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Home My WebLink Aboutbocc.con.amended.240.19 F2019-12-17 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 10016100.531500 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Cindy Houben County Representative Phone (970) 920-5097 Provide a brief description of the contract: Contract Value Summary: $ 316,050.00 $311,030.00 $ 157,661.60 $ 784,741.60 240.19 F Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement No Software and Implementation Servics for a Permit Tracking and ComDev Software Sages Networks, Inc $- Additional Budget Line Item(s) (Please fully allocate New Contract Total) $- $- $(Previous Change Order) $- Formal Services/Maintenance 8/1/2019 5/31/2023 Change Order/Contract Amendment Community Development / Solid Waste Center Extension/renewal of Contract term through 5/31/2023 and fund allocation for renewal term. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount New Contract Total 41652150.576500 - SWC - See Cost Breakdown 15022100.576500 - Functional/Integration (Previous Change Order) (Previous Change Order) 133,781.60 15022100.576500 - Change Request 10016100.531500-10254 23,880.00 Contract #: 240.19 Rev. 2018.06.13 btf Budget Line Item #: 10016100.531500-10254, 10016100.531500, 41652150.576500, 15022100.576500 *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 1 CHANGE ORDER / CONTRACT AMENDMENT Change Order Number: 240.19 E OWNER: Pitkin County, Colorado 530 E. Main St., Suite #302 Aspen, CO 81611 CONTRACTOR: Sages Networks, Inc. 50 Hurt Plaza, Suite 1446 Atlanta, GA 30303 The Provision of Software and Implementation Services for a Permit and Tracking And Community Development Software System Agreement (the “Contract”) dated July 29, 2019 between the Board of County Commissioners of Pitkin County, Colorado (the “County”) and Sages Networks, Inc. (the “Contractor”), is hereby amended as follows: Description of Change: 1.Extension of current Contract term through May 31, 2023 for continuation of subscription and addition of $109,440.00 for the renewal term. 2.Allocation of funding for the renewal term as below with additional detail in Attachment A, for a term total of $157,661.60: •On-going - Annual Subscription $109,440.00 (10016100-531500) •On-going - Bluebeam Renewal $6,341.60 (10016100-531500) •On-going - Functional Support $18,000.00 (10016100-531500) •On-going - STR Software $23,880.00 (10016100-531500-10254) Reason for Change: 1. Extension of Contract term for continued subscription access to software solution and additional/ongoing support. 2. Allocation of funds for each deliverable and incorporation of Attachment A – Sages Business License Module. Pitkin County declines the optional $4,500.00/30 hours of Professional Services for Business License Title setup as reflected in Attachment A. Contract #: 240.19 Rev. 2018.06.13 btf Budget Line Item #: 10016100.531500-10254, 10016100.531500, 41652150.576500, 15022100.576500 *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 2 Original Contract Amount $ 316,050.00 Previous Change Order/Amendment Amount $ 311,030.00 This Change Order/Amendment Amount $ 157,661.60 New Contract Total $ 784,741.60 Contract #: 240.19 Rev. 2018.06.13 btf Budget Line Item #: 10016100.531500-10254, 10016100.531500, 41652150.576500, 15022100.576500 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. SAGES NETWORKS, INC. ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO (ComDev) _________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date PITKIN COUNTY MANAGER APPROVAL _________________________________________________ !#COUNTY MANAGER#! Date *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 3 Community Development Directord Cindy Houben May-04-2022 President May-04-2022 Harish Krishna May-05-2022 Rich Englehart Deputy County Manager SagesGov Community Development Software Solution Proposal to Pitkin County for SagesGov - Business License Module Date:4/5/2022 To: Ms. Cindy Houben Director Community Development 530 East Main Street, Aspen CO 81611 From: Mr. Harish Krishna 50 Hurt Plaza SE, Suite 1446, Atlanta GA 30303 Tel: 678-471-7392 Email: hkrishna@sagesnetworks.com Table 1: SagesGov Business License Module Annual Subscription Item Description Quantity Unit Cost Line Total 1 Business License Module that Includes the following: ●Ability to Apply for new Business Licenses online. ●Ability to Renew Business Licenses online. ●Business Licenses once issued are added to under the company Accounts in the Manage section. ●Manage Business Licenses from the Accounts section. ●Ability to capture secure data for Business License transactions. ●NAICS Code lookup. ●The Business License module is linked to the rest of SagesGov for community development providing a single source of truth and improved collaboration. ●Configure routing rules for review and collect Fees online. ●Configure workflow & send automatic emails. ●Automatically issue Business Licenses.. ●Issue as many license types as needed for Food Trucks, Business, Short Term Rentals and more from a single online location. ●Business License Reports 1 Module $21,000 per year $21,000 / year 2 SagesGov Business License User Subscription 1 User $2880 / year $2880 / year Total $23,880 / year Table 2: SagesGov Professional Services - Optional Item Description Quantity Unit Cost Line Total 1 Professional Services to setup Business License Tile ( One Time; Does not include data migration or custom reports)30 Hours $150 / hour $4500 $4500 Page 1 |1 Certificate Of Completion Envelope Id: D37BC0EFA8C8403CBCD98895D8D3DA30 Status: Completed Subject: Sages Networks, Inc. | Pitkin County Change Order 240.19 F R.1 for Review and Signature Source Envelope: Document Pages: 5 Signatures: 3 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 216.147.125.14 Record Tracking Status: Original 4/22/2022 11:17:09 AM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Cindy Houben Cindy.Houben@PitkinCounty.com Community Development Directord Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Signed by link sent to Cindy.Houben@PitkinCounty.com Using IP Address: 73.229.128.222 Sent: 4/22/2022 12:23:23 PM Viewed: 4/22/2022 3:30:23 PM Signed: 5/4/2022 8:16:00 AM Electronic Record and Signature Disclosure: Accepted: 3/1/2021 1:37:09 PM ID: d19dad92-8246-43cd-8fc7-2347d7109bab Company Name: Pitkin County, Colorado Harish Krishna hkrishna@sagesnetworks.com President Sages Networks Inc Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Signed by link sent to hkrishna@sagesnetworks.com Using IP Address: 136.55.7.149 Sent: 5/4/2022 8:16:01 AM Viewed: 5/4/2022 7:54:41 PM Signed: 5/4/2022 7:57:21 PM Electronic Record and Signature Disclosure: Accepted: 5/4/2022 7:54:41 PM ID: 75347460-e454-4963-bcb0-8496109647e0 Company Name: Pitkin County, Colorado Rich Englehart rich.englehart@pitkincounty.com Deputy County Manager Pitkin County Signing Group: County Manager Group Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Signed by link sent to rich.englehart@pitkincounty.com Using IP Address: 73.34.180.169 Sent: 5/4/2022 7:57:22 PM Viewed: 5/5/2022 8:44:23 AM Signed: 5/5/2022 8:44:47 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Alex Sanchez alex.sanchez@pitkincounty.com ComDev Analyst Pitkin County, CO Security Level: Email, Account Authentication (None) Using IP Address: 67.44.160.123 Sent: 4/22/2022 11:40:53 AM Viewed: 4/22/2022 12:23:23 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 5/5/2022 8:44:49 AM Resent: 5/5/2022 8:44:55 AM Viewed: 5/5/2022 9:40:25 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 5/5/2022 8:44:49 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Alex Sanchez alex.sanchez@pitkincounty.com ComDev Analyst Pitkin County, CO Security Level: Email, Account Authentication (None) Sent: 5/5/2022 8:44:50 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 4/22/2022 11:40:53 AM Certified Delivered Security Checked 5/5/2022 8:44:23 AM Signing Complete Security Checked 5/5/2022 8:44:47 AM Completed Security Checked 5/5/2022 8:44:50 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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