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HomeMy WebLinkAboutbocc.con.amended.008.19 A-418/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 11836360.531000.10028 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Liza Mitchell County Representative Phone (970) 309-6228 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 33,951.51 $ - $ - $ 33,951.51 008.19 A-41 Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement No Wildlife Monitoring - Filoha Peak Ecological Services, LLC $ 33,951.51 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 33,951.51 Sole Source Services/Maintenance 5/1/2022 12/31/2022 Task Order Open Space & Trails Task order for the provision of wildlife surveying, monitoring and reporting at Filoha property. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total Master Service Agreement #: 008.19 Rev: 2018-10-10 btf 1 TASK ORDER Task Order/Project Name: Wildlife Monitoring - Filoha Task Order Number: 008.2019 A-41 Task Order Budget Line Item: 11836360.531000.10028 OWNER: CONTRACTOR: Pitkin County Peak Ecological Services, LLC Liza Mitchell – Open Space and Trails Rea Orthner 530 E Main, #202 PO Box 827, 301 Boulder Canyon Drive Aspen, CO 81611 Nederland, CO 80466 Phone: (970) 920-5355 Phone: (303) 258-3556 liza.mitchell@pitkincounty.com rea@peakecological.com PROJECT NAME: WILDLIFE MONITORING - FILOHA START DATE: May 1, 2022 END DATE: December 31, 2022 The Master Service Agreement For Provision of On-Call Ecological Services (the “Agreement”) dated January 1, 2019 between the Board of County Commissioners of Pitkin County (the “County”) and Peak Ecological Services, LLC PO Box 827, 301 Boulder Canyon Drive Nederland, CO 80466 (the “Contractor”), shall include the following services. 1. Contractor’s Obligations. Contractor shall complete the following. 2. TASK 1. GENERAL WILDLIFE SURVEYS -TVES 3. General wildlife surveys will be conducted to determine wildlife species diversity and habitat use. The method for these surveys will be TVES. TVES are general wildlife surveys designed to detect a variety of terrestrial species, especially mammals (e.g., ungulates, lagomorphs), reptiles, and diurnal raptors as well as less common or difficult to detect landbirds. Sampling areas are contained within a 200 m radius hexagonal area occupying approximately 10 ha (i.e., “10 ha sampling hexagon”) centered on avian monitoring points (Fig. 1). The previously established TVES hexagons encompass representative areas of the major vegetation types at FMNP. Given the size and configuration of the Master Service Agreement #: 008.19 Rev: 2018-10-10 btf 2 property, two 10 ha TVES sampling hexagons were established on each property by CWS in 2018. TVES will be conducted in mid-summer (i.e., late June). 4. Two observers will search within each TVES hexagon. Observers follow a transect that loops through the hexagon at ~50 m spacing (Fig. 1). The length of each route on each half of the sample unit is approximately 1200 m, for a total of 2400 m. Observers use pre- established GPS tracks to follow the transect lines. 5. Wildlife signs to be recorded included direct species observation, beds, pellets, nests, fur or feathers, burrows, dens, latrines, prey remains, vegetation browse, food caches, soil eskers, and markings on the ground or on tree bark. Data recorded on datasheets will include: date, time, general location, weather conditions, vegetation type, wildlife sign observed, specific location or GPS coordinates of sign, photographs of sign, and incidental wildlife species observed. 6. TASK 2. GENERAL WILDLIFE SURVEYS -CAMERA SURVEYS 7. Camera trap arrays, combined with the TVES, are effective methods to detect a large proportion of medium to large mammal species occurring in a given area or property. The sampling design for the camera arrays maximizes the probability of photographing an adequate sample of terrestrial mammals. The camera data will be used to augment and support the TVES rather than as a separate data source. It is intended to monitor changes in the community of ground-dwelling, terrestrial vertebrates, and not to monitor the abundance of individual species. This is an important distinction. As such, the sampling design represents a compromise between the level of effort required to detect species that range over large areas (>100 km2) such as elk and mountain lions and the effort required to detect species with smaller home ranges (~1 km2), such as terrestrial birds (e.g. wild turkey, dusky grouse) and smaller carnivores (e.g. long-tailed weasel, badger). 8. Camera traps will be implemented at TVES monitoring points with the camera placed at the center of the 200 m radius sampling hexagon centered on the MSIM monitoring point. Each array includes five cameras: One camera station is located within 100 m from the centerpoint at a random bearing; a second camera is located 500 m at 0 degrees; and a third and fourth camera is located 500 m from the centerpoint at either 90 or 270 degrees and the fifth is placed at 500 m at 180 degrees. The exact location of the camera station is determined based on the nearest tree (or fence post) to which the camera and bait can be attached. Since the reliability of this method is greatest when target species are lured in, commercial trapping lures and bait (e.g., Cornish game hen) will be used to bait each station. If trees or other suitable substrates are not available within 20 m of the prescribed location, detection devices and bait may be mounted on t-posts installed at the appropriate location. Each survey is conducted over a 14-day period during the two TVES periods -- early spring and mid-summer with an additional 14-day survey period in the fall (late October to early December) to sample during migration. 9. TASK 3. DIURNAL RAPTOR SURVEYS 10. Broadcast surveys will be conducted to determine use of the properties by diurnal birds of prey and locate any active nests that occur on or adjacent to each property. The broadcast station transect was established on FMNP in 2018; it consists of broadcast stations at 150 m intervals running through as many of each property’s major habitat types. In addition to the broadcast survey, visual nest searches Figure 1. TVES hexagonal sampling unit Master Service Agreement #: 008.19 Rev: 2018-10-10 btf 3 will be conducted throughout forest and woodland habitat to determine whether any inactive nests or non-responsive nesting raptors occur on the property. 11. At each station, the observer will broadcast alarm calls in four directions, at 45° angles to the transect. Each 10-sec broadcast in a specific direction will be followed by 30 sec of scanning and listening for responses. At each station, the observer will broadcast sharp-shinned hawk, Cooper’s hawk, and northern goshawk alarm calls (red-tailed hawks respond to the calls of all three accipiters), in that order, to avoid potential size-related inhibitory effects. If any raptor is detected, the observer will record the species, age, and sex, when possible; an assessment of the observer’s confidence in identifying the responding species (i.e., confident or not confident, as supported by a description of what was heard and/or seen); time of response; time elapsed since first call broadcast; species of call broadcasted immediately preceding the detection; response type (i.e., call, call and approach, call and flyby, silent approach, silent fly-by); estimated distance and bearing to response; station number and location; and general vegetation characteristics surrounding the detection point (i.e., maturity and stature of aspen forest). 12. TASK 4. NOCTURNAL BIRD SURVEYS 13. Nocturnal bird surveys will be conducted based on a protocol adapted from surveys conducted in western Montana since the mid 1980’s, adopted by Bird Conservancy of the Rockies (BCR) since 2007, and implemented on OST properties since 2014. The nocturnal point-transects are the same as those established for the diurnal avian monitoring. Routes will be surveyed twice per property – once in April or early May and once in June – in order to provide information on annual variation in the peak time of owl calling, and more accurately monitor all occurring owl species with peak calling at different times of the year (e.g., boreal owls are best detected in April while flammulated owls are best detected in late May or June). Any other wildlife encountered will be recorded by species and location. Particular effort will be made to note the occurrence of any non-owl nocturnal birds such as nighthawks and common poorwills, amphibians, bats, and predators. 14. 4.0 EXPECTED RESULTS, DELIVERABLES & COLLABORATION 15. TASK 4. REPORTING 16. Deliverables will include an annual monitoring report describing the field work, results; interpretation of the results; GIS maps depicting survey locations, results, and current wildlife habitat; and discussion regarding implications for OST management of each property. In addition, past monitoring results for each property will be reviewed and important differences will be noted and discussed in the report. OST will be provided with GIS shapefiles; GPS data; and raw data collected. In addition, all data will be uploaded to the OST Data Portal. 17. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of thirty three thousand nine hundred fifty one dollars and fifty one cents ($33,951.51) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Master Service Agreement #: 008.19 Rev: 2018-10-10 btf 4 Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 008.2019 A-41 and Wildlife Monitoring - Filoha. Invoices shall be sent electronically in PDF format to liza.mitchell@pitkincounty.com with a copy to kim.arensdorf@pitkincounty.com.. 18. Pitkin County’s Obligations. Pitkin County shall administer this contract through a County Representative. Liza Mitchell, Natural Resource Planner & Ecologist will manage the project as the County’s Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. 19. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. PEAK ECOLOGICAL SERVICES, LLC ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: _________________________________________________ !#DEPARTMENT REPRESENTATIVE#!Date MANAGER APPROVAL: ________________________________________________ !#COUNTY MANAGER#! Date Liza Mitchell May-18-2022 Pitkin County Open Space & Trails Natural Resource Planner/Ecologist Rea Orthner Principal Ecologist/ Botanist May-18-2022 Rich Englehart Deputy County Manager May-19-2022 A-41 Wildlife Monitoring - Filoha 2022 NameJonathan Lowsky, Principal Wildlife Biologist,CWSAndrea Tupy, Associate Biologist, CWSClerical/Editing, CWSMileage-CWSField Expenses - CWS2022 165.65$ 131.38$ 91.39$ 0.58$ GRAND TOTAL Task 1. General Wildlife Surveys - TVES 14 7 208.4 Subtotal $2,319.10 $919.66 $0.00 $120.87 $0.00 $3,359.63 Task 2. General Wildlife Surveys - Camera Traps 40 12 354 Subtotal $6,626.00 $1,576.56 $0.00 $205.32 $310.00 $8,717.88 Task 3. Diurnal Raptor Surveys 10 6 104.2 Subtotal $1,656.50 $788.28 $0.00 $60.44 $0.00 $2,505.22 Task 4. Nocturnal Bird Surveys 12 6 163.20 Subtotal $1,987.80 $788.28 $0.00 $94.66 $0.00 $2,870.74 Task 5. Data Entry, Management, Analysis; GIS; Report 80 8 Subtotal $13,252.00 $0.00 $731.12 $0.00 $0.00 $13,983.12 Total $25,841.40 $4,072.78 $731.12 $481.28 $310.00 $31,436.58 8% Admin Fee $2,514.93 GRAND TOTAL $33,951.51 Certificate Of Completion Envelope Id: E57ECBEC841E4BD6898DD72CD32F71D3 Status: Completed Subject: Peak Ecological Services, LLC | Pitkin County Task Order 008.19 A-41 for Review and Signature Source Envelope: Document Pages: 7 Signatures: 3 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 75.110.134.54 Record Tracking Status: Original 5/18/2022 9:25:29 AM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Liza Mitchell liza.mitchell@pitkincounty.com Pitkin County Open Space & Trails Natural Resource Planner/Ecologist Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Signed by link sent to liza.mitchell@pitkincounty.com Using IP Address: 73.95.17.97 Sent: 5/18/2022 9:27:07 AM Viewed: 5/18/2022 5:15:41 PM Signed: 5/18/2022 5:17:27 PM Electronic Record and Signature Disclosure: Accepted: 5/19/2022 9:48:50 AM ID: d2bfaa5a-e7bc-4467-9c95-6bb99511864e Company Name: Pitkin County, Colorado Rea Orthner rea@peakecological.com Principal Ecologist/ Botanist Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Signed by link sent to rea@peakecological.com Using IP Address: 75.70.102.92 Sent: 5/18/2022 5:17:28 PM Viewed: 5/18/2022 5:50:59 PM Signed: 5/18/2022 5:51:34 PM Electronic Record and Signature Disclosure: Accepted: 5/18/2022 5:55:12 PM ID: 6b57a67a-12c5-456d-91e1-9ed7cc7d49c6 Company Name: Pitkin County, Colorado Rich Englehart rich.englehart@pitkincounty.com Deputy County Manager Pitkin County Signing Group: County Manager Group Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Signed by link sent to rich.englehart@pitkincounty.com Using IP Address: 65.38.144.66 Sent: 5/18/2022 5:51:35 PM Viewed: 5/19/2022 9:10:50 AM Signed: 5/19/2022 9:12:24 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Manager Pitkin County Security Level: Email, Account Authentication (None) Sent: 5/19/2022 9:12:26 AM Resent: 5/19/2022 9:12:31 AM Viewed: 5/20/2022 8:23:22 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 5/19/2022 9:12:26 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Kim Arensdorf kim.arensdorf@pitkincounty.com Administrative Specialist Security Level: Email, Account Authentication (None) Sent: 5/19/2022 9:12:27 AM Viewed: 5/19/2022 10:12:13 AM Electronic Record and Signature Disclosure: Accepted: 12/15/2021 11:10:46 AM ID: 9ae44e6d-4db3-4e13-ad61-3cd162cdf888 Company Name: Pitkin County, Colorado Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 5/18/2022 9:27:07 AM Certified Delivered Security Checked 5/19/2022 9:10:50 AM Signing Complete Security Checked 5/19/2022 9:12:24 AM Completed Security Checked 5/19/2022 9:12:27 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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