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HomeMy WebLinkAboutbocc.con.amended.008.19 A-478/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 11836360.531500 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Liza Mitchell County Representative Phone (970) 309-6228 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 4,082.42 $ - $ - $ 4,082.42 008.19 A-47 Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement No North Star Fen Plug Maintenance & Monitoring Peak Ecological Services, LLC $ 4,082.42 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 4,082.42 Sole Source Services/Maintenance 5/1/2022 12/31/2022 Task Order Open Space & Trails Task order to provide ecology maintenance, monitoring and reporting for the North Star Fen Plug Restoration Project. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total Master Service Agreement #: 008.19 Rev: 2018-10-10 btf 1 TASK ORDER Task Order/Project Name: North Star Fen Plug Maintenance & Monitoring Task Order Number: 008.2019 A-47 Task Order Budget Line Item: 11836360.531500 OWNER: CONTRACTOR: Pitkin County Peak Ecological Services, LLC Liza Mitchell – Open Space and Trails Rea Orthner 530 E Main, #202 PO Box 827, 301 Boulder Canyon Drive Aspen, CO 81611 Nederland, CO 80466 Phone: (970) 920-5355 Phone: (303) 258-3556 liza.mitchell@pitkincounty.com rea@peakecological.com PROJECT NAME: NORTH STAR FEN PLUG MAINTENANCE & MONITORING START DATE: May 1, 2022 END DATE: December 31, 2022 The Master Service Agreement For Provision of On-Call Ecological Services (the “Agreement”) dated January 1, 2019 between the Board of County Commissioners of Pitkin County (the “County”) and Peak Ecological Services, LLC PO Box 827, 301 Boulder Canyon Drive Nederland, CO 80466 (the “Contractor”), shall include the following services. 1. Contractor’s Obligations. Contractor shall complete the following. TASK 1. MAINTENANCE & MONITORING Maintenance Items to be completed by DHM for the North Star Fen Plug Restoration Project include: ❖ Spot seeding and potential planting ❖ Noxious vegetation control In addition, at least twice per growing season, DHM will visit the restoration site. During each site visit, notes will be taken on plug survivorship, and seed germination and growth. In addition, the inspection will evaluate the adequacy of natural hydrologic processes as well any irrigation, if present. Any potential problems with weeds, wildlife use or human disturbance will be noted. TASK 2. ANNUAL PROGRESS REPORT A brief progress report for the restoration project will be written by DHM. The progress report will include the name of the project, the date of the field visit, site condition, name of site visit personnel, a summary of the monitoring activities and/or any maintenance completed; the results of the field observations, and recommendations for the following season. Photographs and a map of the restoration Master Service Agreement #: 008.19 Rev: 2018-10-10 btf 2 will also be provided. The Draft Progress Report will be submitted for OST review. After an OST review, any necessary changes will be made and the report finalized. EXPECTED RESULTS, DELIVERABLES & COLLABORATION The deliverable will include the Annual Progress Report as described above under Task 2. In addition, throughout the growing season any identified problems or issues needing immediate attention will be communicated to OST staff by email in a timely manner. 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of four thousand eighty two dollars and forty two cents ($4,082.42) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 008.2019 A-47 and North Star Fen Plug Maintenance & Monitoring. Invoices shall be sent electronically in PDF format to liza.mitchell@pitkincounty.com with a copy to kim.arensdorf@pitkincounty.com.. 3. Pitkin County’s Obligations. Pitkin County shall administer this contract through a County Representative. Liza Mitchell, Natural Resource Planner & Ecologist will manage the project as the County’s Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. PEAK ECOLOGICAL SERVICES, LLC ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO ________________________________________________ !#DEPARTMENT REPRESENTATIVE#!Date Pitkin County Open Space & Trails Natural Resource Planner/Ecologist Liza Mitchell May-18-2022 May-18-2022 Rea Orthner Principal Ecologist/ Botanist A-47 North Star Fen Plug Maintenance & Monitoring 2022 NameStephen Ellsperman, Principal, DHMDesigner, DHMField Technician, DHMMileage-DHM2022 182.78$ 102.82$ 102.82$ 0.58$ GRAND TOTAL Task 1. Maintenance and Monitoring 4 4 4 372 Subtotal $731.13 $411.26 $411.26 $215.76 $1,769.41 Task 2. Annual Progress Report 2 16 Subtotal $365.57 $1,645.04 $0.00 $0.00 $2,010.61 Total $1,096.70 $2,056.30 $411.26 $215.76 $3,780.02 8% Admin Fee $302.40 GRAND TOTAL $4,082.42 Certificate Of Completion Envelope Id: 8108D51811C143C2863095189FC9F4CE Status: Completed Subject: Peak Ecological Services, LLC | Pitkin County Task Order 008.19 A-47 for Review and Signature Source Envelope: Document Pages: 4 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 75.110.134.54 Record Tracking Status: Original 5/18/2022 10:20:35 AM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Liza Mitchell liza.mitchell@pitkincounty.com Pitkin County Open Space & Trails Natural Resource Planner/Ecologist Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Signed by link sent to liza.mitchell@pitkincounty.com Using IP Address: 73.95.17.97 Sent: 5/18/2022 10:22:08 AM Viewed: 5/18/2022 5:02:48 PM Signed: 5/18/2022 5:04:14 PM Electronic Record and Signature Disclosure: Accepted: 5/18/2022 5:19:55 PM ID: e96f819c-e53e-4203-a0f3-17404f15e97e Company Name: Pitkin County, Colorado Rea Orthner rea@peakecological.com Principal Ecologist/ Botanist Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Signed by link sent to rea@peakecological.com Using IP Address: 75.70.102.92 Sent: 5/18/2022 5:04:15 PM Viewed: 5/18/2022 5:41:22 PM Signed: 5/18/2022 5:42:31 PM Electronic Record and Signature Disclosure: Accepted: 5/18/2022 5:55:12 PM ID: 6b57a67a-12c5-456d-91e1-9ed7cc7d49c6 Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Manager Pitkin County Security Level: Email, Account Authentication (None) Sent: 5/18/2022 5:42:32 PM Resent: 5/18/2022 5:42:36 PM Viewed: 5/19/2022 9:23:32 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 5/18/2022 5:42:33 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Kim Arensdorf kim.arensdorf@pitkincounty.com Administrative Specialist Security Level: Email, Account Authentication (None) Sent: 5/18/2022 5:42:33 PM Electronic Record and Signature Disclosure: Accepted: 12/15/2021 11:10:46 AM ID: 9ae44e6d-4db3-4e13-ad61-3cd162cdf888 Company Name: Pitkin County, Colorado Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 5/18/2022 10:22:08 AM Certified Delivered Security Checked 5/18/2022 5:41:22 PM Signing Complete Security Checked 5/18/2022 5:42:31 PM Completed Security Checked 5/18/2022 5:42:33 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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