HomeMy WebLinkAboutbocc.con.134.228/30/2021 CDD
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 41652100.531000
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department
County Representative Michael Port County Representative
Phone (970) 429-2892
Provide a brief description of the Contract or Change Order:
Contract Value Summary:
$ 50,000.00
$ -
$ -
$ 50,000.00
Landfill
Contract to perform a Waste Composition Study at the Solid Waste Center.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
Contract Total
No
SWC Waste Composition Study
SCS Engineers
$ 50,000.00
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$ -
$ -
$ -
$ 50,000.00
Formal
Services/Maintenance
5/26/2022
3/31/2023
New Contract
134.22
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
Bid # 134.22 Rev. 2018-10-10 btf Budget Line Item # 41652100.531000
NOTICE OF AWARD Date: May 23, 2022 To: SCS Engineers
Stacey Demers 6161 South Syracuse Way, #210 Glenwood Village, CO 80111 RE: 134.22 - Waste Composition Study
The County, having duly considered the Proposal submitted on May 6, 2022 for the work or purchase covered by the Contract Document titled 134.22 - Waste Composition Study in the amount of Fifty Thousand dollars and Zero cents ($50,000.00), and it appearing that the Price and other information in your Proposal Form is fair, equitable and to the
best interest of the County, the offer in your Proposal Form is hereby accepted. In accordance with the terms of the Contract Documents, you are required to execute the Agreement in one original of contract within ten (10) consecutive days from this Notice of Award.
In addition, you are required to furnish in the said time Certificates of Insurance evidencing compliance with the requirement for insurance as stated in the Contract Documents to Procurement via email at procurement@pitkincounty.com.
PITKIN COUNTY ________________________________________________ !#COUNTY REPRESENTATIVE#! Date
======================ACCEPTANCE OF NOTICE=================== Receipt of the above Notice of Award is hereby acknowledged
________________________________________________ !#VENDOR SIGNATURE#! Date
Nora Waivers
Procurement Specialist
May-23-2022
Project Director
May-24-2022
Stacey Demers
Contract # 134.22 Revision: 2018-06-13 btf
Budget Line Item # 41652100.531000
1
PITKIN COUNTY CONTRACT FOR PROVISION OF SERVICES
THIS CONTRACT, made May 26, 2022 by and between the Board of County Commissioners of
Pitkin County, Colorado, 530 E. Main St., Suite #302, Aspen, CO 81611, (hereinafter called the
“County”) and SCS Engineers, 6161 South Syracuse Way, #210, Greenwood Village, CO 80111
(hereinafter called the “Contractor”) to perform the following work: SWC Waste Composition
Study (“Project”).
I. Term of Contract: The term of this Contract is from May 26, 2022 to March 31, 2023.
II. Contractor’s Obligations. Contractor shall perform a waste composition study at the
Pitkin County Solid Waste Center that examines the municipal solid waste and
construction and demolition materials waste to determine the success of the current
waste reduction and recycling programs and to develop a plan for future improvement.
The Project, including the Project schedule, Project objectives and Contractor
Obligations are described in greater detail and Contractor shall perform its obligations
hereunder in accordance with the attached County RFP # 134.22 documents
(“Attachment A”) and the Contractor’s Proposal (“Attachment B”).
III. Compensation and Expenses, Invoicing, Payment and Offset. The County shall
compensate Contractor for its services in accordance with the Project Budget and
Schedule set out in Paragraph II. It is expressly understood and agreed that in no event
will the total compensation and reimbursement to be paid hereunder exceed the sum of
Fifty Thousand dollars and Zero cents ($50,000.00) for all services rendered. By
contract or amendment, the County and Contractor may reallocate the budget among
project tasks if the total budget amount remains unchanged. Contractor shall invoice
for the project monthly based on hours worked, with payment expected within thirty
(30) days of invoice. Any payment by the County may be offset by any amount the
Contractor owes the County for any reason.
IV. County’s Exclusive Ownership of Work Product. Drawings, specifications,
guidelines and other documents prepared by Contractor in connection with this
Contract shall be the property of the County. However, Contractor shall have the right
to utilize such documents in the course of its marketing, professional presentations, and
for other business purposes. Contractor assigns to County the copyrights to all work
prepared, developed, or created pursuant to this Contract, including the right to: 1)
Contract # 134.22 Revision: 2018-06-13 btf
Budget Line Item # 41652100.531000
2
reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4)
perform the works publicly; and 5) to display the work publicly. Contractor shall have
right to use materials produced in the course of this Contract for marketing purposes
and professional presentations, articles, speeches and other business purposes.
V. Pitkin County’s Obligations. Pitkin County shall administer this Contract through
a County Representative. Michael Port, C&D Diversion Specialist will manage the
project as the County’s Representative. In the event that Michael Port is not available,
an alternate representative shall assume the County Representative’s duties. The
services provided and products delivered by the Contractor under this Contract will be
subject to review by the County’s Representatives, or a designee, for compliance with
Contractor’s obligations prior to final payment.
VI. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this Contract, with or without cause, by giving written notice to the
Contractor of such termination and specifying the effective date thereof. Such notice
shall be given at least ten (10) days before the effective date of such termination. In
such event all finished or unfinished documents, data, studies and reports prepared by
the Contractor pursuant to this Contract shall become the County’s property. Contractor
shall be entitled to receive compensation in accordance with the Contract for any
satisfactory work completed pursuant to the terms of this Contract prior to the date of
termination. Notwithstanding the above, Contractor shall not be relieved of liability to
the County for damages sustained by the County by virtue of any breach of the Contract
by the Contractor.
VII. Independent Contractor Status.
A. The parties to this Contract intend that the relationship between them contemplated
by the Contract is that of independent contractor. Contractor, and any agent,
employee, or servant of Contractor shall not be deemed to be an employee, agent,
or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under
this Contract. Contractor may choose to work for other individuals or entities
during the term of this Contract, provided that the basic services and deliverable
products required under this Contract are submitted in the manner and on the
schedule defined under this Contract.
C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor’s obligations
under this Contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under
this Contract.
Contract # 134.22 Revision: 2018-06-13 btf
Budget Line Item # 41652100.531000
3
E. Contractor is not entitled to any Workers’ Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income
taxes.
VIII. Assignability. This Contract is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this Contract must be accepted in
writing by the County.
IX. Severability. In the event that any provision of this Contract shall be held to be invalid
or unenforceable, the remaining provisions of this Contract shall remain valid and
binding upon the parties hereto.
X. Integration and Modification.
A. This Contract represents the entire and integrated Contract between the County and
the Contractor and supersedes all prior negotiations, representations, or contract,
either written or oral. This Contract may be amended only by written contract
signed by both the County and the Contractor.
B. The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor’s compensation, which are mutually
agreed upon between the County and the Contractor, shall be in writing and upon
execution shall become part of this Contract.
XI. Indemnity.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project, hereinafter referred to as indemnitee, from all suits and
claims, including attorney's fees and cost of litigation, actions, loss, damage,
expense, cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Contract or on account of any act, claim or amount
arising or recovered under workers' compensation law or arising out of the failure
of the Contractor to conform to any statutes, ordinances, regulation, law or court
decree. It is agreed that the Contractor will be responsible for primary loss
investigation, defense and judgment costs where this Contract of indemnity applies.
In consideration of the award of this Contract, the Contractor agrees to waive all
rights of subrogation against the County its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, and volunteers for losses arising from the work performed by the Contractor
for the County.
B. The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend, pay or settle all claims, demands, or lawsuits related hereto
Contract # 134.22 Revision: 2018-06-13 btf
Budget Line Item # 41652100.531000
4
at its sole expense and shall bear all other costs and expenses related thereto, even
if the claim, demand or lawsuit is groundless, false or fraudulent.
XII. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract
are satisfied, insurance against claims for injury to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Contractor, its agents, representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in
no way limit the indemnity covenants contained in this Contract. The policies shall
include, or be endorsed to include, the following provision: On insurance policies
where the County is named as an additional insured, the County shall be an additional
insured to the full limits of liability purchased by the Contractor even if those limits of
liability are in excess of those required by this Contract.
The County in no way warrants that the minimum limits contained herein are sufficient
to protect the Contractor from liabilities that might arise out of the performance of the
work under this Contract by the Contractor, its agents, representatives, employees, or
subcontractors. The Contractor shall assess its own risks and if it deems appropriate
and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not
relieved of any liability or other obligations assumed or pursuant to the Contract by
reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or
types. Commercial General Liability Completed Operations coverage must be kept in
effect for up to three (3) years after completion of the project.
A. Coverage and Limits of Insurance. Contractor shall provide coverage with limits
of liability requirements provided that the coverage is written on a “following form”
basis.
1) Statutory Workers’ Compensation: Colorado statutory minimums
a. Policy shall contain a waiver of subrogation against the County.
b. This requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers’ Compensation Act AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form.
Minimum Limits:
Coverage A (Workers’ Compensation) Statutory
Coverage B (Employers Liability) $ 500,000
$ 500,000
$ 500,000
2) Commercial General Liability – ISO 1CG 0001 form or equivalent.
(With County named as an additional insured)
Contract # 134.22 Revision: 2018-06-13 btf
Budget Line Item # 41652100.531000
5
Minimum Limits:
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Fire Damage (Any One Fire) $ 50,000
Medical Payments (Any One Person) $ 5,000
Coverage to include:
• Premises and Operations
• Explosions, Collapse and Underground Hazards
• Personal / Advertising Injury
• Products / Completed Operations
• Liability assumed under an Insured Contract (including defense costs assumed under
contract)
• Independent Contractors
• Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997
Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010
(2004 Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition or equivalent)
• The policy shall be endorsed to include the following additional insured language
on the Additional Insured Endorsements specified above: “County, its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected
officials, trustees, employees, agents, and volunteers named as an additional insured
with respect to liability and defense of suits arising out of the activities performed
by, or on behalf of the Contractor, including completed operations”.
3) Auto Liability: Bodily injury and property damage for any owned,
hired and non-owned vehicles used in the performance of this Contract.
Minimum Limits: Statutory
Coverage Bodily/Property Damage (Each Accident) $ 1,000,000
4) Special Coverages (check as appropriate and insert amount):
a. ☐ Performance Bond $
b. ☐ Professional Errors and Omissions
c. ☐ Aircraft Liability
d. ☐ Owner’s Protective
e. ☐ Builder’s Risk
f. ☐ Boiler and Machinery
Contract # 134.22 Revision: 2018-06-13 btf
Budget Line Item # 41652100.531000
6
g. ☐ Loss of Use Insurance
h. ☐ Pollution Liability
i. ☐ Crime, including Employee Dishonesty Coverage, or Fidelity
Bond
B. Proof of Insurance:
1) Each insurance policy required by the insurance provisions of this
Contract shall provide the required coverage and shall not be suspended,
voided or canceled except after thirty (30) days prior written notice has been
given to the County, except when cancellation is for non-payment of
premium, then ten (10) days prior notice may be given. Such notice shall
be emailed directly to Procurement@pitkincounty.com. If the insurance
carrier will not provide the required notice, the Consultant/Contractor and
or its insurance broker shall notify the County of any cancellation, or
reduction in coverage or limits of any insurance within seven (7) days of
receipt of insurers’ notification to that effect. Simultaneously with the
Certificates of Insurance, the Contractor shall file with the Project Lead a
certified statement as to claims pending against the required coverages,
reserves established on account of such claims, defense costs expended and
amounts remaining on policy limits.
2) In addition, these Certificates of Insurance shall contain the following
clauses:
a. The contractor’s insurance shall be primary and non-contributory with
any insurance or self-insurance purchased by the County.
b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
c. Any and all deductibles or self-insured retentions in the above-
described insurance policies shall be assumed by and be for the
amount of, and at the sole expense of the Contractor.
d. Location of operations shall be: “all operations and locations at which
work for the referenced Project is being done.”
3) Certificates of Insurance for all renewal policies shall be delivered to
the County’s Representative at least fifteen (15) days prior to a policy’s
expiration date except for any policy expiring on the expiration date of this
Contract or thereafter.
4) The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this
Contract.
XIII. Exemptions and Preferences. All purchases of construction or building or any other
materials for this Contract shall not include Federal Excise Taxes or Colorado State or
local sales or use taxes. Pitkin County is exempt from such taxes under registration
numbers 98-02624 and 84-78000-5k.
Contract # 134.22 Revision: 2018-06-13 btf
Budget Line Item # 41652100.531000
7
XIV. Records. The Contractor shall maintain comprehensive, complete and accurate
books, records, and documents concerning its performance relating to this Contract for
a period of three (3) years after final payment under the Contract and the County shall
have the right within the three (3) year period to inspect and audit these books, records
and documents, upon demand, in a reasonable manner and at reasonable times, for the
purpose of determining, by accepted accounting and auditing standards, compliance
with all provisions of the Contract and applicable law.
XV. Contract Made in Colorado. The parties agree that this Contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
XVI. Attorney’s Fees. In the event that legal action is necessary to enforce any of the
provisions of this Contract, the substantially prevailing party shall be entitled to its costs
and reasonable attorney’s fees.
XVII. Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this Contract, the monetary
limitations or terms (presently $150,000 per person and $600,000 per occurrence) or
any other rights, immunities, and protections provided by the Colorado Governmental
Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise
available to Pitkin County or any of its officers, agents or employees. Further, nothing
in this Contract shall be construed or interpreted to require or provide for indemnification
of the Contractor by the County for any injury to any person or any property damage
whatsoever which is caused by the negligence or other misconduct of the County or its
agent or employees.
XVIII. Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County. Pitkin County’s obligations under
this Contract are subject to Pitkin County’s annual right to budget and appropriate the
sums necessary to provide the services set forth herein. No provisions of the Contract
shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond
the then current fiscal year of Pitkin County. No provision of the Contract shall be
construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or
statutory debt limitation. This Contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County’s then
current fiscal year. No provisions of this Contract shall be construed to pledge or create
a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this
Contract restrict the future issuance of Pitkin County’s bonds or any obligations
payable from any class or source of Pitkin County’s money.
Contract # 134.22 Revision: 2018-06-13 btf
Budget Line Item # 41652100.531000
8
XIX. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below and
by one of the following methods 1) hand-delivery or 2) registered or certified mail,
postage pre-paid to the mailing addresses set forth below. Each party by notice sent
under this paragraph may change the address to which future notices should be sent.
Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall be
construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
To Pitkin County: Michael Port
32046 Jack Gredig Lane
Aspen, CO 81611 Email: michael.port@pitkincounty.com
with copies to: Pitkin County Attorney’s Office
530 E. Main St., Suite #301
Aspen, Colorado 81611 Email: Attorney@pitkincounty.com To Contractor:
SCS Engineers
6161 South Syracuse Way, #210 Greenwood Village, CO 80111 Phone: (703) 471-6150 Email: sdemers@scsengineers.com
XX. Public Contracts for Services and Public Contracts with Natural Persons. In
conformance with the provisions of C.R.S. §§ 8-17.5-101, et seq., as amended and
C.R.S. §§ 24-76.5-101, et seq., as amended:
A. PUBLIC CONTRACTS FOR SERVICES. §§8-17.5-101, et seq. C.R.S.
[Not applicable to agreements relating to the offer, issuance, or sale of securities,
investment advisory services or fund management services, sponsored projects,
intergovernmental agreements, or information technology services or products and services] Contractor certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this Contract and will confirm the employment eligibility of all employees who are newly hired for
employment in the United States to perform work under this Contract, through
participation in the E-Verify Program established under Pub. L. 104-208 or the State verification program established pursuant to §8-17.5-102(5)(c), C.R.S., Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Contract or enter into a contract with a Subcontractor that fails to certify to Contractor
that the Subcontractor shall not knowingly employ or contract with an illegal alien to
perform work under this Contract. Contractor (i) shall not use E-Verify Program or State program procedures to undertake pre-employment screening of job applicants while this Contract is being performed, (ii) shall notify the Subcontractor and the contracting State agency within 3 days if Contractor has actual knowledge that a
Contract # 134.22 Revision: 2018-06-13 btf
Budget Line Item # 41652100.531000
9
Subcontractor is employing or contracting with an illegal alien for work under this Contract, (iii) shall terminate the subcontract if a Subcontractor does not stop employing or contracting with the illegal alien within 3 days of receiving the notice,
and (iv) shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to §8-17.5-102(5), C.R.S., by the Colorado Department of Labor and Employment. If Contractor participates in the State program, Contractor shall deliver to the contracting State agency, Institution of Higher Education or political subdivision, a written, notarized affirmation, affirming that Contractor has examined
the legal work status of such employee, and shall comply with all of the other requirements of the State program. If Contractor fails to comply with any requirement of this provision or §§8-17.5-101 et seq., C.R.S., the contracting State agency, institution of higher education or political subdivision may terminate this Contract for breach and, if so terminated, Contractor shall be liable for damages.
B. PUBLIC CONTRACTS WITH NATURAL PERSONS. §§24-76.5-101, et seq., C.R.S.
Contractor, if a natural person 18 years of age or older, hereby swears and affirms under penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the
United States pursuant to federal law, (ii) shall comply with the provisions of §§24-76.5-101 et seq., C.R.S., and (iii) has produced one form of identification required by §24-76.5-103, C.R.S. prior to the Effective Date of this Contract.
Contract # 134.22 Revision: 2018-06-13 btf
Budget Line Item # 41652100.531000
10
IN WITNESS WHEREOF, the parties have executed this Contract as of the date first set out herein above. SCS ENGINEERS ________________________________________________ !#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL:
_________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date
MANAGER APPROVAL: ________________________________________________ !#COUNTY MANAGER#! Date
Cathy Hall
Solid Waste Director
May-26-2022
Project Director
Stacey Demers
Jun-09-2022
Deputy County Manager
Jun-09-2022
Rich Englehart
RFP 134.22 Rev. 2021.10.11 CDD Budget Line Item #: 41652100.531000
1
PUBLIC NOTICE Pitkin County is accepting proposals to provide SOLID WASTE CENTER WASTE COMPOSITION STUDY.
More information is available online at www.BidNetDirect.com/Colorado. Any and all questions, or requests for clarification, must be submitted by 4:00 PM MT on April 20, 2022. Questions and requests for clarification will only be accepted via email at procurement@pitkincounty.com.
Proposal documents must be uploaded to the BidNet Direct website no later than 2:00 PM MT on May 6, 2022. Published in the Aspen Daily News: April 11, 2022 and April 18, 2022.
RFP 134.22 Rev. 2021.10.11 CDD Budget Line Item #: 41652100.531000
2
PITKIN COUNTY WASTE COMPOSITION STUDY Table of Contents REQUEST FOR PROPOSAL I. INTRODUCTION 3 II. COUNTY BACKGROUND 3
III. SCOPE OF WORK 4 A. SPECIFICATIONS AND DRAWINGS 4 B. ADDITIONAL INFORMATION 4 IV. SELECTION PROCESS 5 A. SUBMITTALS 5
B. TIME SCHEDULE 6 C. EVALUATION CRITERIA AND WEIGHING 7 D. SELECTION COMMITTEE 8 E. CONTRACT 8 PROPOSAL FORM 10
INSTRUCTIONS TO PROPOSERS 12
RFP 134.22 Rev. 2021.10.11 CDD Budget Line Item #: 41652100.531000
3
REQUEST FOR PROPOSALS PITKIN COUNTY SOLID WASTE CENTER WASTE COMPOSITION STUDY GENERAL INFORMATION TO PROPOSERS
ISSUED: April 11, 2022 DUE: May 6, 2022 by no later than 2:00 PM MT I. INTRODUCTION Pitkin County (hereinafter called the “County”) is qualifying interested parties for
the provision of Municipal Solid Waste and Construction & Demolition Waste Waste Composition Study and Analysis at the PITKIN COUNTY SOLID WASTE CENTER located at 32046 Jack Gredig Ln, Aspen, CO 81611. The County will award a one-time contract.
II. COUNTY BACKGROUND Covering 975 square miles, Pitkin County is located in the heart of the White River National Forest, surrounded by the spectacular peaks of the central Rocky Mountains. Pitkin County is located in Colorado with the county seat of Aspen.
Pitkin County includes the communities of Aspen, Snowmass, Woody Creek, Old Snowmass, Meredith, Thomasville, Redstone and portions of the town of Basalt. As public servants, we work in the public trust to ensure quality of life and experience in Pitkin County for present and future generations.
Organizational Values: Pitkin County embraces the following values to promote public trust and confidence in County Government. Stewardship: We strive to leave our natural environment, community, public assets, and organization in better condition than we found them for current and
future generations. Ethics: We hold ourselves to high standards of honesty and dependability in the conduct of County business. Excellence: We are committed to providing quality services that are accessible, accurate and innovative to meet our community’s needs.
Collaboration: We work together as employees and with citizens and other
government, non-profit and private sector organizations helping each other succeed in promoting and achieving the public’s goals.
RFP 134.22 Rev. 2021.10.11 CDD Budget Line Item #: 41652100.531000
4
Open Communication: We are committed to listening to our citizens and partners and to giving accurate and timely information. Positive Work Environment: We appreciate dedicated and knowledgeable
employees and support their professional and personal growth. Additional information about the County may be found on the County’s website at: https://pitkincounty.com/DocumentCenter/View/21997/PC_brochure_2020_FFO_digital
III. SCOPE OF WORK A. SPECIFICATIONS Contractors are asked to propose their systems for delivering the following services, detailed below:
Contractor will develop a sampling plan and conduct a physical analysis (waste sort) for a single season waste composition analysis of Municipal Solid Waste (MSW) and Construction and Demolition Waste (CDW) for the Pitkin County Solid Waste Center to be completed in Fall 2022. Please see Attachment A – 2015 Waste Sort Study for reference.
The analysis will ideally collect samples for following generator profiles: o Commercial, segregated by sectors as the budget allows (e.g., industrial, institutional, health care, hotels, manufacturing, offices, retail, wholesale, transportation and / or mixed);
o Homeowner self-haul
o Construction and demolition materials going to disposal (isolate loads from different phases of a project – demolition, remodel, new construction) in roll-offs
o Construction and demolition materials going to disposal in homeowner self-
haul loads The contractor will coordinate all necessary labor and provide any temporary structure that may be needed to perform the waste sort. The contractor will
develop a final report describing the analysis methodology and study findings
for both material streams. Pitkin County will provide:
The analysis will occur at the landfill site and clear, dry space will be available
that can safely accommodate multiple loads at one time. County equipment will be made available to spread loads before assessment/remove afterwards. County staff will coordinate with contractor to target incoming loads.
B. ADDITIONAL INFORMATION
It is the Contractors responsibility to provide any and all safety equipment and/or managerial oversight necessary to perform all work in a safe and workman-like
RFP 134.22 Rev. 2021.10.11 CDD Budget Line Item #: 41652100.531000
5
manner. Pitkin County reserves the right to enter the working site for periodic checks of safe working environments, as applicable.
Pitkin County expects that any Contractor providing goods or services will do so in compliance with Pitkin County policies, including, but not limited to, tobacco use policies, public health orders, permitting requirements, construction ordinances, building access and safety requirements, and Pitkin County standards of conduct.
Pitkin County’s elected Board of County Commissioners have identified climate action and carbon footprint reduction as a priority for County projects. Pitkin County encourages all proposers to be environmentally conscious when preparing their proposal documents, making travel plans, printing materials, selecting fleet vehicles, designing/updating facilities systems, qualifying subcontractors,
investing, and/or any other business activities wherever a less environmentally impactful solution may or could exist. IV. SELECTION PROCESS The County is required by the terms of the Pitkin County Procurement Code to
conduct a competitive selection process to select a Contractor for the above-described proposal. This process shall be through formal proposals submitted in response to this Request for Proposals. A. SUBMITTALS
1. Proposer shall submit proposals for this Service as outlined in the Request for Proposals and Scope of Services, or an alternately developed plan as developed by Proposer in response to and in accordance with this Request for Proposals and Information to Proposers attached hereto.
Proposal Format: Each response shall be 8½” X 11” in size. Font, Times New Roman, size shall be no smaller than 12 point. A sample contract has been included for review and Template Contract revisions, if any, must be uploaded as a separate file with any changes clearly highlighted. Template Contract change requests will
not be reviewed until scoring has been completed and, as such, any information that
could be considered material to your proposed response to the solicitation should not be included in the sample Contract. Proposals may include pages up to 11”x17” size, as needed.
a. The proposal must contain name, address, daytime phone
number(s), and e-mail address for person(s) to whom additional selection process requests should be communicated; b. A proposed approach (basic description of how Proposer will
proceed with this Service), timetable for the Service, and proposed
method of compensation for services rendered;
RFP 134.22 Rev. 2021.10.11 CDD Budget Line Item #: 41652100.531000
6
c. A statement of Qualifications of the Proposer and any subcontractors anticipated to perform under the awarded contract;
d. References, especially those for significantly similar projects with local governments; e. A completed Proposal Form (may indicate “In Attached Documents” for Approach and Qualifications/References sections
of the provided Proposal Form, if desired. The Proposal Form, however, will not be considered complete if any and all addenda are not acknowledged and the form has not been signed); f. List of all subcontractors (including qualifications);
g. Fee schedule of standard rates for any work that may not be included in provided Scope of Work, as applicable 2. Proposer may be required to supply additional information upon request,
or to make additional submissions under secondary selection criteria, if necessary. 3. Any and all questions or comments shall be submitted via email to procurement@pitkincounty.com no later than 4:00 PM MT on April 20th,
2022. All requests must have the email subject line, “RFP 134.22 – Waste Composition Study: Request for Clarification and Questions.” All questions, comments and answers provided shall be shared with all Proposers via addendum posted on BidNet Direct. Addendum(s) will
include the requests for clarification and questions, as written by the
Proposer. 4. All Proposals must be uploaded to the BidNet Direct website. Proposals will not be accepted in any other form or manner.
5. During the Request for Proposal selection process, all proposals shall remain confidential. The entire selection process (procurement) file shall be available to the public (which includes all Proposers) after an agreement is approved by the County, except those items for which confidentiality has
been requested in writing by the Proposer, and providing that the County
Attorney has reviewed and determined this to be the properly confidential under the State Open Records Act and other relevant statutes and regulations.
B. TIME SCHEDULE The County will endeavor to use the following timetable:
RFP 134.22 Rev. 2021.10.11 CDD Budget Line Item #: 41652100.531000
7
April 11, 2022 Request for Proposals publicly advertised, posted on website (www.bidnetdirect.com/colorado)
April 20, 2022 Proposer’s request for clarification and questions due via email to procurement@pitkincounty.com by 4:00 PM MT April 25, 2022 County’s response to request for clarification and questions
posted on BidNet Direct via addendum May 6, 2022 PROPOSALS MUST BE UPLOADED TO BIDNET DIRECT BY 2:00 PM MT
Week of May 9-13, 2022 Meeting of Selection Committee; checking of references as necessary; requests for additional information or clarifications, if necessary; scheduling of interviews, if necessary
May 13, 2022 Issuance of Notice of Award to top-ranked proposer May 13, 2022 Notices sent to unsuccessful proposers
C. EVALUATION CRITERIA AND WEIGHING Selection of the "short-listed" Proposers to be interviewed and/or the selection of the top-ranked Proposer will be based upon the following criteria and relative
importance (or as the same may be amended or supplemented by published
secondary selection criteria, if any): 1. Approach to Project 30% The Proposer shall prepare a brief statement as to their intention to address:
A. The Project Scope of Work
B. The Project Schedule 2. List of Similar Work 30% The Proposer shall submit examples of projects of similar size and scope,
specifically with local governments when available.
3. Estimated Cost of Services, including Reimbursable Expenses 30% A. The Proposer shall list all costs assumed necessary to successfully complete and/or deliver the provided scope of work, services,
and/or goods, including, but not necessarily limited to:
i. Labor and material expenses ii. Reimbursable expenses for mileage and/or administrative services
RFP 134.22 Rev. 2021.10.11 CDD Budget Line Item #: 41652100.531000
8
iii. Miscellaneous expenses B. The Proposer shall provide a list of standard fees/rates and material markup rates to include with the Contract for any
additional services or goods that may not be covered in the awarded Contract; billable only as incurred and as agreed upon in advance by mutual signing of a change order. 4. References 10%
The Proposer shall provide a list, including contact name and information, of references/prior clients, especially local, state and federal government. D. SELECTION COMMITTEE
Communications between Proposer and any member of the selection committee during the selection process, except when and in the manner expressly authorized by the Request for Proposals, is prohibited. Violation of this restriction is grounds for disqualification from the process. Voting Members of the Selection Committee: Nonvoting counsel to the Selection Committee: - Cathy Hall, Solid Waste Director - Tyler Carvell, Projects &
Compliance Manager - Michael Port, C&D Diversion Specialist
-County Attorney -County Procurement
E. SAMPLE CONTRACT
A sample of the Pitkin County Contract for the Provision of Services is included as Attachment B. The Proposer must present any exceptions to the standard contract language, if any, with their proposal, included as a separate document. If changes are not requested at the time of proposal submission, the County shall
consider that terms and conditions are accepted by proposer. Requests for
Contract alterations, modifications, additions, or deletions will not be entertained following proposal submission. Submittal of contract change requests is for County’s information only and will not be reviewed until selection committee scoring and vendor selection has been completed; contract language change
requests will not disqualify any proposer or be evaluated for partiality. This
opportunity is offered so proposers may familiarize themselves with standard County terms and requirements, and change requests that are submitted at the time of proposal allow the County to expedite the consideration of such requests during the award process so as to avoid delays in contracting.
As mentioned in Section IV.A, proposers should not include any information specific to their proposed approach, pricing, delivery schedule, etc. when submitting language change requests as this information will not be reviewed
RFP 134.22 Rev. 2021.10.11 CDD Budget Line Item #: 41652100.531000
9
prior to final selection of a top-ranked proposer. Failure of proposer to review and abide by this guidance and any lack of conveyance of such information to the selection committee shall be construed as an error on the behalf of the proposer
and not on behalf of the County or the selection committee.
RFP 134.22 Rev. 2021.10.11 CDD Budget Line Item #: 41652100.531000
10
PROPOSAL FORM
Proposal Time: 2:00 PM MT Proposal Date: May 6, 2022 From:
Phone E-mail Address: To: THE PITKIN COUNTY BOARD OF COMMISSIONERS
c/o Procurement 530 E Main Street, Suite #304 Aspen, CO 81611 For: RFP 134.22: Waste Composition Study
Pursuant to a request by the Pitkin County Commissioners, the undersigned Proposer having examined this Request for Proposals (RFP), including familiarization of the site and/or the conditions of the proposed Service environment, including the availability of materials and labor hereby proposes to furnish all labor, materials, supplies, applicable
permits, services, and supervision required to provide a completed product as detailed in this RFP and adjoining documentation for the sum of:
$___________________________________________
Fee Schedule(s) for this project and any applicable work that may not have been included in the Scope of Work but may be necessary for successful completion must be included in the proposal documents.
Approach, Qualifications, and References may be submitted on your own proposal form;
please indicate “In attached documents” for any items omitted herein. A completed proposal form including, at minimum, acknowledgement of all addenda and signature/corporate seal is required for proposals to be considered responsive.
RFP 134.22 Rev. 2021.10.11 CDD Budget Line Item #: 41652100.531000
11
Statement and Detailed Approach to Service:
Qualifications of Proposer: Please insert names address, phone numbers and description of similar Service for
Reference Checks. 1.
2.
3.
It is further understood that the right is reserved by the County to reject any and all
proposals and it is agreed that the proposals may not be withdrawn for a period of ten (10) days from specified time for receiving proposals. The Proposer acknowledges receipt of Addenda Nos. .
The right is reserved to waive any informalities and to reject any Proposal. (Type/Print name under all signatures)
Dated this day of , 2022
(Corporate seal) PROPOSER:
SIGNATURES: If the proposal is being submitted by a Corporation, the Proposal Form should be signed by an officer, i.e. President or vice-president. The signature of the
officer signing shall be attested to by the secretary and properly sealed. If the proposal is
being submitted by an individual or a partnership, the proposal shall so indicate and be properly signed.
RFP 134.22 Rev. 2021.10.11 CDD Budget Line Item #: 41652100.531000
12
INSTRUCTIONS TO PROPOSERS FOR PITKIN COUNTY CONTRACTS
1. a. A "Proposal" is a responsive, conforming, unconditional, complete, legible and properly executed offer on the Pitkin County Proposal Form to do the work called for
in the Request for Proposals (“RFP”). b. Proposals must be submitted electronically in PDF format and submitted at the time
and place designated in the RFP. Electronic submissions must be clearly marked as a "sealed proposal" with the Service name and the name, contact person, mailing address and telephone number of the Proposer. The County reserves the right to request verification of any original or electronic signature at any time before issuing a Notice of Award. c. It shall be the responsibility of the Proposer to ensure that the Proposal is in proper form and in the County's possession by or before the scheduled time and date of public
Proposal opening. Proposals will not be accepted after the scheduled time and date of opening. Any Proposals received late will be returned to the Proposer unopened, if possible. In the event that it is impossible to determine who the late Proposer is unless
the envelope is opened, the envelope will be opened, the address determined, and the envelope and Proposal returned immediately to the Proposer.
d. If specified in the Request for Proposals, parties who request packages of proposal documents will be required to pay a fee for the document package. All parties who request packages must provide the name of the potential Proposer, along with the
name of a contact person, address, telephone number, and email address for the purpose of dissemination of Addenda or additional proposal information.
e. If a mistake is made or discovered at or after the public opening, the County reserves the right to determine which party made the mistake and whether the mistake is material and, after these determinations, the County, in its sole discretion, shall make the decision whether to accept or reject the Proposal. No advantage shall be taken by either party of manifest clerical errors or omissions in the Proposal documents or the Request for Proposals (and plans and specifications). All Proposers are required to notify the County immediately of any errors of omissions that may be encountered. (See 2.a. and 2.c., below).
f. The signer of the Proposal must initial any alteration or erasure. If provided on the required Proposal Form, the proposal price of each item must be stated in numerals
and words; in case of a conflict, the words will control. In case of conflict between the indicated sum of any addition of figures and the correct sum, the correct sum will control.
g. No reimbursement will be made by the County for any costs incurred in the preparation of a statement of qualifications, Proposals, or attendance at a site
inspection, pre-bid conference or interviews. h. No person, firm, corporation or other entity shall be allowed to make, file or be
interested in more than one Proposal for the same work, unless alternate proposals are called for. A person, firm, corporation or other entity who has submitted a sub-proposal to Proposer, or who has quoted prices on materials to a Proposer, is not
RFP 134.22 Rev. 2021.10.11 CDD Budget Line Item #: 41652100.531000
13
hereby disqualified from submitting a sub-proposal or quoting prices to other Proposers.
2. a. If any person contemplating submitting a Proposal is in doubt as to the true meaning of any part of the Drawings, Specifications or other Proposal or Contract Documents,
or finds discrepancies, errors, ambiguities, inconsistencies, incompleteness or omissions in the Drawings or Specifications or the proposal process, he/she must submit to the Procurement Officer a written request for an amplification, clarification,
explanation, interpretation or correction thereof. Failure to do so shall constitute: (1) acceptance by the Proposer of the Drawings, Specifications or other Proposal or Contract Documents as is, and (2) a waiver by the Proposer of any and all claims arising, or that might arise, out of such discrepancies, errors, ambiguities, inconsistencies, incompleteness or omissions. b. Proposers may propose substitute materials or techniques if such substitution is equal to or better than the materials or techniques described in the RFP and if the substitution
has been submitted in writing at least ten (10) days prior to the public Proposal opening. The burden of proof of equality or superior quality is on the Proposer. If accepted as equal by the County in its discretion, the substitute will be designated as
an alternative on a formal addendum available to all Proposers three (3) days prior to the deadline for Proposal submission, when possible. If approval of any substitute materials and/or processes has not been provided by County prior to the deadline for
proposal submission, proposers may elect to submit an alternate bid with separate pricing and rationalization for the alternate materials and/or approach. County, at its sole discretion, will determine if the alternate meets the needs of the respective project.
c. Any amplification, clarification, explanation, interpretation or correction of the documents will be made only by written Addendum duly issued and a copy of the
Addendum will be mailed or delivered to each person receiving a set of the Proposal Documents. Delivery, as used in these Instructions, shall include electronic delivery through e-mail, facsimile, web-posting or other electronic means. Neither the County nor the Procurement Officer will be responsible for any information, representations, explanations or interpretations of the Contract Documents not in written addenda. d. The County reserves the right to call a pre-proposal conference; if called and conducted, a summary of the pre-proposal conference will be mailed or electronically
delivered to all parties receiving a set of Proposal documents. e. On request, the County will provide each Proposer access to the site to conduct, at
Proposer's sole cost, such inspections, tests and investigations as each Proposer deems necessary for submission of a Proposal. No information provided by County representatives at such a site inspection shall be deemed a waiver of the requirements
of 2.a. and 2.c., above. f. Any Addenda issued during the time of the Proposal process, or forming a part of the
Proposal Documents, shall be covered in the Proposal, and shall be considered a part of the RFP. Receipt of each Addendum shall be acknowledged in the Proposal.
g. If specified in the RFP, a request for qualifications may precede the RFP process.
RFP 134.22 Rev. 2021.10.11 CDD Budget Line Item #: 41652100.531000
14
3. a. Each Proposal, if required by the Proposal Documents, shall be accompanied by a certified check or bid bond in a form acceptable to the County Attorney, in an amount
specified, payable without condition to the County as a guarantee that the Proposer, if awarded the Contract, will promptly execute the Agreement in accordance with the Proposal, and will furnish, if required by the Proposal, good and sufficient bonds for
the faithful performance of the Contract and for the payment to all persons supplying labor and material for the work (see 10.a., below). The Proposal guaranties of all parties except the three highest scoring Proposals will be returned promptly after the opening
of Proposals. After execution of the Contract and issuance of a Notice to Proceed, the remaining two Proposers’ guaranties will be returned. b. Proposer also, if required by the Proposal Documents, will fully complete and submit with the Proposal a Pitkin County Qualification Statement, or an updated Statement if one is already on file. Pitkin County reserves the right to pre-qualify Proposers based on said qualification statements.
c. Proposer also must submit with the Proposal a list of subcontractors, independent contractors and suppliers to be employed under the Contract. If the County has a reasonable objection to any such subcontractor, independent contractor or supplier, it
shall notify the Proposer and the Proposer may then: (a) withdraw the Proposal; or (b) substitute an acceptable contractor or supplier. If required by the Contract Documents, subcontractors, independent contractors and/or suppliers may be required to submit a
Contractor's Qualification Statement. d. Proposals by corporations must be executed in the corporate name by the president or
a vice-president (or other corporate officer accompanied by evidence of authority to sign) and the corporate seal must be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown below the
signature. e. Proposals by partnerships or limited liability companies (“LLC”) must be executed in the partnership or LLC name and signed by a partner, authorized LLC officer, whose title must appear under the signature and the official address of the partnership or LLC must be shown below the signature. The state in which the entity was formed and whose law governs the entity shall be shown below the signature.
f. All names must be typed or printed below the signature. 4. a. Proposer acknowledges that this proposal is solicited and submitted subject to the
requirements of the "Pitkin County Procurement Code," (Ordinance #009-2021, as previously amended by Ordinances #026-2005 & #03-2007 (copies available via the PitkinCounty website at https://pitkincounty.com/DocumentCenter/View/27059/title-
03-revenue-and-finance or upon request for a nominal charge). As such, the Proposer agrees to comply with all applicable requirements of said Procurement Code relating to proposing, contract drafting, contract administration, and ethics. The requirements
of the Procurement Code are incorporated herein by this reference. b. The Proposer shall immediately notify the County Manager in writing of any violation of said Code by the County's employees or agents, which violation is known or should have been known by Proposer, and failure to so notify the County of violations within five (5) days of knowledge of such violations shall disqualify the Proposer from award
RFP 134.22 Rev. 2021.10.11 CDD Budget Line Item #: 41652100.531000
15
of the Contract being proposed and shall be deemed as a waiver of any action or defense that the Proposer may have against the County by reason of such violation of
the Procurement Code. c. The submission of a Proposal shall be conclusive evidence and legal admission that
the Proposer: (1) has no questions, complaints or objections in connection with the Proposal process and/or documents, subject to any requests made by Proposer for amplification, clarification, explanation, interpretation or correction pursuant to
Paragraph 2.a. and 2.c., above; (2) has no questions, complaints or objections as to the completeness, sufficiency, scope or detail of the Proposal Documents; and (3) has full knowledge of the scope, nature, quality and quantity of work to be performed, the detailed requirements of the Proposal Documents including any and all contract documents, the plans and specifications, the site and conditions under which the work is to be performed, the Pitkin County Procurement Code and applicable Colorado law. 5. a. All Proposals will be opened and read in public by name of Proposer only. No
Proposals may be withdrawn after the beginning of the public opening. The County, in its sole discretion, may delay a Proposal opening for no longer than two (2) business days if weather or other circumstances beyond control of Proposers results in delay in
receipt of Proposals. Proposals may be withdrawn at any time prior to the beginning of the public opening or modified by a document executed and delivered in a form substantially similar to the Proposal Form prior to opening.
b. All Proposals submitted must be valid for a minimum period of sixty (60) days after the date of the Proposal opening. During this time, Proposers are investigated, and
Proposals are evaluated. 6. a. Proposals will be awarded to the highest scoring Proposer complying with the terms,
conditions, guidelines, selection criteria, plans and specifications presented in the Request For Proposals. All rights are reserved by the County to determine, in the County's sole reasonable discretion, whether the Proposal meets the needs or a purpose intended and is within the budget. b. Although price may be a major consideration in the selection of a Proposal, the County does not award on price alone. The County may also consider the quality of product as judged by the County; past experience with Proposers, subcontractors, independent
contractors, products or suppliers; qualifications of the Proposers and/or subcontractors, independent contractors or suppliers; services offered; warranties; maintenance considerations; long-range costs; delivery; and similar considerations,
all as specified in detail in the RFP. c. The County reserves the absolute right to conduct such investigations as it deems
necessary to assist in the evaluation of any Proposal and to establish the experience, responsibility, reliability, references, reputation, business ethics, history, qualifications and financial ability of the Proposers and proposed subcontractors,
independent contractors and suppliers. The purpose of such investigation is to satisfy the County that the Proposer has the experience, resources and commercial reputation necessary to perform the work and support any warranties in accordance with the
Contract Documents in the prescribed manner and time.
RFP 134.22 Rev. 2021.10.11 CDD Budget Line Item #: 41652100.531000
16
d. The County, at its sole discretion, may require the apparent successful Proposer to demonstrate, at a place and time designated by the County, that the Proposal meets
the performance criteria specified, or to otherwise provide documented proof from independent reliable sources acceptable to the County that said performance criteria will be met prior to final acceptance of the Proposal. The burden of proof of such a
demonstration is on the Proposer. In the event that the apparent successful Proposer fails to demonstrate or provide acceptable proof of meeting required performance criteria, that proposal will be rejected and the next eligible Proposer in the selection
ranking will be invited to participate in the same process until a proposal meeting performance criteria is found within the ranking of eligible Proposers. The County reserves the rights to reject any or all Proposals or to otherwise accept the Proposal which in the County's sole discretion is in the best interest of the County. e. Pitkin County reserves the right, if it deems such action to be in the best interests of the County, to reject any and all Proposals or to waive any irregularities or informalities therein. Any incomplete, conclusory, false or misleading information
provided by Proposer shall be grounds for rejection of the proposal. If proposals are rejected, the County further reserves the right to investigate and accept the next best proposal in order of ranking or to reject all proposals and re-solicit for additional pro-
posals. f. Any questions or disputes involving the documents or procedures not covered by these
Instructions or other Proposal Documents shall be resolved by the Procurement Officer on the basis of fairness, custom in the industry, maximization of competition and best interests and convenience of the County.
7. Issuance of Notice of Award, execution of Contract Documents and issuance of a Notice to Proceed shall be as specified in the Contract Documents and in accordance with the Pitkin
County Procurement Code. County standard practice is to first notice the top-ranked proposer and enter into a final contract agreement prior to notifying unsuccessful bidders. Non-awarded bidders will be notified of the County’s decision and shall be offered an optional debrief conversation of the bidding and evaluation process; debrief conversations may be offered prior to contract signing but, in most cases, will not be scheduled until a contract has been finalized. 8. Contracts will be executed on standard Pitkin County Contract documents and/or by separate
agreement with the Proposer. Copies of any applicable standard forms are included with the Proposal Documents. The County reserves the right to negotiate with the Proposer for contract terms not specified in the Proposing Documents. Any changes from the Pitkin
County standard form contract may result in a delay in the issuance of a Notice to Proceed in order to obtain any necessary County Attorney review of changes from the standard form. Proposer agrees that any such delays shall not be grounds for either additional compensation
or an extension of time to complete the work that is the subject of the Proposal. 9. If any contract awarded as a result of a Proposal extends beyond the calendar year, nothing
herein shall be construed as an obligation by the County beyond any amounts that may be, from time to time, appropriated by the County on an annual basis. It is understood that payment under any Contract is conditional upon annual or supplemental statutory
appropriation of funds by said governing body and that before providing services, the Proposer, if he/she so requests, will be advised as to the status of funds appropriated for
RFP 134.22 Rev. 2021.10.11 CDD Budget Line Item #: 41652100.531000
17
services or materials and shall not be obligated to provide services or materials for which funds have not been appropriated.
Contract # 134.22 Revision: 2018-06-13 btf
Budget Line Item # 41652100.531000
1
PITKIN COUNTY CONTRACT FOR PROVISION OF SERVICES
THIS CONTRACT, made May 9, 2022 by and between the Board of County Commissioners of
Pitkin County, Colorado, 530 E. Main St., Suite #302, Aspen, CO 81611, (hereinafter called the
“County”) and Contractor Legal Entity, Contractor Street Address (Include Suite/Unit), City, ST
ZIP (hereinafter called the “Contractor”) to perform the following work: 2022 Waste Composition
Study (“Project”).
I. Term of Contract: The term of this Contract is from Contract Start Date to Contract
End Date. Optional Contract Extension
II. Contractor’s Obligations. Contractor shall
III. Compensation and Expenses, Invoicing, Payment and Offset. The County shall
compensate Contractor for its services in accordance with the Project Budget and
Schedule set out in Paragraph II. It is expressly understood and agreed that in no event
will the total compensation and reimbursement to be paid hereunder exceed the sum of
spell out number of dollars dollars and spell out number of cents cents ($0.00) for all
services rendered. By contract or amendment, the County and Contractor may
reallocate the budget among project tasks if the total budget amount remains
unchanged. Contractor shall invoice for the project monthly based on hours worked,
with payment expected within thirty (30) days of invoice. Any payment by the County
may be offset by any amount the Contractor owes the County for any reason.
IV. County’s Exclusive Ownership of Work Product. Drawings, specifications,
guidelines and other documents prepared by Contractor in connection with this
Contract shall be the property of the County. However, Contractor shall have the right
to utilize such documents in the course of its marketing, professional presentations, and
for other business purposes. Contractor assigns to County the copyrights to all work
prepared, developed, or created pursuant to this Contract, including the right to: 1)
reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4)
perform the works publicly; and 5) to display the work publicly. Contractor shall have
right to use materials produced in the course of this Contract for marketing purposes
and professional presentations, articles, speeches and other business purposes.
Contract # 134.22 Revision: 2018-06-13 btf
Budget Line Item # 41652100.531000
2
V. Pitkin County’s Obligations. Pitkin County shall administer this Contract through
a County Representative. Project Lead, Project Lead Title will manage the project as
the County’s Representative. In the event that Project Lead is not available, Alternate
Person with Title shall assume the County Representative’s duties. The services
provided and products delivered by the Contractor under this Contract will be subject
to review by the County’s Representatives, or a designee, for compliance with
Contractor’s obligations prior to final payment.
VI. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this Contract, with or without cause, by giving written notice to the
Contractor of such termination and specifying the effective date thereof. Such notice
shall be given at least ten (10) days before the effective date of such termination. In
such event all finished or unfinished documents, data, studies and reports prepared by
the Contractor pursuant to this Contract shall become the County’s property. Contractor
shall be entitled to receive compensation in accordance with the Contract for any
satisfactory work completed pursuant to the terms of this Contract prior to the date of
termination. Notwithstanding the above, Contractor shall not be relieved of liability to
the County for damages sustained by the County by virtue of any breach of the Contract
by the Contractor.
VII. Independent Contractor Status.
A. The parties to this Contract intend that the relationship between them contemplated
by the Contract is that of independent contractor. Contractor, and any agent,
employee, or servant of Contractor shall not be deemed to be an employee, agent,
or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under
this Contract. Contractor may choose to work for other individuals or entities
during the term of this Contract, provided that the basic services and deliverable
products required under this Contract are submitted in the manner and on the
schedule defined under this Contract.
C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor’s obligations
under this Contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under
this Contract.
E. Contractor is not entitled to any Workers’ Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income
taxes.
VIII. Assignability. This Contract is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this Contract must be accepted in
writing by the County.
Contract # 134.22 Revision: 2018-06-13 btf
Budget Line Item # 41652100.531000
3
IX. Severability. In the event that any provision of this Contract shall be held to be invalid
or unenforceable, the remaining provisions of this Contract shall remain valid and
binding upon the parties hereto.
X. Integration and Modification.
A. This Contract represents the entire and integrated Contract between the County and
the Contractor and supersedes all prior negotiations, representations, or contract,
either written or oral. This Contract may be amended only by written contract
signed by both the County and the Contractor.
B. The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor’s compensation, which are mutually
agreed upon between the County and the Contractor, shall be in writing and upon
execution shall become part of this Contract.
XI. Indemnity.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project, hereinafter referred to as indemnitee, from all suits and
claims, including attorney's fees and cost of litigation, actions, loss, damage,
expense, cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Contract or on account of any act, claim or amount
arising or recovered under workers' compensation law or arising out of the failure
of the Contractor to conform to any statutes, ordinances, regulation, law or court
decree. It is agreed that the Contractor will be responsible for primary loss
investigation, defense and judgment costs where this Contract of indemnity applies.
In consideration of the award of this Contract, the Contractor agrees to waive all
rights of subrogation against the County its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, and volunteers for losses arising from the work performed by the Contractor
for the County.
B. The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend, pay or settle all claims, demands, or lawsuits related hereto
at its sole expense and shall bear all other costs and expenses related thereto, even
if the claim, demand or lawsuit is groundless, false or fraudulent.
XII. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract
are satisfied, insurance against claims for injury to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Contract # 134.22 Revision: 2018-06-13 btf
Budget Line Item # 41652100.531000
4
Contractor, its agents, representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in
no way limit the indemnity covenants contained in this Contract. The policies shall
include, or be endorsed to include, the following provision: On insurance policies
where the County is named as an additional insured, the County shall be an additional
insured to the full limits of liability purchased by the Contractor even if those limits of
liability are in excess of those required by this Contract.
The County in no way warrants that the minimum limits contained herein are sufficient
to protect the Contractor from liabilities that might arise out of the performance of the
work under this Contract by the Contractor, its agents, representatives, employees, or
subcontractors. The Contractor shall assess its own risks and if it deems appropriate
and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not
relieved of any liability or other obligations assumed or pursuant to the Contract by
reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or
types. Commercial General Liability Completed Operations coverage must be kept in
effect for up to three (3) years after completion of the project.
A. Coverage and Limits of Insurance. Contractor shall provide coverage with limits
of liability requirements provided that the coverage is written on a “following form”
basis.
1) Statutory Workers’ Compensation: Colorado statutory minimums
a. Policy shall contain a waiver of subrogation against the County.
b. This requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers’ Compensation Act AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form.
Minimum Limits:
Coverage A (Workers’ Compensation) Statutory
Coverage B (Employers Liability) $ 500,000
$ 500,000
$ 500,000
2) Commercial General Liability – ISO 1CG 0001 form or equivalent.
(With County named as an additional insured)
Minimum Limits:
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Contract # 134.22 Revision: 2018-06-13 btf
Budget Line Item # 41652100.531000
5
Fire Damage (Any One Fire) $ 50,000
Medical Payments (Any One Person) $ 5,000
Coverage to include:
• Premises and Operations
• Explosions, Collapse and Underground Hazards
• Personal / Advertising Injury
• Products / Completed Operations
• Liability assumed under an Insured Contract (including defense costs assumed under
contract)
• Independent Contractors
• Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997
Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010
(2004 Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition or equivalent)
• The policy shall be endorsed to include the following additional insured language
on the Additional Insured Endorsements specified above: “County, its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected
officials, trustees, employees, agents, and volunteers named as an additional insured
with respect to liability and defense of suits arising out of the activities performed
by, or on behalf of the Contractor, including completed operations”.
3) Auto Liability: Bodily injury and property damage for any owned,
hired and non-owned vehicles used in the performance of this Contract.
Minimum Limits: Statutory
Coverage Bodily/Property Damage (Each Accident) $ 1,000,000
4) Special Coverages (check as appropriate and insert amount):
a. ☐ Performance Bond $
b. ☐ Professional Errors and Omissions
c. ☐ Aircraft Liability
d. ☐ Owner’s Protective
e. ☐ Builder’s Risk
f. ☐ Boiler and Machinery
g. ☐ Loss of Use Insurance
h. ☐ Pollution Liability
i. ☐ Crime, including Employee Dishonesty Coverage, or Fidelity
Bond
B. Proof of Insurance:
Contract # 134.22 Revision: 2018-06-13 btf
Budget Line Item # 41652100.531000
6
1) Each insurance policy required by the insurance provisions of this
Contract shall provide the required coverage and shall not be suspended,
voided or canceled except after thirty (30) days prior written notice has been
given to the County, except when cancellation is for non-payment of
premium, then ten (10) days prior notice may be given. Such notice shall
be emailed directly to Procurement@pitkincounty.com. If the insurance
carrier will not provide the required notice, the Consultant/Contractor and
or its insurance broker shall notify the County of any cancellation, or
reduction in coverage or limits of any insurance within seven (7) days of
receipt of insurers’ notification to that effect. Simultaneously with the
Certificates of Insurance, the Contractor shall file with the Project Lead a
certified statement as to claims pending against the required coverages,
reserves established on account of such claims, defense costs expended and
amounts remaining on policy limits.
2) In addition, these Certificates of Insurance shall contain the following
clauses:
a. The contractor’s insurance shall be primary and non-contributory with
any insurance or self-insurance purchased by the County.
b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
c. Any and all deductibles or self-insured retentions in the above-
described insurance policies shall be assumed by and be for the
amount of, and at the sole expense of the Contractor.
d. Location of operations shall be: “all operations and locations at which
work for the referenced Project is being done.”
3) Certificates of Insurance for all renewal policies shall be delivered to
the County’s Representative at least fifteen (15) days prior to a policy’s
expiration date except for any policy expiring on the expiration date of this
Contract or thereafter.
4) The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this
Contract.
XIII. Exemptions and Preferences. All purchases of construction or building or any other
materials for this Contract shall not include Federal Excise Taxes or Colorado State or
local sales or use taxes. Pitkin County is exempt from such taxes under registration
numbers 98-02624 and 84-78000-5k.
XIV. Records. The Contractor shall maintain comprehensive, complete and accurate
books, records, and documents concerning its performance relating to this Contract for
a period of three (3) years after final payment under the Contract and the County shall
have the right within the three (3) year period to inspect and audit these books, records
Contract # 134.22 Revision: 2018-06-13 btf
Budget Line Item # 41652100.531000
7
and documents, upon demand, in a reasonable manner and at reasonable times, for the
purpose of determining, by accepted accounting and auditing standards, compliance
with all provisions of the Contract and applicable law.
XV. Contract Made in Colorado. The parties agree that this Contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
XVI. Attorney’s Fees. In the event that legal action is necessary to enforce any of the
provisions of this Contract, the substantially prevailing party shall be entitled to its costs
and reasonable attorney’s fees.
XVII. Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this Contract, the monetary
limitations or terms (presently $150,000 per person and $600,000 per occurrence) or
any other rights, immunities, and protections provided by the Colorado Governmental
Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise
available to Pitkin County or any of its officers, agents or employees. Further, nothing
in this Contract shall be construed or interpreted to require or provide for indemnification
of the Contractor by the County for any injury to any person or any property damage
whatsoever which is caused by the negligence or other misconduct of the County or its
agent or employees.
XVIII. Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County. Pitkin County’s obligations under
this Contract are subject to Pitkin County’s annual right to budget and appropriate the
sums necessary to provide the services set forth herein. No provisions of the Contract
shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond
the then current fiscal year of Pitkin County. No provision of the Contract shall be
construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or
statutory debt limitation. This Contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County’s then
current fiscal year. No provisions of this Contract shall be construed to pledge or create
a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this
Contract restrict the future issuance of Pitkin County’s bonds or any obligations
payable from any class or source of Pitkin County’s money.
XIX. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below and
by one of the following methods 1) hand-delivery or 2) registered or certified mail,
postage pre-paid to the mailing addresses set forth below. Each party by notice sent
Contract # 134.22 Revision: 2018-06-13 btf
Budget Line Item # 41652100.531000
8
under this paragraph may change the address to which future notices should be sent.
Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall be
construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
To Pitkin County: Project Lead Street Address City, ST ZIP Email: first.last@pitkincounty.com
with copies to: Pitkin County Attorney’s Office 530 E. Main St., Suite #301 Aspen, Colorado 81611 Email: Attorney@pitkincounty.com
To Contractor: Contractor Legal Entity Contractor Street Address (Include Suite/Unit) City, ST ZIP
Phone: ( ) - Email: first.last@emailserver.com
XX. Public Contracts for Services and Public Contracts with Natural Persons. In
conformance with the provisions of C.R.S. §§ 8-17.5-101, et seq., as amended and
C.R.S. §§ 24-76.5-101, et seq., as amended:
A. PUBLIC CONTRACTS FOR SERVICES. §§8-17.5-101, et seq. C.R.S.
[Not applicable to agreements relating to the offer, issuance, or sale of securities, investment advisory services or fund management services, sponsored projects, intergovernmental agreements, or information technology services or products and services] Contractor certifies, warrants, and agrees that it does not knowingly employ
or contract with an illegal alien who will perform work under this Contract and will
confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Contract, through participation in the E-Verify Program established under Pub. L. 104-208 or the State verification program established pursuant to §8-17.5-102(5)(c), C.R.S., Contractor
shall not knowingly employ or contract with an illegal alien to perform work under this
Contract or enter into a contract with a Subcontractor that fails to certify to Contractor that the Subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Contract. Contractor (i) shall not use E-Verify Program or State program procedures to undertake pre-employment screening of job applicants
while this Contract is being performed, (ii) shall notify the Subcontractor and the
contracting State agency within 3 days if Contractor has actual knowledge that a Subcontractor is employing or contracting with an illegal alien for work under this Contract, (iii) shall terminate the subcontract if a Subcontractor does not stop employing or contracting with the illegal alien within 3 days of receiving the notice,
and (iv) shall comply with reasonable requests made in the course of an investigation,
undertaken pursuant to §8-17.5-102(5), C.R.S., by the Colorado Department of Labor
Contract # 134.22 Revision: 2018-06-13 btf
Budget Line Item # 41652100.531000
9
and Employment. If Contractor participates in the State program, Contractor shall deliver to the contracting State agency, Institution of Higher Education or political subdivision, a written, notarized affirmation, affirming that Contractor has examined
the legal work status of such employee, and shall comply with all of the other requirements of the State program. If Contractor fails to comply with any requirement of this provision or §§8-17.5-101 et seq., C.R.S., the contracting State agency, institution of higher education or political subdivision may terminate this Contract for breach and, if so terminated, Contractor shall be liable for damages.
B. PUBLIC CONTRACTS WITH NATURAL PERSONS. §§24-76.5-101, et seq., C.R.S.
Contractor, if a natural person 18 years of age or older, hereby swears and affirms under penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the
United States pursuant to federal law, (ii) shall comply with the provisions of §§24-76.5-101 et seq., C.R.S., and (iii) has produced one form of identification required by §24-76.5-103, C.R.S. prior to the Effective Date of this Contract.
Contract # 134.22 Revision: 2018-06-13 btf
Budget Line Item # 41652100.531000
10
IN WITNESS WHEREOF, the parties have executed this Contract as of the date first set out herein above. CONTRACTOR LEGAL ENTITY ________________________________________________ !#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL:
_________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date
MANAGER APPROVAL: ________________________________________________ !#COUNTY MANAGER#! Date
RFP # 134.22
ADDENDUM # 1
Date: April 22, 2022
TO: All Proposers for the Pitkin County RFP # 134.22 – Solid Waste Center Waste
Composition Study.
This letter is to clarify the Request for Proposals for the Solid Waste Center Waste
Composition Study recently submitted to your company for review.
The following clarifications or changes are required. 1. Question: Is the County intending for this study to apply the same methodology as
the 2015 Study? Response: The methodology for this year’s study does not need to follow the previous study methodology exactly. If the contractor recommends a different methodology that will generate better quality results and will allow comparison to the 2015 study we will accept it.
2. Question: What is the budget for this study? Response: Our budget is approximately $50,000. 3. Question: What is the County’s desired schedule for performing field data
collection (specific seasons or months), and is there a preferred end date for delivery of the final report? Response: Field data collection may take place any time during the August-October 2022 timeframe. The final report should be delivered no later than the end of this year 2022.
4. Question: What is the budget allocated for this Study?
• Response: Same response as Q2.
5. Question: What is the intent of the waste characterization study?
• Response: We have a variety of diversion programs including single-stream recycling, C&D material processing and composting so we would like to know whether or not these materials are being diverted from the landfill. We
aim to compare findings in 2022 against the results from our 2015 study.
6. Question: Will residential loads be analyzed?
• Response: Yes.
7. Question: Is a similar approach as conducted in 2015 anticipated?
• Response: Same response as Q1.
Thank you for reviewing this Request for Proposals and considering submitting a proposal.
If you have any further questions regarding this addendum, please contact
Procurement@PitkinCounty.com
i | Pitkin County Waste Composition Study Proposal
1 COVER LETTER 1
2 APPROACH TO SERVICES 2
Project Understanding 2
Task 1: Project Planning 2
Task 2: Waste Sampling and Sorting Field Activities 3
Task 3: Compile Sampling Results 6
Task 4: Develop Final Report 7
3 QUALIFICATIONS 8
Waste Characterization Proficiency 8
Highlights and Distinguishing Points 8
Staffing 9
Select Project Experience 11
Waste Characterizations by Commercial Generator Type, Zero Waste
Sonoma, CA 12
Assessing Self-Hauled Waste, StopWaste of Alameda County, CA 13
Estimated Costs of Services 21
Fee Schedule 21
References 22
Appendix A: Proposal Form
1 | Pitkin County Waste Composition Study Proposal
1 COVER LETTER
May 6, 2022
File No. 9000003.02
Pitkin County Solid Waste Center
32046 Jack Gredig Lane
Aspen, CO 81611
Subject: Proposal to Conduct Solid Waste Center Composition Study
Dear Pitkin County Staff
We are ready to support the Pitkin County Solid Waste Center (County) in your efforts to
complete a solid waste composition study of the materials generated and disposed within Pitkin
County. Stearns, Conrad and Schmidt, Consulting Engineers, Inc. dba SCS Engineers (SCS) is
exceptionally qualified to perform waste characterization services for the County having
completed dozens of similar studies for municipal clients in just the last five years. We are
capable of executing all aspects of the project from study design to physical waste sorting to data
analysis to a high standard of quality and completeness.
Our Sustainable Materials Management (SMM) practice specializes in solid waste planning and
operations, which includes waste characterization and recycling audits. Detailed information
about the types and quantities of materials in trash from different demographic and generating
sectors is key to developing specific and targeted programs and policies for waste reduction and
diversion.
We are firm believers that the best strategy for reducing and diverting waste materials from
disposal starts with reliable data. As such, we commend the County’s decision to complete a
waste characterization study. Our staff have the expertise to not only perform the fieldwork, but
also the statistical expertise to summarize and interpret the data for meaningful results. We are
highly confident in our ability to meet all of your expectations for this project.
If you have any questions concerning any aspect of this proposal, please contact either of the
undersigned at your convenience. Our contact details are provided below.
Sincerely,
Brent Dieleman Stacey T. Demers
Project Manager Project Director
SCS ENGINEERS SCS ENGINEERS
bdieleman@scsengineers.com sdemers@scsengineers.com
202-841-9827 703-471-6150
2 | Pitkin County Waste Composition Study Proposal
2 APPROACH TO SERVICES
Project Understanding
The Pitkin County Solid Waste Center (County) requires the completion of a waste composition
study that examines municipal solid waste (MSW) and construction and demolition materials
(C&D) delivered for disposal by both commercial haulers and self-hauled by residents and/or
contractors. SCS has developed the scope of services in this proposal to assist the County in
accomplishing the following project objectives:
Gather data to understand the current mix of materials disposed of in Pitkin County.
Compare data to prior waste characterization studies to understand how the waste stream
has changed.
Evaluate the level of success of current waste reduction and recycling programs.
Identify materials to be targeted for future waste reduction and recovery programs.
Task 1: Project Planning
Upon receiving a notice to proceed from the County, SCS will host a project kick-off meeting
with County staff to discuss the following details:
Goals and objectives
Waste sorting methods
Material types and categories
Project duration, location, and logistics of field activities
Deliverables
Our intention is to examine MSW and C&D in a similar approach to the process of the previous
waste characterization study for the County completed in 2015. Based on conversations and
3 | Pitkin County Waste Composition Study Proposal
decisions made during the project kick-off meeting, SCS will prepare a work plan that includes a
detailed description of the following:
1. Sampling Plan - Sampling protocol that
includes the number of waste samples to
be obtained and characterized by the four
generator profiles in the RFP
(commercial, homeowner self-haul –
both MSW and C&D, and C&D in roll-
off containers) for each day of field
effort. The sampling plan will be used to
guide field sampling and sorting
activities.
2. Sampling and Sorting Methods –
Similar to the 2015 study, we will detail
a step-by-step description of how waste
samples will be identified, obtained, and
sorted. SCS anticipates the process will
conform to the ASTM Standard Test
Method for Determination of the
Composition of Unprocessed Municipal
Solid Waste (Designation D 5231 – 92).
3. Material Categories – We intend to use
the same material categories as the previous waste characterization study from 2015. We
can add additional material categories as requested by the County. Additional material
categories can be discussed at the kick-off meeting.
4. Data Collection and Analysis – Process for how SCS will collect, record, analyze, and
protect the integrity of the waste characterization data.
5. Deliverables – Listing of project deliverables including the submittal of a draft and final
report.
6. Timeline – Timeline for completion of the project with due dates for deliverables.
The work plan will be provided to the County for comment. SCS will modify the work plan
based on feedback from the County and issue a final revised work plan as necessary.
Task 2: Waste Sampling and Sorting Field Activities
Materials in disposed MSW are typically examined by the random acquition of 200-pound
samples and the hand-sorting of the waste sample into specific material types/categories. The
heavy and bulky nature of C&D materials are difficult to hand sort; therefore, these loads are
typically characterized through a visual characterization procedure, which is discussed further
below.
4 | Pitkin County Waste Composition Study Proposal
This task includes the SCS project team completing the waste sampling and characterization
field activities for this study. SCS will provide two experienced Sampling and Sorting Field
Managers and a sorting crew consisting of six workers to complete the manual characterization
of MSW samples over four days. To supplement visual characterization of C&D loads, an
additional Sampling and Sorting Field Manager will be deployed for an additional two days.
Our team will be fully equipped with personal protective equipment (PPE) that includes at
minimum puncture-resistant gloves, safety glasses, steel/composite toed boots, protective suits,
and reflective safety vests. SCS will provide additional PPE as required by the County to work at
the job site. Additionally, SCS will provide the necessary equipment and supplies to complete
field activities, including data forms, sorting tables, tarps, collection bins, brooms, and shovels.
SCS will develop and provide copies of a Site-Specific Health & Safety Plan to the County and
the facility site operators prior to commencing fieldwork.
Project Duration and
Number of Samples
Field activities will occur over
four weekdays on mutually
agreed-upon dates, likely in
September or October 2022.
Depending on the delivery times
of MSW collection vehicles to
the landfill, SCS will acquire and
manually characterize between 8
to 10 samples of MSW per day
for a total of 32 to 40 MSW
samples. Additionally, SCS
plans to visually characterize
80 to 100 C&D loads.
The number of samples to be acquired from each generator profile will be established in the
sampling plan and will be based on the waste disposal quantities from each sector or another
method as designated by the County.
MSW Sampling Method
Each MSW sample selected and sorted will weigh at least 200 pounds to conform to the ASTM
International Standard Test Method for Determination of the Composition of Unprocessed
Municipal Solid Waste, Designation D 5231 – 92 (Reapproved 2016). SCS will designate a
Sampling Manager that will be responsible for identifying waste loads for sampling and
obtaining the sample based on the sampling plan developed as part of Task 1.
Our sampling procedure aims to target random and representative samples of waste from each
established generating sector. We employ multiple quality control measures during the sample
screening and acquisition process to confirm that sampled waste is representative of the materials
targeted for the study. We will work with the County to identify and target waste loads that
5 | Pitkin County Waste Composition Study Proposal
originate from a single commercial generator profile (e.g., industrial, institutional, health care,
hotels, manufacturing, offices, retail, wholesale, transportation and/or mixed).
Visual Characterization Procedure
Visual characterization procedures will be used for roll-off and bulky self-haul loads. This
procedure involves five steps:
1. Estimate the volume of the waste.
2. Record the estimated percentage of the load corresponding to each material class and
then record the estimated percentage for specific material types within the material
classes.
3. Reconcile percentages to total 100.
4. Assess reuse and recyclability of material types.
5. Record the weight of the entire load (if possible).
SCS will use this methodology to characterize entire waste loads (not just a portion of the load).
MSW Sorting and Weighing Methods
The sorting of MSW samples will be led by an
experienced Sorting Manager with the support of a six-
person sort crew. Fundamental to this task is a consistent,
methodical, statistically-valid sorting program that will be
repeated for each waste sample. The Sorting Manager will
oversee the entire sorting process and will be actively
conducting quality control measures to make sure
materials are sorted and weighed properly. Each member
of the sorting crew will be assigned a material group(s) for
sorting (i.e. paper categories, plastic categories, etc.). This
improves the efficiency and accuracy of the sorting
process because sort staff specialize and become experts
in sorting the materials they are assigned. The basic procedures and objectives for sorting will be
identical for each sample. Waste samples are maintained in as-disposed conditions. Proper site
layout and close supervision of sampling avoids the need to handle waste samples multiple
times.
Host Facility Needs
The RFP indicates that the County will provide clear and dry space large enough to
accommodate multiple loads and equipment to spread loads and remove materials after sorting
activities. SCS requests the following support from the County:
A safe work area at least 20’ x 20’ and separated/isolated from facility operations;
Access to waste materials delivered to the facility for sample selection and sorting;
Use of bathroom facilities with running water;
An area where our team can take a break;
6 | Pitkin County Waste Composition Study Proposal
Direct contact information for someone located at the facility that can be reached
quickly for questions or in case of an emergency.
Task 3: Compile Sampling Results
Data Reduction and Analysis
To complete this task SCS will:
1. Perform data entry and analysis.
2. Conduct quality control measures to
confirm the accuracy of data
entered.
3. Provide standard statistical analysis
to estimate the mean composition
(weight and percent), standard error,
and confidence intervals at the
ninety percent (90%) confidence
level for each material category,
generating sector, and the County as
a whole.
Following field activities, SCS staff will enter data recorded on the data sheets into a customized
database and review it for data entry errors. The data entered will be verified for accuracy and
adherence to hand-written sampling forms. We will calculate composition estimates using the
ratio of the material’s weight to the total sample weight.
SCS will apply published volume-to-weight conversion factors to convert visually characterized
C&D volumes to weight. Weights for each load will be aggregated in a single composition
profile for C&D by project type as well as homeowner self-hauled C&D.
Waste Characterization Profiles
SCS will prepare waste characterization profiles for the County based on the data obtained. The
waste characterization profiles will be organized as follows:
1. Generator Profiles – SCS will develop specific waste characterization profiles for each
of the four generators identified in the RFP (commercial by sector, homeowner self-
haul, C&D by project type, and C&D in homeowner self-hauled loads.
2. County – An overall County waste characterization profile will be developed that
aggregates all generator profiles.
7 | Pitkin County Waste Composition Study Proposal
Task 4: Develop Final Report
The objective of this task is the preparation and submittal of the final project report that includes
the study’s data and results. The final report will consist of information obtained during field
activities (Task 2) and analysis of the data and results (Task 3). The major sections of the final
report will include:
Executive Summary
Background
Methods
Results
Conclusion
SCS anticipates discussing the format and sections of the final report during the project kick-off
meeting (Task 1). We will make modifications to the outline of the report based on feedback
from County staff. Study results are typically presented in the following ways:
Circle graphs indicating the proportion of waste that is recoverable and non-recoverable.
Circle graphs that show the proportion of each material type by recoverable and non-
recoverable waste.
Detailed composition tables that present the estimated proportion of each material type
present in the waste stream and the confidence interval surrounding each estimate.
SCS will submit draft report to the County within 45 days of completion of sorting. Following
review and comments, we will update the report and submit the final report to the County.
8 | Pitkin County Waste Composition Study Proposal
3 QUALIFICATIONS
SCS Engineers (SCS) is one of the oldest and largest privately held environmental services
firms in the United States and a recognized world leader in the field of solid waste management
and engineering. Founded in 1970, the firm has grown to a staff of over 1,000 engineers,
geologists, scientists, constructors, and technicians with offices located throughout the United
States. We specialize in providing consulting services to local government and private industry
clients and have successfully completed thousands of complex and innovative solid waste and
material management projects.
Waste Characterization Proficiency
The SCS Sustainable Materials Management (SMM) team specializes in waste characterization
and waste audit projects that often include the identification of recycling and waste reduction
opportunities. Our approach to characterizing the waste stream is uniquely designed for each
specific project and client. It includes information gathering and data review (i.e.
purchasing/production estimates, disposal/diversion trends, etc.) or hands-on waste sorting, or in
many cases elements of both. It is our experience that gathering information and analyzing data
in conjunction with the physical waste sampling and sorting is the best way to get the
information that can be used to develop or modify waste management policies and programs.
SCS has completed hundreds of waste characterization studies (WCSs) since the 1970s, the bulk
of them for municipal governments and large facilities (such as college campuses, military
installations, and large special events). Several of our clients have had us return to repeat waste
audits at prescribed intervals (e.g., every five years) to compare and contrast disposal trends,
measure recycling discard/capture rates, check compliance with bottle bills and green waste
bans, explore opportunities to divert additional materials, identify homogeneous loads (e.g.,
textiles, lumber/pallets), and support solid waste management plan implementation.
Highlights and Distinguishing Points
Our firm offers the right staff with direct, relevant experience, providing significant advantages
to our clients. Notable advantages of contracting with us to characterize waste include:
We wrote the book on Waste Characterization Studies. In 1973, we developed the
first national methods for conducting waste composition studies for the U.S.
Environmental Protection Agency (U.S. EPA). These methods were subsequently used
as the basis for the ASTM Standard D5231-92 (1990, ’94, and ’98) “Standard Test
Method for Determination of the Composition of Unprocessed Municipal Solid Waste,”
which is widely recognized today as the national standard.
We have Regional Presence – We have an office in Denver, CO and are using staff that
have worked on the Pitkin County landfill previously.
9 | Pitkin County Waste Composition Study Proposal
We have Our Statistician Review. Stacey Demers, our national expert in waste
characterization studies, has a degree is statistics and over 25 years of experience with
statistical analyses of environmental data, especially waste composition data. She reviews
the sampling plans, data collection forms, data analyses, and reports to make sure correct
procedures are utilized and appropriate recommendations are presented.
We Use High-Quality Measurement Equipment. SCS maintains high-quality digital
scales that are accurate to a tenth of a pound and a hundredth of a pound. We have the
scales professionally calibrated before each sampling event to ensure data collected in the
field are precise and accurate.
Staffing
In our business, success begins and ends with talented people. The personnel selected for the
Project Team will provide the County with an outstanding combination of professional skills,
customer service, and technical experience. Key SCS staff that will support this project include:
Stacey Tyler Demers, LEED® AP | Quality Reviewer
Ms. Demers is a Leadership in Energy and Environmental Design
Accredited Professional (LEED AP) with diverse experience in
environmental program design and implementation. She has 30 years of
experience in the solid waste industry and has managed and/or reviewed
for quality all of SCS’s waste characterization studies throughout the
U.S.. With a BS in Statistics, she brings strong analytical skills as well
as field program design experience to projects.
Stacey has conducted many large waste composition studies that have
characterized residential, commercial, and construction and demolition
(C&D) waste sectors. She has been conducting waste characterization
studies since she joined SCS in 1990. In the past year, she has directed
waste characterization studies for Sonoma County, CA; Buncombe
County, NC; Burlington and Mercer Counties, NJ; Howard County, MD,
and the City of San Jose, CA. Stacey will work with Josh DeGayner to
make sure he has the support he needs for this project and review
deliverables for quality and clarity.
10 | Pitkin County Waste Composition Study Proposal
Josh DeGayner | Project Manager and Field Supervisor
Josh DeGayner has over 10 years of experience leading field efforts for
waste characterization studies. He graduated from the University of
Idaho with a B.S. in Environmental Science. Josh will lead the field
effort for MSW sampling and sorting as well as C&D and bulky waste
visual characterization efforts.
Josh is experienced with managing waste characterization study field activities
that include coordinating sampling and sorting logistics with the client or host
facility contacts, conducting health and safety training, providing oversight and
management of field activities, quality assurance review of data, data analysis,
and report writing, and presentations.
Josh has led waste characterization studies for the following municipalities:
Burlington, Mercer, and Passaic
Counties, NJ (2021/2022)
Buncombe County (2022)
Montgomery County, MD (2022, 2017,
2013, 2009)
Howard County (2021/2022)
Hamilton County, OH (2017 & 2012)
Alameda County, CA (2018)
Prince George’s County, MD (2015)
Anne Arundel County, MD (2014, 2010)
Chittenden SWD, VT (2015)
Sonoma County, CA (2014)
Montgomery County, OH (2014)
Prince William County, VA (2014)
City of Norfolk, VA (2014)
Mecklenburg County, NC (2012)
City of Charlotte, NC (2012)
Chatham County, NC (2011)
Wake County, NC (2011)
New Hanover County, NC (2011)
Orange County, NC (2010)
City of Cleveland, OH (2010)
Development Authority of the
North Country, NY (2010)
Austin Drooger | Sampling Manager
Mr. Drooger is a Senior Project Professional for SCS with over five years
of experience in waste characterization studies. Austin is currently
serving as the Sampling Manager for a large waste characterization study
for three counties in New Jersey. He has also served as Sampling
Manager for waste characterization studies in Prince George’s County,
MD; Howard County, MD, and Montgomery County in 2022. Austin also
serves as a Health and Safety Coordinator for SCS and will oversee health
and safety training and practices during field activity.
Austin will lead field sampling efforts, selecting targeted waste loads and
confirming origin with the drivers. He will also visually characterize
C&D waste loads that deliver materials to the Pitkin County landfill.
11 | Pitkin County Waste Composition Study Proposal
Andrew Eilers | C&D Visual Characterization
Andrew has served as a project engineer for several landfill design and
construction projects. He has supervised the construction of composite
liner systems, cover systems including traditional Subtitle D construction-
alternative earthen final covers, and pre-Subtitle D cover systems final
cover systems. Andrew has experience in conducting groundwater
sampling and ensuring that approved groundwater sampling and analysis
plans are correctly executed in the field.
Andrew is familiar with the Pitkin County landfill and will supplement
C&D visual characterization efforts for this study.
Brent Dieleman | Backup Field Supervisor
Mr. Dieleman is a Project Director with SCS Engineer’s Sustainable
Materials Management Division. Brent has 15 years of experience
managing waste characterization studies to assess recycling and waste
diversion opportunities, evaluate the feasibility of waste-to-energy
facilities, and assist in solid waste management planning activities.
Brent has conducted solid waste and recycling composition studies for
universities, institutions, state and local governments, and private
companies. He authored the Waste Characterization Study Best
Practices Guide for the U.S. Environmental Protection Agency (USEPA)
and has traveled all over the world to train solid waste professionals on
completing waste characterization studies.
Mr. Dieleman will serve as the Backup Field Supervisor in the event that
Josh DeGayner’s schedule conflicts with the County’s preferred timing
for the field activity.
Select Project Experience
SCS has a long history of working with municipal clients to complete waste characterization
studies to help identify waste reduction and diversion opportunities. Below we have highlighted
two recent projects that have similar and unique elements to the County’s scope of work as
presented in the RFP:
Characterizing waste generated by specific commercial generator types, and
Assessing self-hauled waste
12 | Pitkin County Waste Composition Study Proposal
Waste Characterizations by Commercial Generator Type, Zero Waste Sonoma, CA
Location: Sonoma County, CA
Date Completed: Current study is ongoing, a past study was completed in 2014
The Project
In keeping with its desired goals and continued achievements, Zero Waste Sonoma (ZWS)
recognizes the need to continually examine data that may impact state mandates and monitor the
progress of the Countywide Integrated Waste Management Plan. In 2014, SCS completed a
waste characterization study that examined waste characteristics by sector (residential and
commercial) in addition to specific commercial generator types. In 2021, ZWS hired SCS again
to assess changes in the composition of the waste stream since 2014.
The Process
For both the 2014 and 2021/2022 studies, SCS sampled from residential waste loads (stratified
by contributing jurisdiction) and commercial waste loads which were specifically routed to
collect from selected generator types (entire waste loads from a single commercial generator
type). In Sonoma County, most commercial waste is collected through a franchise agreement
with Recology. SCS coordinated with Recology to provide waste loads from the following
commercial generator types:
1. Grocery Stores
2. Healthcare Facilities
3. Schools
4. Retail/Warehouse Establishments
5. Food Service/Entertainment/Lodging
6. Office/Government
7. Manufacturers
8. Agriculture
9. Multi-Family Properties
Over two seasonal field efforts, SCS collected 100 residential samples and 125 commercial
samples. In 2014, the study was able to identify specific commercial generator types that had
substantial quantities of recyclable materials.
The Result
In 2014, Zero Waste Sonoma was able to use the waste characterization information to prioritize
efforts of waste diversion programs and create targeted outreach specific by sector and
commercial generator type. The 2021/2022 study will evaluate improvement in waste diversion
efforts since 2014, assess trends in waste disposal, and help the organization comply with state
mandates to reduce the disposal of edible food.
Contract Information
Client
Sloane Pagal, Zero Waste Program Manager
Zero Waste Sonoma
P. 707.565.1730 | C. 707.292.3707
Sloane.pagal@Sonoma-County.org
Team
Stacey Demers
Brent Dieleman
Laura Johnson
Reka Abraham
Project Value
$135,000
13 | Pitkin County Waste Composition Study Proposal
Assessing Self-Hauled Waste, StopWaste of Alameda County, CA
Location: Alameda County, CA
Date Completed: 2018
The Project
StopWaste conducts periodic waste characterization studies to understand better the types and
quantities of materials disposed of in Alameda County. In addition to characterizing the
commercial waste stream, StopWaste desired a characterization of self-hauled waste, expecially
construction and demolition loads.
The Process
Within Alameda County are two active landfills and four transfer stations, each operated by a
network of private haulers. SCS utilized multiple sources of information, including telephone
interviews, to estimate that approximately 296,000 tons (28 percent of total waste disposed) was
delivered to disposal facilities in Alameda County in 2017.
Because self-hauled loads were typically bulky and/or construction materials, a 200-pound
sample would not have accurately characterized the materials in the waste load; hence visual
characterization methods were utilized to estimate the composition of over 460 self-hauled waste
loads at multiple disposal sites over two seasonal field efforts.
The Result
SCS developed an average composition of self-hauled waste and compared it to the results of
similar studies conducted in 1995, 2000, and 2008 and found that self-hauled waste had
significantly less curbside recyclable materials such as paper, glass, plastic bottles, treated wood
waste, and scrap metal. Programs developed by StopWaste to inform and educate residents and
businesses that self-haul have been effective at reducing and diverting recyclable materials.
Contract Information
Client
Meghan Starkey, Sr. Management Analyst
StopWaste
510-891-6513
mstarkey@stopwaste.org
Team
Stacey Demers
Josh DeGayner
Project Value
$347,000
Table 1 provides a summary of recent select projects that demonstrate our experience in working
with municipal clients.
14 | Pitkin County Waste Composition Study Proposal Table 1. Select Waste Characterization Experience for Municipalities Project Name Client Contact Completion Year & Population Project Cost Description of Work Performed Key Personnel MSW Characterization Study Montgomery County, MD Raycharn Liou Project Manager Division of Solid Waste Svcs 101 Monroe St, 6th Floor Rockville, MD 20850 240-777-6428 ray.liou@montgomery countymd.gov 2022 2017 2013 2009 1996 Population 1 Million $255,000 (2022) Four season characterization 300 MSW samples 54 material types Five waste generating sectors (Single Family Municipal, Single Family District A, Single Family District B, Multi-Family, and Non-Residential). Final Report: https://www.montgomerycountymd.gov/SWS/Resources/Files/studies/waste-composition-study-2017.pdf S. Demers J. DeGayner B. Dieleman A. Drooger MSW Characterization Study College of Charleston Darcy Everett Sustainability Director College of Charleston 66 George Street Charleston, SC 29424 843-953-0749 everettdc@cofc.edu 2022 Campus ~12,000 $30,000 Study designed to help the College identify opportunities to move towards zero waste disposal. Sort MSW generated on campus into about 50 material categories. Develop waste characterization profiles for (4) generating sectors on campus. Develop a report that presents the results and recommendations for reducing waste generation. S. Demers B. Dieleman
15 | Pitkin County Waste Composition Study Proposal Project Name Client Contact Completion Year & Population Project Cost Description of Work Performed Key Personnel MSW Characterization Study New Jersey Serpil Guran Director Rutgers EcoComplex 77 Street 1603 Piscataway, NJ 703-445-2155 Sg795@njaes.rutgers.edu 2022 Population 1.4 million $179,407 4 season study Samples from Mercer, Burling, and Passaic Counties Total of 234 Samples S. Demers J. DeGayner A. Drooger MSW Characterization Study Wisconsin Department of Natural Resources Casey Lamensky Solid Waste Coordinator Wisconsin Department of Natural Resources 101 S. Webster Street Madison, WI 53707 608-267-7574 Casey.lamensky@ wisconsin.gov 2020-2021 Population 5.8 million $334.000 9 weeks of fieldwork at 14 sites 400 MSW samples distributed proportionately by region 640 construction/demolition samples visually characterized Sample at landfills as well as feeder transfer stations to get samples from direct-haul loads Compare current study with data from previous studies B. Dieleman S. Demers B. Powers L. Carlson
16 | Pitkin County Waste Composition Study Proposal Project Name Client Contact Completion Year & Population Project Cost Description of Work Performed Key Personnel MRF Residual Characterization Study City of San Jose, CA Peggy Horning Environmental Services City of San José 200 East Santa Clara Street 10th Floor Tower San José, CA 95113 408.975.2527 Peggy.Horning@ sanjoseca.gov 2019-2021 Population 1 Million $347,000 Multi-season characterization of MRF Residuals Multi-year study of incoming recyclables 880 samples of MRF residuals (planned) 250 samples of incoming recyclables (planned) S. Demers L. Coehlo E. Purington M. Hoffman MSW Characterization Study County of Santa Cruz, CA Tim Goncharoff Recycling & Solid Waste Services Manager County of Santa Cruz 701 Ocean Street, Room 410 Santa Cruz, CA 95060 831-454-2160 Tim.Goncharoff@ santacruzcounty.us 2018-2019 Population 275,900 $65,000 Single season waste characterization 50 samples distributed across commercial, single-family residential, and multi-family residential sectors 50 visually characterized waste loads that were self-hauled and/or delivered in roll-offs Comparison to CalRecycle 2014 Statewide Waste Characterization Study S. Demers J. DeGayner M. Hoffman
17 | Pitkin County Waste Composition Study Proposal Project Name Client Contact Completion Year & Population Project Cost Description of Work Performed Key Personnel Recycling Characterization Study Monterey Regional Waste Management District, CA David Ramirez, P.E. Sr. Engineer Monterey Regional Waste Management District 14201 Del Monte Blvd. Monterey County, CA 93933 831-261-2153 dramirez@mrwmd.org 2021 2020 2019 2018 Population 437,900 $135,000 (2022) Four weeks of fieldwork 200 samples from commercial and residential sectors Targeted six haulers over 13 municipalities 17 recyclable material types and eight contamination types Compared 2019 results to 2018 results Final Report: http://www.mrwmd.org/archives/2019%20Board%20Packets/October/Oct2019_10_MRWMD%20Recycling%20WCS_2019%20Final.pdf S. Demers M. Leonard M. Hoffman L. Coelho MSW, C&D & MRF Residual Characterization Study Alameda County (StopWaste), CA Meghan Starkey Sr. Program Manager StopWaste 1537 Webster Street Oakland, CA 94612 (510) 891-6513 mstarkey@stopwaste.org 2017-2018 Population 1.7 Million $347,000 Two season characterization 480 commercial MSW samples sorted 720 self-hauled waste/roll-off visually characterized 80 MRF residual samples Compared to studies in ‘90, ’95, 2000, ’08 Compared to 2014 Statewide Study Incorporated in-house residential waste characterization Final Report: http://www.stopwaste.org/resource/alameda-county-2017-18-waste-characterization-study S. Demers M. Leonard J. DeGayner M. Hoffman
18 | Pitkin County Waste Composition Study Proposal Project Name Client Contact Completion Year & Population Project Cost Description of Work Performed Key Personnel Recycling Characterization Study Orange County Solid Waste Utilities, FL Ray Bilodeau Program Coordinator Orange County Utilities Solid Waste Division 5901 Young Pine Road Orlando, FL 32829 407-836-6641 ray.bilodeau@ocfl.net 2018 Population 38,300 $30,000 Single season recycling characterization 50 samples distributed across collection zones Assessed quantity and type of recycling contamination Data assisted with negotiation of new processing and marketing contract for County’s MRF S. Demers B. Dieleman MSW, Recycling, & Organics Characterization Study City of Culver City, CA Kim Braun Environmental Programs & Operations Manager City of Culver City 9770 Culver Boulevard Culver City, CA 90232-0507 310-253-6421 kim.braun@culvercity.org 2018 Population 38,300 $43,876 Single season waste characterization 50 samples distributed across commercial waste, organics, and recyclables Assessed waste diversion programs & identified recycling and waste diversion opportunities S. Demers M. Leonard M. Hoffman
19 | Pitkin County Waste Composition Study Proposal Project Name Client Contact Completion Year & Population Project Cost Description of Work Performed Key Personnel MSW Characterization Study Hamilton County, OH Michelle Balz Environmental Manager Waste Reduction & Recycling 250 William Howard Taft Rd Cincinnati, Ohio 45219 513-946-7789 Michelle.Balz@hamilton-co.org 2018 2012 Population 805,000 $52,705 (2018) Two season characterization 100 residential MSW samples sorted 50 material types Targeted City of Cincinnati & private sector waste Final Report: http://www.hamiltoncountyrecycles.org/UserFiles/Servers/Server_3788196/File/EnvironmentalServices/SolidWaste/About/Hamilton%20County%20WCS%202018%20Final%20Report.pdf S. Demers J. DeGayner Recycling Characterization Study City of Union City, CA Roberto Muñoz Recycling & Solid Waste Manager City of Union City 34009 Alvarado-Niles Road Union City, CA 94587 (510) 675-5466 RobertoM@UnionCity.Org 2018 & 2016 $11,500 SCS designed sampling method, provided oversight of fieldwork, and analyzed data 40 commercial recycling samples 50 material types Evaluated extent of and types of contamination S. Demers T. Bills
20 | Pitkin County Waste Composition Study Proposal Project Name Client Contact Completion Year & Population Project Cost Description of Work Performed Key Personnel MSW Characterization Study Iowa Department of Natural Resources Tom Anderson Executive Officer II Iowa Department of Natural Resources 502 E. 9th Street Des Moines, IA 50319 515-725-8323 tom.anderson@dnr.iowa.gov 2017 Population 3.1 Million $180,000 10 weeks of fieldwork at 10 sites 500 samples sorted Compared current study with data from previous studies (1998, 2005, & 2011) Quantified economic and environmental impacts from landfill disposal of recyclable materials Final Report: https://www.iowadnr.gov/About-DNR/ DNR-News-Releases?SearchTag=Iowa+Statewide+ Waste+Characterization+Study S. Demers B. Dieleman MSW Characterization Study Prince George’s County, MD Darryl L. Flick Section Manager 3500 Brown Station Road Upper Marlboro, MD 20772 301-952-7607 dlflick@co.pg.md.us 2015 Population 890,100 $130,000 Four season characterization 200 MSW samples sorted 35 material types Residential, commercial, and public school sectors sampled Analysis supported the County’s Zero Waste Initiatives to maximize diversion of materials from landfill disposal Final Report: https://www.princegeorgescounty md.gov/2584/Waste-Characterization-Study S. Demers J. DeGayner B. Dieleman A. Drooger
21 | Pitkin County Waste Composition Study Proposal
Estimated Costs of Services
SCS proposes a firm fixed price of $50,000 to complete the scope of work described in this
proposal. A summary of the costs for this study by task are provided in Table 2.
Table 2. Budget by Task
Task Hours Labor Cost Other Direct
Costs Total Cost
Task 1:
Project Planning 40 $6,380 $0 $6,380
Task 2:
Waste Sampling and Sorting
Field Activities
312 $26,040 $8,540 $34,580
Task 3:
Compile Sampling Results 36 $5,340 $0 $5,340
Task 4:
Develop Final Report 22 $3,700 $0 $3,700
TOTAL 395 $41,460 $8,540 $50,000
Fee Schedule
Staff Hourly
Rate
Stacey Demers $225
Josh DeGayner $160
Austin Drooger $160
Andrew Eilers $125
Brent Dieleman $190
There is no material markup for this project.
22 | Pitkin County Waste Composition Study Proposal
References
REFERENCES
Sloane Pagel, Zero Waste Program Manager
Zero Waste Sonoma, CA
Sloane.pagal@Sonoma-County.org; 707-565-1730
Meghan Starkey, Sr. Management Analyst
StopWaste of Alameda County, CA
mstarkey@stopwaste.org; 510-891-6513
Casey Lamnsky, Solid Waste Coordinator
Wisconsin Department of Natural Resources
Casey.lamensky@wisconsin.gov; 608-267-7574
A-1 | APPENDIX A
APPENDIX A
PROPOSAL FORM
RFP 134.22 Rev. 2021.10.11 CDD Budget Line Item #: 41652100.531000
10
PROPOSAL FORM
Proposal Time: 2:00 PM MT Proposal Date: May 6, 2022
From:
Phone E-mail Address:
To: THE PITKIN COUNTY BOARD OF COMMISSIONERS
c/o Procurement 530 E Main Street, Suite #304 Aspen, CO 81611
For: RFP 134.22: Waste Composition Study
Pursuant to a request by the Pitkin County Commissioners, the undersigned Proposer having examined this Request for Proposals (RFP), including familiarization of the site and/or the conditions of the proposed Service environment, including the availability of materials and labor hereby proposes to furnish all labor, materials, supplies, applicable
permits, services, and supervision required to provide a completed product as detailed in this RFP and adjoining documentation for the sum of:
$___________________________________________
Fee Schedule(s) for this project and any applicable work that may not have been included in the Scope of Work but may be necessary for successful completion must be included in the proposal documents.
Approach, Qualifications, and References may be submitted on your own proposal form;
please indicate “In attached documents” for any items omitted herein. A completed proposal form including, at minimum, acknowledgement of all addenda and signature/corporate seal is required for proposals to be considered responsive.
SCS Engineers
6161 South Syracuse Way, #210
Greenwood Village, CO 80111
803-221-1719; Stacey Demers cell: 703-929-2986
sdemers@scsengineers.com
50,000
RFP 134.22 Rev. 2021.10.11 CDD Budget Line Item #: 41652100.531000
11
Statement and Detailed Approach to Service:
Qualifications of Proposer:
Please insert names address, phone numbers and description of similar Service for
Reference Checks.
1.
2.
3.
It is further understood that the right is reserved by the County to reject any and all
proposals and it is agreed that the proposals may not be withdrawn for a period of ten (10) days from specified time for receiving proposals.
The Proposer acknowledges receipt of Addenda Nos. .
The right is reserved to waive any informalities and to reject any Proposal.
(Type/Print name under all signatures)
Dated this day of , 2022
(Corporate seal) PROPOSER:
SIGNATURES: If the proposal is being submitted by a Corporation, the Proposal Form should be signed by an officer, i.e. President or vice-president. The signature of the
officer signing shall be attested to by the secretary and properly sealed. If the proposal is
being submitted by an individual or a partnership, the proposal shall so indicate and be properly signed.
Refer to Section 2 of the Proposal
Sloane Pagel, Zero Waste Program Manager
Zero Waste Sonoma, CA
Sloane.pagal@Sonoma-County.org; 707-565-1730
Meghan Starkey, Sr. Management Analyst
StopWaste of Alameda County, CA
mstarkey@stopwaste.org; 510-891-6513
Casey Lamnsky, Solid Waste Coordinator
Wisconsin Department of Natural Resources
Casey.lamensky@wisconsin.gov; 608-267-7574
1
6th May
Stacey T. Demers, Project Director, SCS Engineers
Certificate Of Completion
Envelope Id: E4609BE58C2F4916B0AEA4FA0ACFF9D2 Status: Completed
Subject: SCS Engineers | Pitkin County Contract 134.22 for Review and Signature
Source Envelope:
Document Pages: 68 Signatures: 3 Envelope Originator:
Certificate Pages: 5 Initials: 0 Pitkin County Procurement
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 75.110.134.54
Record Tracking
Status: Original
5/26/2022 11:14:34 AM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Cathy Hall
Cathy.Hall@pitkincounty.com
Solid Waste Director
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Signed by link sent to Cathy.Hall@pitkincounty.com
Using IP Address: 65.38.144.66
Sent: 5/26/2022 11:18:18 AM
Viewed: 5/26/2022 11:18:57 AM
Signed: 5/26/2022 11:20:11 AM
Electronic Record and Signature Disclosure:
Accepted: 11/30/2020 1:11:06 PM
ID: 42cb10b4-5893-4d9d-97fa-7bc7ddf6aee6
Company Name: Pitkin County, Colorado
Stacey Demers
sdemers@scsengineers.com
Project Director
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Signed by link sent to sdemers@scsengineers.com
Using IP Address: 96.255.221.149
Sent: 5/26/2022 11:20:13 AM
Viewed: 6/2/2022 8:25:33 AM
Signed: 6/9/2022 9:50:30 AM
Electronic Record and Signature Disclosure:
Accepted: 6/2/2022 8:25:33 AM
ID: 4cb519b7-95ec-47cb-99cf-3ff1071e83fc
Company Name: Pitkin County, Colorado
Rich Englehart
rich.englehart@pitkincounty.com
Deputy County Manager
Pitkin County
Signing Group: County Manager Group
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Signed by link sent to
rich.englehart@pitkincounty.com
Using IP Address: 65.38.144.66
Sent: 6/9/2022 9:50:33 AM
Viewed: 6/9/2022 9:56:20 AM
Signed: 6/9/2022 9:56:35 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Pitkin County Procurement
procurement@pitkincounty.com
Procurement Manager
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 6/9/2022 9:56:37 AM
Resent: 6/9/2022 9:56:43 AM
Viewed: 6/9/2022 1:14:41 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Accounts Payable
AP@pitkincounty.com
Accounts Payable
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 6/9/2022 9:56:38 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Michael Port
michael.port@pitkincounty.com
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 6/9/2022 9:56:38 AM
Viewed: 6/9/2022 10:15:22 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 5/26/2022 11:18:18 AM
Certified Delivered Security Checked 6/9/2022 9:56:20 AM
Signing Complete Security Checked 6/9/2022 9:56:35 AM
Completed Security Checked 6/9/2022 9:56:38 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide
you with certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically when we send you documents for
electronic signature.
Acknowledging your Access, Intent, and Consent to Receive and Sign Materials
Electronically
To confirm that you can access this information electronically, which will be similar to other
electronic notices and disclosures that we will provide to you, please verify that you were able to
read this electronic disclosure and that you also were able to print on paper or electronically save
this page for your future reference and access or that you were able to e-mail this disclosure and
consent to an address where you will be able to print on paper or save it for your future reference
and access. Further, if you consent to receive notices and disclosures exclusively in electronic
format on the terms and conditions described above, please let us know by clicking the 'I agree'
button below.
By checking the 'I Agree' box, I confirm that:
I am establishing my intent to be bound to the transaction, and indicating that I am fully
aware of the purpose for which the signature is being provided.
I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
Until or unless I notify Pitkin County as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgments, and other documents that are required to be provided or made
available to me by Pitkin County during the course of my relationship with you.
Signing Documents without a Pitkin County DocuSign Account:
Pitkin County may not require all document signers to be authorized users of the Pitkin County
DocuSign Account. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to these terms and
conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this
document. When you don't have a DocuSign account, you will be provided the opportunity to
agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can
download and retain this disclosure. Pitkin County will forward completed documents that
you've reviewed, processed or signed via email. Should you require copies of these signed
documents (e.g., if they get deleted from your email account) you should request those
documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin
County custodian who sent you the document for signature.
Signing Documents with a Pitkin County DocuSign Account:
Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM
Parties agreed to: Cathy Hall, Stacey Demers
Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to these terms and conditions, please
confirm your agreement by clicking the 'I agree' button at the bottom of this document.
Getting paper or electronic copies
At any time, you may request from us a paper or electronic copy of any record provided or made
available electronically to you by us. For such copies, as long as you are an authorized user of
the DocuSign system you will have the ability to download and print any documents we send to
you through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper or
electronic copies of any such documents from our office to you, you may be charged a per-page
fee. You may request delivery of such paper or electronic copies from us by following the
procedure described below.
Withdrawing your consent
If you are an authorized DocuSign Account holder, you can decide to receive notices and
disclosures from us electronically, you may at any time change your mind and tell us that
thereafter you want to receive required notices and disclosures only in paper format. Described
below is the process for informing us of your decision to receive future notices and disclosure in
paper format and also how to withdraw your consent to receive notices and disclosures
electronically.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign user account to receive required notices and consents electronically from us or to sign
electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgments, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Pitkin County:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to Helpdesk@provelocity.com
To advise Pitkin County of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at Helpdesk@provelocity.com and
in the body of such request you must state: your previous e-mail address, your new e-mail
address .
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper or electronic copies from Pitkin County
To request delivery from us of paper or electronic copies of the notices and disclosures
previously provided by us to you electronically, you should request those documents from Pitkin
County under the Colorado Open Records Act by contacting the Pitkin County custodian who
sent you the document for signature.
To withdraw your consent with Pitkin County
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you
must state your e-mail, full name, Postal Address, telephone number, and account
number.