21 Rev.2021.09.23 CDD
Budget Line Item I: 11836360.55800(1
/ 2L (r_l. _) •' i:, ' i/i}3
.3.
It is further understood that the right is reserved by the County to reject any and all
proposals and it is agreed that the proposals may not be withdrawn for a period of ten (10)
days from specified time for receiving proposals.
The Proposer acknowledges receipt of Addenda Nos. I .
The right is reserved to waive any informalities and to reject any Proposal.
(Type/Print name under all signatures)
Dated this /7'day of (C--CLIL. , 2021
(Corporate seal) PROPOSER: C I_ o
FeiD _14
wN.L
SIGNATURES: If the proposal is being submitted by a Corporation, the Proposer
should be signed by an officer, i.e. President or vice-president.The signature of the officer
signing shall be attested to by the secretary and properly sealed. If the proposal is being
submitted by an individual or a partnership,the proposal shall so indicate and be properly
signed.
II
Eco-Rx
Noxious Weed / Vegetation Management
(970) 433-5850, EcoRx@aol.com
Pitkin County Vegetative Management Quote
(Contract# 001.21"Pitkin County Open Space and Trails Noxious Weed Control
Services")
R1 for Thompson Divide Ranch Open Space
Prepared By Paul Schreiner, Eco-Rx
Paul Schreiner
PO Box 88
Austin, CO 81410
970.433.5850
Ecorx@aol.com
Initial Findings:
Filoha Meadows site is mainly comprised of riparian willow complexes including warm
water fens, upland sites, decommissioned hay meadows and aspen/conifer forest . The
primary noxious weeds on site include canada thistle, plumeless thistle, musk thistle,
houndstounge, oxeye daisy, cheatgrass, tamarisk and common mullein. Common tansy,
yellow toadflax, chamomile, and common burdock are known to exist in the general area
and could be found. The vast majority of weed species present are contained in and
around the decommissioned hay meadows, upland meadow, the Loadout area and the
lower riparian corridor. This property has seen significant historical ecological
disturbance through mining, narrow gauge rail construction and more recently grazing
impacts from livestock. Currently this property contains a T/E specie.
Sky Mountain Park/Seven Star/Moore sites are mainly comprised of upland mesic areas
which support large amounts of scrub oak, mountain mahogany, chokecherry, great basin
sagebrush and service berry. A small amount of willow riparian complex is included in
the scope of work along Brush Creek. In the steeper draws which supports trace amounts
of semi perennial water there can be found pockets of aspen/conifer stands. This area was
historically used as grazing ground for livestock and as such shows signs of overgrazing
disturbance and a fairly concentrated noxious weed distribution in pockets where grazers
would congregate. Today there is a significant elk population which use this area as a
transition zone from winter range to summer range and a significant elk calving area prior
to migration to higher elevations. The introduction of recreational trails in this area
served to allow rapid movement of seeds in and along the trails resulting in"spot fires" of
noxious weeds near where the trails have been cut and radiating out from that spot fire.
The primary noxious weeds on site include canada thistle, plumeless thistle, musk thistle,
houndstounge, oxeye daisy and common mullein. Common tansy, yellow toadflax, leafy
spurge, hoary cress, bull thistle, poison hemlock, chamomile, and common burdock are
known to exist in the general area and could be found.
Thompson Divide ranch Open Space is mainly comprised of high altitude grazing
pastures including some riparian complexes and primarily aspen over story where it is not
open parks. This area was historically used as grazing ground for livestock and still is at
this point. There are areas of disturbance from grazing and ag operations inherent to the
industry and has fairly concentrated noxious weed distribution in pockets where grazers
would congregate. Canada thistle, plumeless thistle, musk thistle, houndstounge, oxeye
daisy, cheatgrass, and common mullein have been found on site. Common tansy, yellow
toadflax, chamomile, and common burdock are known to exist in the general area and
could be found.
Proposed treatment methods:
Eco-Rx proposes the treatment of noxious weeds with appropriate herbicides in three
stages during the 2022 growing season. The first treatment will target houndstounge,
chamomile and early rosettes of plumeless thistle in early summer( May), a mid summer
treatment which will catch any biennial noxious weeds prior to seed completion and a
final treatment will occur September to October which will concentrate on all species.
The herbicides tradenames used in this proposal may be substituted with their active
ingredient generic equivalent. Every application will include the addition of a 90% non
ionic surfactant (Induce) if in the later portion of the year plants become drought stressed
a silicone hybrid surfactant such as Dy-namic will be used to accelerate herbicide uptake.
The herbicides proposed include the use of Milestone or Garlon 3a in the riparian
corridor while using Tordon, Telar, Prescott or Escort in the upland sites. These
combinations should give adequate annual control of the species targeted. This treatment
is designed to catch the noxious weeds at their most vulnerable stages while allowing
Eco-Rx to identify and locate most species.
The spring and summer treatments are designed to target houndstongue in the rosette
stage and also any biennial thistle rosettes that have developed from the prior year/early
spring. Houndstongue is an early blooming biennial which is most sensitive to control
when in the rosette stage. Also the lack of summer brush growth early in the season
allows our applicators to see these noxious weeds before they are lost in the heavy
summer brush growth.
The summer treatment is also timed to stop the majority of seed production from
plumeless thistle while allowing any possible biocontrol agents in the area to complete
their lifecycle. Using Escort or Telar stops cell division in the plant rendering most seeds
inviable.
Plumeless thistle is a biennial plant which starts from a seed in year one of life and
develops a rosette of leaves which helps produce and store energy reserves in a large tap
root. The second year plumeless thistle uses the energy stored in the tap root to bolt,
flower and set seed. Once seed set has occurred the plant dies. The seeds of plumeless
thistle are known to survive in the soil for up to 35 years and remain viable. This fact
makes control of this plant fairly difficult and the need for follow up treatments in the
years to come will be needed.
The fall treatment will also capitalize on and kill any newly germinated biennial thistle
plants and take advantage of canada thistle's most vulnerable treatment time. Canada
thistle is a creeping perennial which has an extensive root system. Studies have shown
that a two foot tall canada thistle plant has a root system which radiates out from the plant
up to 12 feet away and the tap root can reach depths of up to 25 feet. Canada thistle
treatment later in the growing season has been shown to be the most effective time to kill
the plant. This is primarily due to the fact that the herbicide that is applied to the plant is
readily translocated to the extensive root system due to the plants own translocation of
sugars to the root to prepare for over-wintering. Canada thistle also produces root buds in
the fall which will ultimately become next years plants.
The treatments will be carried out using ATV's, handhose work will also be employed
from the ATV to reach more remote infestations. Backpack spraying will be utilized in
areas that are forested to cover ground more efficiently. Backpack spraying will also be
employed on trails to eliminate the danger of mechanical equipment on trails while there
could be recreational users on trail.
There should be expected an unavoidable small loss of some native forb species in the
process of treatment. These species will be primarily broadleaf species but grasses will
remain intact.
Eco-Rx will bill for time and material after each phase of work completed.
Qualifications of Proposer and references:
Projects below are currently being done by Eco-Rx and staff.
Town of Vail: Gregg Barrie
1309 Elkhorn Dr
Vail, CO 81657
970.390.3286
Treat all Town ROW's, Open Space and rec trails with in the town of Vail. Total effected
acres involved estimated to be 1800.
Cheyenne Mountain State Park
Jason Hagan
410 JL Ranch Rd.
Colorado Springs, CO 80926
719.540.5562
Treat 22 miles of high use recreation trails with in the Park. Treat noxious weeds in the
2200 acre park.
Sunny Ranch
Ryan Kottyan
1190 Mandalay ln.
Aspen, CO 81611
970.923.9260
Treat 1800 acres of rangeland and trails. Estimated acres affected 1800.
Castleton Ranch
Craig Jackson
Gunnison County Rd 730
Gunnison, CO 81230
970.641.2190
Treat 7000 acres of rangeland including trails and roads.
Statement of Qualification:
Paul Schreiner has 28 years of experience managing noxious weeds professionally. He is
a Colorado State licensed Qualified Supervisor(Lic # 01344) and is listed in good
standing as a Commercial Applicator by the Colorado State Department of Agriculture
(Lic # 11942).
Joanna Schreiner has six years as an experienced technician who has worked all the
above named projects.
There are two other employees that might be working this project. At this point I can not
tell you which, if any, other employees will be needed on this project.
Eco-Rx has extensive treatment experiences in the urban/openspace interface . Please see
above for a few references.
Below is a summary of the proposed quote.
Quote Summary on an annual basis:
Spring Rx:
Treatment Labor/Equipment time/Fuel @ $85/hr = $15,000.00
Estimated Herbicide Cost @ $40/acre = $1800.00
Spring Rx = $16800.00
Summer Rx:
Treatment Labor/Equipment time/Fuel @ $85/hr = $15,000.00
Estimated Herbicide Cost @ $40/acre = $2000.00
Summer Rx = $17,000.00
Late Summer/Fall Rx:
Treatment Labor/Equipment time/Fuel @ $85/hr = $6,000.00
Estimated Herbicide Cost @ $40/acre = $800.00
Fall Rx = $6,800.00
Thompson Divide Ranch R1
Spring Rx:
Treatment Labor/Equipment time/Fuel @ $85/hr = $8,000.00
Estimated Herbicide Cost @ $40/acre = $1000.00
Spring Rx = $9,000.00
Late Summer/Fall Rx:
Treatment Labor/Equipment time/Fuel @ $85/hr = $8,000.00
Estimated Herbicide Cost @ $40/acre = $1000.00
Fall Rx = $9,000.00
Thompson Divide Ranch R1 total for 2022 = $18,000.00
R1 Project Total for FY 2022 = $58,600.00
Fee schedule for any work not included in this scope of work is $85.00/hr and the
wholesale cost of the materials used.
It is important to note that weed control is not a"one shot"treatment process and that
control efforts will need to be exercised over numerous years to stay ahead of the noxious
weeds. Both canada thistle and plumeless thistle are difficult to control.
Summary:
Respectfully Submitted by,
Pad Sek.'eire,
Paul Schreiner, Owner- Eco-Rx, Inc.
DocuSign
Certificate Of Completion
Envelope Id:4BB2BA5A79DF4D39A7E8FDC568D41920 Status:Completed
Subject: Eco-Rx, Inc. I Pitkin County Contract 001.22 for Review and Signature
Source Envelope:
Document Pages:49 Signatures:5 Envelope Originator:
Certificate Pages:5 Initials:0 Pitkin County Procurement
AutoNav: Enabled 530 East Main Street
Envelopeld Stamping: Disabled Suite 203
Time Zone: (UTC-07:00)Mountain Time(US&Canada) Aspen,CO 81611
Procurement@PitkinCounty.com
IP Address:65.38.144.66
Record Tracking
Status:Original Holder:Pitkin County Procurement Location: DocuSign
2/25/2022 11:04:29 AM Procurement@PitkinCounty.com
Signer Events Signature Timestamp
Ted O'Brien // Sent:2/25/2022 11:12:19 AM
ted.obrien@pitkincounty.com l`f/7r, Viewed:2/25/2022 2:14:29 PM
Resource and Trails Manager Signed:2/25/2022 2:15:07 PM
Security Level: Email,Account Authentication
(None) Signature Adoption: Uploaded Signature Image
Using IP Address:24.9.118.117
Electronic Record and Signature Disclosure:
Accepted:2/25/2022 2:16:23 PM
ID:8d3e6685-4d22-4168-a075-e155fe8e2cd9
Company Name:Pitkin County,Colorado
Paul Schreiner Sent:2/25/2022 2:15:10 PM
ecorx@aol.com Viewed:2/25/2022 6:24:40 PM
President Signed:2/25/2022 6:25:21 PM
Security Level: Email,Account Authentication
(None) Signature Adoption: Drawn on Device
Using IP Address:209.206.90.149
Signed using mobile
Electronic Record and Signature Disclosure:
Accepted:2/25/2022 6:24:40 PM
ID:49db1c86-0c68-4ab8-96c6-f1cb2b437386
Company Name:Pitkin County,Colorado
Rich Englehart .',.' Sent:2/25/2022 6:25:24 PM
rich.englehart@pitkincounty.com finiy z"'` Viewed:2/26/2022 6:34:41 AM
Deputy County Manager Signed:2/26/2022 6:35:00 AM
Pitkin County
Signature Adoption: Pre-selected Style
Signing Group:County Manager Group
Security Level: Email,Account Authentication
Using IP Address:73.34.180.169
(None) Signed using mobile
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Pitkin County Procurement COPIED Sent:2/26/2022 6:35:02 AM
procurement@pitkincounty.com Resent:2/26/2022 6:35:06 AM
Procurement Viewed:2/28/2022 8:18:00 AM
Pitkin County
Security Level: Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Accounts Payable COPIED Sent:2/26/2022 6:35:03 AM
AP@pitkincounty.com
Accounts Payable
Pitkin County
Security Level: Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Kim Arensdorf COPIED Sent:2/26/2022 6:35:03 AM
kim.arensdorf@pitkincounty.com
Administrative Specialist
Security Level: Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 12/15/2021 11:10:46 AM
ID:9ae44e6d-4db3-4e13-ad61-3cd162cdf888
Company Name:Pitkin County,Colorado
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 2/25/2022 11:12:19 AM
Certified Delivered Security Checked 2/26/2022 6:34:41 AM
Signing Complete Security Checked 2/26/2022 6:35:00 AM
Completed Security Checked 2/26/2022 6:35:03 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on:3/20/2020 3:28:13 PM
Parties agreed to:Ted O'Brien,Paul Schreiner,Kim Arensdorf
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Pitkin County(we, us or Pitkin County)may be required by law to provide
you with certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically when we send you documents for
electronic signature.
Acknowledging your Access, Intent, and Consent to Receive and Sign Materials
Electronically
To confirm that you can access this information electronically, which will be similar to other
electronic notices and disclosures that we will provide to you,please verify that you were able to
read this electronic disclosure and that you also were able to print on paper or electronically save
this page for your future reference and access or that you were able to e-mail this disclosure and
consent to an address where you will be able to print on paper or save it for your future reference
and access. Further, if you consent to receive notices and disclosures exclusively in electronic
format on the terms and conditions described above,please let us know by clicking the 'I agree'
button below.
By checking the 'I Agree' box, I confirm that:
• I am establishing my intent to be bound to the transaction, and indicating that I am fully
aware of the purpose for which the signature is being provided.
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
• Until or unless I notify Pitkin County as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgments, and other documents that are required to be provided or made
available to me by Pitkin County during the course of my relationship with you.
Signing Documents without a Pitkin County DocuSign Account:
Pitkin County may not require all document signers to be authorized users of the Pitkin County
DocuSign Account. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to these terms and
conditions, please confirm your agreement by clicking the 'I agree'button at the bottom of this
document. When you don't have a DocuSign account, you will be provided the opportunity to
agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can
download and retain this disclosure. Pitkin County will forward completed documents that
you've reviewed, processed or signed via email. Should you require copies of these signed
documents (e.g., if they get deleted from your email account) you should request those
documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin
County custodian who sent you the document for signature.
Signing Documents with a Pitkin County DocuSign Account:
Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to these terms and conditions,please
confirm your agreement by clicking the 'I agree'button at the bottom of this document.
Getting paper or electronic copies
At any time, you may request from us a paper or electronic copy of any record provided or made
available electronically to you by us. For such copies, as long as you are an authorized user of
the DocuSign system you will have the ability to download and print any documents we send to
you through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper or
electronic copies of any such documents from our office to you, you may be charged a per-page
fee. You may request delivery of such paper or electronic copies from us by following the
procedure described below.
Withdrawing your consent
If you are an authorized DocuSign Account holder, you can decide to receive notices and
disclosures from us electronically, you may at any time change your mind and tell us that
thereafter you want to receive required notices and disclosures only in paper format. Described
below is the process for informing us of your decision to receive future notices and disclosure in
paper format and also how to withdraw your consent to receive notices and disclosures
electronically.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign user account to receive required notices and consents electronically from us or to sign
electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgments, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process,please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Pitkin County:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to Helpdesk@provelocity.com
To advise Pitkin County of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at Helpdesk@provelocity.com and
in the body of such request you must state: your previous e-mail address, your new e-mail
address .
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper or electronic copies from Pitkin County
To request delivery from us of paper or electronic copies of the notices and disclosures
previously provided by us to you electronically, you should request those documents from Pitkin
County under the Colorado Open Records Act by contacting the Pitkin County custodian who
sent you the document for signature.
To withdraw your consent with Pitkin County
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you
must state your e-mail, full name, Postal Address, telephone number, and account
number.