The URL can be used to link to this page

Home My WebLink Aboutbocc.con.127.228/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 15022100.574000 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Mary Lackner(GIS)County Representative Phone (970) 920-5106 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 31,894.00 $ - $ - $ 31,894.00 127.22 Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement No 2022 Aerial Photography Services CompassData $ 31,894.00 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 31,894.00 Formal Goods, Equipment, Supplies 6/14/2022 8/1/2022 New Contract BITS Purchase of aerial imagery pursuant to the split award of County RFP # 092.22 for the provision of Countywide aerial photography. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total RFP # 092.22 Rev. 2021.10.25 CDD NOTICE OF INTENT TO AWARD Date: March 25, 2022 To: CompassData, Inc. Hayden Howard, Vice President 7900 E Union Ave Denver, CO 80237 RE: RFP 092.22 – 2022 Aerial Photography Services The County, having duly considered the Proposal submitted on March 14, 2022 for the work covered by the Contract Document titled RFP 092.22 – 2022 Aerial Photography Services and it appearing that the qualifications and information in your Proposal Form is fair, equitable, and to the best interest of the County, hereby issues this notice of intent to award your organization with the Contract to perform the Expanded Combined Area Products (Products 2 & 3) of the Project. The award of the Contract for Products 2 & 3 of the Project is contingent upon the successful negotiation of the Contract terms, at which point a Notice of Award will be issued. In accordance with the terms of the Contract Documents, you will be required to execute the Contract upon final approval of the project scope, deliverables, and budget confirmation. PITKIN COUNTY ________________________________________________ !#COUNTY REPRESENTATIVE#! Date CONTRACTOR Receipt of the above Notice of Intent to Award is hereby acknowledged ________________________________________________ !#VENDOR SIGNATURE#! Date Procurement Specialist Nora Waivers Mar-25-2022 Vice President Mar-29-2022 Hayden Howard Invoice Date 6/8/2022 Invoice # 6972 Bill To Pitkin County Accounts Payable 123 Emma Rd., Suite #106 Basalt, CO 81621 Ship To Pitkin County Mary Lackner 123 Emma Rd., Suite #106 Basalt, CO 81621 P.O. No. 092.22 Terms Net 30 Due Date 7/8/2022 Project/Job 6727,RSS Imagery Resale Total Balance Due Sales Tax (0.0%) Payments/Credits 7900 East Union Ave. Suite 550 Denver, Colorado 80237 Phone # 303-627-4058 Fax # 303-766-2488 All prices are listed in USD. Payment on this invoices acknowledges the customer is in agreement to the terms and conditions of the Technology License, Hardware, and Services Agreement, including all applicable exhibits attached thereto (the “Agreement” available at https://compasscom.sharefile.com/d-s2719bae0e11a4e1692ff7f902260a17b). All returned items must be unused and in their original condition. A 30% restocking fee will be charged to all returned items. Description Qty Rate Amount VDP-ASB Content: Base Imagery - 1,663 square miles 1 26,189.00 26,189.00 Subscription for orthomosaic true color (RGB) and false-color near-infrared (CIR) 20cm GSD resolution tiled imagery. This includes current and any archive data in the customer's AOI with enterprise-wide user access. The quantity represents the area in square miles for USA AOIs and km2 for outside of the USA. VDP-ASB Delivery: Base OnPrem 1 3,200.00 3,200.00 This feature allows the subscriber to download the subscribed VDP Wide Area data to a local server on-premises. Image tiles are available through Secure File Transfer Protocol as 4,000x4,000 pixel, WGS84 UTM map projection, GeoTIFF file format tiles. The quantity represents the area in square miles for USA AOIs and km2 for AOIs outside of the USA.*Requires a VDP data subscription. VDP-ASB Delivery: Public Facing Website 1 2,500.00 2,500.00 Enables subscribers to publish VDP data as a base map on web-based mapping applications hosted by the Subscriber on a single Internet domain. VDP data is limited to tiled imagery, the geographic boundary of the agency, and public users can only access the VDP imagery through a web-based map, not through a download. *Requires a VDP data subscription VDP-ASB Content: Perpetual License Wide Area 1 5.00 5.00 Page 1 Invoice Date 6/8/2022 Invoice # 6972 Bill To Pitkin County Accounts Payable 123 Emma Rd., Suite #106 Basalt, CO 81621 Ship To Pitkin County Mary Lackner 123 Emma Rd., Suite #106 Basalt, CO 81621 P.O. No. 092.22 Terms Net 30 Due Date 7/8/2022 Project/Job 6727,RSS Imagery Resale Total Balance Due Sales Tax (0.0%) Payments/Credits 7900 East Union Ave. Suite 550 Denver, Colorado 80237 Phone # 303-627-4058 Fax # 303-766-2488 All prices are listed in USD. Payment on this invoices acknowledges the customer is in agreement to the terms and conditions of the Technology License, Hardware, and Services Agreement, including all applicable exhibits attached thereto (the “Agreement” available at https://compasscom.sharefile.com/d-s2719bae0e11a4e1692ff7f902260a17b). All returned items must be unused and in their original condition. A 30% restocking fee will be charged to all returned items. Description Qty Rate Amount A non-transferable license to use and retain a single survey of On-Prem VDP Base data subscribed, for the area delineated on the Customer AOI, indefinitely after the first full year subscription with payment of this license fee. The specific survey date is described in the Quote Comment section above. The quantity represents the area in square miles for USA AOIs and km2 for outside of the USA. *Requires VDP-GOV Content: Base subscription and VDP-GOV On-Prem option Provides subscription access for subordinate tier associated government entities. The quantity represents the area in square miles for USA AOIs and km2 for outside of the USA. *This option requires a VDP Imagery Subscription Page 2 $31,894.00 $31,894.00 $0.00 $0.00 Mary Lackner GIS Manager Jun-15-2022 Hayden Howard Jun-15-2022 Vice President Certificate Of Completion Envelope Id: ADEB7CC3B48A474E8771C6D83C882B3D Status: Completed Subject: Compass Data, Inc. | Pitkin County Contract 127.22 for Review and Signature Source Envelope: Document Pages: 4 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 75.110.134.54 Record Tracking Status: Original 6/14/2022 11:38:24 AM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Mary Lackner mary.lackner@pitkincounty.com GIS Manager Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Signed by link sent to mary.lackner@pitkincounty.com Using IP Address: 162.246.199.79 Sent: 6/14/2022 5:41:18 PM Viewed: 6/15/2022 9:27:02 AM Signed: 6/15/2022 9:27:25 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Hayden Howard haydenh@compassdatainc.com Vice President Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Signed by link sent to haydenh@compassdatainc.com Using IP Address: 71.237.15.193 Sent: 6/15/2022 9:27:27 AM Viewed: 6/15/2022 9:34:48 AM Signed: 6/15/2022 9:39:34 AM Electronic Record and Signature Disclosure: Accepted: 6/15/2022 9:34:48 AM ID: 88e3b8fe-f415-443a-ad1a-79e1d99efb73 Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Connie Baker connie.baker@pitkincounty.com Budget Director Pitkin County Security Level: Email, Account Authentication (None) Using IP Address: 65.38.144.66 Sent: 6/14/2022 3:24:49 PM Viewed: 6/14/2022 5:21:21 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Carrie Fleischman Carrie.Fleischman@PitkinCounty.com Director of Information Technology Pitkin County Security Level: Email, Account Authentication (None) Using IP Address: 67.166.60.25 Sent: 6/14/2022 5:21:22 PM Viewed: 6/14/2022 5:41:17 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Manager Pitkin County Security Level: Email, Account Authentication (None) Sent: 6/15/2022 9:39:35 AM Resent: 6/15/2022 9:39:39 AM Viewed: 6/16/2022 9:43:50 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 6/15/2022 9:39:36 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 6/14/2022 3:24:49 PM Certified Delivered Security Checked 6/15/2022 9:34:48 AM Signing Complete Security Checked 6/15/2022 9:39:34 AM Completed Security Checked 6/15/2022 9:39:36 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access, Intent, and Consent to Receive and Sign Materials Electronically To confirm that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receive notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that:  I am establishing my intent to be bound to the transaction, and indicating that I am fully aware of the purpose for which the signature is being provided.  I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and  I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and  Until or unless I notify Pitkin County as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to me by Pitkin County during the course of my relationship with you. Signing Documents without a Pitkin County DocuSign Account: Pitkin County may not require all document signers to be authorized users of the Pitkin County DocuSign Account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. When you don't have a DocuSign account, you will be provided the opportunity to agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can download and retain this disclosure. Pitkin County will forward completed documents that you've reviewed, processed or signed via email. Should you require copies of these signed documents (e.g., if they get deleted from your email account) you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. Signing Documents with a Pitkin County DocuSign Account: Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM Parties agreed to: Hayden Howard Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper or electronic copies At any time, you may request from us a paper or electronic copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper or electronic copies of any such documents from our office to you, you may be charged a per-page fee. You may request delivery of such paper or electronic copies from us by following the procedure described below. Withdrawing your consent If you are an authorized DocuSign Account holder, you can decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. Described below is the process for informing us of your decision to receive future notices and disclosure in paper format and also how to withdraw your consent to receive notices and disclosures electronically. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Pitkin County: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to Helpdesk@provelocity.com To advise Pitkin County of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at Helpdesk@provelocity.com and in the body of such request you must state: your previous e-mail address, your new e-mail address . In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper or electronic copies from Pitkin County To request delivery from us of paper or electronic copies of the notices and disclosures previously provided by us to you electronically, you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. To withdraw your consent with Pitkin County To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you must state your e-mail, full name, Postal Address, telephone number, and account number.