HomeMy WebLinkAboutbocc.con.amended.290.19 D8/30/2021 CDD
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 12332150.531000
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department
County Representative John Ely County Representative
Phone (970) 920-5193
Provide a brief description of the Contract or Change Order:
Contract Value Summary:
$ 30,870.00
$ 5,982.00
$ 21,231.54
$ 58,083.54
290.19 D
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
No
Healthy Rivers Whitewater Park Streamside Improvements
RiverRestoration.org, LLC
$ 21,231.54
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$ -
$ -
$ -
$ 21,231.54
Sole Source
Construction
10/9/2019
10/8/2023
Change Order/Contract Amendment
Attorney
Amendment to Scope of Work; extension of Contract End Date from 10/08/2022 to 10/08/2023; allocation of
additional funds in the amount of $21,231.54.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
Contract Total
Contract #: 290.19 Rev. 2018.06.13 btf Budget Line Item #: 12332150.531000
*Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must
have County Manager signature. 1
CHANGE ORDER / CONTRACT AMENDMENT
Change Order Number: 290.19 D
OWNER:
Pitkin County, Colorado
530 E. Main St., Suite #302
Aspen, CO 81611
CONTRACTOR:
River Restoration.org, LLC
P.O. Box 248
Carbondale, CO 81623
The Provision of Healthy Rivers Whitewater Park Streamside Improvements (the “Contract”)
dated October 9, 2019 between the Board of County Commissioners of Pitkin County, Colorado
(the “County”) and River Restoration.org, LLC (the “Contractor”), is hereby amended as
follows:
Description of Change:
1. The Contract Scope of Work is hereby amended to continue permitting, final design, and
construction support services for the Fisherman’s Park boat ramp portion of the larger
Healthy Rivers Whitewater Park Streamside Improvements Project, as further described
in and pursuant to the attached Contractor Letter, Scope of Work, and Fee Breakdown
(“Attachment A”);
2. Extension of Contract term from 10/08/2022 to 10/08/2023; and
3. Allocation of additional funds in the amount of Twenty-One Thousand Two Hundred
Thirty-One dollars and Fifty-Four cents ($21,231.54).
Reason for Change: Following COVID-19 related delays to the Project, work has resumed on the
revised Project design and other construction related documents for the streamside improvement
plan at the Healthy River Whitewater Park with anticipated construction this year. High
construction cost estimates led to the need for modifications in the designs and scope reductions
in order for construction to occur.
Original Contract Amount $ 30,870.00 Previous Change Order/Amendment Amount $ 5,982.00
This Change Order/Amendment Amount $ 21,231.54
New Contract Total $ 58,083.54
Contract #: 290.19 Rev. 2018.06.13 btf Budget Line Item #: 12332150.531000
*Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must
have County Manager signature. 2
In all other respects, the Contract is in full force and effect and remains unchanged by this
Amendment.
RIVER RESTORATION.ORG, LLC
________________________________________________ !#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
RECOMMENDED FOR APPROVAL:
_________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date
MANAGER APPROVAL:
________________________________________________
!#COUNTY MANAGER#! Date
Cty Atty
John Ely
Apr-21-2022
Apr-21-2022
Managing Member
Jason Carey
Apr-21-2022
Phylis Mattice
Deputy County Manager
PO Box 248 Carbondale, CO 81623 (970) 947-9568
Healthy Rivers Whitewater Park Streamside Improvements Project 1
February 17, 2022
Pitkin County BOCC
Attn: Lisa MacDonald, Healthy Rivers Program Director
530 E. Main Street, Suite 301
Aspen, CO 81611
Re: Scope of Services – Healthy Rivers Whitewater Park Streamside Improvements
Project – Boat Ramp Final Design and Construction Management
Dear Ms. MacDonald,
RiverRestoration is pleased to offer services to Pitkin County for performing permitting, final
design, and construction support services for the Fisherman’s Park boat ramp portion of the
larger Healthy Rivers Whitewater Park Streamside Improvements Project. Total fees for this
effort are $26,389. We have approximately $8,000 left in our current contract for the project that
can used towards this effort. A detailed scope (Attachment A) and fee breakdown (Attachment
B) for RiverRestoration’s efforts are enclosed.
Thank you for the opportunity to work on this exciting project.
Sincerely,
Quinn Donnelly, P.E.
Project Manager
(970) 947-9568
Attachment A v1 – 02-17-22
Scope of Services – Healthy Rivers Whitewater Park Project – Final Design and Construction
Management
Page | A1
Introduction
The following Scope of Services is for completing the final design, permitting, and construction
management phases of the Fisherman’s Park boat ramp improvements. Work will include
realignment and paving of the existing boat ramp and additional boulder placement along the
north bank of the Roaring Fork River. RiverRestoration will work with the project’s other
consultants, landscape architecture firm Blue Green, and civil engineering firm SGM to update
the 60 percent drawings from January 2020, permit the project with the US Army Corps of
Engineers (USACE) and prepare the final design and construction documents. The scope below
also includes bidding support and construction support services.
The scope of services and opinion of service efforts were developed assuming a Time and
Materials reporting and payment format. Key services that are not included in this scope of
services: structural, geotechnical and traffic engineering, landscape architecture, and overall
management of the project and deliverables. As part of the design of these assigned project
elements, RiverRestoration will need structural and traffic engineering. It is RiverRestoration’s
understanding that SGM will provide these services under a separate contract with Pitkin
County.
RiverRestoration performed in-channel hydrographic and bankside topographic survey as part of
Change Order #1, dated February 13, 2020. This survey data will be used in the final design of
the boat ramp. A wetland delineation was completed by SGM, dated October 9, 2019. The
delineation will be used in the 404 permitting process with the USACE.
Task 1 – Project Management, Coordination, and Meetings
The purpose of this task is to provide management and coordination for the project, as well as
attendance at project coordination meetings. This task includes the following work activities:
Submit monthly progress reports with invoice. Monthly progress reports will reflect
hourly/percent complete progress for each activity and identify budget status and tasks
performed to date during the billing period.
Attend coordination meetings in person and/or online with Pitkin County, Blue Green,
SGM, and other project team members. Assumes 2 additional meetings.
General coordination with Pitkin County, Blue Green, SGM, and other project team
members.
Deliverables
Monthly status reports and invoices
Assumptions
RiverRestoration will not be responsible for logistics associated with coordination
meetings.
Task 2 –Site Assessment and Survey
This task was completed as part of prior phase.
Attachment A v1 – 02-17-22
Scope of Services – Healthy Rivers Whitewater Park Project – Final Design and Construction
Management
Page | A2
Task 3 –Conceptual Design
This task was completed as part of prior phase.
Task 4 –Preliminary Plans and Engineer's Opinion of Cost– The purpose of this task is to
update the preliminary construction plan set and construction cost opinion of the assigned project
elements. The updated preliminary design and supporting documents will be used for the
permitting application with the USACE. This task includes the following work activities:
Calculate predicted maximum scour depths at toe of boat ramp and design footer depths.
Update the preliminary plan set that includes the assigned project elements to a 90%
design level.
Update preliminary opinion of probable cost for assigned project elements for
incorporation into the project’s overall construction budget.
Deliverables
Updated 60-percent Plan Set of the assigned project elements in PDF format.
Updated 60-percent Opinion of Cost of the assigned project elements in PDF format.
Assumptions
RiverRestoration will use 60% plans developed in early 2020 as the basis for the updated
preliminary design.
RiverRestoration will provide plan sheets and cost opinion of assigned project elements
to Blue Green for incorporation into the overall 60% plan set.
The scope does not include structural engineering, geotechnical engineering, traffic
engineering or landscape architecture. The services will be required for the complete
design of the assigned project elements. It is RiverRestoration’s understanding that these
services will be performed by SGM and Blue Green as part of separate contracts.
Pitkin County staff or other project team members will handle logistics for the
stakeholder review meeting.
Task 5 – Permitting/Approvals
The purpose of this task is to prepare technical documentation to support permit applications for
the project as it relates to impacts to waters of the United States and impacts to the floodplain.
This task includes the following work activities:
Coordinate with federal, state, and local agencies as the project progresses to identify
project constraints and work windows associated with permitting the project.
Complete a Nationwide Permit Pre-Construction Notification (PCN) cover letter and
form and submit to the USACE Grand Junction regional office.
Coordination with local Colorado Parks and Wildlife (CPW) representative to identify
fish spawning seasons and acceptable construction windows
Develop a one-dimensional (1D) Existing Conditions Model in HEC-RAS v6.1, using the
current FEMA model of the Roaring Fork River in Eagle and Pitkin Counties as a starting
point. Cross sections will be added as needed for the proposed project elements.
Attachment A v1 – 02-17-22
Scope of Services – Healthy Rivers Whitewater Park Project – Final Design and Construction
Management
Page | A3
Develop a 1D Proposed Conditions Model for floodplain impact analysis.
o Proposed model will include project proposed improvements located within the
100-year floodplain, including the boat ramp, boardwalk, and other proposed
project bankside improvements (type, size and location provided by others as
required).
Draft a no-rise certification letter based on results from the floodplain impact analysis
and submit to Pitkin County floodplain administrator.
Deliverables
Summaries of meetings and phone discussions with agencies in email format.
PCN cover letter and form.
Electronic copies of HEC-RAS models for Pitkin County’s files.
No-rise Certification letter submitted to Pitkin County
Assumptions
A cultural resource study will not be required for this project.
A wetland delineation and wetland delineation report has been completed by SGM, dated
October 9, 2019. This effort will be valid for the current permitting process.
Design selected by Pitkin County will qualify for a Nationwide Programmatic (NWP)
Permit, either NWP 36 – Boat Ramp or NWP 13 – Bank Stabilization. Individual
consultation and a Biological Assessment will not be required. If the project cannot
qualify for a Nationwide Permit, additional scope and fees will be required.
Pitkin County will compile and submit a final application and pay any fees associated
with permit submittals and/or reviews.
Configuration of boardwalks and other planned bankside improvements will be provided
by landscape architect/civil engineering members of the project team in georeferenced
AutoCAD format for hydraulic analysis.
The design selected by the County and stakeholder group will be able to achieve a “no-
rise” condition. A CLOMR/LOMR or FEMA coordination is not included herein and
would require additional scope and fees.
Task 6 – Final Plans, Specifications, and Engineer’s Opinion of Cost
The purpose of this task is to develop Final design plans and engineer’s opinion of costs for the
purpose of providing a set of plans and specifications that Pitkin County staff will use to bid and
construct the project. This task includes the following work activities:
Develop 90 percent Design Plans for the Fisherman’s Park boat ramp rebuild. Plans will
build upon the updated 60% Design Plans.
Develop 90 percent Engineers Opinion of Cost for assigned project elements.
Develop 90 percent Technical Specifications for the assigned project elements.
Meet with Pitkin County staff, project team, and stakeholders to review Final Plans and
Engineer’s Opinion of Cost.
Attachment A v1 – 02-17-22
Scope of Services – Healthy Rivers Whitewater Park Project – Final Design and Construction
Management
Page | A4
Update plans, specifications, and cost opinion based on Pitkin County feedback and
prepare final bid documents for inclusion in the overall project bid package.
Deliverables
90 percent design plans of the assigned project elements in PDF format.
AutoCAD files of xrefs, Civil 3D files, and sheet files.
90 percent Engineer’s Opinion of Cost for assigned project elements in PDF format.
90 percent Construction Specifications for assigned project elements in PDF format.
Final bid documents (plans, specifications, and estimate) for the assigned project
elements in PDF format.
Assumptions
RiverRestoration is only responsible for technical specifications related to the assigned
project elements.
RiverRestoration will provide plan sheets, specifications, and cost opinion of assigned
project elements to SGM/Blue Green for incorporation into the overall Final design plan
set.
Pitkin County staff or other project team members will handle logistics for the
stakeholder review meeting.
The scope does not include structural engineering, geotechnical engineering, traffic
engineering or landscape architecture. The services will be required for the complete
design of the assigned project elements. It is RiverRestoration’s understanding that these
services will be performed by SGM and Blue-Green as part of separate contracts.
Task 7 – Bid Support Services
The purpose of this task is to support Pitkin County in the bidding and contract award process.
This task includes the following work activities:
Attend pre-bid meeting.
Respond to contractor questions related to assigned project elements: Fisherman’s Park
boat ramp rebuild.
Issue clarifications/addenda related to assigned project elements. Assume one (1)
addendum will be required.
Assist in evaluation of bidders and provide Pitkin County staff with recommendation.
Deliverables
Responses to contractor questions.
Clarifications / addenda.
Assumptions
RiverRestoration will not be responsible for assembling or advertising bid package or
organizing/managing responses to contractor questions.
Task 8 – Construction Support Services
The purpose of this task is to support Pitkin County during the construction of the project. This
task includes the following work activities:
Attachment A v1 – 02-17-22
Scope of Services – Healthy Rivers Whitewater Park Project – Final Design and Construction
Management
Page | A5
Attend construction kick-off meeting onsite.
Attend weekly or bi-weekly construction meetings when required. Assumes
RiverRestoration staff will attend 5 meetings.
Perform general coordination with Pitkin County, the design team, and the contractor.
Perform site visits during construction of the boat ramp project elements. Assumes 4 total
site visits by RiverRestoration staff.
Assist contractor with electronic files needed for construction staking. Scope does not
include any field time/staking by RiverRestoration staff.
Perform final walkthrough of project and provide Pitkin County and contractor with
punchlist items.
Deliverables
Electronic files for construction staking.
Site visit notes.
Final walkthrough punchlist.
Assumptions
RiverRestoration will perform construction observation only and provide feedback to
contractor. RiverRestoration is not responsible for construction management services,
including processing pay applications and verifying material quantities.
SGM or others will provide construction observation related to the concrete boat ramp
and associated form and rebar layout.
Attachment B
RiverRestoration Standard Rates, Opinion of Service Effort and Reimbursable Expenses
Boat Ramp Final Design and Construction Management
Client: Pitkin County
Project: Healthy Rivers Whitewater Park Streamside Improvements v1
Task Description
Principal
Engineer
(RRO)
Engineer II
PE/PM (RRO)
Engineer EIT
III (RRO)
Engineer
EIT II (RRO)
Total
Hours
Total Budget
by Task
1.0 Project Management, Coordination, and Meetings 10 6 16 $2,535
2.0 Site Survey and Assessment
3.0 Conceptual Design
4.0 Updated Preliminary Plans and Engineer's Opinion of Cost 5 34 39 $5,425
5.0 Permitting/Approvals 5 26 31 $4,352
6.0 Final Plans, Specifications, and Engineer's Opinion of Cost 8 38 46 $6,481
7.0 Bid Support Services 6 3 9 $1,441
8.0 Construction Support Services 16 23 39 $5,854
Total Hours 50 130 180
Standard Rates $216.32 $173.06 $134.12 $125.47
Total Labor Cost $8,653 $17,436 $26,089
Reimbursable Expenses $300
Consultant Total $26,389
February 17, 2022
Certificate Of Completion
Envelope Id: 0C042F1FDE8742D69263FD8F93D771BC Status: Completed
Subject: River Restoration.org, LLC | Pitkin County Contract Amendment 290.19 D for Review and Signature
Source Envelope:
Document Pages: 10 Signatures: 3 Envelope Originator:
Certificate Pages: 5 Initials: 0 Pitkin County Procurement
AutoNav: Enabled
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Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 216.237.91.144
Record Tracking
Status: Original
4/20/2022 5:05:27 PM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
John Ely
john.ely@pitkincounty.com
Cty Atty
Security Level: Email, Account Authentication
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Using IP Address: 73.229.128.106
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ID: ca061e04-c24a-41e4-8778-df62e49cbae6
Company Name: Pitkin County, Colorado
Jason Carey
jason.carey@riverrestoration.org
Managing Member
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Signed by link sent to
jason.carey@riverrestoration.org
Using IP Address: 67.223.174.122
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ID: 28037845-974d-4f2e-96e5-cdcac1a4781c
Company Name: Pitkin County, Colorado
Phylis Mattice
phylis.mattice@pitkincounty.com
Deputy County Manager
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Signed by link sent to
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ID: f6e9a0d4-7312-42a8-a97f-6d67de34444a
Company Name: Pitkin County, Colorado
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Pitkin County
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Lisa MacDonald
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Paralegal
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Electronic Record and Signature Disclosure:
Accepted: 4/18/2022 2:01:24 PM
ID: fed70b88-9362-492a-b01c-4aff5fa44711
Company Name: Pitkin County, Colorado
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