HomeMy WebLinkAboutbocc.con.006.228/30/2021 CDD
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 12740100.531000
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department
County Representative David Pesnichak County Representative
Phone (970) 309-3188
Provide a brief description of the Contract or Change Order:
Contract Value Summary:
$ 163,840.00
$ -
$ -
$ 163,840.00
006.22
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
No
Buttermilk Crossing and Transit Signal Bypass
SGM, Inc.
$ 163,840.00
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$ -
$ -
$ -
$ 163,840.00
Formal
Services/Maintenance
5/6/2022
12/31/2022
New Contract
Transportation
Consultation, project administration, design and engineering services to develop the preliminary design for a
pedestrian crossing of HWY 82 at the Owl Creek Intersection and add transit bypass lanes to HWY 82.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
Contract Total
RFP # 006.22 Rev. 2018-10-10 btf Budget Line Item # 12740100.531000
NOTICE OF AWARD Date: May 6, 2022 To: SGM, Inc.
118 West Sixth St., Suite 200 Glenwood Springs, CO 80601 RE: RFP 006.22 - Buttermilk Crossing and Transit Signal Bypass
The County, having duly considered the Proposal submitted on April 8, 2022 for the work covered by the Contract Document titled RFP 006.22 - Buttermilk Crossing and Transit Signal Bypass in the total amount of Four Hundred Twenty-Five Thousand Seven Hundred Thirty dollars and Zero cents ($425,730.22) (the “Project Total”), of which Project Total, One Hundred Sixty-Three Thousand Eighty Hundred Forty dollars and Zero cents
($163,840.00) is the total Project price for services to be rendered during the 2022 calendar year, and it appearing that the Price and other information in your Proposal Form is fair, equitable and to the best interest of the County, the offer in your Proposal Form is hereby accepted. In accordance with the terms of the Contract Documents, you are required to execute the
Agreement in one original of contract within ten (10) consecutive days from this Notice of Award. In addition, you are required to furnish in the said time Certificates of Insurance evidencing compliance with the requirement for insurance as stated in the Contract Documents to Procurement via email at procurement@pitkincounty.com.
PITKIN COUNTY ________________________________________________
!#COUNTY REPRESENTATIVE#! Date ======================ACCEPTANCE OF NOTICE=================== Receipt of the above Notice of Award is hereby acknowledged
________________________________________________ !#VENDOR SIGNATURE#! Date
David Pesnichak
Regional Transportation Administrator
May-06-2022
Mike Fowler
May-11-2022
Project Manager
Contract # 006.22 Revision: 2018-06-13 btf
Budget Line Item # 12740100.531000
1
PITKIN COUNTY CONTRACT FOR PROVISION OF SERVICES
THIS CONTRACT, made May 6, 2022 by and between the Board of County Commissioners of
Pitkin County, Colorado, 530 E. Main St., Suite #302, Aspen, CO 81611, (hereinafter called the
“County”) and SGM, Inc., 118 W. Sixth St., Suite 200, Glenwood Springs, CO 81601 (hereinafter
called the “Contractor”) to perform the following work: Buttermilk Crossing and Transit Signal
Bypass (“Project”).
I. Term of Contract: The term of this Contract is from May 6, 2022 to December 31,
2022. At the expiration of the initial term, the contract may be extended for four (4)
additional terms of one (1) year by the express written consent of both parties.
II. Contractor’s Obligations. Contractor shall provide the consulting, project
administration, design and engineering services described in Attachment A – County
RFP 006.22 & Addenda and Attachment B – Contractor Proposal (both of which
are attached hereto and incorporated herein by reference) to develop a preliminary
design for the construction of a pedestrian crossing of Highway 82 at the Owl Creek
intersection and two transit bypass lanes going in both directions on Highway 82 in
Aspen, Colorado. The Project Budget and Schedule shall comply with Contractor’s
Proposal and the Schedule may be further defined, amended or revised with the
approval of the County Representative.
III. Compensation and Expenses, Invoicing, Payment and Offset. The County shall
compensate Contractor for its services in accordance with the Project Budget and
Schedule set out in Paragraph II. It is expressly understood and agreed that in no event
will the total compensation and reimbursement to be paid hereunder during the initial
term (the 2022 calendar year) of this Contract exceed the sum of One Hundred Sixty-
Three Thousand Eight Hundred Forty dollars and Zero cents ($163,840.00) for all
services rendered during the initial term, at which point, the parties may enter into an
extension term and agree to additional funding to be allocated for services rendered
during the extension term(s). By contract or amendment, the County and Contractor
may reallocate the budget among project tasks if the total budget amount remains
unchanged. Contractor shall invoice for the project monthly based on hours worked,
with payment expected within thirty (30) days of invoice. Any payment by the County
may be offset by any amount the Contractor owes the County for any reason.
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IV. County’s Exclusive Ownership of Work Product. Drawings, specifications,
guidelines and other documents prepared by Contractor in connection with this
Contract shall be the property of the County. However, Contractor shall have the right
to utilize such documents in the course of its marketing, professional presentations, and
for other business purposes. Contractor assigns to County the copyrights to all work
prepared, developed, or created pursuant to this Contract, including the right to: 1)
reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4)
perform the works publicly; and 5) to display the work publicly. Contractor shall have
right to use materials produced in the course of this Contract for marketing purposes
and professional presentations, articles, speeches and other business purposes.
V. Pitkin County’s Obligations. Pitkin County shall administer this Contract through
a County Representative. David Pesnichak, Regional Transportation Administrator will
manage the project as the County’s Representative. In the event that David Pesnichak
is not available, the County shall appoint an alternative who shall assume the County
Representative’s duties. The services provided and products delivered by the
Contractor under this Contract will be subject to review by the County’s
Representatives, or a designee, for compliance with Contractor’s obligations prior to
final payment.
VI. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this Contract, with or without cause, by giving written notice to the
Contractor of such termination and specifying the effective date thereof. Such notice
shall be given at least ten (10) days before the effective date of such termination. In
such event all finished or unfinished documents, data, studies and reports prepared by
the Contractor pursuant to this Contract shall become the County’s property. Contractor
shall be entitled to receive compensation in accordance with the Contract for any
satisfactory work completed pursuant to the terms of this Contract prior to the date of
termination. Notwithstanding the above, Contractor shall not be relieved of liability to
the County for damages sustained by the County by virtue of any breach of the Contract
by the Contractor.
VII. Independent Contractor Status.
A. The parties to this Contract intend that the relationship between them contemplated
by the Contract is that of independent contractor. Contractor, and any agent,
employee, or servant of Contractor shall not be deemed to be an employee, agent,
or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under
this Contract. Contractor may choose to work for other individuals or entities
during the term of this Contract, provided that the basic services and deliverable
products required under this Contract are submitted in the manner and on the
schedule defined under this Contract.
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C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor’s obligations
under this Contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under
this Contract.
E. Contractor is not entitled to any Workers’ Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income
taxes.
VIII. Assignability. This Contract is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this Contract must be accepted in
writing by the County.
IX. Severability. In the event that any provision of this Contract shall be held to be invalid
or unenforceable, the remaining provisions of this Contract shall remain valid and
binding upon the parties hereto.
X. Integration and Modification.
A. This Contract represents the entire and integrated Contract between the County and
the Contractor and supersedes all prior negotiations, representations, or contract,
either written or oral. This Contract may be amended only by written contract
signed by both the County and the Contractor.
B. The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor’s compensation, which are mutually
agreed upon between the County and the Contractor, shall be in writing and upon
execution shall become part of this Contract.
XI. Indemnity.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project, hereinafter referred to as indemnitee, from all suits and
claims, including attorney's fees and cost of litigation, actions, loss, damage,
expense, cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Contract or on account of any act, claim or amount
arising or recovered under workers' compensation law or arising out of the failure
of the Contractor to conform to any statutes, ordinances, regulation, law or court
decree. It is agreed that the Contractor will be responsible for primary loss
investigation, defense and judgment costs where this Contract of indemnity applies.
In consideration of the award of this Contract, the Contractor agrees to waive all
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rights of subrogation against the County its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, and volunteers for losses arising from the work performed by the Contractor
for the County.
B. The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend, pay or settle all claims, demands, or lawsuits related hereto
at its sole expense and shall bear all other costs and expenses related thereto, even
if the claim, demand or lawsuit is groundless, false or fraudulent.
XII. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract
are satisfied, insurance against claims for injury to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Contractor, its agents, representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in
no way limit the indemnity covenants contained in this Contract. The policies shall
include, or be endorsed to include, the following provision: On insurance policies
where the County is named as an additional insured, the County shall be an additional
insured to the full limits of liability purchased by the Contractor even if those limits of
liability are in excess of those required by this Contract.
The County in no way warrants that the minimum limits contained herein are sufficient
to protect the Contractor from liabilities that might arise out of the performance of the
work under this Contract by the Contractor, its agents, representatives, employees, or
subcontractors. The Contractor shall assess its own risks and if it deems appropriate
and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not
relieved of any liability or other obligations assumed or pursuant to the Contract by
reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or
types. Commercial General Liability Completed Operations coverage must be kept in
effect for up to three (3) years after completion of the project.
A. Coverage and Limits of Insurance. Contractor shall provide coverage with limits
of liability requirements provided that the coverage is written on a “following form”
basis.
1) Statutory Workers’ Compensation: Colorado statutory minimums
a. Policy shall contain a waiver of subrogation against the County.
b. This requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers’ Compensation Act AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form.
Minimum Limits:
Coverage A (Workers’ Compensation) Statutory
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Coverage B (Employers Liability) $ 500,000
$ 500,000
$ 500,000
2) Commercial General Liability – ISO 1CG 0001 form or equivalent.
(With County named as an additional insured)
Minimum Limits:
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Fire Damage (Any One Fire) $ 50,000
Medical Payments (Any One Person) $ 5,000
Coverage to include:
• Premises and Operations
• Explosions, Collapse and Underground Hazards
• Personal / Advertising Injury
• Products / Completed Operations
• Liability assumed under an Insured Contract (including defense costs assumed under
contract)
• Independent Contractors
• Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997
Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010
(2004 Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition or equivalent)
• The policy shall be endorsed to include the following additional insured language
on the Additional Insured Endorsements specified above: “County, its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected
officials, trustees, employees, agents, and volunteers named as an additional insured
with respect to liability and defense of suits arising out of the activities performed
by, or on behalf of the Contractor, including completed operations”.
3) Auto Liability: Bodily injury and property damage for any owned,
hired and non-owned vehicles used in the performance of this Contract.
Minimum Limits: Statutory
Coverage Bodily/Property Damage (Each Accident) $ 1,000,000
4) Special Coverages (check as appropriate and insert amount):
a. ☐ Performance Bond $
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b. ☐ Professional Errors and Omissions
c. ☐ Aircraft Liability
d. ☐ Owner’s Protective
e. ☐ Builder’s Risk
f. ☐ Boiler and Machinery
g. ☐ Loss of Use Insurance
h. ☐ Pollution Liability
i. ☐ Crime, including Employee Dishonesty Coverage, or Fidelity
Bond
B. Proof of Insurance:
1) Each insurance policy required by the insurance provisions of this
Contract shall provide the required coverage and shall not be suspended,
voided or canceled except after thirty (30) days prior written notice has been
given to the County, except when cancellation is for non-payment of
premium, then ten (10) days prior notice may be given. Such notice shall
be emailed directly to Procurement@pitkincounty.com. If the insurance
carrier will not provide the required notice, the Consultant/Contractor and
or its insurance broker shall notify the County of any cancellation, or
reduction in coverage or limits of any insurance within seven (7) days of
receipt of insurers’ notification to that effect. Simultaneously with the
Certificates of Insurance, the Contractor shall file with the Project Lead a
certified statement as to claims pending against the required coverages,
reserves established on account of such claims, defense costs expended and
amounts remaining on policy limits.
2) In addition, these Certificates of Insurance shall contain the following
clauses:
a. The contractor’s insurance shall be primary and non-contributory with
any insurance or self-insurance purchased by the County.
b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
c. Any and all deductibles or self-insured retentions in the above-
described insurance policies shall be assumed by and be for the
amount of, and at the sole expense of the Contractor.
d. Location of operations shall be: “all operations and locations at which
work for the referenced Project is being done.”
3) Certificates of Insurance for all renewal policies shall be delivered to
the County’s Representative at least fifteen (15) days prior to a policy’s
expiration date except for any policy expiring on the expiration date of this
Contract or thereafter.
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4) The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this
Contract.
XIII. Exemptions and Preferences. All purchases of construction or building or any other
materials for this Contract shall not include Federal Excise Taxes or Colorado State or
local sales or use taxes. Pitkin County is exempt from such taxes under registration
numbers 98-02624 and 84-78000-5k.
XIV. Records. The Contractor shall maintain comprehensive, complete and accurate
books, records, and documents concerning its performance relating to this Contract for
a period of three (3) years after final payment under the Contract and the County shall
have the right within the three (3) year period to inspect and audit these books, records
and documents, upon demand, in a reasonable manner and at reasonable times, for the
purpose of determining, by accepted accounting and auditing standards, compliance
with all provisions of the Contract and applicable law.
XV. Contract Made in Colorado. The parties agree that this Contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
XVI. Attorney’s Fees. In the event that legal action is necessary to enforce any of the
provisions of this Contract, the substantially prevailing party shall be entitled to its costs
and reasonable attorney’s fees.
XVII. Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this Contract, the monetary
limitations or terms (presently $150,000 per person and $600,000 per occurrence) or
any other rights, immunities, and protections provided by the Colorado Governmental
Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise
available to Pitkin County or any of its officers, agents or employees. Further, nothing
in this Contract shall be construed or interpreted to require or provide for indemnification
of the Contractor by the County for any injury to any person or any property damage
whatsoever which is caused by the negligence or other misconduct of the County or its
agent or employees.
XVIII. Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County. Pitkin County’s obligations under
this Contract are subject to Pitkin County’s annual right to budget and appropriate the
sums necessary to provide the services set forth herein. No provisions of the Contract
shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond
the then current fiscal year of Pitkin County. No provision of the Contract shall be
Contract # 006.22 Revision: 2018-06-13 btf
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construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or
statutory debt limitation. This Contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County’s then
current fiscal year. No provisions of this Contract shall be construed to pledge or create
a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this
Contract restrict the future issuance of Pitkin County’s bonds or any obligations
payable from any class or source of Pitkin County’s money.
XIX. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below and
by one of the following methods 1) hand-delivery or 2) registered or certified mail,
postage pre-paid to the mailing addresses set forth below. Each party by notice sent
under this paragraph may change the address to which future notices should be sent.
Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall be
construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
To Pitkin County: David Pesnichak 530 E Main Street, Suite 302
Aspen, CO 81611 Email: david.pesnichak@pitkincounty.com
with copies to: Pitkin County Attorney’s Office 530 E. Main St., Suite #301
Aspen, Colorado 81611 Email: Attorney@pitkincounty.com To Contractor: SGM, Inc.
118 W. Sixth St., Suite 200
Glenwood Springs, CO 81601 Phone: (970) 945-1004 Email: mikef@sgm-inc.com
XX. Public Contracts for Services and Public Contracts with Natural Persons. In
conformance with the provisions of C.R.S. §§ 8-17.5-101, et seq., as amended and
C.R.S. §§ 24-76.5-101, et seq., as amended:
A. PUBLIC CONTRACTS FOR SERVICES. §§8-17.5-101, et seq. C.R.S.
[Not applicable to agreements relating to the offer, issuance, or sale of securities, investment advisory services or fund management services, sponsored projects,
intergovernmental agreements, or information technology services or products and
services] Contractor certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this Contract and will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Contract, through
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participation in the E-Verify Program established under Pub. L. 104-208 or the State verification program established pursuant to §8-17.5-102(5)(c), C.R.S., Contractor shall not knowingly employ or contract with an illegal alien to perform work under this
Contract or enter into a contract with a Subcontractor that fails to certify to Contractor that the Subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Contract. Contractor (i) shall not use E-Verify Program or State program procedures to undertake pre-employment screening of job applicants while this Contract is being performed, (ii) shall notify the Subcontractor and the
contracting State agency within 3 days if Contractor has actual knowledge that a Subcontractor is employing or contracting with an illegal alien for work under this Contract, (iii) shall terminate the subcontract if a Subcontractor does not stop employing or contracting with the illegal alien within 3 days of receiving the notice, and (iv) shall comply with reasonable requests made in the course of an investigation,
undertaken pursuant to §8-17.5-102(5), C.R.S., by the Colorado Department of Labor and Employment. If Contractor participates in the State program, Contractor shall deliver to the contracting State agency, Institution of Higher Education or political subdivision, a written, notarized affirmation, affirming that Contractor has examined the legal work status of such employee, and shall comply with all of the other
requirements of the State program. If Contractor fails to comply with any requirement of this provision or §§8-17.5-101 et seq., C.R.S., the contracting State agency, institution of higher education or political subdivision may terminate this Contract for breach and, if so terminated, Contractor shall be liable for damages.
B. PUBLIC CONTRACTS WITH NATURAL PERSONS. §§24-76.5-101, et seq., C.R.S.
Contractor, if a natural person 18 years of age or older, hereby swears and affirms under penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the
United States pursuant to federal law, (ii) shall comply with the provisions of §§24-
76.5-101 et seq., C.R.S., and (iii) has produced one form of identification required by §24-76.5-103, C.R.S. prior to the Effective Date of this Contract.
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IN WITNESS WHEREOF, the parties have executed this Contract as of the date first set out herein above. SGM, INC. ________________________________________________ !#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL:
_________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date
MANAGER APPROVAL: ________________________________________________ !#COUNTY MANAGER#! Date
David Pesnichak
Regional Transportation Administrator
May-06-2022
May-11-2022
Mike Fowler
Project Manager
Rich Englehart
May-11-2022
Deputy County Manager
RFP 006.22 Rev. 2021.10.11 CDD
Budget Line Item #: 12740100.531000
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PUBLIC NOTICE
Pitkin County is accepting proposals to provide BUTTERMILK CROSSING AND
TRANSIT SIGNAL BYPASS.
More information is available online at www.BidNetDirect.com/Colorado.
Any and all questions, or requests for clarification, must be submitted by 4:00 PM MT on
March 23, 2022. Questions and requests for clarification will only be accepted via email
at procurement@pitkincounty.com.
Proposal documents must be uploaded to the BidNet Direct website no later than 2:00
PM MT on April 8, 2022.
Published in the Aspen Daily News: March 7, 2022 and March 14, 2022.
RFP 006.22 Rev. 2021.10.11 CDD
Budget Line Item #: 12740100.531000
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PITKIN COUNTY
BUTTERMILK CROSSING AND TRANSIT SIGNAL BYPASS
Table of Contents
REQUEST FOR PROPOSAL
I. INTRODUCTION 3
II. COUNTY BACKGROUND 3
III. SCOPE OF WORK 4
A. PROJECT BACKGROUND 4
B. OPTIONAL SUBMITTAL 6
C. SCOPE OF SERVICES 6
D. ADDITIONAL INFORMATION 8
E. CONTRACT TERM & INFORMATION 9
IV. SELECTION PROCESS 10
A. SUBMITTALS 10
B. TIME SCHEDULE 12
C. EVALUATION CRITERIA AND WEIGHING 12
D. SELECTION COMMITTEE 13
E. CONTRACT 13
PROPOSAL FORM 15
INSTRUCTIONS TO PROPOSERS 17
RFP 006.22 Rev. 2021.10.11 CDD
Budget Line Item #: 12740100.531000
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REQUEST FOR PROPOSALS
BUTTERMILK CROSSING AND TRANSIT SIGNAL BYPASS
GENERAL INFORMATION TO PROPOSERS
ISSUED: March 4, 2022
DUE: April 8, 2022 by no later than 2:00 PM MT
I. INTRODUCTION
Pitkin County (hereinafter called the “County”) is qualifying interested parties for
the provision of Engineering Consulting services for the creation of a grade
separation of the bicycle and pedestrian crossings at the intersection of Highway 82
and Owl Creek Road in Aspen, Colorado.
The County will award an Eighteen (18) month contract, with one option to renew
for an additional Twelve (12) month term (for add-on services).
II. COUNTY BACKGROUND
Covering 975 square miles, Pitkin County is located in the heart of the White River
National Forest, surrounded by the spectacular peaks of the central Rocky
Mountains. Pitkin County is located in Colorado with the county seat of Aspen.
Pitkin County includes the communities of Aspen, Snowmass, Woody Creek, Old
Snowmass, Meredith, Thomasville, Redstone and portions of the town of Basalt.
As public servants, we work in the public trust to ensure quality of life and
experience in Pitkin County for present and future generations.
Organizational Values: Pitkin County embraces the following values to promote
public trust and confidence in County Government.
Stewardship: We strive to leave our natural environment, community, public
assets, and organization in better condition than we found them for current and
future generations.
Ethics: We hold ourselves to high standards of honesty and dependability in the
conduct of County business.
Excellence: We are committed to providing quality services that are accessible,
accurate and innovative to meet our community’s needs.
Collaboration: We work together as employees and with citizens and other
government, non-profit and private sector organizations helping each other
RFP 006.22 Rev. 2021.10.11 CDD
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succeed in promoting and achieving the public’s goals.
Open Communication: We are committed to listening to our citizens and
partners and to giving accurate and timely information.
Positive Work Environment: We appreciate dedicated and knowledgeable
employees and support their professional and personal growth.
Additional information about the County may be found on the County’s website
at: https://pitkincounty.com/DocumentCenter/View/21997/PC_brochure_2020_FFO_digital
III. SCOPE OF WORK
A. PROJECT BACKGROUND
Pitkin County, The City of Aspen (COA) and the Town of Snowmass Village have
been working for over 25 years to create a seamless, off-highway regional trail
network. The Elected Officials Transportation Committee (EOTC), which is
comprised of the City of Aspen City Council, Town of Snowmass Village Town
Council and the Pitkin County Board of County Commissioners, is leading this
bicycle and pedestrian connection and transit bypass lane effort.
The purpose of this project is to facilitate bicycle and pedestrian connections to
transit stops, the Buttermilk Park and Ride, and increase transit speed, reliability
and efficiency. There is currently an at grade signalized pedestrian crossing of
Highway 82 at the Owl Creek intersection. By grade separating the bicycle and
pedestrian crossing at the Highway 82/Owl Creek Road intersection, transit bypass
lanes may be installed in the up valley direction at the Harmony intersection and
down valley at the Owl Creek intersection.
This bicycle and pedestrian grade separated crossing and transit bypass lanes were
identified through a study commissioned by the EOTC in 2021. As a result of this
identification, the EOTC recognized this transit connection and efficiency
improvements as a Tier 1 Priority (highest priority). In 2022, the goal is to conduct
a final feasibility analysis (including transit bypass lanes), obtain stakeholder and
public feedback, initial planning and engineering including utilities, clarify
construction costs and funding sources, and identify partnerships for construction
and ongoing maintenance. The 2018 Feasibility Study is included at Attachment A.
A concept plan for an overpass and underpass was conducted in 2018 and a transit
accessibility and transit efficiency study along with concept development for the
bypass lanes was conducted in 2021 (Attachment B). This next step is to build on
these plans to combine the transit bypass lanes and the grade separated crossing
into one project. This Phase 1 effort is to conduct the necessary public and
stakeholder engagement and bring project engineering through a CDOT Field
Inspection Review (FIR) or 30% plan development. Phase 2 if authorized will bring
this project through FOR and advertisement and may be authorized by extension of
this contract.
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5
While it is anticipated that an underpass is the desired infrastructure at this location,
cost estimates and relevant concept plans for a bicycle and pedestrian overpass from
the 2018 study should also be updated for consideration.
The grade separated crossing and the transit bypass lanes are to be designed for
year-round use. Factors that would need to be considered during planning and
engineering include (but are not limited to): property ownership, connection to
other regional trails / transit connections / businesses / residences / park and rides,
utilities and utility easements, user types, signage and wayfinding, drainage and
snow removal, and ongoing maintenance.
There are five special considerations for the grade separated crossing and transit
bypass lanes that will be integral to the project’s success.
1) Concept and traffic modeling work has been conducted on this project at
a couple points in the past few years including a concept design of a grade
separated overpass and underpass in 2018 and traffic modeling in 2021 for
the grade-separated crossing including transit bypass lanes. This effort is to
pick up where these two efforts left off by updating the 2018 concept plans
to include the transit bypass lanes, updating the cost estimates, conducting
public outreach and stakeholder engagement, and carrying design of the
preferred overpass or underpass (as determined by the EOTC) to FIR.
2) Simultaneous design for a multi-use trail will also be conducted along
the south side of Highway 82 that will connect into this grade-separated
crossing. In a separate contract. Coordination with this design effort will
need to be considered when developing this project.
3) In addition to serving as a daily transit and commuter connection, this
facility must also be designed for occasional heavy influxes of users during
special events, such as the X-Games, which take place at Buttermilk.
4) On the north side of Highway 82, several new developments and
expansions may occur in the coming years. This design should consider the
connection between these new land developments and the uses on the south
side including the Buttermilk Park and Ride and Buttermilk Ski Area.
5) The public outreach and stakeholder engagement efforts are an important
component of this effort and should build a story supporting this project
including a strong purpose and need.
The project will need to consider a variety of complexities including topography,
private and public lands, existing and proposed easements, utility relocations, and
connectivity to the existing trail system, park and ride facilities, and transit stations.
The design team must be skilled in trail design, land planning, engineering and
experienced in providing creative solutions to complex problems.
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As this project is anticipated to be constructed entirely on CDOT Right of Way, the
proposer will need to work collaboratively with CDOT throughout the design
process to ensure all necessary requirements are met and obtain feedback as the
design is created.
The concept plans created in 2021 and 2018 date are attached. This information is
meant to serve as preliminary, background information and should not limit the
ultimate design.
B. OPTIONAL SUBMITTAL
While the scope of this RFP is to conduct public outreach and stakeholder
engagement while bringing project engineering through FIR, the Proposer is invited
to submit an optional proposal to complete the design of this project to the level of
final permitting and construction bid documents including design support through
construction. Should the Proposer choose to submit this optional proposal, it should
be a separate, standalone proposal that meets the requirements outlined within this
RFP. The Proposer should identify the timeframe for completion of the remainder
of this project design including milestones, costs, and sub-contractors necessary to
complete work with a goal of construction beginning in 2024.
C. SCOPE OF SERVICES
The Proposer should identify the entire range of services required to reach the
Project Milestones. The following list is not intended to be a comprehensive or
exclusive list of all services to be provided during the contract term. Proposers are
encouraged to include sub consultants on their teams that can provide all of the
listed services, in addition to those that are self-identified. The key project
milestones are displayed in the tables below.
Proposers are expected to assess their ability to meet milestones and prepare a
work plan to achieve the milestones before proposing.
Proposer is expected to describe their approach and capacity to meet the
Expected Completion dates listed in the table below:
MILESTONE EXPECTED
COMPLETION
NOTES
Existing Conditions and Baseline
Information
July 2022 Review Onsite with
Development Team
Public Outreach and Stakeholder
Engagement
November 2022
Report: Updated Feasibility,
Concepts, Identification of
Funding Sources and Partners,
Renderings and Preliminary
Probable Costs
January 2023 Probable Costs to be
Preliminary for Presentation to
EOTC
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Presentation of Recommended
Alignment to Elected Officials
Transportation Committee
(EOTC)
March 2023 Presentation is Anticipated to
be In Person
Preliminary Design and Opinion
of Probable Costs Completed
June 2023
Design Notice to Proceed July 2023
FIR Design September 2023
FOR and Construction Bid Early 2024 Start utility relocates and
construction activities
The successful Proposer is expected to perform all tasks associated with the design
up to FIR of the Buttermilk Grade Separated Crossing and Transit Bypass Lanes:
Administration
TASKS
Manage Subcontractors
Lead Team Meetings
Prepare Monthly Status Reports
Coordinate Scheduling with other County/City/Town/CDOT Projects
Contract Administration
Design Quality Control/Quality Assurance
Public Presentations and Outreach - it is anticipated the outreach consultant will:
• Be present (either physically or virtually depending on requirements) to present to elected officials,
community groups and funding partners,
• Conduct public open house (if appropriate),
• Maintain a website with project information,
• Utilize electronic surveys or other means to obtain comment, and
• Manage all the information obtained from public comments
Civil Engineering
TASKS
• Develop plans to FIR
• Geometry
• Utilities & Subsurface Utility Engineering (SUE)- The hired consultant shall make a determination whether
SUE is required for this project and supply the appropriate SUE plans if necessary
• Site Survey
• Drainage
• Stormwater
• Structures
• Pedestrian Structure Selection
• Geotechnical
• Signing, Wayfinding and Striping
• Traffic Control
• Traffic Signalization
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• Mechanical
• Lighting
• Snow Management
• Structural
• ADA Access
• Cost Estimates
Consultation and Review with impacted agencies & departments:
• CDOT (Engineering, Utilities, and Traffic),
• City of Aspen (Engineering, Parking, Transportation, and Parks and Open Space),
• Pitkin County (Engineering, Transportation, and Open Space and Trails),
• Town of Snowmass Village (Transportation, and Open Space and Trails),
• Utilities,
• RFTA (Transit, Trails and Parking)
Drawings for Permit Set, Bid Set, Construction Set
Other services customarily provided for CDOT Permits
Comprehensive Drainage Plan and Design
Comprehensive Structure Selection Report – Analysis of Overpass and Underpass
Geotechnical survey – construction recommendations for earthwork and recommendations for pavements
replacement
Memorandum of Design of Utilities – contact impacted utility companies or districts and share FIR/FOR
designs with these companies to produce project Utility agreements
Landscape Architecture
TASKS
FIR Design landscape, irrigation, wayfinding, outdoor fixtures and furnishings, specifications
Visual Aids for permitting and presentations – Colored 24 x 26 site plans with landscaping, fixtures, and
furnishings and two vignette drawings depicting the sense of place
Other services customarily provided for CDOT Permits
Transportation Planning
TASKS
Analysis of existing bicycle and pedestrian demand (update from concept plan)
Consultation and Review with City, County, Town and RFTA staff
Final Quality of Service Traffic Plan
Other services customarily provided for CDOT Permits
Right-of-Way Acquisition (if necessary)
TASKS
ROW research of deeds, titles, ownership
ROW Mapping and Staking
Acquisition Services
Relocation Services
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D. ADDITIONAL INFORMATION
Design Criteria. All work to be provided under the terms of this future agreement
shall be performed in conformance with the following policies and design criteria:
American Association of State Highway and Transportation Officials
(AASHTO) latest editions of – Standard Specifications for Highway Bridges and
Policy on the Geometric Design of Highways and Streets, AASHTO Guide for the
Development of Bicycle Facilities, and the Manual of Uniform Traffic Control
Devices (MUTCD)
Colorado Department of Transportation latest editions of - CDOT Standard
Plans and Specifications, CDOT Local Agency Contract Administration, CDOT
NEPA Manual, CDOT ROW Manual
Americans with Disabilities Act
Clean Water Act
Special Project Requirement. All work is to be performed under the direction and
supervision, appropriate to the task, of a Colorado-Licensed Professional Engineer,
a Colorado-Licensed Professional Land Surveyor, a Colorado-Licensed Architect,
a Colorado-Licensed Landscape Architect, a Colorado-Certified Industrial
Hygienist, or, as appropriate, any combination of the foregoing.
The CDOT Permitting Approval timeline is Staff’s best estimate at this time.
Proposers should indicate how they will effectively navigate the CDOT review
process and Elected Officials Transportation Committee (EOTC) review.
Pitkin County Contracts: It is the Contractors responsibility to provide any and all
safety equipment and/or managerial oversight necessary to perform all work in a
safe and workman-like manner. Pitkin County reserves the right to enter the
working site for periodic checks of safe working environments, as applicable.
Pitkin County expects that any Contractor providing goods or services will do so in
compliance with Pitkin County policies, including, but not limited to, tobacco use
policies, public health orders, permitting requirements, construction ordinances,
building access and safety requirements, and Pitkin County standards of conduct.
Pitkin County’s elected Board of County Commissioners have identified climate
action and carbon footprint reduction as a priority for County projects. Pitkin
County encourages all proposers to be environmentally conscious when preparing
their proposal documents, making travel plans, printing materials, selecting fleet
vehicles, designing/updating facilities systems, qualifying subcontractors,
investing, and/or any other business activities wherever a less environmentally
impactful solution may or could exist.
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E. CONTRACT TERM AND INFORMATION
The selected Consultant or Consultant Team shall provide Engineering Consulting
services to Pitkin County for a period of Eighteen (18) months with the option for
Pitkin County to renew the contract for one (1) additional twelve (12) month term
for add-on services. The services to be provided to Pitkin County shall include a
range of design, engineering, permitting and transportation-related technical
services. Consulting Teams should be led by the firm that will be self-performing
a majority of the work and that has the managerial and technical resources capable
of leading the team to assist and advise Pitkin County and which will function as
the prime consultant. Services may be funded by federal and state grants. Task
orders that are funded with federal monies shall be subject to federal contracting
requirements and shall be limited to projects and services that are directly in support
of, directly connected to, directly related to, or lead to construction, alteration, or
repair of real property. Plans and specifications for the Project shall be completed
in accordance with the Federal Highway Administration (FHWA) and/or Colorado
Department of Transportation (CDOT)’s Plan Development Process, as appropriate
to the project.
IV. SELECTION PROCESS
The County is required by the terms of the Pitkin County Procurement Code to
conduct a competitive selection process to select a Contractor for the above-
described proposal. This process shall be through formal proposals submitted in
response to this Request for Proposals.
A. SUBMITTALS
1. Proposer shall submit proposals for this Service as outlined in the Request
for Proposals and Scope of Services, or an alternately developed plan as developed
by Proposer in response to and in accordance with this Request for Proposals and
Information to Proposers attached hereto.
Proposal Format: Each response shall be 8½” X 11” in size. Font, Times New
Roman, size shall be no smaller than 12 point. A sample contract has been included
for review and Template Contract revisions, if any, must be uploaded as a separate
file with any changes clearly highlighted. Template Contract change requests will
not be reviewed until scoring has been completed and, as such, any information that
could be considered material to your proposed response to the solicitation should
not be included in the sample Contract. Proposals may include pages up to 11”x17”
size, as needed.
a. The proposal must contain name, address, daytime phone
number(s), and e-mail address for person(s) to whom additional
selection process requests should be communicated;
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b. A proposed approach (basic description of how Proposer will
proceed with this Service), timetable for the Service, and proposed
method of compensation for services rendered;
c. A statement of Qualifications of the Proposer and any
subcontractors anticipated to perform under the awarded contract;
d. References, especially those for significantly similar projects
with local governments;
e. A completed Proposal Form (may indicate “In Attached
Documents” for Approach and Qualifications/References sections
of the provided Proposal Form, if desired. The Proposal Form,
however, will not be considered complete if any and all addenda
are not acknowledged and the form has not been signed);
f. List of all subcontractors (including qualifications);
g. Fee schedule of standard rates for any work that may not be
included in provided Scope of Work, as applicable
2. Proposer may be required to supply additional information upon request,
or to make additional submissions under secondary selection criteria, if
necessary.
3. Any and all questions or comments shall be submitted via email to
procurement@pitkincounty.com no later than 4:00 PM MT on March 23,
2022. All requests must have the email subject line, “RFP 006.22:
Buttermilk Crossing and Transit Signal Bypass - Request for Clarification
and Questions.” All questions, comments and answers provided shall be
shared with all Proposers via addendum posted on BidNet Direct.
Addendum(s) will include the requests for clarification and questions, as
written by the Proposer.
4. All Proposals must be uploaded to the BidNet Direct website. Proposals
will not be accepted in any other form or manner.
5. During the Request for Proposal selection process, all proposals shall
remain confidential. The entire selection process (procurement) file shall be
available to the public (which includes all Proposers) after an agreement is
approved by the County, except those items for which confidentiality has
been requested in writing by the Proposer, and providing that the County
Attorney has reviewed and determined this to be the properly confidential
under the State Open Records Act and other relevant statutes and
regulations.
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B. TIME SCHEDULE
The County will endeavor to use the following timetable:
March 4, 2022 Request for Proposals publicly advertised, posted on website
(www.bidnetdirect.com/colorado)
March 23, 2022 Proposer’s request for clarification and questions due via
email to procurement@pitkincounty.com by 4:00 PM MT
March 28, 2022 County’s response to request for clarification and questions
posted on BidNet Direct via addendum
April 8, 2022 PROPOSALS MUST BE UPLOADED TO BIDNET
DIRECT BY 2:00 PM MT
Week of
April 11-15, 2022 Meeting of Selection Committee; checking of references as
necessary; requests for additional information or
clarifications, if necessary; scheduling of interviews, if
necessary
April 18, 2022 Issuance of Notice of Award to top-ranked proposer
April 18, 2022 Notices sent to unsuccessful proposers
April 25, 2022 Anticipated Contract Start Date
C. EVALUATION CRITERIA AND WEIGHING
Selection of the "short-listed" Proposers to be interviewed and/or the selection of
the top-ranked Proposer will be based upon the following criteria and relative
importance (or as the same may be amended or supplemented by published
secondary selection criteria, if any):
1. Approach to Project 30%
The Proposer shall prepare a brief statement as to their intention to address:
A. The Project Scope of Work
B. The Project Schedule
2. List of Similar Work 30%
The Proposer shall submit examples of projects of similar size and scope,
specifically with local governments when available.
3. Estimated Cost of Services, including Reimbursable Expenses 30%
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13
A. The Proposer shall list all costs assumed necessary to successfully
complete and/or deliver the provided scope of work, services,
and/or goods, including, but not necessarily limited to:
i. Labor and material expenses
ii. Reimbursable expenses for mileage and/or
administrative services
iii. Miscellaneous expenses
B. The Proposer shall provide a list of standard fees/rates and
material markup rates to include with the Contract for any
additional services or goods that may not be covered in the
awarded Contract; billable only as incurred and as agreed upon in
advance by mutual signing of a change order.
4. References 10%
The Proposer shall provide a list, including contact name and information,
of references/prior clients, especially local, state and federal government.
D. SELECTION COMMITTEE
Communications between Proposer and any member of the selection committee
during the selection process, except when and in the manner expressly authorized
by the Request for Proposals, is prohibited. Violation of this restriction is grounds
for disqualification from the process.
Voting Members of the
Selection Committee:
Nonvoting counsel to the
Selection Committee:
-David Pesnichak, EOTC
-David Peckler, Town of
Snowmass
-Brian Pettet, Pitkin County
-Gerald Fielding, Pitkin County
-David Johnson, RFTA
-Nick Senn, RFTA
-Pete Rice, City of Aspen
-County Attorney
-County Procurement
E. SAMPLE CONTRACT
A sample of the Pitkin County Contract for the Provision of Services is included
as Attachment C. The Proposer must present any exceptions to the standard
contract language, if any, with their proposal, included as a separate document. If
changes are not requested at the time of proposal submission, the County shall
consider that terms and conditions are accepted by proposer. Requests for
Contract alterations, modifications, additions, or deletions will not be entertained
following proposal submission. Submittal of contract change requests is for
County’s information only and will not be reviewed until selection committee
scoring and vendor selection has been completed; contract language change
requests will not disqualify any proposer or be evaluated for partiality. This
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14
opportunity is offered so proposers may familiarize themselves with standard
County terms and requirements, and change requests that are submitted at the
time of proposal allow the County to expedite the consideration of such requests
during the award process so as to avoid delays in contracting.
As mentioned in Section IV.A, proposers should not include any information
specific to their proposed approach, pricing, delivery schedule, etc. when
submitting language change requests as this information will not be reviewed
prior to final selection of a top-ranked proposer. Failure of proposer to review and
abide by this guidance and any lack of conveyance of such information to the
selection committee shall be construed as an error on the behalf of the proposer
and not on behalf of the County or the selection committee.
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PROPOSAL FORM
Proposal Time: 2:00 PM MT
Proposal Date: APRIL 8, 2022
From:
Phone
E-mail Address:
To: THE PITKIN COUNTY BOARD OF COMMISSIONERS
c/o Procurement
530 E Main Street, Suite #304
Aspen, CO 81611
For: RFP 006.22: Buttermilk Crossing and Transit Signal Bypass
Pursuant to a request by the Pitkin County Commissioners, the undersigned Proposer
having examined this Request for Proposals (RFP), including familiarization of the site
and/or the conditions of the proposed Service environment, including the availability of
materials and labor hereby proposes to furnish all labor, materials, supplies, applicable
permits, services, and supervision required to provide a completed product as detailed in
this RFP and adjoining documentation for the sum of:
$___________________________________________
Fee Schedule(s) for this project and any applicable work that may not have been included
in the Scope of Work but may be necessary for successful completion must be included in
the proposal documents.
Approach, Qualifications, and References may be submitted on your own proposal form;
please indicate “In attached documents” for any items omitted herein. A completed
proposal form including, at minimum, acknowledgement of all addenda and
signature/corporate seal is required for proposals to be considered responsive.
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Statement and Detailed Approach to Service:
Qualifications of Proposer:
Please insert names address, phone numbers and description of similar Service for
Reference Checks.
1.
2.
3.
It is further understood that the right is reserved by the County to reject any and all
proposals and it is agreed that the proposals may not be withdrawn for a period of ten (10)
days from specified time for receiving proposals.
The Proposer acknowledges receipt of Addenda Nos. .
The right is reserved to waive any informalities and to reject any Proposal.
(Type/Print name under all signatures)
Dated this day of , 2022
(Corporate seal) PROPOSER:
SIGNATURES: If the proposal is being submitted by a Corporation, the Proposal
Form should be signed by an officer, i.e. President or vice-president. The signature of the
officer signing shall be attested to by the secretary and properly sealed. If the proposal is
being submitted by an individual or a partnership, the proposal shall so indicate and be
properly signed.
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17
INSTRUCTIONS TO PROPOSERS
FOR PITKIN COUNTY CONTRACTS
1. a. A "Proposal" is a responsive, conforming, unconditional, complete, legible and
properly executed offer on the Pitkin County Proposal Form to do the work called for
in the Request for Proposals (“RFP”).
b. Proposals must be submitted electronically in PDF format and submitted at the time
and place designated in the RFP. Electronic submissions must be clearly marked as a
"sealed proposal" with the Service name and the name, contact person, mailing
address and telephone number of the Proposer. The County reserves the right to
request verification of any original or electronic signature at any time before issuing
a Notice of Award.
c. It shall be the responsibility of the Proposer to ensure that the Proposal is in proper
form and in the County's possession by or before the scheduled time and date of public
Proposal opening. Proposals will not be accepted after the scheduled time and date of
opening. Any Proposals received late will be returned to the Proposer unopened, if
possible. In the event that it is impossible to determine who the late Proposer is unless
the envelope is opened, the envelope will be opened, the address determined, and the
envelope and Proposal returned immediately to the Proposer.
d. If specified in the Request for Proposals, parties who request packages of proposal
documents will be required to pay a fee for the document package. All parties who
request packages must provide the name of the potential Proposer, along with the
name of a contact person, address, telephone number, and email address for the
purpose of dissemination of Addenda or additional proposal information.
e. If a mistake is made or discovered at or after the public opening, the County reserves
the right to determine which party made the mistake and whether the mistake is
material and, after these determinations, the County, in its sole discretion, shall make
the decision whether to accept or reject the Proposal. No advantage shall be taken by
either party of manifest clerical errors or omissions in the Proposal documents or the
Request for Proposals (and plans and specifications). All Proposers are required to
notify the County immediately of any errors of omissions that may be encountered.
(See 2.a. and 2.c., below).
f. The signer of the Proposal must initial any alteration or erasure. If provided on the
required Proposal Form, the proposal price of each item must be stated in numerals
and words; in case of a conflict, the words will control. In case of conflict between the
indicated sum of any addition of figures and the correct sum, the correct sum will
control.
g. No reimbursement will be made by the County for any costs incurred in the
preparation of a statement of qualifications, Proposals, or attendance at a site
inspection, pre-bid conference or interviews.
h. No person, firm, corporation or other entity shall be allowed to make, file or be
interested in more than one Proposal for the same work, unless alternate proposals are
called for. A person, firm, corporation or other entity who has submitted a sub-
proposal to Proposer, or who has quoted prices on materials to a Proposer, is not
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18
hereby disqualified from submitting a sub-proposal or quoting prices to other
Proposers.
2. a. If any person contemplating submitting a Proposal is in doubt as to the true meaning
of any part of the Drawings, Specifications or other Proposal or Contract Documents,
or finds discrepancies, errors, ambiguities, inconsistencies, incompleteness or
omissions in the Drawings or Specifications or the proposal process, he/she must
submit to the Procurement Officer a written request for an amplification, clarification,
explanation, interpretation or correction thereof. Failure to do so shall constitute: (1)
acceptance by the Proposer of the Drawings, Specifications or other Proposal or
Contract Documents as is, and (2) a waiver by the Proposer of any and all claims
arising, or that might arise, out of such discrepancies, errors, ambiguities,
inconsistencies, incompleteness or omissions.
b. Proposers may propose substitute materials or techniques if such substitution is equal
to or better than the materials or techniques described in the RFP and if the substitution
has been submitted in writing at least ten (10) days prior to the public Proposal
opening. The burden of proof of equality or superior quality is on the Proposer. If
accepted as equal by the County in its discretion, the substitute will be designated as
an alternative on a formal addendum available to all Proposers three (3) days prior to
the deadline for Proposal submission, when possible. If approval of any substitute
materials and/or processes has not been provided by County prior to the deadline for
proposal submission, proposers may elect to submit an alternate bid with separate
pricing and rationalization for the alternate materials and/or approach. County, at its
sole discretion, will determine if the alternate meets the needs of the respective project.
c. Any amplification, clarification, explanation, interpretation or correction of the
documents will be made only by written Addendum duly issued and a copy of the
Addendum will be mailed or delivered to each person receiving a set of the Proposal
Documents. Delivery, as used in these Instructions, shall include electronic delivery
through e-mail, facsimile, web-posting or other electronic means. Neither the County
nor the Procurement Officer will be responsible for any information, representations,
explanations or interpretations of the Contract Documents not in written addenda.
d. The County reserves the right to call a pre-proposal conference; if called and
conducted, a summary of the pre-proposal conference will be mailed or electronically
delivered to all parties receiving a set of Proposal documents.
e. On request, the County will provide each Proposer access to the site to conduct, at
Proposer's sole cost, such inspections, tests and investigations as each Proposer deems
necessary for submission of a Proposal. No information provided by County
representatives at such a site inspection shall be deemed a waiver of the requirements
of 2.a. and 2.c., above.
f. Any Addenda issued during the time of the Proposal process, or forming a part of the
Proposal Documents, shall be covered in the Proposal, and shall be considered a part
of the RFP. Receipt of each Addendum shall be acknowledged in the Proposal.
g. If specified in the RFP, a request for qualifications may precede the RFP process.
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3. a. Each Proposal, if required by the Proposal Documents, shall be accompanied by a
certified check or bid bond in a form acceptable to the County Attorney, in an amount
specified, payable without condition to the County as a guarantee that the Proposer, if
awarded the Contract, will promptly execute the Agreement in accordance with the
Proposal, and will furnish, if required by the Proposal, good and sufficient bonds for
the faithful performance of the Contract and for the payment to all persons supplying
labor and material for the work (see 10.a., below). The Proposal guaranties of all parties
except the three highest scoring Proposals will be returned promptly after the opening
of Proposals. After execution of the Contract and issuance of a Notice to Proceed, the
remaining two Proposers’ guaranties will be returned.
b. Proposer also, if required by the Proposal Documents, will fully complete and submit
with the Proposal a Pitkin County Qualification Statement, or an updated Statement
if one is already on file. Pitkin County reserves the right to pre-qualify Proposers based
on said qualification statements.
c. Proposer also must submit with the Proposal a list of subcontractors, independent
contractors and suppliers to be employed under the Contract. If the County has a
reasonable objection to any such subcontractor, independent contractor or supplier, it
shall notify the Proposer and the Proposer may then: (a) withdraw the Proposal; or (b)
substitute an acceptable contractor or supplier. If required by the Contract Documents,
subcontractors, independent contractors and/or suppliers may be required to submit a
Contractor's Qualification Statement.
d. Proposals by corporations must be executed in the corporate name by the president or
a vice-president (or other corporate officer accompanied by evidence of authority to
sign) and the corporate seal must be affixed and attested by the secretary or an assistant
secretary. The corporate address and state of incorporation shall be shown below the
signature.
e. Proposals by partnerships or limited liability companies (“LLC”) must be executed in
the partnership or LLC name and signed by a partner, authorized LLC officer, whose
title must appear under the signature and the official address of the partnership or LLC
must be shown below the signature. The state in which the entity was formed and whose
law governs the entity shall be shown below the signature.
f. All names must be typed or printed below the signature.
4. a. Proposer acknowledges that this proposal is solicited and submitted subject to the
requirements of the "Pitkin County Procurement Code," (Ordinance #009-2021, as
previously amended by Ordinances #026-2005 & #03-2007 (copies available via the
PitkinCounty website at https://pitkincounty.com/DocumentCenter/View/27059/title-
03-revenue-and-finance or upon request for a nominal charge). As such, the Proposer
agrees to comply with all applicable requirements of said Procurement Code relating
to proposing, contract drafting, contract administration, and ethics. The requirements
of the Procurement Code are incorporated herein by this reference.
b. The Proposer shall immediately notify the County Manager in writing of any violation
of said Code by the County's employees or agents, which violation is known or should
have been known by Proposer, and failure to so notify the County of violations within
five (5) days of knowledge of such violations shall disqualify the Proposer from award
RFP 006.22 Rev. 2021.10.11 CDD
Budget Line Item #: 12740100.531000
20
of the Contract being proposed and shall be deemed as a waiver of any action or
defense that the Proposer may have against the County by reason of such violation of
the Procurement Code.
c. The submission of a Proposal shall be conclusive evidence and legal admission that
the Proposer: (1) has no questions, complaints or objections in connection with the
Proposal process and/or documents, subject to any requests made by Proposer for
amplification, clarification, explanation, interpretation or correction pursuant to
Paragraph 2.a. and 2.c., above; (2) has no questions, complaints or objections as to the
completeness, sufficiency, scope or detail of the Proposal Documents; and (3) has full
knowledge of the scope, nature, quality and quantity of work to be performed, the
detailed requirements of the Proposal Documents including any and all contract
documents, the plans and specifications, the site and conditions under which the work
is to be performed, the Pitkin County Procurement Code and applicable Colorado law.
5. a. All Proposals will be opened and read in public by name of Proposer only. No
Proposals may be withdrawn after the beginning of the public opening. The County,
in its sole discretion, may delay a Proposal opening for no longer than two (2) business
days if weather or other circumstances beyond control of Proposers results in delay in
receipt of Proposals. Proposals may be withdrawn at any time prior to the beginning
of the public opening or modified by a document executed and delivered in a form
substantially similar to the Proposal Form prior to opening.
b. All Proposals submitted must be valid for a minimum period of sixty (60) days after
the date of the Proposal opening. During this time, Proposers are investigated, and
Proposals are evaluated.
6. a. Proposals will be awarded to the highest scoring Proposer complying with the terms,
conditions, guidelines, selection criteria, plans and specifications presented in the
Request For Proposals. All rights are reserved by the County to determine, in the
County's sole reasonable discretion, whether the Proposal meets the needs or a
purpose intended and is within the budget.
b. Although price may be a major consideration in the selection of a Proposal, the County
does not award on price alone. The County may also consider the quality of product
as judged by the County; past experience with Proposers, subcontractors, independent
contractors, products or suppliers; qualifications of the Proposers and/or
subcontractors, independent contractors or suppliers; services offered; warranties;
maintenance considerations; long-range costs; delivery; and similar considerations,
all as specified in detail in the RFP.
c. The County reserves the absolute right to conduct such investigations as it deems
necessary to assist in the evaluation of any Proposal and to establish the experience,
responsibility, reliability, references, reputation, business ethics, history,
qualifications and financial ability of the Proposers and proposed subcontractors,
independent contractors and suppliers. The purpose of such investigation is to satisfy
the County that the Proposer has the experience, resources and commercial reputation
necessary to perform the work and support any warranties in accordance with the
Contract Documents in the prescribed manner and time.
RFP 006.22 Rev. 2021.10.11 CDD
Budget Line Item #: 12740100.531000
21
d. The County, at its sole discretion, may require the apparent successful Proposer to
demonstrate, at a place and time designated by the County, that the Proposal meets
the performance criteria specified, or to otherwise provide documented proof from
independent reliable sources acceptable to the County that said performance criteria
will be met prior to final acceptance of the Proposal. The burden of proof of such a
demonstration is on the Proposer. In the event that the apparent successful Proposer
fails to demonstrate or provide acceptable proof of meeting required performance
criteria, that proposal will be rejected and the next eligible Proposer in the selection
ranking will be invited to participate in the same process until a proposal meeting
performance criteria is found within the ranking of eligible Proposers. The County
reserves the rights to reject any or all Proposals or to otherwise accept the Proposal
which in the County's sole discretion is in the best interest of the County.
e. Pitkin County reserves the right, if it deems such action to be in the best interests of
the County, to reject any and all Proposals or to waive any irregularities or
informalities therein. Any incomplete, conclusory, false or misleading information
provided by Proposer shall be grounds for rejection of the proposal. If proposals are
rejected, the County further reserves the right to investigate and accept the next best
proposal in order of ranking or to reject all proposals and re-solicit for additional pro-
posals.
f. Any questions or disputes involving the documents or procedures not covered by these
Instructions or other Proposal Documents shall be resolved by the Procurement
Officer on the basis of fairness, custom in the industry, maximization of competition
and best interests and convenience of the County.
7. Issuance of Notice of Award, execution of Contract Documents and issuance of a Notice to
Proceed shall be as specified in the Contract Documents and in accordance with the Pitkin
County Procurement Code. County standard practice is to first notice the top-ranked
proposer and enter into a final contract agreement prior to notifying unsuccessful bidders.
Non-awarded bidders will be notified of the County’s decision and shall be offered an
optional debrief conversation of the bidding and evaluation process; debrief conversations
may be offered prior to contract signing but, in most cases, will not be scheduled until a
contract has been finalized.
8. Contracts will be executed on standard Pitkin County Contract documents and/or by separate
agreement with the Proposer. Copies of any applicable standard forms are included with the
Proposal Documents. The County reserves the right to negotiate with the Proposer for
contract terms not specified in the Proposing Documents. Any changes from the Pitkin
County standard form contract may result in a delay in the issuance of a Notice to Proceed
in order to obtain any necessary County Attorney review of changes from the standard form.
Proposer agrees that any such delays shall not be grounds for either additional compensation
or an extension of time to complete the work that is the subject of the Proposal.
9. If any contract awarded as a result of a Proposal extends beyond the calendar year, nothing
herein shall be construed as an obligation by the County beyond any amounts that may be,
from time to time, appropriated by the County on an annual basis. It is understood that
payment under any Contract is conditional upon annual or supplemental statutory
appropriation of funds by said governing body and that before providing services, the
Proposer, if he/she so requests, will be advised as to the status of funds appropriated for
RFP 006.22 Rev. 2021.10.11 CDD
Budget Line Item #: 12740100.531000
22
services or materials and shall not be obligated to provide services or materials for which
funds have not been appropriated.
118 W. 6th St, Ste 200 Glenwood Springs, CO 81601 Phone: 970-945-1004 Fax: 970-945-5948
MEMORANDUM
TO: Brian Pettet, Gerald Fielding, Pitkin County
FROM: Ron Nies, PE - SGM Roadway Engineer
DATE: May 31, 2018
RE: Buttermilk Pedestrian Grade Separation
Feasibility and Warrant Study
Purpose
The purpose of this memorandum is to discuss whether a grade-separated pedestrian
crossing (GSPC) is warranted and feasible at the SH82 and Owl Creek Road intersection,
and to present possible crossing alternatives and costs.
Project Background
Existing Condition
The study site (Figure 1) is the signalized, three-leg intersection of SH82 and Owl Creek
Road, approximately 2 miles north of Aspen, Colorado. Owl Creek Road is the primary
access to the Buttermilk Ski area main parking lot, located in the southwest quadrant of the
intersection. Bus stops along SH82 are to the north (down valley buses) and south (up valley
buses) of the intersection .
Figure 1 - Existing Intersection
SH82
2
118 W. 6th St, Ste 200 Glenwood Springs, CO 81601 Phone: 970-945-1004 Fax: 970-945-5948
Access across SH82 is via a push button activated pedestrian signal and cross walk south of
the intersection. The length of this crossing is 88′ (6 lanes plus one shoulder). The cross
walk provides a connection between the ski area and bus stop on the up-valley side of SH82
and the bus stop, bike path, and residential/commercial development (Burlingame Housing,
Maroon Creek Club) on the down valley side. The nearest grade separated crossings of
SH82 are 900 feet down-valley, and 1,500 feet up-valley.
Those crossings are, on average, over a 3¼ minute walk down-valley and 5½ minute walk
up-valley. The current cycle length at the existing signalized intersection is 1 ½ to 2 minutes.
It is not realistic to expect users, especially those in the winter typically carrying ski
equipment, to use existing underpasses, out of direction by 6 to 10 minutes. There are not
existing pedestrian facilities from the Airport to Owl Creek Road adjacent to the up-valley
lanes.
SGM conducted pedestrian crossing counts at the intersection on March 22-24, 2018.
Previous pedestrian count data was also compiled for the same location in 2010, and at
other SH82 crossings (Basalt Avenue in 2010 and 2015, and Aspen Airport Business Center
in 2010). The results of the pedestrian count are summarized in the Warrants section of this
memorandum.
Proposed improvement
The intent of the proposed improvement project is to construct a pedestrian underpass or
overpass at, or near, the same location as the existing at-grade cross walk, and connect to
the existing sidewalks or trails with ADA compliant sidewalk grades. For the purpose of this
Feasibility Level Study, SGM laid one underpass (Figure 2) and one overpass (Figure 3)
configuration for the purpose of impact discussion and conceptual cost estimates.
Grade Separation Warrants
In determining the need for a GSPC at this location, it should be noted that most literature on
GSPC warrants are for non-controlled locations, that is, locations where vehicle traffic is not
controlled by signal or stop signs yet where pedestrians do attempt to cross. For such a
location, vehicle and pedestrian volume warrants do exist. For a controlled intersection such
as at SH82/Owl Creek Road, the need for a GSPC is determined more by vehicle delay and
cost factors. Instead of “warrants”, which are defined thresholds that are either met or not
met, the Buttermilk crossing site should be viewed in terms of geometric and operational
“factors” which will aid in the determination of whether a GSPC should be constructed at this
location.
Twelve factors are generally looked at for determining the need for a GSPC at non-controlled
intersections. Below is a summary of these factors, which provide a basis when considering
a potential GSPC site:
Vehicular volume- non-controlled intersection
o Recommended threshold: Arterial: ADT > 25,000 and 4-hour volume > 7,500
o SH82: ADT from 2016 is 19,000 and 4-hour volume is approximately 8,000
Pedestrian Volume
o Recommended threshold: Arterial: 300 (4 hour)
o March 2018 Counts: 121 (peak 3 hour), 177 (11 hour volume)
Gap time (uncontrolled intersections): N/A
Speed:
o Recommended threshold: posted speed of 55 mph or more
o SH82: posted speed is 45 mph
3
118 W. 6th St, Ste 200 Glenwood Springs, CO 81601 Phone: 970-945-1004 Fax: 970-945-5948
Sight distance- usually correlates to the geometric conditions of the roadway for an
uncontrolled intersection. Sight distances at this location meet acceptable minimum
standards.
Effective crossing width: SH82 88 feet- no maximum crossing length warrant is
given.
Lane configuration: SH 82 6 lanes, 1 shoulder. Most agencies only consider GSPC of
facilities of six lanes or more.
Median type: none
Distance to nearest grade separated crossing:
Recommended threshold: greater than 600’
Actual: 900’ north, 1,500’ south
Effectiveness of at-grade crossing (delay study):
o Current pedestrian cycle length = 35 seconds
o Based on current pedestrian counts, 7-10 pedestrian crossing cycles per
morning (AM) peak hour; 15-25 pedestrian cycles per afternoon (PM) peak
hour
o Summary:
Elimination of the 35 second pedestrian cycle is equivalent to 4-6
minutes per hour (AM) and 8-15 minutes per hour (PM) of
additional green time for vehicles.
“Delay” is spread and averaged across all vehicles when looking
at an overall intersection. Therefore, the elimination of 6 minutes
for peak AM hour for 1,500 vehicles, and 15 minutes for peak PM
hour for 2,200 vehicles means a reduced delay of 0.24 seconds
AM and 0.40 seconds PM per vehicle. This reduction in delay,
although an improvement, has negligible impact to the overall
intersection level of service.
Crash data/incidents: pedestrian/vehicle incidents have not been noted at this
location.
Land use and activity centers: No projected changes that would increase pedestrian
crossings significantly
Special Event usage: Yes, events such as the X-Games generate a significant
increase in pedestrian crossings and traffic delays, plus the need for Uniform Traffic
Control by CSP.
Special needs pedestrians: No
Other GSPC’s of SH82
The following locations have had underpasses constructed under SH82:
Aspen Airport Business Center Underpass
o Vehicle and pedestrian counts: Vehicles:
CDOT ADT 19,000
Pedestrians: 40 peak 3-hour period
o Project Cost: $5.4M (2013)
Basalt Avenue Underpass
o Vehicle and pedestrian counts:
Vehicles: CDOT ADT 19,000
Pedestrians: 125 peak 3-hour period
o Project Cost: $6.2M (2016)
Willits Underpass
o Vehicle and pedestrian counts:
Vehicles: CDOT ADT 21,000
Pedestrians: unknown
4
118 W. 6th St, Ste 200 Glenwood Springs, CO 81601 Phone: 970-945-1004 Fax: 970-945-5948
o Project Cost: $2.5M (2011 EOPC)
Structure Requirements
Underpass
Location- Approximately 30′ up-valley of the existing crosswalk (aligned with the
existing sidewalk to the Buttermilk Parking lot)(Figure 2).
Locating the underpass away from the existing crosswalk location appears to have
less site impacts.
Structure Minimum Dimensions- 14′ wide x 8′ tall walls with 12″ arch, 115′ long
Approach Ramps-
o From the affordable housing side- approach would use a lowered portion of
the existing Aspen ABC bike path to access the underpass with a sidewalk
connection to the down valley bus stop. The sidewalk along SH82 accessing
the existing at-grade crossing would be removed to deter at-grade crossing
of SH82.
o Buttermilk approach would be a connection from the underpass to the
existing sidewalk along the east edge of the Buttermilk parking lot, and a
connection to the sidewalk leading to the up valley bus stop. Some sidewalk
removal required along SH82 with fencing or landscape barrier to deter at-
grade crossings.
Site impacts- Underpass construction would impact the sidewalk and trees between
SH82 and the bike path on the bike path side. A retaining wall would be needed for
the lowered section of the bike path. The existing Owl Creek traffic signal may be
able to stay in-place if protected with a retaining wall. The SH82 traffic signal pole
and controller may be able to stay in place.
Lighting/safety- Lighting would be required within the underpass. Existing street
lighting can remain. At least one pedestrian light along the bike path would need to
be reset. Railing would be needed on most of the proposed retaining walls to prevent
falls. Security cameras would likely be desired and could potentially be tied in to the
existing RFTA BRT system.
Drainage- New storm and underdrain systems would be required to drain the low
points at each end of the underpass. It is uncertain where the drainage can day
lighted, but it may be possible to outlet the drainage onto the airport property if there
is an adequate drop in grade. An existing curb inlet along the west SH82 curb would
need to be replaced if the underpass is constructed south of the crosswalk.
Significant impacts to utilities running parallel to and crossing SH82. These utilities
include: sanitary sewer, potable and irrigation water, fiber optic, natural gas, and
electric. These would need to be lowered and/or relocated.
Traffic control considerations- Traffic control during construction would be extensive
and complex. SH82 traffic would have to be shifted multiple times and traffic lanes
would have to be reduced to single through and single turn lanes.
Cost- $7,500,000 to $9,500,000 (final cost mostly dependent on utility relocations
and construction phasing/traffic control costs)
Similar underpass structures exist near the project site- Basalt Avenue and Aspen
Airport Business Center (AABC) and are shown in the figures below.
5
118 W. 6th St, Ste 200 Glenwood Springs, CO 81601 Phone: 970-945-1004 Fax: 970-945-5948
Figure 4 - Basalt Avenue Underpass (16’x8’ + 12” arch)
Figure 5 - AABC Underpass (16’x8’ + 12” arch)
Overpass
Location- approximately 60 feet south of the existing cross walk (Figure 3). This
location was selected to minimize impacts to the sight distance to the existing
northbound SH82 traffic signals.
Structure Dimensions- 14′ wide, 100′ clear span (abutment face to abutment face)
Vertical clearance over SH82- 17.5′ minimum per CDOT.
Approach Ramps-
Because of the need to keep approach grades 8.33% or less, significant
reconstruction for the approach sidewalks will be needed for the overpass options.
Reconstruction is needed for all approaches on both sides of the bridge.
The affordable housing side approach would realign and raise the profile of the
existing bike path, while leaving the existing sidewalk along SH82 in place for an
alternate connection to the overpass (via stairs) and bike path from the down valley
bus stop.
6
118 W. 6th St, Ste 200 Glenwood Springs, CO 81601 Phone: 970-945-1004 Fax: 970-945-5948
Buttermilk approach would be from the south east corner of the Buttermilk parking lot
to the overpass. Sidewalk along SH82 would be removed to deter at–grade
crossings, but the west bridge abutment would be set back from SH82 to allow a
future sidewalk to be constructed north to if sidewalk in the northwest quadrant of the
intersection is constructed.
Site impacts- Overpass construction would impact the sidewalk and trees between
SH82 and the bike path on the east side to a lesser extent than the underpass
alternative. A retaining wall would be needed for the raised section of the east side
sidewalk. The existing Owl Creek traffic signal would be able to stay in-place without
retaining wall protection. The SH82 traffic signal pole and controller would not be
impacted.
Lighting/safety- Lighting would be required on the overpass and at the approaches.
Existing street lighting can remain. Railing would be needed on all of the proposed
retaining walls.
Drainage/ Utilities- Impacts to existing utilities would be confined only to the bridge
abutment/foundation locations. The existing inlet along the west SH82 curb would
remain in place.
Construction phasing and traffic control- Most overpass and retaining wall
construction will be confined outside of the traffic lanes so traffic disruption can be
minimized. Placement of the bridge structure can be done as a nighttime operation.
Visual impacts- The overpass structure and approach walls will create a significant
visual impact to the adjacent properties. The deck of the bridge structure at its
highest point may be approximately 22 feet above the surface of SH82.
Cost- $4,500,000 to $5,500,000
Two existing overpass structures in Colorado- at Platte Canyon High School over
US285 and Wadsworth Boulevard at Bowles Avenue in Denver are shown in the
figures below.
Figure 6 – Platte Canyon High School overpass (130’ span)
7
118 W. 6th St, Ste 200 Glenwood Springs, CO 81601 Phone: 970-945-1004 Fax: 970-945-5948
Figure 7– Over S. Wadsworth Boulevard (150’ span)
1RIGHTRFTA BUSESANDONLYVEHICLESEMERGENCYOPERATOR:FILE NAME:PLOTTED:02430 - X:\4191200\210345.01\PLNG\CAD\drawings\SH82_BusBypass_Concept_updated 9.27.21.dgn9/28/2021Sheet No. __
Harmony Road and Owl Creek Road: Concept 1A
SH-82 Bus By-PassSTOPPINGEMERGENCYONLYUTTERMILKBPANDASPOWERONLYONLYONLY ROADOWL CREEKEXCEPTEDBUSESDO NOTBLOCKINTERSECTIONONLYONLY
30'30'0 60'
SCALE: 1"=30'OWL CREEK ROAD.DR YNOMRAHNEXISTING TYPICAL SECTION: SH-82 AT HARMONY ROAD (WEST LEG)
RASSG
TURN LANE
EB LEFT
12'
TRAVEL LANE
EASTBOUND
12'
BUS LANE
EASTBOUND
12'
LANE
BUS
GRASS
LDER
SHOU-
VARIES
LDER
SHOU-
8.5'
APPROX. 47'
TRAVEL LANE
WESTBOUND
12'
TRAVEL LANE
WESTBOUND
12'
SHOULDER
13.5'
LDER
SHOU-
5'
MEDIAN
GRASS
15'
42.5'
PROPOSED TYPICAL SECTION: SH-82 AT HARMONY ROAD (WEST LEG)
RASSGGRASS
LDER
SHOU-
VARIES
APPROX. 47'
TRAVEL LANE
WESTBOUND
12'
TRAVEL LANE
WESTBOUND
12'
SHOULDER
13.5'
LDER
SHOU-
5'
MEDIAN
GRASS
15'
42.5'
TURN LANE
EB LEFT
11'
TRAVEL LANE
EASTBOUND
12'
BUS LANE
EASTBOUND
12'
FER
BUF-
'4
LANE
BUS
'W RAISED CURB & FLEXPOST3
TRAVEL LANE
WESTBOUND
12'
EXISTING TYPICAL SECTION: SH-82 AT OWL CREEK ROAD (EAST LEG)
89'
LANE
BUS
TRAVEL LANE
EASTBOUND
14'
BUS LANE
EASTBOUND
12'
LANE
BUS
LANE
LEFT TURN
13'
SHOULDER
10''3
BUS LANE
WESTBOUND
12.5'
SIDEWALKSIDEWALK
LANE
LEFT TURN
12.5'
TRAVEL LANE
WESTBOUND
12'
PROPOSED TYPICAL SECTION: SH-82 AT OWL CREEK ROAD (EAST LEG)
89'
TRAVEL LANE
EASTBOUND
14'
BUS LANE
EASTBOUND
12'
LANE
LEFT TURN
13'
'3 SIDEWALKSIDEWALK
LANE
BUS
LANE
BUS
LANE
LEFT TURN
12.5'
FER
BUF-
'4
'W RAISED CURB & FLEXPOST3
BUS LANE
WESTBOUND
12'
SHOULDER
6.5'
PROPOSED TYPICAL SECTION: SH-82 AT OWL CREEK ROAD (WEST LEG)
BUS LANE
EASTBOUND
12'
GRASS
TRAVEL LANE
WESTBOUND
12'
TRAVEL LANE
WESTBOUND
12'
LDER
SHOU-
5'
MEDIAN
GRASS
20'
TRAVEL LANE
EASTBOUND
12'
LANE
IGHT TURNR
12'
LDER
SHOU-
4'
42'
STOP
BUS
60'
TURN LANE
WB RIGHT
11'
BUS LANE
20'
LANE
BUS
2'
BUS LANE
EASTBOUND
12'
LANE
BUS
GRASS
TRAVEL LANE
WESTBOUND
12'
TRAVEL LANE
WESTBOUND
12'
LDER
SHOU-
5'
MEDIAN
GRASS
20'
EXISTING TYPICAL SECTION: SH-82 AT OWL CREEK ROAD (WEST LEG)
TRAVEL LANE
EASTBOUND
11'
LANE
RIGHT TURN
11'
LDER
SHOU-
6'
42'
STOP
BUS
60'
TURN LANE
WB RIGHT
11'
BUS LANE
20'
2'
UNDERPASS
PEDESTRIAN
PROPOSED
CROSSWALK
EXISTING
REMOVE STATE LAWMOVEACCIDENTSFROMTRAFFICAREASKIONLYONLYBUSESONLYONLYBUSESPEDESTRIANSYIELD TO
MUSTTRAFFICTURNING
ONLYARROWGREENLEFT ONXXX XXXXXXXXX XXXXXX
Harmony Road and Owl Creek Road: Concept 1B
SH-82 Bus By-Pass
2RIGHTRFTA BUSESANDONLYVEHICLESEMERGENCYOPERATOR:FILE NAME:PLOTTED:02430 - X:\4191200\210345.01\PLNG\CAD\drawings\SH82_BusBypass_Concept_updated 9.27.21.dgn9/28/2021Sheet No. __STOPPINGEMERGENCYONLYUTTERMILKBPANDASPOWERONLYONLYONLYROADOWL CREEKEXCEPTEDBUSESDO NOTBLOCKINTERSECTIONONLYONLY
30'30'0 60'
SCALE: 1"=30'OWL CREEK ROAD.DR YNOMRAHNNEW PAVEMENT
INLET
RELOCATED
EXISTING TYPICAL SECTION: SH-82 AT HARMONY ROAD (WEST LEG)
RASSG
TURN LANE
EB LEFT
12'
TRAVEL LANE
EASTBOUND
12'
BUS LANE
EASTBOUND
12'
LANE
BUS
GRASS
LDER
SHOU-
VARIES
LDER
SHOU-
8.5'
APPROX. 47'
TRAVEL LANE
WESTBOUND
12'
TRAVEL LANE
WESTBOUND
12'
SHOULDER
13.5'
LDER
SHOU-
5'
MEDIAN
GRASS
15'
42.5'
TRAVEL LANE
WESTBOUND
12'
EXISTING TYPICAL SECTION: SH-82 AT OWL CREEK ROAD (EAST LEG)
89'
LANE
BUS
TRAVEL LANE
EASTBOUND
14'
BUS LANE
EASTBOUND
12'
LANE
BUS
LANE
LEFT TURN
13'
SHOULDER
10''3
BUS LANE
WESTBOUND
12.5'
SIDEWALKSIDEWALK
LANE
LEFT TURN
12.5'
TRAVEL LANE
WESTBOUND
12'
PROPOSED TYPICAL SECTION: SH-82 AT OWL CREEK ROAD (EAST LEG)
LANE
LEFT TURN
13'
SIDEWALK
LANE
BUS
LANE
LEFT TURN
12.5'
FER
BUF-
'4
'W RAISED CURB & FLEXPOST3
BUS LANE
WESTBOUND
12'
SHOULDER
6.5'
LANE
BUS
PROPOSED TYPICAL SECTION: SH-82 AT HARMONY ROAD (WEST LEG)
RASSGGRASS
TRAVEL LANE
WESTBOUND
12'
TRAVEL LANE
WESTBOUND
12'
SHOULDER
13.5'
LDER
SHOU-
5'
MEDIAN
GRASS
15'
42.5'
TRAVEL LANE
EASTBOUND
11'
BUS LANE
EASTBOUND
12'
LANE
BUS
TURN LANE
EB LEFT
10'
TRAVEL LANE
EASTBOUND
11'
FER
BUF-
3'
2'W RAISED CURB & FLEXPOST
APPROX. 47'
SIDEWALK
8'
BUS LANE
EASTBOUND
12'
96'
TRAVEL LANE
EASTBOUND
12'
TRAVEL LANE
EASTBOUND
12'
BUS LANE
EASTBOUND
12'
LANE
BUS
GRASS
TRAVEL LANE
WESTBOUND
12'
TRAVEL LANE
WESTBOUND
12'
LDER
SHOU-
5'
MEDIAN
GRASS
20'
EXISTING TYPICAL SECTION: SH-82 AT OWL CREEK ROAD (WEST LEG)
TRAVEL LANE
EASTBOUND
11'
LANE
RIGHT TURN
11'
LDER
SHOU-
6'
42'
STOP
BUS
60'
TURN LANE
WB RIGHT
11'
BUS LANE
20'2'
GRASS
TRAVEL LANE
WESTBOUND
12'
TRAVEL LANE
WESTBOUND
12'
LDER
SHOU-
5'
MEDIAN
GRASS
20'
PROPOSED TYPICAL SECTION: SH-82 AT OWL CREEK ROAD (WEST LEG)
TRAVEL LANE
EASTBOUND
12'
LDER
SHOU-
4'
42'
STOP
BUS
60'
TURN LANE
WB RIGHT
11'
BUS LANE
20'
TRAVEL LANE
EASTBOUND
12'
LANE / BUS LANE
RIGHT TURN
12'
BUS
LANE
2'
UNDERPASS
PEDESTRIAN
PROPOSED
CROSSWALK
EXISTING
REMOVE STATE LAWMOVEACCIDENTSFROMTRAFFICAREASKIONLYONLYBUSESONLYONLYBUSESPEDESTRIANSYIELD TO
MUSTTRAFFICTURNING
ONLYARROWGREENLEFT ONXXX XXXXXXXXX XXXXXX
STOP
BUS
OPERATOR:FILE NAME:PLOTTED:2152krd - \\corp.meadhunt.com\sharedfolders\entp\4191200\210345.01\PLNG\CAD\drawings\UnderpassPrintSheet.dgn9/20/2021SH-82: Buttermilk Pedestrian Crossing Underpass Concept 20'20'0 40'
SCALE: 1"=20'
N
Contract # 006.22 Revision: 2018-06-13 btf
Budget Line Item #12740100.531000
1
PITKIN COUNTY CONTRACT FOR PROVISION OF SERVICES
THIS CONTRACT, made April 18, 2022 by and between the Board of County Commissioners of
Pitkin County, Colorado, 530 E. Main St., Suite #302, Aspen, CO 81611, (hereinafter called the
“County”) and Contractor Legal Entity, Contractor Street Address (Include Suite/Unit), City, ST
ZIP (hereinafter called the “Contractor”) to perform the following work: Project Name (“Project”).
I. Term of Contract: The term of this Contract is from Contract Start Date to Contract
End Date. Optional Contract Extension
II. Contractor’s Obligations. Contractor shall
III. Compensation and Expenses, Invoicing, Payment and Offset. The County shall
compensate Contractor for its services in accordance with the Project Budget and
Schedule set out in Paragraph II. It is expressly understood and agreed that in no event
will the total compensation and reimbursement to be paid hereunder exceed the sum of
spell out number of dollars dollars and spell out number of cents cents ($0.00) for all
services rendered. By contract or amendment, the County and Contractor may
reallocate the budget among project tasks if the total budget amount remains
unchanged. Contractor shall invoice for the project monthly based on hours worked,
with payment expected within thirty (30) days of invoice. Any payment by the County
may be offset by any amount the Contractor owes the County for any reason.
IV. County’s Exclusive Ownership of Work Product. Drawings, specifications,
guidelines and other documents prepared by Contractor in connection with this
Contract shall be the property of the County. However, Contractor shall have the right
to utilize such documents in the course of its marketing, professional presentations, and
for other business purposes. Contractor assigns to County the copyrights to all work
prepared, developed, or created pursuant to this Contract, including the right to: 1)
reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4)
perform the works publicly; and 5) to display the work publicly. Contractor shall have
right to use materials produced in the course of this Contract for marketing purposes
and professional presentations, articles, speeches and other business purposes.
V. Pitkin County’s Obligations. Pitkin County shall administer this Contract through
a County Representative. Project Lead, Project Lead Title will manage the project as
Contract # 006.22 Revision: 2018-06-13 btf
Budget Line Item #12740100.531000
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the County’s Representative. In the event that Project Lead is not available, Alternate
Person with Title shall assume the County Representative’s duties. The services
provided and products delivered by the Contractor under this Contract will be subject
to review by the County’s Representatives, or a designee, for compliance with
Contractor’s obligations prior to final payment.
VI. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this Contract, with or without cause, by giving written notice to the
Contractor of such termination and specifying the effective date thereof. Such notice
shall be given at least ten (10) days before the effective date of such termination. In
such event all finished or unfinished documents, data, studies and reports prepared by
the Contractor pursuant to this Contract shall become the County’s property. Contractor
shall be entitled to receive compensation in accordance with the Contract for any
satisfactory work completed pursuant to the terms of this Contract prior to the date of
termination. Notwithstanding the above, Contractor shall not be relieved of liability to
the County for damages sustained by the County by virtue of any breach of the Contract
by the Contractor.
VII. Independent Contractor Status.
A. The parties to this Contract intend that the relationship between them contemplated
by the Contract is that of independent contractor. Contractor, and any agent,
employee, or servant of Contractor shall not be deemed to be an employee, agent,
or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under
this Contract. Contractor may choose to work for other individuals or entities
during the term of this Contract, provided that the basic services and deliverable
products required under this Contract are submitted in the manner and on the
schedule defined under this Contract.
C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor’s obligations
under this Contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under
this Contract.
E. Contractor is not entitled to any Workers’ Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income
taxes.
VIII. Assignability. This Contract is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this Contract must be accepted in
writing by the County.
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Budget Line Item #12740100.531000
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IX. Severability. In the event that any provision of this Contract shall be held to be invalid
or unenforceable, the remaining provisions of this Contract shall remain valid and
binding upon the parties hereto.
X. Integration and Modification.
A. This Contract represents the entire and integrated Contract between the County and
the Contractor and supersedes all prior negotiations, representations, or contract,
either written or oral. This Contract may be amended only by written contract
signed by both the County and the Contractor.
B. The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor’s compensation, which are mutually
agreed upon between the County and the Contractor, shall be in writing and upon
execution shall become part of this Contract.
XI. Indemnity.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project, hereinafter referred to as indemnitee, from all suits and
claims, including attorney's fees and cost of litigation, actions, loss, damage,
expense, cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Contract or on account of any act, claim or amount
arising or recovered under workers' compensation law or arising out of the failure
of the Contractor to conform to any statutes, ordinances, regulation, law or court
decree. It is agreed that the Contractor will be responsible for primary loss
investigation, defense and judgment costs where this Contract of indemnity applies.
In consideration of the award of this Contract, the Contractor agrees to waive all
rights of subrogation against the County its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, and volunteers for losses arising from the work performed by the Contractor
for the County.
B. The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend, pay or settle all claims, demands, or lawsuits related hereto
at its sole expense and shall bear all other costs and expenses related thereto, even
if the claim, demand or lawsuit is groundless, false or fraudulent.
XII. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract
are satisfied, insurance against claims for injury to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Contractor, its agents, representatives, employees or subcontractors.
Contract # 006.22 Revision: 2018-06-13 btf
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The insurance requirements herein are minimum requirements for this Contract and in
no way limit the indemnity covenants contained in this Contract. The policies shall
include, or be endorsed to include, the following provision: On insurance policies
where the County is named as an additional insured, the County shall be an additional
insured to the full limits of liability purchased by the Contractor even if those limits of
liability are in excess of those required by this Contract.
The County in no way warrants that the minimum limits contained herein are sufficient
to protect the Contractor from liabilities that might arise out of the performance of the
work under this Contract by the Contractor, its agents, representatives, employees, or
subcontractors. The Contractor shall assess its own risks and if it deems appropriate
and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not
relieved of any liability or other obligations assumed or pursuant to the Contract by
reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or
types. Commercial General Liability Completed Operations coverage must be kept in
effect for up to three (3) years after completion of the project.
A. Coverage and Limits of Insurance. Contractor shall provide coverage with limits
of liability requirements provided that the coverage is written on a “following form”
basis.
1) Statutory Workers’ Compensation: Colorado statutory minimums
a. Policy shall contain a waiver of subrogation against the County.
b. This requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers’ Compensation Act AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form.
Minimum Limits:
Coverage A (Workers’ Compensation) Statutory
Coverage B (Employers Liability) $ 500,000
$ 500,000
$ 500,000
2) Commercial General Liability – ISO 1CG 0001 form or equivalent.
(With County named as an additional insured)
Minimum Limits:
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Fire Damage (Any One Fire) $ 50,000
Contract # 006.22 Revision: 2018-06-13 btf
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Medical Payments (Any One Person) $ 5,000
Coverage to include:
• Premises and Operations
• Explosions, Collapse and Underground Hazards
• Personal / Advertising Injury
• Products / Completed Operations
• Liability assumed under an Insured Contract (including defense costs assumed under
contract)
• Independent Contractors
• Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997
Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010
(2004 Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition or equivalent)
• The policy shall be endorsed to include the following additional insured language
on the Additional Insured Endorsements specified above: “County, its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected
officials, trustees, employees, agents, and volunteers named as an additional insured
with respect to liability and defense of suits arising out of the activities performed
by, or on behalf of the Contractor, including completed operations”.
3) Auto Liability: Bodily injury and property damage for any owned,
hired and non-owned vehicles used in the performance of this Contract.
Minimum Limits: Statutory
Coverage Bodily/Property Damage (Each Accident) $ 1,000,000
4) Special Coverages (check as appropriate and insert amount):
a. ☐ Performance Bond $
b. ☐ Professional Errors and Omissions
c. ☐ Aircraft Liability
d. ☐ Owner’s Protective
e. ☐ Builder’s Risk
f. ☐ Boiler and Machinery
g. ☐ Loss of Use Insurance
h. ☐ Pollution Liability
i. ☐ Crime, including Employee Dishonesty Coverage, or Fidelity
Bond
B. Proof of Insurance:
1) Each insurance policy required by the insurance provisions of this
Contract shall provide the required coverage and shall not be suspended,
Contract # 006.22 Revision: 2018-06-13 btf
Budget Line Item #12740100.531000
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voided or canceled except after thirty (30) days prior written notice has been
given to the County, except when cancellation is for non-payment of
premium, then ten (10) days prior notice may be given. Such notice shall
be emailed directly to Procurement@pitkincounty.com. If the insurance
carrier will not provide the required notice, the Consultant/Contractor and
or its insurance broker shall notify the County of any cancellation, or
reduction in coverage or limits of any insurance within seven (7) days of
receipt of insurers’ notification to that effect. Simultaneously with the
Certificates of Insurance, the Contractor shall file with the Project Lead a
certified statement as to claims pending against the required coverages,
reserves established on account of such claims, defense costs expended and
amounts remaining on policy limits.
2) In addition, these Certificates of Insurance shall contain the following
clauses:
a. The contractor’s insurance shall be primary and non-contributory with
any insurance or self-insurance purchased by the County.
b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
c. Any and all deductibles or self-insured retentions in the above-
described insurance policies shall be assumed by and be for the
amount of, and at the sole expense of the Contractor.
d. Location of operations shall be: “all operations and locations at which
work for the referenced Project is being done.”
3) Certificates of Insurance for all renewal policies shall be delivered to
the County’s Representative at least fifteen (15) days prior to a policy’s
expiration date except for any policy expiring on the expiration date of this
Contract or thereafter.
4) The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this
Contract.
XIII. Exemptions and Preferences. All purchases of construction or building or any other
materials for this Contract shall not include Federal Excise Taxes or Colorado State or
local sales or use taxes. Pitkin County is exempt from such taxes under registration
numbers 98-02624 and 84-78000-5k.
XIV. Records. The Contractor shall maintain comprehensive, complete and accurate
books, records, and documents concerning its performance relating to this Contract for
a period of three (3) years after final payment under the Contract and the County shall
have the right within the three (3) year period to inspect and audit these books, records
and documents, upon demand, in a reasonable manner and at reasonable times, for the
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purpose of determining, by accepted accounting and auditing standards, compliance
with all provisions of the Contract and applicable law.
XV. Contract Made in Colorado. The parties agree that this Contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
XVI. Attorney’s Fees. In the event that legal action is necessary to enforce any of the
provisions of this Contract, the substantially prevailing party shall be entitled to its costs
and reasonable attorney’s fees.
XVII. Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this Contract, the monetary
limitations or terms (presently $150,000 per person and $600,000 per occurrence) or
any other rights, immunities, and protections provided by the Colorado Governmental
Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise
available to Pitkin County or any of its officers, agents or employees. Further, nothing
in this Contract shall be construed or interpreted to require or provide for indemnification
of the Contractor by the County for any injury to any person or any property damage
whatsoever which is caused by the negligence or other misconduct of the County or its
agent or employees.
XVIII. Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County. Pitkin County’s obligations under
this Contract are subject to Pitkin County’s annual right to budget and appropriate the
sums necessary to provide the services set forth herein. No provisions of the Contract
shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond
the then current fiscal year of Pitkin County. No provision of the Contract shall be
construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or
statutory debt limitation. This Contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County’s then
current fiscal year. No provisions of this Contract shall be construed to pledge or create
a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this
Contract restrict the future issuance of Pitkin County’s bonds or any obligations
payable from any class or source of Pitkin County’s money.
XIX. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below and
by one of the following methods 1) hand-delivery or 2) registered or certified mail,
postage pre-paid to the mailing addresses set forth below. Each party by notice sent
under this paragraph may change the address to which future notices should be sent.
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Budget Line Item #12740100.531000
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Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall be
construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
To Pitkin County:
Project Lead
Street Address
City, ST ZIP
Email: first.last@pitkincounty.com
with copies to:
Pitkin County Attorney’s Office
530 E. Main St., Suite #301
Aspen, Colorado 81611
Email: Attorney@pitkincounty.com
To Contractor:
Contractor Legal Entity
Contractor Street Address (Include Suite/Unit)
City, ST ZIP
Phone: ( ) -
Email: first.last@emailserver.com
XX. Public Contracts for Services and Public Contracts with Natural Persons. In
conformance with the provisions of C.R.S. §§ 8-17.5-101, et seq., as amended and
C.R.S. §§ 24-76.5-101, et seq., as amended:
A. PUBLIC CONTRACTS FOR SERVICES. §§8-17.5-101, et seq. C.R.S.
[Not applicable to agreements relating to the offer, issuance, or sale of securities,
investment advisory services or fund management services, sponsored projects,
intergovernmental agreements, or information technology services or products and
services] Contractor certifies, warrants, and agrees that it does not knowingly employ
or contract with an illegal alien who will perform work under this Contract and will
confirm the employment eligibility of all employees who are newly hired for
employment in the United States to perform work under this Contract, through
participation in the E-Verify Program established under Pub. L. 104-208 or the State
verification program established pursuant to §8-17.5-102(5)(c), C.R.S., Contractor
shall not knowingly employ or contract with an illegal alien to perform work under this
Contract or enter into a contract with a Subcontractor that fails to certify to Contractor
that the Subcontractor shall not knowingly employ or contract with an illegal alien to
perform work under this Contract. Contractor (i) shall not use E-Verify Program or
State program procedures to undertake pre-employment screening of job applicants
while this Contract is being performed, (ii) shall notify the Subcontractor and the
contracting State agency within 3 days if Contractor has actual knowledge that a
Subcontractor is employing or contracting with an illegal alien for work under this
Contract, (iii) shall terminate the subcontract if a Subcontractor does not stop
employing or contracting with the illegal alien within 3 days of receiving the notice,
and (iv) shall comply with reasonable requests made in the course of an investigation,
undertaken pursuant to §8-17.5-102(5), C.R.S., by the Colorado Department of Labor
and Employment. If Contractor participates in the State program, Contractor shall
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deliver to the contracting State agency, Institution of Higher Education or political
subdivision, a written, notarized affirmation, affirming that Contractor has examined
the legal work status of such employee, and shall comply with all of the other
requirements of the State program. If Contractor fails to comply with any requirement
of this provision or §§8-17.5-101 et seq., C.R.S., the contracting State agency,
institution of higher education or political subdivision may terminate this Contract for
breach and, if so terminated, Contractor shall be liable for damages.
B. PUBLIC CONTRACTS WITH NATURAL PERSONS. §§24-76.5-101, et seq.,
C.R.S.
Contractor, if a natural person 18 years of age or older, hereby swears and affirms under
penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the
United States pursuant to federal law, (ii) shall comply with the provisions of §§24-
76.5-101 et seq., C.R.S., and (iii) has produced one form of identification required by
§24-76.5-103, C.R.S. prior to the Effective Date of this Contract.
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IN WITNESS WHEREOF, the parties have executed this Contract as of the date first set out herein
above.
CONTRACTOR LEGAL ENTITY
________________________________________________
!#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
RECOMMENDED FOR APPROVAL:
_________________________________________________
!#DEPARTMENT REPRESENTATIVE#! Date
MANAGER APPROVAL:
________________________________________________
!#COUNTY MANAGER#! Date
RFP # 006.22
ADDENDUM # 1
Date: March 24, 2022
TO: All Proposers for the Buttermilk Crossing and Transit Signal Bypass.
This letter is to clarify the Request for Proposals for the Buttermilk Crossing and Transit Signal Bypass project recently submitted to your company for review.
The following clarifications or changes are required.
1. Question: Section III Scope of Work Part B Optional Submittal indicates that the proposer is invited to submit an optional proposal to complete the design of this project to the level of final permitting and construction bid documents. Will this Optional Submittal be Evaluated in the Selection Criteria?
• Response: The selection committee will review the Optional Submittal as a
part of the evaluation should it be submitted. 2. Question: The proposed schedule has short FIR, FOR, and Final PS&E durations for a CDOT project. Is there some flexibility in this schedule? Is the advertisement date
set?
• Response: The advertised date is not set and is flexible. The final date and schedule is to be determined with the TAC once a consulting team is identified.
3. Question: Section III Scope of Work Part A indicates that the selection team is to pick up where the concept plans left off. Does this mean that the County is going to choose from one of two conceptual options (Attachment B) for the transit bypass lanes? Or will the selected team need to come up with other conceptual options?
• Response: The selected team is not expected to develop additional conceptual options. However, should a fatal flaw be identified through the design process with one of the identified conceptual options, then amendments to that respective concept may be necessary.
4. Question: Utility Test Holes – How does the county anticipate paying for these? Should potholing be included our fee estimate or will the county handle that separately?
• Response: Utility test holes should be included in the fee estimate. 5. Question: Can the field utility investigation extend beyond the July 2022 expected completion date if additional data and/or utility test holes are needed?
• Response: Yes. The scheduled identified in the RFP is flexible and to be determined in cooperation with the TAC once a consulting team is identified. 6. Question: Is the utility coordination for utility owner meetings where conflicts may need to be addressed/resolve be included as part of the scope?
• Response: Yes.
Thank you for reviewing this Request for Proposals and considering submitting a proposal. If you have any further questions regarding this addendum, please contact Procurement@PitkinCounty.com
April 8, 2022
Professional Engineering Services
for
BUTTERMILK CROSSING AND
TRANSIT SIGNAL BYPASS / RFP 006.22
Proposal
Main
Contact
Mike Fowler, PE
970.384.9075
mikef@sgm-inc.com
Secondary
Contact
Mark Frymoyer, PE, SE
970.384.9003
markf@sgm-inc.com
Company
Information
SGM, 118 W. 6th St., Suite 200
Glenwood Springs, CO 81601
970.945.1004
DHM
Jason Jaynes
970.963.6520
jjaynes@dhmdesign.com
RJ Engineering
Richard Johnson
970.618.6871
richard@rhj-eng.net
GeotechPublic Involvement / Landscape Architect
List of Subconsultants
Cover SheetCover Sheet
ACL Inc.
Steve Sabinash
720.943.0955
ssabinash@acl-eng.com
Traffic Engineer
www.s gm-inc.com
GLENWOOD SPRINGS 118 West Sixth St, Suite 200 | Glenwood Springs, CO 81601 | 970.945.1004
April 8, 2022
<via electronic submission to Bidnetdirect.com>
RE: Request For Proposals – RFP 006.22: Buttermilk Crossing and Transit Signal Bypass
Dear Selection Committee:
Pedestrian connections across Highway 82 have been a major focus of Pitkin County and its project
partners for years. Making crossings safe and quick for pedestrians, while reducing delays at signals for
transit users is a win-win for everyone. SGM has been involved in numerous grade-separated pedestrian
crossing structures throughout the Roaring Fork Valley and we have put together “a dream team” of
engineers and subconsultants that give the project partners the best possible design and project
management for their money. All of us at SGM and our team of DHM, ACL, and RJ Engineering
appreciate this opportunity to propose on what will be another important pedestrian connection along the
SH82 corridor.
SGM has served Pitkin County, City of Aspen, Town of Snowmass Village, and RFTA on many crossings,
ranging in scope from feasibility studies (Pitkin County Brush Creek Park and Ride to Aspen Airport
Business Center Trail and the Buttermilk Crossing) to full construction documents (SH 82/Basalt Avenue
Underpass and SH 82/27th Street Underpasses). We will undertake this opportunity with the same
professionalism and dedication that we have provided in the past. We are bringing together a team of
enthusiastic and knowledgeable resources that includes public process, structural, civil, geotechnical,
landscaping and traffic signal professionals to assist in this project.
A key to our proposal is providing two individuals you are already familiar with to lead our Project Team.
We are proposing Mark Frymoyer, PE to be the Project Manager and me to be the Principal-in-Charge.
Mark’s overall pedestrian crossing structure design experience and familiarity with the SH 82 corridor will
help Pitkin County understand the challenges and opportunities when combining the preferred crossing
structure alternative with the selected transit bypass configuration. Both Mark and I have worked
previously with all our project subconsultants and have selected them for our team because of the proven
experience and area knowledge that they bring to this project and project area.
On behalf of SGM, we thank you for the opportunity to present this proposal. You have our assurance that
the project partners will receive the service you are seeking. We accept and acknowledge the receipt of
Addendum 1. Should questions or additional selection process requests arise, please contact me at
970.384.9075 or mikef@sgm-inc.com, or Mark at 970.384.9003 or markf@sgm-inc.com.
Sincerely,
SGM
Mike Fowler, PE Mark Frymoyer, PE
Principal-in-Charge Project Manager
PROPOSAL
RFP 006.22 – Buttermilk Crossing and Transit Signal Bypass
Table of Contents
Contact Information ....................................................................................................................................... 1
Project Understanding .................................................................................................................................... 1
Project Approach ........................................................................................................................................... 3
Proposed Schedule ..................................................................................................................................... 9
Qualifications and Experience ..................................................................................................................... 10
Firm Profiles ............................................................................................................................................. 10
Organizational Structure and Personnel ................................................................................................... 11
Subconsultants - Key Personnel ............................................................................................................... 17
Relevant Experience – Example Projects................................................................................................. 18
Relevant Experience – SGM Local Agency Experience ......................................................................... 21
Relevant Experience – Pedestrian and Bicycle Facilities ........................................................................ 22
References .................................................................................................................................................... 23
Proposal Form .............................................................................................................................................. 23
Subcontractors List ...................................................................................................................................... 23
Estimated Cost of Services, including Reimbursable Expenses .................................................................. 24
SGM’s 2022 Hourly Fee Schedule .............................................................................................................. 29
PROPOSAL
RFP 006.22 – Buttermilk Crossing and Transit Signal Bypass
p | 1
Contact Information
Principal-In-Charge Project Manager Mailing Address:
Mike Fowler, PE Mark Frymoyer, PE SGM
mikef@sgm-inc.com markf@sgm-inc.com 118 W. 6th, Suite 200
970.384.9075 970.384.9003 Glenwood Springs, CO 81601
Project Understanding
The Buttermilk Crossing and Transit Signal
Bypass project will construct a grade-separated
pedestrian crossing of Highway 82 at the Owl
Creek Road intersection and add transit bypass
lanes to Highway 82 in both directions. The
primary goals of this project are to facilitate
bike and pedestrian connections to transit stops
and increase transit speed, reliability, and
efficiency. The project is being led by Pitkin
County, the City of Aspen, the Town of
Snowmass Village, and the Elected Officials
Transportation Committee (EOTC). The scope
of work for the first phase of this project is to
conduct necessary stakeholder engagement and
advance project engineering through a CDOT Field Inspection Review (FIR) level of plan development.
This pedestrian crossing was most recently studied by SGM in the 2018 Buttermilk Pedestrian Grade
Separation Feasibility and Warrant Study, which determined that a grade-separated pedestrian crossing
(GSPC) was warranted and feasible at this location. Underpass and overpass structure options were
considered in this study, with the preferred option to be determined. The Feasibility Study considered
safety, cost, environmental impact, right-of-way requirements, traffic impacts during construction, and
utility crossings for each structure option.
The purpose of this current RFP is to further evaluate the underpass and overpass options and select the
preferred option. The selected option will then be taken through a public input process and Preliminary
Design, with the optional scope being the Final Design. In addition to the crossing structure, a transit
bypass is part of this project’s scope of work. The transit bypass will allow up-valley bound buses to
bypass the traffic signal at Harmony Road and down-valley bound buses to bypass the signal at Owl Creek
Road.
The SGM team, consisting of our civil, structural engineers, and surveyors, along with DHM (landscape
architecture and public engagement), ACL (traffic signal design and construction traffic control), and RJ
Engineering (geotechnical), is excited to help Pitkin County and your project partners advance this
project forward beginning with alternatives evaluation and public process, through preliminary design. We
understand the construction of this pedestrian connection is extremely challenging because of the impacts
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to traffic on SH 82 and existing utilities during construction, but we also understand the great benefits that
a grade-separated crossing will have to provide a safe and convenient route for pedestrians across SH 82.
The SGM team is the only locally based team that can provide the diverse engineering services and public
engagement that a project like the Buttermilk Crossing and Transit Signal Bypass Project demands.
We understand this project includes all aspects of design and engineering necessary to deliver a pedestrian
crossing structure and the associated improvements to sidewalks and trail connections to provide critical
pedestrian/bike connections across SH 82. Also included
in the project scope are the roadway cross-section changes
and signal timing modifications associated with creating
designated transit bypasses on SH 82. We understand that
this project is a partnership between local jurisdictions
and will require significant CDOT and RFTA
engagement.
Specifically, we understand the following about this
project:
• Although a preferred option has not yet been selected and both the underpass and overpass structure
alternatives will be updated from the previous Feasibility Study, the underpass option is considered the
favorite.
• The project scope of work under this contract is just through Preliminary Design with optional scope
and fee provided for Final Design.
• The general public and key stakeholders must be identified and appropriately engaged throughout the
design process. Finding a balance between the genuine engagement of stakeholders and the public and
managing the process to maintain an identified project schedule is critical to the outreach component
of the project.
• Site constraints include but are not limited to SH 82 ROW; RFTA bus facilities, bus circulation, storm
drainage, existing trails, sidewalks; and utilities.
• Minimizing traffic impacts during construction is a very high priority and needs to be well thought out
and coordinated with the project partners during design. Given CDOT lane width requirements during
construction and the constraints of this project, the earlier these impacts are addressed, the more
successful the project will be.
• RFTA desires to have the signal timing optimization for bus movements when more green time is
available due to the elimination of lengthy pedestrian crossing phases.
Above all, we understand this project is a critical link in the multi-modal
infrastructure and connectivity for Pitkin County and its residents. The crossing
structure must be designed so it is not only functional but also meets the aesthetic
and visual expectations of the County residents.
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Project Approach
Our project approach has been developed based on our experience with similar projects, the information
provided in the RFP, and our long history of working in this community and along Highway 82. The
General Scope of Services is defined in the Request for Proposals and is the basis for our proposed
approach. The SGM Project Team has been engaged in numerous projects along the Highway 82 corridor
over the years. Our Project Team, including our subconsultants, is virtually the same team that has
recently completed the complex and highly challenging SH 82 and 27th Street Underpasses for RFTA in
Glenwood Springs. The experience gained on that very similar project, which included an underpass
under Highway 82 and coordination with the local agency (Glenwood Springs), CDOT, and RFTA -
makes the SGM Team more qualified and efficient than any other team in the Valley.
This project is anticipated to be constructed entirely in the CDOT Right of Way. We are assuming that this
project will follow the required process for a Local Agency project through the preliminary design phase.
This will include holding a Design Scoping Review (DSR) Meeting and Field Inspection Review (FIR)
meeting.
We understand the CDOT Local Agency process and the key staff at CDOT to engage at the appropriate
steps in the process. The numerous CDOT Region 3 Local Agency projects SGM has worked on (listed on
page 21 in the Qualifications and Experience section)
have provided us with the procedural knowledge, and
more importantly the relationships with CDOT staff
who will be involved in the review and approval of the
project. We understand the interaction with the
project team and CDOT for approvals of this
project can be a detailed and lengthy process
requiring an experienced team to avoid potential
obstacles – SGM’s Team brings this experience to
this project.
The following narrative identifies the Objective, Task Description, and Consultant Deliverables for each
of the tasks required for our proposed project delivery method.
Task 1 – Administration
Objective
This task can be the most crucial aspect of these types of multidisciplinary projects with numerous
stakeholders. It will be imperative that all disciplines and stakeholders be identified and appropriately
included in the project development process from inception to construction. The primary stakeholders
include Pitkin County, the City of Aspen, the Town of Snowmass Village, CDOT, RFTA, and the adjacent
property owners; secondary stakeholders may include private utilities, elected officials, community
groups, and the general public. Once the project is underway, it will be equally important to maintain open
channels of communication between County Staff and the Project Team and engage the public in
meaningful discussions concerning the project.
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Task Description
SGM will work closely with County staff to develop the framework of the project at the initial kickoff
meeting. From that point forward, SGM’s project manager will coordinate all phases of the work with the
Project Team and provide regular progress reports to the County. As we know from similar Local Agency
projects, active project management is critical to ensuring the project remains on schedule and important
milestones are met. It is anticipated that project meetings will be held on at least a bi-weekly basis to keep
the project on track.
A complete public/stakeholder process will be created with input from the project partners. Public
processes can take many forms, and our goal is to provide you with the level of outreach needed to
legitimize the process without delaying the project schedule. We understand the importance of this
structure and the interest that a proposed structure will generate within the general public and also users of
the trail and transit facilities that it will connect. We also anticipate having work session meetings with the
EOTC Board, and elected officials (County Commissioners, Town, and City Councils).
Deliverables
• Meeting Minutes
• Monthly Progress Reports provided with Invoices
• Comment Resolution Forms from Agency and Stakeholder
Reviews
o Public engagement graphics and exhibits for
open house meetings
Task 2 – Civil Engineering
This task represents the actual design development effort required for the project. As with nearly all
design projects, this is a sequential process that engages multiple disciplines at key milestones during the
project. The proposed steps outlined below are consistent with a typical CDOT project development
model. Using this model will allow reviews to occur at key times and inputs from these reviews to be
efficiently incorporated into the design.
Task 2.1 – Initial Project Development
Objective
Clarity of stakeholder goals and priorities is critical to
project success. Once these have been established, the
project development phase can begin. The objective of this
phase is to compile all the information that is needed for the
start of the design. This includes all the fieldwork to fully
define the existing conditions above ground and below the
surface.
Task Description
After the Project Kickoff Meeting and initial coordination with all stakeholders, the project
development tasks will begin in earnest, including:
Key Elements
• Subsurface Utility Engineering (SUE)
• Geotechnical Investigation
• Field Surveying
• Base Mapping
• Site Analysis
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• Document review of available reports, utility information, development applications, and drainage
studies
• Physical survey of the existing conditions
• Legal survey/monumentation in relation to defining project limits, easements, ROW, etc.
• Subsurface Utility Engineering locating and marking
• Base map development from project surveying and utility locating activities
• Geotechnical investigations to determine subsurface soil conditions, foundation requirements, and pavement sections
Also, prior to the Field Inspection Review (FIR), coordination with CDOT Specialty Units will
commence to understand clearance requirements and chart the course for acquiring any applicable
clearances (e.g. Environmental, Utilities, and Right of Way)
Deliverables
• Baseline Scope, Schedule, and Budget
• Project Design Criteria Memo
• Project Base Mapping
• Geotechnical Report
Task 2.2 – Conceptual Design and Alternative Evaluation
Objective
The proposed design options created in the 2018 Feasibility
Study will be refined and updated, taking into account the
transit bypass design and updated estimated construction
costs. From this update and the collection of the existing
conditions data, a preferred structure option (underpass or
overpass) will be selected and approved by the EOTC.
Task Description
The Project Team will review the Design Criteria, opportunities, and limitations of the proposed
conceptual design and then meet with the project partners to discuss the detailed technical aspects of
the proposed concepts. The Team would then work to finalize the preferred option to advance into
Preliminary Design. This will be documented with a Structure Selection Report. Selection of detailed
technical aspects of the preferred alternative may be based in part on the lowest cost, but other
requirements to be considered include:
• Site requirements (topography, alignment, earthwork)
• Safety (during construction, traffic, detours)
• Utilities - locate, mark and survey
• Structural (material options, structure and wall type, foundation conditions, groundwater)
• Construction (phasing, ease of construction, false work, season, location of site)
• Drainage (site surface drainage, underpass drainage handling method)
• Life cycle costs (maintenance, durability)
• Aesthetics
Key Elements
• Development of Technical
Solutions
• Confirm Technical Solutions with
key stakeholders
• Selection of preferred alternative
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Deliverables
• Updated Feasibility Study with updated construction costs
• Minor Structure Selection Report
• Wall Selection Report
• Memorandum of Design - Utilities
Task 2.3 – Preliminary Design (FIR)
Objective
Develop a set of preliminary design plans based on accepted
design criteria for the preferred alternative based on crossing
location, approach ramp configuration, existing roadway and
trail geometry, utility studies, geotechnical recommendations,
site constraints, and costs.
Task Description
In this stage, the design team begins assembling the
preliminary design package. The conceptual design is further
developed with added detail. The preliminary design is
committed to plan drawings which will become the basis for presenting the limits and impacts of the
project to the stakeholders. The preliminary design will cover all project elements to a level of detail
that defines how all elements interact with each other so that no unexpected conflicts occur in later
phases of design. The preliminary design will not have all the details necessary to construct the project
but will provide an accurate snapshot of project impacts and costs.
Deliverables
• Site General Layout
• Structure Plan and Profile drawings
• Sidewalk and Trail Plan and Profile drawings
• Roadway Plan and Profile drawings
• Traffic signal plans
• Storm drain system plan and profile
• Construction Phasing Plan
• Utility Relocation Plan
• Preliminary Geotechnical Report
• Preliminary Drainage Report
• Preliminary Quantities and Opinion of Probable Cost
• Preliminary ROW Plan Sheets
• Special Conditions Specification Outline
Key Elements
• Crossing Structure Design
• Sidewalk and trail design
• Wall Design
• Storm system Design
• SUE Plans
• Traffic control plans
• Lighting Design
• Signal Plans
• Snowmelt design
• Signing and striping, wayfinding
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Task 3 – Landscape Architecture
This task is to plan for and design the
landscaping and irrigation systems, along with
aesthetic treatments and outdoor fixtures and
furnishings. Materials, colors, and finish
textures will be discussed with the project
partners to create a treatment palate that is
consistent with other locations along the
corridor. Visual aids will be created including
rendered drawings as needed to be used in
public and EOTC presentations.
Task 4 – Transportation Planning
This task will update the traffic projections and analyze the most current bicycle and pedestrian demand. It
will utilize the most current traffic counts that are done on a regular basis by the County. The results of
this study will be used to update the warrant for a grade-separated structure at this location.
Task 5 – Right-of-Way Acquisitions (if necessary)
This task will include all the work required to define the existing ROW and ownership, determine if
additional right-of-way or easements are required for the project improvements, legal descriptions of the
easements, and acquisition services. Only the identification of existing right-of-way and easements is
included in SGM’s scope and fee, but the remaining tasks can be provided if needed through a
change order and by adding acquisition specialists to the design team.
Focus Areas
A number of focus areas were identified in the RFQ or have been identified by the SGM Design Team as
critical to the project’s success. These areas either have complex technical issues that need to be addressed
or require added coordination so that the design schedule is not adversely impacted:
Update the 2018 Feasibility Study and Determine a Preferred Alternative
The 2018 Feasibility Study done by SGM defined the warrants for when a grade-separated pedestrian
crossing (GSPC) should be constructed, as well as the differences between using an underpass or an
overpass at this location. The study did not include the Transit Bypass in the conceptual layout, so the
designs presented in the study will need to be revised and the costs updated for 2022 unit costs.
Coordination with the Adjacent Trail Design Project
Pitkin County has issued an RFP for a trail improvement project on the south side of SH 82 that begins
just past the up-valley bus stop located south of Owl Creek Road. This trail project will tie into the
existing sidewalk at the transit stop. SGM will coordinate designs with this adjacent project, although it
appears the two project limits will not overlap or impact the other.
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Consideration of Special Event Usage
Special events such as the X Games are held at the Buttermilk Ski area so the proposed crossing structure
needs to consider not only daily transit and commuter volumes, but also occasional large events which
may require extra capacity to be designed into the proposed improvements.
Consideration of Future Development on the North Side of SH 82
We understand that several new developments and expansions may be occurring in the coming years
adjacent to the project site. Specifically, the Aspen Lumberyard Affordable Housing development is in the
planning stages. This development would add approximately 300 affordable housing units adjacent to
Mountain Rescue Aspen and approximately ½ mile north of this site. Also, we understand Aspen Skiing
Company will be making significant improvements at the base of Buttermilk Ski Area. These
developments and their impacts on traffic flows on Highway 82 and the bike-pedestrian facilities will be
considered in the design.
Public Outreach
Public outreach tasks (Open House, surveys, project website) are specified in the RFP, and we will rely on
DHM’s resources and experience to facilitate these meetings. SGM key staff will also attend the meetings
to address any technical engineering questions.
Construction Phasing, Traffic Control, and Signal Optimization
Key elements in this project’s implementation will be keeping traffic flowing on SH 82, Owl Creek Road,
and through the nearby transit stops. Well executed construction phasing and traffic control during
construction will be paramount to the success of this project. Because of the similarities between this
project and SGM’s recently completed design project for the underpass at SH 82 and 27th Street in
Glenwood Springs, we have assembled the same team of subconsultants to address the phasing and traffic
control elements for this project. Steve Sabinash is one of the most experienced traffic engineers in the
state with over 30 years of specializing in phasing and traffic control plans. Additionally, he is an expert in
traffic signal operations and will help the team develop new signal timing to optimize the signal for bus
movements and elimination of the pedestrian crossing movements. SGM will create a suggested phasing
plan during preliminary design to show the logistics of construction work areas and accesses.
Subsurface Utility Engineering
The horizontal location of all existing utilities will be part of the created topographic base file. Once
roadway and drainage design has progressed far enough to identify potential conflict locations, utility
potholing can be conducted to determine utility depths. Once each utility has been fully located, relocation
design can begin on all impacted utilities. On-site coordination meetings with the utility owners may be
needed to discuss relocation options and responsibilities. All existing utilities and proposed relocations
will be shown on utility layout plans that will be part of the Preliminary plan set. This process will result
in the project meeting SUE Quality Level B as defined by SB- 18-167. SGM has the in-house resources to
perform the utility locating and the Subsurface Utility Engineering without having to bring in Front Range
subconsultants. Our staff can be much more responsive and can work directly with our design team to
prevent schedule delays.
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Pedestrian Lighting Design
As we discovered on our previous underpass projects,
proper lighting is not just an aesthetic feature but is an
important element to the user’s experience and sense of
safety. The lighting design effort will be led by our in-
house professional lighting consultant, Amber Haymes,
and will draw from our previous underpass projects as
well as other recently constructed underpasses from
Glenwood Springs to Aspen.
Right-of-Way Acquisition
For the preliminary phase of this work, we will identify any acquisition needs as early as practical. While
the acquisition of right-of-way is not included in this scope of work, we will add it to the final design
scope if needed. We have experience working with multiple CDOT approved acquisition specialists and
will engage them as needed during final design.
Proposed Schedule
The estimated schedule is summarized below. This design schedule was vetted from milestone dates given
in the RFP and is based on a Notice to Proceed of April 25, 2022. We have provided suggested changes to
some of the milestone dates based on past project experience. Project partner review periods are also
accounted for in this schedule.
Task Timeframe
Project Kickoff meeting/Site visit May 2022
Data collection/field inventories—Survey, geotechnical, SUE May 2022-July 2022
Public Outreach July 2022-September 2022
Alternative Development/Conceptual design September 2022-March 2023
EOTC Board Presentation March 2023
County Review and revisions of alternatives February 2023-March 2023
Selection of Preferred Alternative April 2023
Preliminary Design April 2023-June 2023
FIR Meeting July 2023
Final Design (not in base scope) July 2023-November 2023
FOR Meeting (not in base scope) December 2023
For Construction Documents (not in base scope) March 2024
Start of Construction April 2024
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Qualifications and Experience
Our Project Team – including SGM, DHM Design, and RJ Engineering - are all Roaring Fork Valley
firms with unmatched local CDOT and pedestrian facility experience, and an unsurpassed understanding
of the complexities and coordination required on a project of this magnitude, and have all worked together
on other similar projects. In addition to our local partners, we have also brought onboard ACL
Engineering for Traffic Engineering and Signal Design.
We are passionate about transportation projects in our Valley that do more than link vehicle
destinations. Pedestrian facilities are more intimate than highways in linking our communities together –
as community members we all use and appreciate these connections daily. We are more than excited at the
possibility of being a part of this project.
The SGM Team members. are eager to be involved in such an important community project that is in our
own backyard. Our team is comprised of individuals with the expertise and local dedication to delivering
an outstanding project – on a daily basis. Through this very well qualified team, we bring…
Comprehensive project management demonstrated by the successful delivery of several complex
projects involving CDOT including the RFTA SH 82 and 27th Street Underpasses, Basalt Underpass,
South Midland Avenue Reconstruction, Browns Park Swinging Bridge Repair, and the Pitkin
County Castle Creek Bridge Replacement
Site-specific survey and design expertise - SGM has
performed both survey work at this project location and
completed a Feasibility Study for this crossing structure in
2018
Stakeholder familiarity including long-standing working
relationships with Pitkin County, City of Aspen, Town of
Snowmass Village, RFTA, and CDOT Region 3 staff
Staffing resources to deliver projects on aggressive
schedules
Firm Profiles
SGM is a multidisciplinary engineering, surveying, and consulting firm
headquartered in Glenwood Springs with additional offices in Aspen, Durango,
Salida, Gunnison, Meeker, and Grand Junction to provide localized service to our clients. Established in
1986, SGM offers full civil engineering services including transportation engineering, structural
engineering, water/wastewater services, water resources, stormwater and drainage design, construction
observation/management/inspection, mechanical, electrical and plumbing (MEP) engineering,
environmental and permitting, subsurface utility engineering (SUE) and surveying services.
DHM Design (DHM) is a story of continuous innovation and growth since it was established
in 1975. DHM has partnered with SGM on recent Pitkin County and Town of Basalt projects
that require landscape architectural, planning, and design services. DHM brings a holistic and
sustainable design ethic that is place-oriented and responds to the features, spaces, and qualities that
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comprise each project environment. DHM’s Carbondale office has an eighteen-year history of working in
the Roaring Fork Valley and has a successful track record of working with local municipalities, county
governments, and district agencies. Many of their projects, public and private, include streetscape,
pedestrian, trail, restoration, and public input process components.
RJ Engineering & Consulting, Inc. is owned and operated by Richard D.
Johnson. Richard has 22 years of experience in commercial and residential
construction and engineering services on a variety of public and private projects. Richard has extensive
experience in the design and construction of roadways and buildings, geohazard evaluation, mitigation,
and excavation shoring.
ACL Inc. (ACL) was established in 2015 with a mission to provide transportation-
related consulting engineering services for public and private sector clientele along
the Colorado Front Range. ACL provides traffic engineering services including but not limited to traffic
signal design, signing and striping, traffic signal operations and timing, Intelligent Transportation Systems
(ITS), and construction traffic control. ACL is a small business, meaning the company's owner and
founding members directly accomplish the day-to-day work. As a result, the firm's clients benefit from
technical expertise provided by experienced professionals that understand the value of timeliness, cost
efficiency, and customer service.
Organizational Structure and Personnel
Team member biosketches are below; full resumes are available upon request.
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Project Manager
Mark Frymoyer, PE, SE
Professional Experience: 12 years / 3 years with SGM
Professional License: CO PE 0054729
Telephone: 970.384.9003 / Location: Glenwood Springs / Availability: 30%
Mark brings 12 years of diverse experience to the project to serve as the Project Manager.
Mark has six years of project management experience. He has managed projects for various
private clients in addition to Pitkin County, City of Glenwood Springs, Town of Vail, City of
Rifle, Mesa County, and the City of Salida. Mark has twelve years of experience specializing
in the design and analysis of both new and existing bridges, retaining walls, and transportation
structures. Mark is also a certified bridge inspector and team leader. He has extensive
experience with the design and construction of bridge and drainage structures including
prestressed concrete, reinforced concrete, steel, and timber. Mark’s experience and background
have helped to produce designs that are economical, constructible, and durable. Mark’s most
recent experience includes Brush Creek Park and Ride to Aspen Airport Business Center Trail
Feasibility Study (Pitkin County OST), SH 82/27th Street Pedestrian Underpass (RFTA), US-40
West Trail Connection (Steamboat Springs), 153 Paradise Mesa Bridge (Private), G
Road/Leach Creek Bridge (Grand Junction), E Road over Lewis Wash Bridge Replacement
(Mesa County), Castle Creek Bridge (Pitkin County), Centennial Bridge Rehabilitation (Rifle),
Buttermilk Bridge (Delta County), and Cedaredge Bridge Rehabilitation (Delta County).
Principal-in-Charge
Mike Fowler, PE
Professional Experience: 25 years / 13 years with SGM
Professional License: CO PE 35231
Telephone: 970.384.9075 / Location: Glenwood Springs / Availability: 10%
Mike is a Senior Engineer and is the SGM Transportation and Construction Management
Sector Leader. He will serve as the Principal-in-Charge (PIC). As Principal-in-Charge, Mike
will ensure overall quality control and client satisfaction for the project. Mike’s 25 years of
experience include the design and construction of new bridges and roadway project
management. He has completed the final design or independent design review of more than
100 bridges, including highway bridges, railroad bridges, and pedestrian bridges. Mike has
been the SGM Project Manager for the Pitkin County Engineering On-Call Contract for the
past six years and recently completed oversight of the Pitkin County Castle Creek Trail (OST)
and Castle Creek Bridge (Engineering) projects.
Education BS Civil Engineering Purdue University, 2007 MS Structural Engineering University of Washington, Seattle, 2009
Education BS and MS Civil Engineering University of Nebraska, 1994, 1997
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Quality Assurance/Quality Control (QA/QC) & Transportation Planning Lead
Dan Cokley, PE, PTOE
Professional Experience: 32 years / all with SGM
Professional License: CO PE 29799
Telephone: 970.379.3378 / Location: Remote / Availability: 20%
Dan is a Principal at SGM and has 32 years of experience finding unique solutions to the
challenges of design and construction in Western Colorado. With this experience, he will serve
as the Quality Assurance/Quality Control (QA/QC) Manager & Lead Transportation
Planning Engineer. Dan will provide senior oversight, review, and quality assurance for the
project and cost estimates as well as transportation planning services. The focus of Dan’s 32
years of experience has been transportation engineering and project management for public
sector projects across the Western Slope, including, highways, roundabouts, trails, and traffic
engineering studies. Dan is one of few engineers on the Western Slope to have the dual
registration of Professional Engineer and Professional Traffic Operations Engineer. Dan’s most
recent PIC and QA/QC projects include the I-70 South Frontage Road Widening and
Roundabout for the Town of Vail; SH 82 Basalt Underpass for the Town of Basalt; the South
Midland Avenue Reconstruction for the City of Glenwood Springs; ECO Trails Eagle to
Horn Ranch and Dotsero Segments for Eagle County; LoVa Trail for City of Glenwood
Springs, and the I-70 Pedestrian Bridges and Appletree Trail for the Town of New Castle,
SH82 Basalt Underpass for the Town of Basalt, and the South Midland Avenue
Reconstruction for the City of Glenwood Springs.
Lead Civil Engineer
Ashley Cline, PE
Professional Experience: 7 years / all with SGM
Professional License: CO PE 56117
Telephone: 970.384.9061 / Location: Glenwood Springs / Availability: 30%
Ashley will serve as the Lead Civil Engineer, leading all aspects of the road and intersection
design. Ashley has worked for SGM since 2015 and has been involved with the design of
several street, intersection, and trail design projects. She has a well-rounded background with
AutoCAD Civil 3D Site Design project experience in roadway design, roundabout design,
utility design, site grading, and drainage. Ashley will coordinate with the drainage and utility
engineers to create a seamless, effective overall design. Ashley’s most recent projects include
the Brush Creek Park and Ride to Aspen Airport Business Center Trail Feasibility Study
(Pitkin County OST), SH 82/27th Street Pedestrian Underpass (RFTA), US 40 West Trail
Connection (Steamboat Springs), South Midland Avenue Reconstruction and the Red Mountain
Subdivision Improvements (Glenwood Springs), State Highway 141 Road Widening in Mesa
County, Castle Creek Trail in Pitkin County, Snowmass Roundabout in Snowmass Village,
Castle Creek Bridge Replacement in Pitkin County and the ECO Trail – Eagle to Horn Ranch
segment in Eagle County.
Education BSCE Civil Engineering, University of Minnesota, 1989
Education BS Civil Engineering, Michigan Technological University, 2014
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Survey/Right-of-Way Manager
Bob Brandeberry, PLS
Professional Experience: 21 years / 17 years with SGM
Professional License: CO PLS 0038388
Telephone: 970.384.9077 / Location: Glenwood Springs / Availability: 25%
Bob is SGM’s Survey & Right-of-Way Manager and will lead the right-of-way definition
and plan development tasks for the project. He brings over 20 years of experience to the project
and will be responsible for coordinating all surveying work, documentation of fieldwork, and
updates to project base mapping. Bob is a professional land surveyor with experience
performing the fieldwork and map preparation of boundary and rights-of-ways surveys within
the Public Lands Survey System, ALTA surveys, subdivisions, design surveys, topographic
mapping, monitoring surveys, GPS control networks, and construction surveys. Bob has been
the surveyor of record for many CDOT Local Agency projects throughout Western Colorado
which required CDOT ROW plans, easement, and ROW acquisitions, following the rules set
forth in the Uniform Act. Bob’s most recent experience includes Aspen Valley Ranch in Pitkin
County, South Midland Avenue Reconstruction for the City of Glenwood Springs, Castle Creek
Trail in Pitkin County, Castle Creek Bridge Replacement in Pitkin County, El Jebel
Roundabout in Eagle County, and the Cedar Drive Improvements Project in Eagle County.
SGM is the Prime Consultant on the current CDOT Non-Project Specific Surveying and Right
of Way Region 3 / 5 contract through 2023.
Lead Drainage
Jevon Poston, PE
Years of Experience: 16 years / 2 years with SGM
Professional License: CO PE 57316
Telephone: 970.384.9058 / Location: Glenwood Springs / Availability: 60%
Jevon is a senior civil engineer, licensed in the States of Colorado and Texas. He will serve as
the Lead Drainage Engineer for this project. He has managed and engineered the
development of plans and specifications for civil engineering projects involving small and
large-scale commercial and residential developments and public improvements projects
throughout western Colorado and central Texas. Jevon brings over 15 years of significant
experience in planning, design, modeling, and management of a variety of projects. His
expertise includes management and design services for a wide range of land development
projects. Jevon has led the design of construction projects ranging from $20,000 to over $10M.
Clients frequently recognize Jevons’s detailed project management and organizational skills.
Education BS Civil Engineering University of Texas at Austin, 2006
Registration Professional Land Surveyor, CO
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Utilities
Scot Knutson, PE
Professional Experience: 12 years / 5 years with SGM
Professional License: CO PE 0051713
Telephone: 970.384.9097 / Location: Glenwood Springs / Availability: 50%
Scot will serve as the Utility Manager and will oversee all utility design aspects of the project.
Scot has 12 years of experience providing civil engineering services. He has worked on a wide
variety of projects including the design and implementation of proposed utilities such as
potable water mains, raw water transmission lines, sanitary sewer, storm sewer, and others.
Additionally, Scot led SGM’s effort following the passage SB-167 to integrate the new law’s
requirements and ASCE-38 into SGM’s standard practice, policies, and eventual expansion for
in-house SUE services. As a seasoned project manager and engineer, he is experienced with
the development and implementation of multiple facets of municipal development projects,
including planning and project approach, permitting, final design, and construction.
Structural Engineer
Marijean Frymoyer, PE
Professional Experience: 15 years / 1 year with SGM
Professional License: CO PE 0056068
Telephone: 970.880.9502 / Location: Glenwood Springs / Availability: 50%
Marijean brings 13 years of structural experience to the project to serve as the Lead
Structural Engineer / Construction Manager. She has a variety of structural experience in
transportation projects, including preparing plans, specifications, and cost estimates for new,
rehabilitated, and retrofitted structures, providing construction support services, performing
design and load rating analysis, evaluating the condition of existing bridges, and inspecting
bridges. In addition, she has design experience in steel piles, drilled shaft (caisson)
foundations, spread footings, and a variety of wall types. Marijean’s most recent experience
includes the Brush Creek Park and Ride to Aspen Airport Business Center Trail Feasibility
Study (Pitkin County OST), SH 82/27th Street Pedestrian Underpass (RFTA), US 40 West Trail
Connection (Steamboat Springs), 153 Paradise Mesa (Private Owner), Gerbaz Bridge Repairs
(Pitkin County), Eagle County Trails – Gypsum (Eagle County), and Pine Street Bridge
Replacement (City of Fruita).
Education BS Civil Engineering, Texas A&M University – Kingsville, 2011
Education BSCE Civil Engineering, University of Wisconsin - Madison, 2005
MSCE Structural Engineering, University of Washington - Seattle 2009
PROPOSAL
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Lead MEP Engineer
Brian Carpenter, PE
Experience: 23 years / 6 years with SGM
Professional License: 0045312
Telephone: 970.384.9084 / Location: Glenwood Springs / Availability: 30%
Brian will serve as MEP Manager on this project and will oversee all snowmelt activities (if
needed) and client deliverables. He has been a registered Professional Engineer in the state of
Colorado since 2011, having joined SGM in 2016. Brian has 20 years of HVAC and Industrial
experience, including municipal, tenant finish, high rise, health care, biomedical,
pharmaceutical, and manufacturing projects. Brian has worked in both the consulting and
construction sectors, and he has an eye for implementing constructability into a project’s
design. In addition to engineering design, he has significant experience in other aspects of the
A/E/C industry. Examples include Several LEED project submissions, project management,
and 3D BIM modeling. Brian’s most recent experience includes SH 82/27th Street Pedestrian
Underpass (RFTA), G Road/Leach Creek Bridge (Grand Junction), Manhattan Hotel/Salida
Boathouse, La Taberna Iberica Restaurant, Vail Mtn View Multi-Family, Mt. Crested Butte
Maintenance Facility, and the Pope John Paul Catholic Church – Pagosa Springs.
Electrical Team Lead & Lighting Engineer
Amber Haymes, PE, LC
Professional Experience: 11 years / 3 years with SGM
Professional License: CO PE: 0051258
Telephone: 970.384.9086 / Location: Grand Junction / Availability: 30%
Amber will serve as the Electrical Team Lead & Lighting Designer. Amber is a
Professional Electrical Engineer and a Certified Lighting Designer. She has 11 years of design
experience including educational, municipal, educational, health care, and parks and trails.
Amber holds a degree in lighting engineering from one of the leading academic programs in
the nation. She is adept at understanding project-specific lighting requirements and applying
cutting-edge calculation tools and fixture technology to develop solutions that are goal-focused
and within budget. She is a member of the International Dark-Sky Association and has helped
numerous facilities achieve excellent nighttime visibility while avoiding negative impacts on
neighbors and the environment. Amber’s recent projects include SH 82/27th Street Pedestrian
Underpass (RFTA), Town of Vail South Frontage Road, City of Durango Animas River Trail,
La Plata County ACT Building, and City of Cortez South Neighborhood Park.
SGM’s Additional In-House Resources
Angie Fowler, PE – Water Quality Engineer
Eric Petterson – Environmental
Steve Kirk – GIS Specialist
RC Saindon, PE – Field Engineering Team Lead
Education BS Mechanical Engineering, University of Colorado at Denver, 2004
Education BS Architectural Engineering (lighting emphasis), CU Boulder, 2004
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Subconsultants - Key Personnel
Traffic Engineer
Steve Sabinash, PE
Experience: 37 years / Professional License: CO PE 0026144
Telephone: 720.943.0955 / Location: Golden
Steve offers over 37 years of experience in traffic engineering with a focus on traffic signal
timing, operations, and design. His career includes optimization of timings at more than 2,000
intersections; design of 300 traffic signals; and 32 signal system deployment and upgrade
projects. Steve is extraordinarily accomplished in construction phasing and traffic control,
having developed more than 1,300 plan sheets to address traffic management during the
construction of highways, streets, interchanges, and intersections. Steve's experience includes
signing; striping; interchange feasibility; control device communications; roadway, tunnel, and
area lighting; traffic, parking, and safety studies; and rail/roadway corridors.
Landscape Architect and Public Process
Jason Jaynes, PLA
Experience: 20 years / Professional Licence: CO LA 0000240
Telephone: 970.963.6520 / Location: Carbondale
Since joining DHM in 2000, Jason has been involved in a broad range of projects, including
hospital campus planning, community centers and parks, single-family residential design,
neighborhood master plans, and affordable housing projects. Jason has been directly involved in
numerous LEED Certified and sustainably focused projects in the region. He believes that the
components of environmental stewardship, functionality, and human comfort are inextricable
from the design process and the ultimate, lasting quality of a built project. Jason’s recent
projects include RFTA MOVE, Basalt Underpass, Mill Street in Aspen, Carbondale Gateway
Park, and the Rio Grande Trailhead in Basalt.
Geotechnical Engineer
Richard Johnson, PE
Experience: 23 years / Professional License: CO PE 0035832
Telephone: 970.618.6871 / Location: Glenwood Springs
Richard has over 20 years of experience in the geological and geotechnical engineering field.
His areas of expertise include: evaluation and mitigation of unstable rock and soil slopes,
retaining wall design, and micropile foundation and retaining systems. He currently designs
mechanically stabilized earth walls, soil nails, micropiles, ground anchors, drilled shafts,
lightweight fill, and rockfall mitigation features. Richard’s recent projects include South
Midland Ave Reconstruction, Basalt Underpass (shoring engineer), Woody Creek Road and
Fryingpan Road Stabilization Projects in Pitkin County, Catamount Bridge Replacement, and
SH-82/El Jebel Road Intersection in Eagle County.
PROPOSAL
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Relevant Experience – Example Projects
US40 West Trail Connection – Steamboat Springs, CO
This project is currently under design and includes the design and engineering of
sidewalk and trail connections totaling 2.17 miles linking the outlying
neighborhoods of Steamboat Springs to the existing pedestrian sidewalk and trails network. This project
includes 800 feet of 8-foot hard surface sidewalk, 2,750 feet of 10-foot-wide hard surface core trail with a
3-foot soft-surface trail, 8,000 feet of soft-surface trail, a concrete underpass crossing of Highway 40, and
retaining walls.
SGM was selected to manage and design all aspects of the project and to prepare plan sets with standards
and specifications that meet City and CDOT requirements. Right-of-way acquisition required for the
project adhered to Federal right-of-way acquisition requirements, including the Uniform Act. This project
followed CDOT local agency guidelines for state and federal aid projects, and work included a
topographic survey, full Subsurface Utility Engineering (SUE), a waterline extension, and extensive
coordination with impacted property owners. The project is currently in the Final Design phase with
construction expected in 2024. Significant project elements included:
• 110-foot pedestrian underpass crossing SH40
• Wingwalls and retaining walls
• 3,000 feet of waterline extension
• Environmental studies including wetland delineation and cultural resources
• CDOT coordination and Colorado Parks and Wildlife coordination
Owner: City of Steamboat Springs
Budget: $524,000 (Design)
RFTA SH 82 and 27th Street Grade Separated Pedestrian Crossings – Glenwood
Springs, CO
The Roaring Fork
Transportation Authority
(RFTA) and the City of
Glenwood Springs (COGS) had
been working over several years
on implementing a grade-
separated crossing of both legs
of the intersection of 27th Street
and State Highway 82. The new
crossings were needed to
provide a safer pedestrian/bike route between the neighborhoods to the west of SH 82 for accessing the
RFTA Bus Rapid Transit (BRT) Station and create a safer crossing of the Rio Grande Trail (RGT)
crossing at 27th Street. The grade-separated crossings would replace the existing at-grade crossing which
bicyclists and pedestrians use to cross Highway 82 and 27th Street at the signalized intersection, thereby
providing more signal time for SH 82 traffic.
PROPOSAL
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SGM was awarded this design project in the Fall of 2020 and worked closely with RFTA, the City of
Glenwood Springs, and CDOT to develop a design that accommodated the needs of motorists, pedestrians,
cyclists, and transit users. The design project had several challenges that the design team worked through
including complex construction phasing and traffic control during construction, multiple utilities requiring
relocation, a constrained right-of-way, and a short design schedule. SGM provided project management,
surveying and right-of-way, Subsurface Utility Engineering (including all locating and marking),
underpass and retaining wall design, and sidewalk/trail design. As project prime, SGM also managed the
work of subconsultants for geotechnical, construction phasing, traffic signal design, landscape
architecture, public engagement, and acquisitions services. As part of this high-profile project, SGM lead
our client through the CDOT approval process and provided them with 3D models and renderings of the
underpasses and walls to guide their decisions on final details. Project construction is slated to start in the
Spring of 2022.
Owner: RFTA
Budget: $767,000 (Design)
SH-82 Basalt Underpass – Basalt, CO
This was a critical safety improvement project
for the Town of Basalt that provided a long-
desired grade-separated pedestrian crossing of
State Highway 82 at Basalt Avenue. The new
crossing provides a safer pedestrian/bike route
between the existing up-and-down valley
RFTA Bus Rapid Transit (BRT) stops at
Basalt Avenue, and between the historic
downtown and Southside areas of Basalt.
SGM was awarded this design project in
August of 2014 and worked closely with the
Town of Basalt, CDOT, and RFTA in
developing a design that accommodates a
variety of users and serves as a gateway to the Town. The design project had several challenges that the
design team worked through including construction phasing and traffic control during construction, high
groundwater, utilities, public process, and schedule constraints. The project was put out to bid in 10
months from the project initiation date. This is notable given the project complexities and the number of
stakeholders and is a great example of resources that SGM can provide to meet the challenges of a
complex and accelerated Local Agency project. Construction was completed in 2017.
Owner: Town of Basalt
Budget: $550,000 Design / $6,200,000 Construction
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South Midland Avenue Reconstruction – Glenwood Springs, CO
This section of roadway is one of the heaviest traveled streets in the
City of Glenwood Springs and provides the only practical access
connecting South Glenwood to the rest of the city. The total length of
the project is approximately 7,000 feet. The project includes multiple
challenges with geometrically deficient intersections, poor drainage,
unstable slopes, and utilities.
SGM worked closely with the City of Glenwood Springs in developing
a design that includes an entirely new roadway section with curb and
gutter and sidewalk, intersection improvements (including a roundabout at the Four Mile Road
intersection that goes to the Sunlight Ski area), drainage improvements, retaining walls, soil nail walls,
utilities, rockfall mitigation, and construction phasing.
SGM began the design project in June of 2017 and advanced the design to 90% by the end of 2018 when
the City was awarded a federal BUILD grant. With the grant award, the project has switched tracks from a
locally funded project to a federalized Local Agency project. Construction began in the fall of 2020 and is
currently ongoing.
Owner: City of Glenwood Springs
Budget: 2017 - Current / $650,000 Design / $14,000,000 Est. Construction
Budget: $524,000 (Design)
HWY 133 Corridor Improvements – Carbondale, CO
DHM worked closely with the Town of
Carbondale to implement the Town’s vision
for the improvements north of Main Street
along both sides of SH 133 to the Roaring
Fork River Bridge. The Board of Trustees
and the community invested significant time
in discussing the design direction for this
corridor through both the Comprehensive
Mater Plan and the PLT process, and DHM
Design helped take their vision and decisions forward. For the overall landscape theme, the Town
preferred pockets of landscaping at key locations such as intersections and gateways, which provide ease
of maintenance while achieving a high level of aesthetic design. Early on DHM Design conducted an
initial analysis of irrigation requirements for the corridor, so that pump designs and other considerations
for the irrigation system would adequately cover the distance of the corridor from Main Street to the
bridge. The maintenance requirements were a critical consideration in the design process; close
coordination with Town Public Works staff was vital for the long-term success of the project.
Client: Town of Carbondale Dates / Service completed / Landscape Architecture, Irrigation System Design, and Public
Process
PROPOSAL
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Relevant Experience – SGM Local Agency Experience
For many Western Slope communities, SGM has
been trusted to design and oversee the construction
of their largest capital expenditures. We have no
doubt that the project team is very familiar with
SGM, our people, and our local project work.
However, you may not be familiar with the extent of
our project experience. The table below provides a
summary of many of the projects we have been
involved with.
Project Name
Local
Agency Completion Date Bridge Design Structural/Walls Roadway/Trail Design Drainage/Hydraulics Survey / ROW Geotechnical Public Process Construction Phasing Construction Mgmt Materials Testing S. Midland Avenue Glenwood Current • • • • • •
Castle Creek Bridge Pitkin County Current • • • • ◊ • • ◊
34 Road F.9 Bridge Mesa County Current • • • • • ◊ •
US-40 Shared Use Path Craig 2020 • • • • •
US-50 Crossings Gunnison 2019 • • • • ◊
Swinging Bridge Moffat County 2018 • • • • • •
Kokopelli Trail Fruita 2018 • • • • • ◊ •
US-40 Trail Granby 2017 • • • • • ◊ •
SH-82 Pedestrian Underpass Basalt 2017 • • • • • ◊ • •
El Jebel Intersection Eagle County 2017 • • • ◊ • •
Main St/SH-65 Beautification Cedaredge 2017 • • • • • • ◊
Gothic Trail Mt. CB 2017 • • • • ◊ • ◊
29½ Rd E.63 Bridge Mesa County 2017 • • • • • ◊ • • ◊
West GWS Park-N-Ride RFTA 2017 • • •
Catamount Bridge Eagle County 2016 • • • • • • • ◊
Cedar Drive Eagle County 2016 • • • • • • •
Escalante Bridge Delta County 2016 •
Limekiln Bridge Mesa County 2015 • • • • • ◊ • • ◊
Little Dolores Bridge Mesa County 2015 • • • • • ◊ • • • ◊
Legend: • SGM • DHM Richard Johnson GROUND ◊ By Others on SGM-led Team
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Relevant Experience – Pedestrian and Bicycle Facilities
In addition to our roadway projects, we take great pride in the fact that we have connected Colorado
communities from Loma to Trinidad with trails and bridges for pedestrian and bicycle users.
Project Name Owner Completion Date Bridge Design Structural/Walls Trail/Path Design Kokopelli Trail Fruita 2018 • • •
ECO Trail Eagle County 2019 • • •
Red Canyon Trail Mesa County 2017 • • •
Limekiln Trail Mesa County 2015 • • •
Brush Creek Trail Eagle County 2020 • •
Talbot Trail New Castle 2014 • •
RGT at Woody Creek Pitkin County 2013 • • •
Lazy Glen Trail Pitkin County 2018 • • •
Stein Bridge Trail Pitkin County 2015 • • •
West Midland Trail Glenwood Springs 2017 • • •
3 Mile Creek Trail Glenwood Springs 2014 • •
Silverton Bridges Silverton 2018 •
Centennial Park Rifle 2018 • • •
Purgatoire River Bridge Trinidad 2015 • •
PROPOSAL
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References
SGM
Lee Cooper, Project Engineer, 970.256.4155, leec@gjcity.org
Agency: City of Grand Junction
Project: G Road Bridge Replacement
Craig Spaulding, Civil Engineer, 970.665.6556, cspaulding@rifleco.org
Agency: City of Rifle
Project: Centennial Parkway Bridge Rehabilitation
Chad Salli, Project Engineer, 970.479.2169, csalli@vailgov.com
Agency: Town of Vail
Projects: South Frontage Road Roundabout, Kinnickinnick Road Bridge Rehabilitation, Forest Road
Bridge Rehabilitation, ERWSD Bridge Repair Study, Big Horn Road Bridge Rail Replacement, and
Nugget Lane Bridge Repairs
Proposal Form
Please see Appendix.
Subcontractors List
Public Process/Involvement/Visualization/Landscape Architect
DHM Design
311 Main St # 102 Carbondale, CO 81623 970.963.6520, jjaynes@dhmdesign.com
Geotech
RJ Engineering
PO Box 1080 Silt, CO 81652 970.230.9208, richard@rhj-eng.net
Signing, Wayfinding and Striping/Traffic Control/Traffic Signalization
ACL Engineering, Inc.
17877 W. 53rd Drive Golden, CO 80403
720.943.0955, ssabinash@acl-eng.com
PROPOSAL
RFP 006.22 – Buttermilk Crossing and Transit Signal Bypass
p | 24
Estimated Cost of Services, including Reimbursable
Expenses
A summary of overall project costs is given below to complete this project through the FIR meeting. A
breakdown of SGM labor hours by task is on the following page. The project is divided into four phases -
1) administration, 2) civil engineering, 3) landscape architecture, and 4) transportation planning. The
proposed method of compensation is time and materials not-to-exceed.
SGM has also submitted a proposal for the Truscott to Owl Creek Connection RFP. We understand there
will be significant interfacing between these two projects. The fee below was developed independent of
the fee developed for the Truscott to Owl Creek project. However, if selected for both projects there may
be some opportunity for cost savings by combining similar project elements.
The following assumptions were made in the development of this fee estimate:
• Bi-weekly project coordination meetings are assumed throughout the duration of this phase. The
project manager will attend all meetings. Discipline leads will attend the meetings on an as-needed basis. Project stakeholders will also attend these meetings.
• One public open house and necessary materials and one public survey is assumed.
• The project website will be maintained throughout the duration of this phase.
• The utility engineering work in this scope will include an 811 ticket, discussions with utility owners, investigation of surface utilities, and identification of potential conflicts.
• This project will likely require compliance with the Subsurface Utility Engineering law. However,
the test holes and locates necessary to comply with the law will happen after the completion of the FIR design and are therefore included in the Optional Fee submittal.
• Although it is not explicitly stated in the proposal, the fee assumes that compliance with all CDOT Local Agency project requirements is required.
• If right-of-way acquisition is required, that work will be completed between completion of FIR and Final PS&E. Therefore, no fee for right-of-way acquisition is included in this scope of work.
• Tunnel lighting and snowmelt may be required. Time has been included to complete a preliminary
review of the feasibility of these systems.
• While both underpasses and overpasses will be studied in the alternatives phase, the fee has been developed assuming a reinforced concrete underpass. If it is an overpass, this fee will cover most standard bridge types. If a more complex bridge is the chosen alternative, the FIR design fee should be reviewed.
• SGM’s survey team has completed multiple surveys recently in this area as part of recent project work. We assume that most of that survey work is usable. This will reduce traffic control required at this intersection and field time.
PROPOSAL
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CONFIDENTIAL
CONFIDENTIAL
PROPOSAL
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CONFIDENTIAL
CONFIDENTIAL
PROPOSAL
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CONFIDENTIAL
CONFIDENTIAL
PROPOSAL
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CONFIDENTIAL
CONFIDENTIAL
PROPOSAL
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SGM’s 2022 Hourly Fee Schedule
PROPOSAL
FORM
AppendixAppendix
RFP 006.22 Rev. 2021.10.11 CDD
Budget Line Item #: 12740100.531000
15
PROPOSAL FORM
Proposal Time: 2:00 PM MT
Proposal Date: APRIL 8, 2022
From:
Phone
E-mail Address:
To: THE PITKIN COUNTY BOARD OF COMMISSIONERS
c/o Procurement
530 E Main Street, Suite #304
Aspen, CO 81611
For: RFP 006.22: Buttermilk Crossing and Transit Signal Bypass
Pursuant to a request by the Pitkin County Commissioners, the undersigned Proposer
having examined this Request for Proposals (RFP), including familiarization of the site
and/or the conditions of the proposed Service environment, including the availability of
materials and labor hereby proposes to furnish all labor, materials, supplies, applicable
permits, services, and supervision required to provide a completed product as detailed in
this RFP and adjoining documentation for the sum of:
$___________________________________________
Fee Schedule(s) for this project and any applicable work that may not have been included
in the Scope of Work but may be necessary for successful completion must be included in
the proposal documents.
Approach, Qualifications, and References may be submitted on your own proposal form;
please indicate “In attached documents” for any items omitted herein. A completed
proposal form including, at minimum, acknowledgement of all addenda and
signature/corporate seal is required for proposals to be considered responsive.
SGM
118 W. 6th Street., Suite 200Glenwood Springs, CO 81601970.945.1004mikef@sgm-inc.com
425,730.72
RFP 006.22 Rev. 2021.10.11 CDD
Budget Line Item #: 12740100.531000
16
Statement and Detailed Approach to Service:
Qualifications of Proposer:
Please insert names address, phone numbers and description of similar Service for
Reference Checks.
1.
2.
3.
It is further understood that the right is reserved by the County to reject any and all
proposals and it is agreed that the proposals may not be withdrawn for a period of ten (10)
days from specified time for receiving proposals.
The Proposer acknowledges receipt of Addenda Nos. .
The right is reserved to waive any informalities and to reject any Proposal.
(Type/Print name under all signatures)
Dated this day of , 2022
(Corporate seal) PROPOSER:
SIGNATURES: If the proposal is being submitted by a Corporation, the Proposal
Form should be signed by an officer, i.e. President or vice-president. The signature of the
officer signing shall be attested to by the secretary and properly sealed. If the proposal is
being submitted by an individual or a partnership, the proposal shall so indicate and be
properly signed.
SGM / Mike Fowler, PE / Principal of SGM
1
4th April
Please see "Project Approach" Section, beginning on page 3 of our proposal.
Please see page 23 under the References Section of our proposal.
GLENWOOD SPRINGS 118 West Sixth Street, Suite 200Glenwood Springs, CO 81601 970.945.1004
We provide innovative, practical solutions to make our clients successful
while ensuring the health, safety and welfare of our neighbors.
We develop and maintain lasting client relationships and are
committed to our local communities.
Certificate Of Completion
Envelope Id: F38081A159684388B03A33517DBB9DBE Status: Completed
Subject: SGM, Inc. | Pitkin County Contract 006.22 for Review and Signature
Source Envelope:
Document Pages: 95 Signatures: 5 Envelope Originator:
Certificate Pages: 5 Initials: 0 Pitkin County Procurement
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 216.237.91.144
Record Tracking
Status: Original
5/6/2022 11:25:24 AM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
David Pesnichak
david.pesnichak@pitkincounty.com
Regional Transportation Administrator
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Signed by link sent to
david.pesnichak@pitkincounty.com
Using IP Address: 184.159.52.226
Sent: 5/6/2022 11:43:16 AM
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Signed: 5/6/2022 11:44:35 AM
Electronic Record and Signature Disclosure:
Accepted: 5/6/2022 11:43:37 AM
ID: 3a5823fc-68bd-4577-ae4e-4b3393c4b850
Company Name: Pitkin County, Colorado
Mike Fowler
mikef@sgm-inc.com
Project Manager
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Signed by link sent to mikef@sgm-inc.com
Using IP Address: 208.72.68.35
Sent: 5/6/2022 11:44:39 AM
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Signed: 5/11/2022 8:58:18 AM
Electronic Record and Signature Disclosure:
Accepted: 5/9/2022 11:16:53 AM
ID: 08f28216-a6ac-4935-b610-eb66309557a4
Company Name: Pitkin County, Colorado
Rich Englehart
rich.englehart@pitkincounty.com
Deputy County Manager
Pitkin County
Signing Group: County Manager Group
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Signed by link sent to
rich.englehart@pitkincounty.com
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Connie Baker
connie.baker@pitkincounty.com
Budget Director
Pitkin County
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Sent: 5/6/2022 11:30:02 AM
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Pitkin County Procurement
procurement@pitkincounty.com
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Pitkin County
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Pitkin County
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I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
Until or unless I notify Pitkin County as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgments, and other documents that are required to be provided or made
available to me by Pitkin County during the course of my relationship with you.
Signing Documents without a Pitkin County DocuSign Account:
Pitkin County may not require all document signers to be authorized users of the Pitkin County
DocuSign Account. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to these terms and
conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this
document. When you don't have a DocuSign account, you will be provided the opportunity to
agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can
download and retain this disclosure. Pitkin County will forward completed documents that
you've reviewed, processed or signed via email. Should you require copies of these signed
documents (e.g., if they get deleted from your email account) you should request those
documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin
County custodian who sent you the document for signature.
Signing Documents with a Pitkin County DocuSign Account:
Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM
Parties agreed to: David Pesnichak, Mike Fowler
Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to these terms and conditions, please
confirm your agreement by clicking the 'I agree' button at the bottom of this document.
Getting paper or electronic copies
At any time, you may request from us a paper or electronic copy of any record provided or made
available electronically to you by us. For such copies, as long as you are an authorized user of
the DocuSign system you will have the ability to download and print any documents we send to
you through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper or
electronic copies of any such documents from our office to you, you may be charged a per-page
fee. You may request delivery of such paper or electronic copies from us by following the
procedure described below.
Withdrawing your consent
If you are an authorized DocuSign Account holder, you can decide to receive notices and
disclosures from us electronically, you may at any time change your mind and tell us that
thereafter you want to receive required notices and disclosures only in paper format. Described
below is the process for informing us of your decision to receive future notices and disclosure in
paper format and also how to withdraw your consent to receive notices and disclosures
electronically.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign user account to receive required notices and consents electronically from us or to sign
electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgments, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Pitkin County:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to Helpdesk@provelocity.com
To advise Pitkin County of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at Helpdesk@provelocity.com and
in the body of such request you must state: your previous e-mail address, your new e-mail
address .
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper or electronic copies from Pitkin County
To request delivery from us of paper or electronic copies of the notices and disclosures
previously provided by us to you electronically, you should request those documents from Pitkin
County under the Colorado Open Records Act by contacting the Pitkin County custodian who
sent you the document for signature.
To withdraw your consent with Pitkin County
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you
must state your e-mail, full name, Postal Address, telephone number, and account
number.